Human Resources Process Documentation PeopleSoft Employee Self-Service Applications Personal Information August 2015

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Personal Information Page 1

Human Resources Process Documentation

PeopleSoft Employee Self-Service Applications

Personal Information

August 2015

Personal Information Overview ... 2

Personal Information ... 3

Emergency Contacts ... 4

Edit an Existing Emergency Contact ... 5

Telephone Number Check Box ... 5

Delete an Existing Emergency Contact ... 6

Add a new Emergency Contact ... 6

Phone ... 7

Edit an Existing Phone Number ... 7

Delete an Existing Phone Number ... 7

Add a new Phone Number ... 7

Addresses ... 8

Change Addresses ... 8

Email ... 9

Edit an Existing Email Address ... 10

Delete an Existing Email Address ... 10

Add a new Email Address ... 10

Veteran Status ... 11

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Personal Information Overview

Using the Personal Info pagelet through the eCampus internet portal, you can conveniently review, add, update and delete (where appropriate) your personal

information in the Human Resources database. The personal information contained in this section of the application includes:

 Personal Information  Addresses  Email  Phone  Emergency Contacts  Veteran Status  Disability

To access your Personal Information, navigate to the ecampus login page at

https://www.scu.edu/ecampus/. Log in to ecampus using your SCU User ID and

Password. Depending on whether you are a faculty member or staff employee, you will see different tabs across the top of your screen. Click on the "HR Self-Service" tab to access the HR Self-Service homepage.

The "Personal Info" pagelet will appear in the middle of your screen, below the "Timesheet" pagelet. When you hover your cursor over an item, further descriptive information about that item will appear. To navigate back to the HR Self-Service homepage during your session, click "Home", and then click on the "HR Self-Service" tab again. Or, click "Main Menu", and then click "Go To HR Self-Service".

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Personal Information

This link from the "Personal Info" pagelet opens the Personal Information Summary page where you can review all your personal information in one place. Push buttons on this page (circled) provide quick access to the various transactions you can make. The same

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Emergency Contacts

In case of an emergency on campus, Human Resources needs to know who you want us to contact on your behalf. This information can be critical and it is important that we have the most accurate information. You can access the Emergency Contacts page directly from the "Personal Info" pagelet, or by using the "Change Emergency Contacts" push button on the View Personal Information summary page.

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Edit an Existing Emergency Contact

To edit an existing Emergency contact, click the pencil icon to the right of the person’s name. This will open the Emergency Contact Detail page where you can change the name, address and phone number of your contact.

Telephone Number Check Box

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Delete an Existing Emergency Contact

To delete an existing emergency contact, click the trash can icon to the right of the person’s name. You will then be asked to confirm the name of the person you want to delete as an emergency contact. Click either Yes-Delete or No-Do Not Delete.

Add a new Emergency Contact

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Phone

The Phone page allows you to review, update, add or delete personal telephone numbers. You may maintain multiple types of numbers including Perm/Home, Mobile, and Business numbers. You can access the Phone page directly from the "Personal Info" pagelet, or by using the "Change Phone Numbers" push button on the View Personal Information summary page.

Please be sure that one of your phone numbers is checked as "Preferred". We

recommend that your "Preferred" Phone be your home phone number and be set with the Phone Type of “Perm/Home”.

Edit an Existing Phone Number

To edit an existing phone number, you can make changes directly on the Phone Numbers page shown above. Be sure to click the "Save" button at the bottom of the page when you are finished to properly save the changes you’ve made.

Delete an Existing Phone Number

To delete a phone number, click the trash can icon to the right of the phone number you want to delete. You will then be asked to confirm the deletion of the phone number. Click either Yes-Delete or No-Do Not Delete.

Add a new Phone Number

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Addresses

You will have access to review and edit both your Permanent and Mailing address. Your Mailing Address is used as your local mailing address, and is printed on pay advices and paychecks. Your Permanent Address is considered your permanent address and is used to mail tax information (W-2 forms) and all other Human Resources related mail.

You can access the Addresses page directly from the "Personal Info" pagelet, or by using the "Change Home/Mailing Addresses" push button on the View Personal Information summary page.

Change Addresses

To change your existing Mailing or Permanent address, click the pencil icon next to the address. This will open the applicable Edit Address page where you can change the address. Make the necessary changes to your mailing or permanent address on this page and be sure to click the "Save" button at the bottom of the page to properly save your new address.

*PLEASE NOTE*

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Email

The Email page allows you to review, update, add or delete personal email addresses. You may maintain multiple types of email addresses including Campus, Home, and Other addresses. You can access the Email page directly from the "Personal Info" pagelet, or by using the "Change Email Addresses" push button on the View Personal Information summary page.

*PLEASE NOTE*

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Edit an Existing Email Address

To edit an existing Email Address (other than your Campus Email Address), you can make changes directly on the Email Addresses page shown above. Be sure to click the "Save" button at the bottom of the page when you are finished to properly save the changes you’ve made.

Delete an Existing Email Address

To delete an Email Address, click the trash can icon to the right of the Email Address you want to delete. You will then be asked to confirm the deletion of the email address. Click either Yes-Delete or No-Do Not Delete.

Add a new Email Address

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Veteran Status

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Disability