is equipped with 24/7 security, important records. Our facility and secure way to store your

(1)

Call us today and let FileBank help you “Jump to Digital” 1-973-279-4411 • csa@filebank inc.com • w ww.filebankinc.com

Over 25 Years of Excellence FileBank, Inc.’s state-of-the-art archive center is a secure and convenient location for safeguarding your criti

cal records.

With over 20 years of experience, FileBank is c

o

mmitted

to delivering superior service and outstanding cust

omer care.

That’s why

FileBank is the choic

e of Fortune 500 companies, major Fortune 100 financ

ial institutions, municipalities and

school dist

ricts, and national ar

ts and cultural organizations for all their records management needs. Our efficient and

affordable computer-based solutions streamline office operations, reduce costs, and make our customers’ lives easier.

Safe and Secure

FileBank

’s climate-controlled

archive center offers a

safe

and secure way to store your important records. Our facility is equipped with 24/7 security, motion sensors, and fi

re

prevention equipment and is conveniently located 25 miles from Manhattan.

FILE

BANK

JUMP TO DIGIT

AL

Safe and Secure

FileBank

’s climate-controlled

archive center offers a

safe

and secure way to store your important records. Our facility is equipped with 24/7 security, motion sensors, and fi

re

(2)

Call us today and let FileBank help you “Jump to Digital” 1-973-279-4411 y [email protected] y www.filebankinc.com We Offer Rush Delivery and Pick up

As organizations across the tri-state area look for solutions for their paper and digital records, they choose FileBank for its record in reliability and customer service. Not only do we offer rush delivery and pick up of your physical records, we work with your company to assess your inventory for expired files and to schedule regular, secure destruction of your files to ensure that your organization stays in compliance with the latest state and federal laws.

Why FileBank?

With over 25 years of industry experience, FileBank, Inc. offers competitive prices and outstanding customer service for all your organization’s records management needs. To ensure that your organization moves toward the digitization of its active and inactive records, FileBank offers comprehensive processes to move your work environment to one that is less reliant on paper. We also offer our ongoing commitment to providing you with the industry’s best customer service and training, ensuring that your staff takes full advantage of FileBank’s technological records management solutions.

Presenting the FileBank Fleet

FILE

BANK

J U M P T O D I G I T A L

(3)

Call us today and let FileBank help you “Jump to Digital” 1-973-279-4411 • [email protected] • www.filebankinc.com

Jump to Digital

FileBank’s Jump to Digital program is designed to enhance your organization’s technology investments, streamline office operations, reduce costs, and make your life easier. The program delivers 7 tools to improve how you work and gives you the peace of mind that you’ll be able to find what you need when you need it.

Improve efficiency by 66% with FileBank’s Jump to Digital Program Aimed at targeting your records management system to make it more effective, our Jump to Digital program employs tools that help you take control of your paper and digital records like never before. Customers who enroll in our Jump to Digital program can expect an increase in workflow efficiency by 66% and a more organized and effective work environment. For only $299 per month, you get: 1. A scanner to help you digitize your records

2. A personal web portal account to help you manage your records 3. A license to streamline document workflow

4. A shred bin with regular scheduled pick up of your expired documents 5. A regular scheduled pick up of your physical records

6. A FileBank staff member to help train your staff

7. A safer, more efficient work environment with online support

FILE

BANK

Jump to Digital

FileBank’s Jump to Digital program is designed to enhance your organization’s technology investments, streamline office operations, reduce costs, and make your life easier. The program delivers 7 tools to improve how you work and gives you the peace of mind that you’ll be able to find what you need when you need it.

(4)

Call us today and let FileBank help you “Jump to Digital” 1-973-279-4411 y [email protected] y www.filebankinc.com

O

ur

Services

F

eatures

Benefits

I

nstant

A

ccess

® Â Locate any file instantly

Online access to your files to help you Â Have files scanned on demand comply with OPRA requests Â Physical and digital storage

V-C

abinet

® Â Sort files anyway you want Your world of digital documents at your Â Find anything fast and easy fingertips whenever you need them Â Distribute files by workflow

Jump

-

to

-

Digita

l

® Â You scan and manage files Enhances your efficiency by 66% and Â Shred bin with regular pick up streamlines your work environment Â Online training and support

