Dear Industry Partner and Friends:
Make plans now to attend the 15th Annual Conference of the
Physician Assistants in Orthopaedic Surgery (PAOS). This year’s
meeting is September 29
th—October 3
rdat the Walt Disney
World Swan Resort.
Our meeting has traditionally sold out attendance and we expect
this year to be no different given the popularity of the location
and the proven track record of PAOS for top-notch events.
PAOS
is the primary professional organization of Physician Assistants
(PAs) who specialize in orthopaedic surgery. The primary goal of
the Society is promoting education and training of PAs
specializing in orthopaedic surgery. Our conference has the
reputation as the premier event to attend for physician
assistants in orthopaedic surgery. Your presence at this meeting
provides unparalleled access to PAs in orthopaedic surgery and
shows your company’s support for the orthopaedic surgeon-PA
team.
This conference offers multiple partnership opportunities detailed
in this prospectus.
We look forward to seeing you in Florida!
Sincerely,
Scot Rheinecker, PA-C
CME Chair/Program Director
O
RTHOPAEDIC
T
OPICS
I N OR LAND O
S
EPTEMBER
29 - O
CTOBER
3, 201 4
Exhibitor Prospectus
Walt Disney World
Swan Resort
1299 Epcot Resorts Blvd
Lake Buena Vista FL 32830
Exhibitor Schedule:
September 29, 2014
Registration/Set Up: 10-5 PM
September 30, 2014
Continental Breakfast
7:00-7:45 AM
Exhibit Hours: 6:30 AM-3:00 PM
Reception: in Exhibit Hall:
5:00 - 7:00 PM
October 1, 2014
Continental Breakfast
7:00-7:45 AM
Exhibit Hours: 7:00-10:00 AM
Exhibitor Tear Down:
10 am—noon
ORTHOPA EDIC
TOPI CS I N
Reach over 600 Physician Assistants who practice
in orthopaedic surgery
Introduce and promote your product to the
phy-sician assistant/surgeon team
Increase your brand exposure to medical
profes-sionals participating in purchasing decisions
According to
AAPA 2013 Census Data
, there are
more than 93,000 certified PAs working in every
medical and surgical setting across the country;
of those, 10.8% are practicing in orthopaedics
All 50 states authorize physician assistant
pre-scribing
priv-ileges. The
typical PA
writes 2,600
to 5,200
pre-scriptions
each year
Exhibitor Benefits
Six foot skirted table and 2 chairs. Floor is carpeted.
Electricity and internet must be purchased through
the hotel.
Pediatric Elbow Fractures
Orthopedic Infections in Children
What’s New in Joint Arthroplasty: Fact vs. Fad
Musculoskeletal Ultrasound Workshop
Distal Radius Fractures: Evaluation & Decision
Making
Dupuytren’s Disease: Current Options
Evaluation & Management of Cervical
Radicu-lopathy
Reverse, Total, or Hemiarthroplasty of the
Shoul-der: Who Needs What?
Clavicle & Scapula Fractures: Fix it or Leave it
Alone?
. . . More to Come
Workshop options to be announced
.
2014Topics
PAOS CME conference is pending approval by the
American Academy of Physician Assistants (AAPA) for
33.25 hours of category I CME. PAOS is the
recognized specialty society of the AAPA.
Monday—September 29, 2014
Registration/Set Up: 10:00 AM—5:00 PM
Tuesday—September 30, 2014
Exhibit Hours: 6:30 AM—3:00 PM
Continental Breakfast: 7:00—7:45 AM
AM Break w/ Exhibitors: 9:30—10:00 AM
Lunch: Noon—1:00 PM
PM Break w/ Exhibitors: 3:00—3:30 PM
Reception in Exhibit Hall: 5:00—7:00 PM
Wednesday—October 1, 2014
Exhibit Hours: 7:00—10:00 AM
Continental Breakfast: 7:00—7:45 AM
Break w/ Exhibitors: 9:15—9:45 AM
Exhibitor Tear Down: 10:00 AM—Noon
To provide high quality CME in orthopaedic and
musculoskeletal health care.
To provide a forum for interaction and
networking with a common direction for PAs who
practice in orthopaedics.
To provide and disseminate orthopaedic specific
information and job placement opportunities in
orthopaedics for physician assistants.
To educate physicians and allied health
professional on physician assistant education,
training, certification and changing legislation.
Exhibit Area
Exhibit Schedule
CME Approval
PAOS Mission
We welcome your participation and invite you to
consider the following sponsorship opportunities.
