Tools@WORK
Web Meeting
1
Manage your meeting
- The basics
- Schedule your first meeting - Inviting people to your meeting - View meeting details
- Change meeting details - Call off a meeting
- Schedule an ad hoc meeting
2
Starting your meeting
- Start meeting as a host - Join meeting as a guest
3
In a meeting
- Web Meeting basics
- Upload document for presentation - Presentation tools
- Whiteboard
- Manage your documents - Share your desktop
- Using your webcam - Conducting audio chat - Text chat
Chapter 1
Get to know the interface
The Interface
1. Today
2. Calendar View of your meetings 3. List View of your meetings
The basics
4
1
3
Section 2
Schedule a meeting
1. Click Schedule a Meeting or 2. Fill in meeting details
3. Invite guests to join your meeting by entering their email addresses
4. Click
Schedule your first meeting
Upon successfully created your meeting, invitations will be sent to your guests automatically with the following details:
1. Date and Time 2. Meeting Title
3. Meeting Room URL 4. Meeting ID
5. Password 6. Note
You will also receive a meeting confirmation containing meeting details which you can use to invite people.
Inviting people to your meeting
Section 4
To view details of a meeting:
1. Click on a meeting
2. You will then be on the Meeting Details page (see page 8)
View meeting details
To change details of a scheduled meeting:
1. Click on a meeting you want to change details 2. On Meeting Details page, click
3. Click when finished
Your guests will be notified by email automatically
Change meeting details
Section 6
To call off a meeting:
1. Click on a meeting you want to cancel 2. On Meeting Details page, click
3. Click to confirm
Your guests will be notified by email automatically
Call off a meeting
Ad hoc meeting
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Schedule an ad hoc meeting
1. Click Schedule a Meeting or 2. Tick “Meet Now”
3. Fill in meeting title
4. Invite guests to join your meeting by entering their email addresses
Chapter 2
Start meeting as a host
When your meeting is in progress, click to go into the meeting to join your guests
You can enter the meeting room as early as 5 minutes before it starts to get prepared
Start your meeting
Section 2
Join meeting as a guest
You guests can join a meeting via: 1. Email invitation, or
2. http://meeting.biznetvigator.com/joinmeeting/
Join meeting as a guest
Get to know the interface
Section 1
Tools 1. Video Conference 2. Audio Conference 3. Share DesktopWeb Meeting Basics
Upload a document for presentation 1. On the Presentation window, click
2. On the Upload Presentation window, click to select your document
3. Click
Upload document for presentation
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Supported file types
• Word (.doc) / Excel (.xls) / PowerPoint (.ppt) • Acrobat (.pdf)
• jpg / gif / png
Section 3
During a presentation, you can:
1. Use to navigate between your slides
2. Use to zoom
3. Use to use Whiteboard tools 4. Use to upload another document
Presentation
Section 5
Manage your documents
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To switch between documents:
1. On the Presentation window, click
2. On the Upload Presentation window, choose the document you want from the pull down menu 3. Click
To delete an uploaded document:
1. On the Presentation window, click
To share your full desktop:
1. On the top left corner of your web meeting window, click
2. On the Desktop Sharing window, click
Share your desktop
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!
To share your a portion of your desktop:
1. On the top left corner of your web meeting window, click
2. On the Desktop Sharing window, click
3. Use to define the area of your desktop you want to share
4. Click to start
Only the Presenter can upload a document. To switch presenter, click on a user on the Users window and click
!
Section 7
To use your webcam:
1. On the top left corner of your web meeting window, click
2. On the Share your webcam window, select between
• Standard Quality (320 x 240), and • High Quality (640 x 480) 3. Click to start
4. Click on the Adobe Flash Player Settings prompt to allow access to your webcam
Using your webcam
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To use your microphone:
1. On the top left corner of your web meeting window, click
2. Click on the Adobe Flash Player Settings prompt to allow access to your
Microphone
3. On the Listeners window, you can click to mute all other users
Conduct audio chat
Section 9
To chat with everyone in the meeting:
1. On the Chat window, select tab 2. Type your message and press
3. Your message will then be viewable by all meeting participants
Text chat
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Private chat:
1. On the Chat window, select tab 2. Choose a user you want to talk to
3. Type your message and press
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© 2012 Hong Kong Telecommunications (HKT) Limited