P

-C

abinet

® Â Assign files for destruction Online software to control Â View order and request status your paper-based documents Â Easy pick up and delivery

F

i

l

e

T

rack

-N-

Shred

® Â Compliance with regulations Secure shredding services on-site, Â Save money on storage off-site, and scheduled on demand Â Certificate of destruction

F

i

l

e

M

anagement

® Â Archivist to manage your files Retention management for your files Â RMS compliance

for compliance with state laws Â Regular destruction reporting

FILE

BANK

(5)

T

h

ree

P

ower

f

u

l

P

rogra

m

s

FileBank offers three flagship programs that are smart, affordable, and easy to use. Our solutions will get your records organized, digitized, and available online.

I

n

s

t

a

n

tA

cc

ess®

InstantAccess helps you comply Â Find files instantly and view contents with OPRA requests inexpensively, Â Have files scanned for quick access quickly and easily by tracking, Â Respond to OPRA requests efficiently indexing and retrieving your physical Â Manage files remotely online

files when you need them. Â Secure physical and digital storage

Ju

m

p

t

o

Digi

t

a

l

®

Jump to Digital is designed to Â A scanner to help digitize your files enhance your organization’s Â Remote access for file management technology investments, Â Regular pick up and delivery of files streamline office operations, Â A more efficient work environment reduce costs, and make your Â Online training and support

life easier.

F

i

l

e

M

a

n

age

m

e

n

t

®

FileManagement uses FileBank’s Â An archivist to help manage your files in-house archivist to help you Â Identification of expired files

manage your files, create retention Â Regular destruction report schedules, and comply with state Â Guaranteed RMS compliance and federal regulations. Â Protection and preservation of files

FILE

BANK

(6)

Y

our

Secure

A

rchive

Center

Archiving by FileBank

We are more than a storage company. At FileBank, we take your bottom line and the safety of your records to heart. With those two things in mind, we have

developed internal procedures of checks and balances whereby your records remain safe and secure at our environmentally-controlled archive center. What We Can do for You

FileBank offers powerful solutions to help you in all your records management needs. Whether you need simple physical storage or a robust plan to help you go paperless, we are confident that our services will make your organization more efficient, productive, and organized.

A

rchiving

f

or

a

S

af

er

F

uture

FileBank’s archive center uses state-of-the-art technology to keep your important records organized and secure. Save money today by freeing up space and reducing the cost of storing your organization’s records. Unclutter your work space and move your office toward a more productive and efficient work environment.

A

rchiving

f

or

a

S

af

er

F

uture

FileBank’s archive center uses state-of-the-art technology to keep your important records organized and secure. Save money today by freeing up space and reducing the cost of storing your organization’s records. Unclutter your work space and move your office toward a more productive and efficient work environment.

(7)

B

l

ue

p

r

i

nt

Sc

a

nn

i

ng

Di

g

i

t

i

z

a

t

i

o

n

a

n

d

Da

t

abasi

ng

Ser

v

i

ce

s

Blueprints and technical drawings are critical documents. Not only are they essential for monitoring ongoing projects, but they are also essential for keeping a historical record of your organization’s facilities. FileBank understands how critical your blueprints and technical drawings are to your organization. We offer scanning services to digitize your records, databasing services to help you stay organized, and physical storage services to protect and safeguard your important records. Have your records scanned by us and access the scanned files

remotely over the Internet via FileBank’s secure online server, with the peace of mind that your blueprints and technical drawings are stored in FileBank’s

environmentally-controlled archive center, conveniently located just 25 miles from Manhattan.

Y

our Blueprint

S

olution

Organizing blueprints can be a challenge. Thankfully, FileBank has the solution. We use state-of-the-art

technology to scan and store your blueprints and technical drawings so that they are safe, secure, and easily accessible. Best of all, we offer cataloguing and databasing of your scanned files, to make them remotely

accessible to you over the Internet whenever you need them.

Y

our Blueprint

S

olution

Organizing blueprints can be a challenge. Thankfully, FileBank has the solution. We use state-of-the-art

technology to scan and store your blueprints and technical drawings so that they are safe, secure, and easily accessible. Best of all, we offer cataloguing and databasing of your scanned files, to make them remotely

accessible to you over the Internet whenever you need them.