Gold Level—$7,500
Includes recognition in PAOS 2014
e-communications, final program, signage and website
(including logo)
Up to two (2) exhibit table tops
Up to five (5) representatives to the meeting*
Choose One (or equivalent): Opportunity to host a
hands-on workshop/lab; or Recognized as Break
Sponsor
Company logo and link on PAOS Website
Registration packet handout or approved mailer to
conference attendees
Meeting with CME Chairman and PAOS President
Advertisement on website (200 word maximum)
Silver—$5,000
Includes recognition in PAOS 2014
e-communications, final program, signage and website
(including logo)
One (1) exhibit table top
Up to three (3) representatives to the meeting*
Recognized as Sponsor of the Conference App (or
equivalent)
Registration packet handout or approved mailer to
conference attendees
Company logo and link on PAOS Website
Advertisement on website (150 word maximum)
Bronze—$2,500
Includes recognition in PAOS 2014
e-communications, final program, signage and website
(including logo)
One (1) exhibit table top
Two (2) representatives to the meeting*
Web advertisement for two (2) months
Company logo and link on PAOS Website
Registration packet handout
Advertisement on website (100 word maximum)
Exhibitor—$1,500
Includes exhibitor acknowledgement in PAOS 2014
e-communications, final program, signage and
website
One (1) exhibit table top
Two (2) representatives to the meeting*
Description on website (50 word maximum)
*additional representatives may attend for a $200 fee
Cell Phone Charging Station—$1,500 each
Placed in the Exhibit Hall, these stations may be branded
with company logo and placed near booth.
Partnership Opportunities
Welcome Reception
- $25,000 (exclusive)
All meeting attendees are invited to this reception
where everyone has an opportunity to network with
old and new colleagues. Cocktails and hors d’oeuvres
will be served in the exhibit hall. Sponsoring company
will have priority placement near food and beverage
stations. Specialty
food/beverage available upon
re-quest for exhibitor booth.
Coffee Break - $4,000
Cost is for one coffee break per day (3 available).
Compa-ny will be recognized in meeting syllabus along with a
table sign recognizing sponsoring company.
Product Theater Luncheon—$10,000
The sponsoring company may invite PAs to a non-CME
educational lecture. Geared to allow vendors to
show-case their product and allow maximum exposure and
interaction. All food and beverage arrangements, costs,
and logistics are the responsibility of the sponsoring
company. PAOS will make registration list available to
company pre-conference, including name and practice
location to facilitate invitation. PAOS will provide e-blast
to attendees to advertise event and collect RSVPs, if
re-quested.
Product Theater Dinner —$3,000
The sponsoring company may invite PAs to an evening
educational lecture and/or hands-on workshop and
din-ner. Geared to allow vendors to showcase their product
and allow maximum exposure and interaction. All
din-ner arrangements, costs, and logistics are the
responsi-bility of the sponsoring company. PAOS will make
regis-tration list available to company pre-conference,
includ-ing name and practice location to facilitate invitation.
PAOS will provide e-blast to attendees to advertise event
and collect RSVPs, if requested.
Non-CME Workshop —$3,000
These industry sessions are designed to allow the
presentation of new research findings on products,
con-duct interactive demonstrations (sawbones), and
demonstrate new products and techniques. For
addi-tional details, please contact Matt Van Wie at
[email protected].
Conference Event App Sponsor—$4,000
Includes splash page with company logo and banner app.
The most visible method to reach all attendees.
Availa-ble pre and post conference, the banner app is coded to
remain in the app even after conference is over and
attendees will still have access to it.
15th Annual Physician Assistants in
Orthopaedic Surgery (PAOS) CME Conference
Walt Disney Swan & Dolphin Resort
Orlando, FL
September 29—October 3, 2014
Exhibitor Information: www.paos.org/cme/exhibitors
EXHIBIT AGREEMENT
We will be able to participate at the following level. (Please check your selection)
GOLD Level $ 7,500 SILVER Level $ 5,000 BRONZE Level $ 2,500 Exhibitor $ 1,500 Please see previous page for complete Partnership details.
Welcome Reception $ 25,000 Product Theater Luncheon $ 10,000 Conference Event App Sponsor $ 4,000 Non-CME Workshop $ 3,000 Product Theater Dinner $ 3,000 Coffee Break $ 4,000 Cell Phone Charging Station $ 1,500 Other sponsorship option (please specify)
__________________________ $___________
Please indicate top booth choices: 1st _______ 2nd _______ 3rd _______ 4th _______
Intent: It is the intent of this agreement to ensure that the CME activity will be independent, objective, balanced and scientifically rig-orous, so that it will not be viewed as promotional and the listed company will not be viewed as responsible for its content. PAOS will take all necessary steps to ensure that this objective is reached. PAOS and the listed company agree to abide by the requirements of this agreement (see page 3) and the AAPA Standards of Commercial Support of Continuing Medical Education.
