SAP MM Third Party Order

CONTENTS:

Page

1)

Introduction

2

2)

Customizing settings

2

3)

Master data settings

11

4)

Process demonstration

16

1

- Create Sales Order

16

2

- Create Purchase Order

19

3

- Invoice Verification

21

4

– Billing

22

1) Introduction

In this document I will demonstrate the Third-party Order process.

In third-party order processing the company transfers the sales order to an external vendor. This vendor delivers the goods directly to the customer and invoices the company. The customer receives an invoice from the company’s sales office. See also the appendix at the end of this document for an overview of this process.

2) Customizing settings

For this process I have setup own document types by copying the standard SAP documents. This paragraph gives an overview of all relevant customizing settings for this process.

New Purchase Requisition type ZTPO:

Menu Path IMG → Materials Management → Purchasing → Purchase Requisition → Define Document Types

Tr. code / Table /

-Copied document type NB to ZTPO:

Defined item category S as the only admissible item category:

New Purchase Order type ZTPO:

Menu Path IMG → Materials Management → Purchasing → Purchase Order → Define Document Types

Tr. code / Table /

Defined item category S as the only admissible item category:

Linked purchase requisition – document type

New Sales Order type ZTPO:

Call up the customizing transaction as follows:

Menu Path IMG → Sales and Distribution → Sales → Sales Documents → Sales Document Header → Define Sales Document Types

Tr. code / Table VOV8 / TVAK Copied order type ORZTPO

Assign sales area 1000/10/00 to sales document type ZTPO:

Menu Path IMG → Sales and Distribution → Sales → Sales Documents → Sales Document Header → Assign Sales Area To Sales Document Types → Assign sales

order types permitted for sales areas

Tr. code / Table - / TVAKZ

Define new item category ZTAS:

Call up the customizing transaction as follows:

Menu Path IMG → Sales and Distribution → Sales → Sales Documents → Sales Document

Item

Define Item Categories

Select item category ZTAS and then click on button

Assign new item category ZTAS to new sales document ZTPO:

Menu Path IMG → Sales and Distribution → Sales → Sales Documents → Sales Document

Item

Assign Item Categories

Define new schedule line category ZT:

Menu Path IMG → Sales and Distribution → Sales → Sales Documents → Schedule Lines → Define Schedule Line Categories

Tr. code / Table VOV6 / TVEP

Select schedule line category ZT and then click on button

Assign the new schedule line category ZT to the new item category ZTAS:

Menu Path IMG → Sales and Distribution → Sales → Sales Documents → Schedule Lines → Assign Schedule Line Categories

Maintain copy control new sales document ZTPO to existing billing document F2:

Menu Path IMG → Sales and Distribution → Billing → Billing Documents → Maintain

Copying Control For Billing Documents

Copying control: Sales

document to billing document

Tr. code / Table VTFA / TVCPFAK

Select header line and then click on button

Double click on item.

Check External Procurement parameters of plant 1000:

Menu Path IMG → Materials Management → Consumption-Based Planning → Plant

Parameters

Carry Out Overall Maintenance of Plant Parameters

Tr. code / Table OMI8 / T399D

Check settings of sales organisation 1000:

Menu Path IMG → Enterprise Structure → Definition → Sales and Distribution →

Define, copy, delete, check sales organization

Check settings of factory calendar 01:

Menu Path IMG → SAP NetWeaver → General Settings → Maintain Calendar Tr. code / Table SCAL /

3) Master data settings

For the process demonstration in the next paragraph I will make use of certain master data such as: material M-02, vendor 1001(located in the US) and customer 2502(located in GB). Sales will be from Plant 1000(located in Hamburg). In this paragraph I will show the configuration of this and other relevant master data.

Material view:

Call up following transaction:

Menu Path Logistics → Materials Management → Material Master → Material → Change → Immediately

Transaction Code

MM02

Click on button

Select the “Sales: General/Plant data” view.

Then c

Info-record:

Call up the transaction as follows:

Menu Path Logistics → Materials Management → Master Data → Info Record → Change Transaction code ME12

Enter selection criteria then click on button

Source List:

Call up the transaction as follows:

Menu Path Logistics → Materials Management → Master Data → Source List → Maintain Transaction code ME01

Sales Price:

Call up the transaction as follows:

Menu Path Logistics → Sales and Distribution → Master Data → Conditions → Select Using Condition Type → Change

Transaction code VK12

Click on button

Tax condition:

.Call up the transaction as follows:

Menu Path Logistics → Sales and Distribution → Master Data → Conditions → Select Using Condition Type → Change

Click on button

G/L account (for costs):

Menu Path Logistics → Accounting → Financial Accounting → General Ledger → Master Records → G/L Accounts → Individual Processing → Centrally

4) Process demonstration

1 - Create Sales Order:

Menu Path Logistics → Sales and Distribution → Sales → Order → Create Transaction Code

VA01

Enter sold to, material and qty followed by <enter>. Check purchase requisition data by selecting line item and then click on button

Next click on button

to view the data which will be copied to the requisition.

Note that relevant procurement data, setup in master data, was found by the system.

2 - Create Purchase Order:

Menu Path Logistics → Materials Management → Purchasing → Purchase Order → Create → Automatically via Purchase Requisitions

Transaction Code

ME59N

Note that Test Run has been flagged in order to test first and check the result.

Test run was successful (incompleteness warning of import data ignored for this

demo). Go back, remove test run flag and execute again.

Display the PO by either positioning the cursor on the PO no. then click on button or double click on PO. No.

3 - Invoice Verification:

Menu Path Logistics → Materials Management → Logistics Invoice Verification → Document Entry → Enter Invoice

Transaction Code MIRO

Enter PO no., invoice date, amount and flag Calculate tax and PO item. If everything is ok, then click on button

Display invoice document.

Call up following transaction:

Menu Path Logistics → Materials Management → Logistics Invoice Verification → Further Processing → Display Invoice Document

Transaction Code

MIR4

Next click on button

Double click on the accounting document no.

4 - Billing:

Call up following transaction:

Menu Path Logistics → Sales and Distribution → Billing → Billing Document → Process Billing Due List

Enter selection criteria and then click on button

Select the line and then click on button

You can simulate (test) the billing also first by clicking on button The status of the billed order changed as follows.

Document flow of sales order. Call up following transaction:

Menu Path Logistics → Sales and Distribution → Sales → Order → Display Transaction Code

VA03

Enter sales order no. then click on button

Position the cursor on the line with the accounting document no. then click on button