(8)

C

l

ient

s

an

d I

n

d

ustries

Arts

Disney Studios

Leonard Bernstein Foundation Metropolitan Opera Banking

Bank of Canada Clifton Savings Bank First Commerce Bank

Charities

Doctors Without Borders Good Shepherd Services

Markle Foundation

Law Enforcement

Kintock Group

Ocean Township Police Department Paterson Police Department

Legal

De Brauw Blackstone Westbroek, PC Galantucci & Patuto

Schlesinger, Gannon & Lazetera, LLP Health Services

Bayonne Medical Center Community Medical Center Saint Barnabas Care Center

Municipalities

Borough of Dumont City of Hackensack Township of Bloomfield

Schools

Camden Board of Education Clifton Board of Education Hoboken Board of Education

O

v

er

5

00

C

l

ients

an

d

C

o

unting

FileBank caters to a wide range of clients, from charities to law enforcement agencies, helping them go paperless, improve workplace efficiency, and save money. Not only do we help you save, but we also provide you with outstanding customer service.

O

v

er

5

00

C

l

ients

an

d

C

o

unting

FileBank caters to a wide range of clients, from charities to law enforcement agencies, helping them go paperless, improve workplace efficiency, and save money. Not only do we help you save, but we also provide you with outstanding customer service.

(9)

Call us today and let FileBank help your school district “Jump to Digital” 1-973-279-4411 y [email protected] y www.filebankinc.com

Schoo

l

s

an

d G

overnment

A

gencies

How often does an opportunity come along that saves your district money, creates vast

administrative savings, reduces the overall

workload, and helps your district maintain complete purchasing compliance?

FileBank, Inc. is a certified Educational Data Services vendor and we are excited to deliver the benefits offered by Educational Data Services, your turnkey Cooperative Procurement Management Program. With schools asked to do more with less, our turnkey service will allow administrators and staff to dedicate their time where it’s most needed— educating children. Find out why school districts and municipalities in New Jersey, New York, and Pennsylvania are raving about FileBank’s document storage and

management solutions. FileBank and Educational Data Services invite you to join the over 450 school districts already benefiting from Educational Data Services, which has been recognized as a Best Practice by Rutgers University, Institute on Education Law and Policy.

Procure the document management services that your schools need on a cooperative basis from the convenience of your computer.

See all Educational Data Services districts in New York, New Jersey, and Connecticut Districts at www.ed-data.com.

(10)

Call us today and let Filebank help you “Jump to Digital” 1-973-279-4411 y [email protected] y www.filebankinc.com

Fil

e

Tra

c

k-N-Shr

e

d

®

Saf

e

an

d

Secure

Shre

dd

ing

FileBank offers affordable shredding services to help your organization comply with state and federal record management and destruction laws. We offer destruction of entire archival cartons and shredding on a file-by-file basis, which is particularly useful for personnel records, legal case files, financial documents, and other important records. Have FileBank’s trained staff destroy and render your files beyond reconstruction on-site at your location by or at FileBank’s archive center and begin saving office space and storage costs today.

Why

Fi

l

eBank?

FileBank uses state-of-the-art technology to help you manage your files and notify you at the point in time when state and federal regulations allow your

inactive files to be destroyed. FileBank will then work with you and state agencies to secure permission to shred these obsolete files. Upon destruction of the files, FileBank issues you a Certification of Destruction as proof of their destruction.

ShreddingServices

Administrators look for a firm that provides safe and secure

destruction of sensitive paper-based information. FileBank’s focus is to help our customers meet the challenges of information

management and security. We specialize in the proper destruction and secure shredding of sensitive paper-based documents, lowering risk and giving greater peace of mind for you and your organization.

ShreddingServices

Administrators look for a firm that provides safe and secure

destruction of sensitive paper-based information. FileBank’s focus is to help our customers meet the challenges of information

management and security. We specialize in the proper destruction and secure shredding of sensitive paper-based documents, lowering risk and giving greater peace of mind for you and your organization.

(11)

I

n

st

a

n

t

A

cce

ss

®

TakeControl of Your Paper and Digital DocumentsToday

FileBank’s InstantAccess gives you control over your paper and digital files like never before. InstantAccess helps you comply with OPRA requests quickly and easily by tracking, indexing, and retrieving your physical files when you need them.