By signing below, both parties agree to be bound by the terms of this agreement.
Exhibitor Authorized Signature: ___________________________________ Date: ______________
PAOS Signature: ___________________________________ Date: ______________
Overall Total: $ __________ Payment Method: check credit card VISA M/C Discover AmEx
Payment, Cancellation and Liability Policy:
There are no refunds for cancellations received after June 30, 2014. Full payment must be received prior to the meeting.
The undersigned hereby also acknowledges receipt of and agrees to abide by the cancellation policy and the Exhibitor Rules & Regulations set forth below.
Matt Van Wie • P: (804) 550-2312 • F: (804) 550-0695 • [email protected]
Your Organization Information:
Payments: Make checks payable to PAOSPAOS Federal Tax ID # 86-0712857
Company Name Contact Name, Title Name on Card
Address Card #
City, State, Zip Exp. Date CSV Code
Phone Fax Signature
All tables/booths must be constructed so as to accommodate booth traffic within the booth area. Aisles must be kept free of obstruction.
No canvassing or distributing of advertising materials outside an exhibitor’s own booth is permitted.
All applicable products and services must meet FDA guidelines and standards or be FDA approved. All products and
services must meet state regulatory guidelines and adhere to excellence in professional conduct.
The booth must be staffed at all times during exhibit hours by bonafide employees or representatives of the
exhibitor. Booths left unmanned for an extended period of time may not be eligible to exhibit in future conferences.
Exhibit signs are permitted only within the confines of the table/booth area.
The PAOS logo is the exclusive property of PAOS. It may not be used in any way, i.e. promotional literature,
giveaways, etc. by anyone else for any purpose without specific written approval from Physician Assistants in Orthopaedic Surgery.
Beverage breaks will be provided within the exhibit hall periodically throughout the conference. However, food and/or
beverages are also permitted in your booth upon prior approval by contacting PAOS.
Giveaways, sweepstakes & raffles are permitted upon prior approval by PAOS.
Exhibitor must provide for the safeguarding of materials, goods and equipment. The exhibit area will be secured by
the hotel during non-exhibit times; however, neither the hotel nor PAOS is responsible for damage or loss of exhibitor items. Exhibitor agrees to insure itself, at its own expense, against property loss and liability for personal injury. Exhibitor assumes full responsibility for property damage, personal injury, or death to any party by reason of the exhibitor’s participation in the exhibition, meeting activities, or social events..
No person, firm or agency that is not an official exhibitor may display or demonstrate products or services, solicit
orders or distribute advertising materials within any facility contracted by PAOS for its conference.
Subletting, assignment or apportionment of the whole or any part of space by an exhibitor is prohibited. No exhibitor
may permit any other party to exhibit any goods or services other than those manufactured or handled by the contracting exhibitor in his space nor permit the solicitation of business by others within the space.
No exhibitor may enter another exhibitor's booth without permission.
The exhibit hall is intended to further the education of physician assistants through the display and demonstration of
products and services. Sales and order taking are allowed – unless prohibited by law – in the exhibit hall. No exhibitor may sell within the aisle space.
If PAOS determines that an exhibitor has failed to comply with any rule or the exhibit is not in good taste, PAOS can
close the exhibit without notice.
Companies who wish to insure their exhibit materials, goods and/or wares against theft, damage by fire, accident or
loss of any kind, must do so at their own expense. PAOS does not carry insurance of any sort on the exhibitors. PAOS assumes no liability for loss or damage thereto from any cause.
All materials used in the exhibit area must be flameproof and fire resistant in order to conform to local fire ordinances
and to meet regulations established by the National Association of Fire Underwriters.
The exhibitor agrees to protect, save and keep PAOS forever harmless from any damage or charges imposed for
violation of any law or ordinance by the exhibitor or its employees or agents, as well as to strictly comply with the applicable terms and conditions contained in this agreement. By submitting the attached application, the applicant expressly agrees to abide by all rules, requirements, restriction and regulations as set forth in this Exhibitor
Prospectus. Failure to abide by such rules and regulations result in forfeiture of all monies paid or due to PAOS under terms of this agreement.
EXHIBIT HALL RECEPTION
On Tuesday, September 30th, from 5:00—7:00 PM, a Reception will be held in the Exhibit Hall at the Walt Disney Swan Resort. The Reception will give exhibitors a chance for dedicated time with PAOS Annual Meeting attendees.
MAIN PROGRAM INFORMATION
The Preliminary Program will be available online. Visit www.paos.org to download the program, as needed. HOUSING
The Walt Disney Swan Resort is the official hotel for the meeting. Official housing information will be included with the space assignment confirmation letters. There will also be housing information posted on our website www.paos.org.