With InstantAccess youcan

x Locate any file instantly and view digital files and contents over the web

x Have files scanned on demand for immediate access

x Assign expiration dates to individual files

x Respond to OPRA requests quickly and easily

x Store physical files in FileBank’s secure archive center

x Store digital files in FileBank’s state-of-the-art online server

A

n

E

a

s

y W

a

y

t

o

S

t

a

y

O

r

ga

n

i

z

e

d

FileBank offers more than just a safe location to store your records. We also provide digitization services for all your important records. Customers who subscribe to FileBank’s InstantAccess program have trained FileBank staff to

manage, index, and scan files to FileBank’s secure online server to access over the Internet. We’ve designed this service to help our customers find what they need when they need it.

A

n

E

a

s

y W

a

y

t

o

S

t

a

y

O

r

ga

n

i

z

e

d

FileBank offers more than just a safe location to store your records. We also provide digitization services for all your important records. Customers who subscribe to FileBank’s InstantAccess program have trained FileBank staff to

manage, index, and scan files to FileBank’s secure online server to access over the Internet. We’ve designed this service to help our customers find what they need when they need it.

(12)

P

-

C

a

bi

ne

t

®

FileBank’s P-Cabinetis Your Digital Link to Your Physical World of Files

Storage rooms and file cabinets overflowing with paper documents are a

common sight in many work environments. FileBank’s P-Cabinet service will free up storage space and enhance your efficiency. Our high-tech, computer-based solutions make tracking your records a breeze. Plus, you’ll take comfort in knowing that they are safe, secure, and easily accessible when you need them. With P-Cabinet you can

x Request online for boxes or files to be delivered or picked up

x Retrieve a file for conversion into your digital file cabinet

x Assign boxes or files for destruction and set up a new delivery site

x View status of open orders and requests and invoices from FileBank

x Add new archive boxes and files and create inventory reports organized

by department, expired records, record series, items removed and destroyed

Th

e

P

-

C

a

bi

ne

t

Sol

u

ti

o

n

FileBank’s P-Cabinet gives you control over your paper-based records, all from the comfort of your personal computer. Use our secure and easy-to-use online software to manage your records stored in our state-of-the-art archive center.

Th

e

P

-

C

a

bi

ne

t

Sol

u

ti

o

n

FileBank’s P-Cabinet gives you control over your paper-based records, all from the comfort of your personal computer. Use our secure and easy-to-use online software to manage your records stored in our state-of-the-art archive center.

(13)

V

-

C

a

bi

ne

t

P

l

u

s

®

Modernize Your OfficeandMoveto aPaperless Work Environment

FileBank’s V-Cabinet Plus service is designed to move your organization toward a more productive and organized work environment. Subscribers to V-Cabinet Plus have

trained FileBank employees to pick up and package your physical records, label them, and upload digital copies of your files onto our secure online servers. Log onto

FileBank’s website and see all of your files online, instantly. With V-CabinetPlus you can

x Sort files by type or date and find anything using personalized search criteria

x Forward scanned documents to the appropriate department by workflow

x Associate your documents for increased efficiency and powerful results

o Associate paid checks to invoices, purchase orders, packing slips, and price lists. Associate invoices to contracts, emails, blueprints,

photographs, and videos.

H

e

lp

i

n

g

Yo

u

G

o

Digita

l

FileBank’s V-Cabinet Plus puts your world of digital documents at your fingertips. Retrieve a physical file when you need it, have it scanned on demand, and see it instantly uploaded into your digital world—all from the convenience of your computer.

He

lp

ing

Yo

u

G

o

Digita

l

FileBank’s V-Cabinet Plus puts your world of digital documents at your fingertips. Retrieve a physical file when you need it, have it scanned on demand, and see it instantly uploaded into your digital world—all from the convenience of your computer.

(14)

Call us today and let FileBank help you “Jump to Digital”

1-973-279-4411 y [email protected] y www.filebankinc.com

Five Powerful Programs

FileBank offers five flagship programs that are smart, affordable, and easy to use. Our solutions will get your records organized, digitized, and available online.

FileHosting

®

We can host your applications and Â No need to buy hardware

hardware, providing you with Â Reduce your IT costs

Network, power, and storage space. Â Safe and secure encryption of data

Jump to Digital

®

Jump to Digital is designed to Â A scanner to help digitize your files

streamline office operations, Â Remote access for file management

reduce costs, and make your Â Regular pick up and delivery of files

life easier. Â A more efficient work environment

Â Online training and support

InstantAccess

®

InstantAccess helps you comply Â Find files instantly and view contents

with OPRA requests inexpensively, Â6FDQ files IRUPLQXWH access

quickly and easily by tracking, Â Respond to OPRA requests efficiently

indexing and retrieving your files. Â Manage files remotely online

Â Secure physical and digital storage

FileManagement

®

FileManagement uses FileBank’s Â An archivist to help manage your files

in-house archivist to help you Â Identification of expired files

manage your files and comply with Â Regular destruction report

state and federal regulations. Â Guaranteed RMS compliance

Â Protection and preservation of files

FileAnalytics

®

FileAnalytics crunches data to give Â Mines data so you don’t have to

you quick and easy insight into Â Visualizes aggregated data

your business operations. Â Simple to use

1

2

3

4

5

FILE

BANK

(15)

Call us today and let FileBankhelp you“Jump toDigital” 1-973-279-4411 [email protected]

O

P

R

A

Pr

obl

ems

?

Find What You Need, Fast and Easy

According toarecent survey, nearly 40 percent ofclerkofficesspendoverfive hours perweekresponding toOPRArequests. Withbudgetsbeingcut and officesrunningon skeletoncrews, municipal clerks lookforafirm that cankeep theirrecordsorganized andhelpfind thedocuments they needwhen they need them.

With FileBank’s turnkey solutions, includingouraffordablenew program

InstantAccess®, you’ll beable tohandleOPRArequestsfasterandeasier thanever before. Ourclick-and-sendemail solutionreducessearch timesfromhours to just

minutes, saving you timeandmoney. Weoffercomprehensivephysical anddigital

storageserviceswithhostingcapability, ensuring that yourrecordsneverget misplaced andarealwaysdiscoverableondemand.

FileBank, Inc. isadatamanagement firm that scans, digitizes, andorganizesmunicipal

physical anddigital records. Withour technology-basedsolutions, FileBankwill help you solve yourOPRAproblems, get yourrecordsinventory organizedagain, andincrease

yourefficiency by 66 percent.

We Have Your

OPRA Solutions

Are OPRA requests draining your office’s resources and staff? New Jersey’s Open Public Records Act has increased public

officials’ workload as they struggle to meet rising public demands for municipal records. If you are having difficulty responding quickly to OPRA requests, FileBank can help!

We Have Your

OPRA Solutions

Are OPRA requests draining your office’s resources and staff? New Jersey’s Open Public Records Act has increased public

officials’ workload as they struggle to meet rising public demands for municipal records. If you are having difficulty responding quickly to OPRA requests, FileBank can help!

(16)

Call us today and let FileBank help you “Jump to Digital” 1-973-279-4411 [email protected] www.filebankinc.com

FileRetention Analysis

®

The Importance of Accurate, Reliable Retention

Destroying records is not as simple as tossing them out in the dumpster when you run out of storage space. This is because by law some records must be kept longer than others and most organizations are subject to laws that affect the records that they create. This is where FileBank can help. FileBank’s in-house archivist analyzes your files to determine expiration dates, and works with relevant government and

nongovernmental agencies to ensure the certified destruction of records and that no file is ever destroyed that should not have been.

Risk Reduction and Accountability

There are many advantages of having a FileBank archivist to help you manage your files. It reduces risks of document mismanagement. It also provides your organization with an additional layer of accountability and protection. The archivist monitors and updates your organization’s records inventory using FileBank’s computerized records management system, ensuring that your adherence to state and federal records disposition regulations is accurate and up to date.

Know What to

Destroy and When

To control the use and retention of files, agencies must know when it is legally acceptable to destroy records. FileBank’s in-house archivist will help you determine which files must be kept and which ones are eligible for certified destruction.

FileBank’s archivist follows all state and federal records retention guidelines to ensure that your records are assigned correct expiration dates and are destroyed safely and securely.

Know What to

Destroy and When

To control the use and retention of files, agencies must know when it is legally acceptable to destroy records. FileBank’s in-house archivist will help you determine which files must be kept and which ones are eligible for certified destruction.

FileBank’s archivist follows all state and federal records retention guidelines to ensure that your records are assigned correct expiration dates and are destroyed safely and securely.