Please quote your lowest net price FOB Destination for the item(s) specified below. Any order issued as a result of this request will be paid based on the received firm quoted pricing only. No deviations from this pricing will be paid.
This entire RFQ must be completed, signed and sent via email to [email protected], with the following Request Number referenced in the subject line of the email message, and must be received no later than the date and time indicated below. If you wish to substitute goods and/or services of equal quality, give complete description of proposed substitution. The University reserves the right to accept or reject all or part of this quotation and to not accept a proposed substitution. Refer to the Procurement website www.udel.edu/procurement to view our terms and conditions.
All questions regarding this RFQ are to be sent via email to [email protected] with the following Request Number referenced in the subject line of the email message. Responses will be documented in an addendum that will be distributed via email to all invited vendors.
Payment method is credit card. Discounts for expedited payment will be considered.
T H I S I S N O T A N O R D E R
Company: Ship Date:
Address: Phone:
Fax: Subject: Waste Inactivation System Request Issued: 2/10/2021
Request Number: RFQ-9416-8
Quotations Due: 2/17/2021 no later than 2:00 pm ET Submit to: [email protected]
Description
The University of Delaware’s (UD) primary objective is to solicit proposals from qualified vendors for the purchase of a Biopharmaceutical waste inactivation and pH adjustment system supporting 50 l bioreactor with mammalian cells. Specifications
SYSTEM SIZING INFORMATION
Maximum volume during busiest hour 45 liter/hr
Maximum volume for 8 busiest hours 350 liters
Total volume per day 500 – 1000 LPD
Flow Type Variable Flow
Safety margin desired for tank sizing 25%
Effluent Characteristics
Size / description of largest solid items Mammalian cells
Estimated % of Solids (Other solids characteristics)
Cells and media
Risk of Gelling? Under What conditions? No
Viscosity at 200C / 950C in cp 1 cp
Treatment Parameters Desired
List known Microbiological Agent(s) Unknown
Treatment Time (minutes, sec.) or F0 value 30 min – 1hour
Treatment Temperature (0F / 0C) 250- 300F
Inlet Temperature (0F / 0C) Ambient – 98 F
Maximum Outlet Discharge Temperature (0F /
0C) 122 F
Chemical Treatment Parameters (type, concentration, temp.)
N/A
Biosafety Level Served
BSL or ABSL? BSL 2
Configuration/Redundancy
No. of Shifts 24/7 operation
Storage Desired to Minimize Operation
Interruptions (unexpected downtime) By vendor
Three Reactor (Cook Tanks) - Redundant No
One Collector Tank and Two Reactors -
Redundant No
Two Reactors - Non-Redundant No
One Collector Tank and One Reactor - Non-
Redundant Yes
Continuous Flow Unit (Indicate size of buffer
tank) No
No. of Shifts 24/7 operation
Storage Desired to Minimize Operation
Interruptions (unexpected downtime) By vendor
Construction
Presence of chloride in the effluent: Yes Concentration: Cell media may have chlorides
Other Chemicals? Cell media components Desired material of construction for Collection
Tank SS304, provide option for SS316
Desired material of construction Reactor
Tank(s) SS304, provide option for SS316
Desired material of construction Piping By vendor
Automation
PLC is required
Brand can be SIEMENS S7 or Allen Bradley Control Logix, please provide vendor’s local technical supports preference.
PLC is required to be on the skid
Tie-In to Building Management System? If yes, specify:
Yes. Building Automation System (BAS)
Equipment Qualifications and Documentation
Need batch report from pH adjustment as well. Would like reports to be automatically generated and distributed. Vendor must provide FAT document.
Vendor must provide commissioning documentation for installation and proof of operation, at site.
Cooling
Treated Waste Discharge Temperature (0F/0C) 122 F
Source of cooling medium
Potable water Industrial Cold Water
Temperature Ambient
Pressure 70psi
Quantity available N/A
Vendor may advise on Cooling system.
Energy Recovery
Would you like energy recovery? (Y / N) Yes. Would like to see cost/benefit of this feature
pH Neutralization
Vendor is to provide pH Adjustment skid, in tandem to the waste treatment system. Systems must coordinate and be interlocked. Controls to be integrated between two systems.
PH System should have the following specifications: 150 gal treatment tank
Adjusting chemicals: Sulphuric acid, Sodium hydroxide System can handle CIP waste
Data reporting capability
pH of inlet wastewater Unknown
Facility Utilities
Incoming waste line size; Invert if known Unknown
Desired Heating Source Prefer Electric Heating
Water (pressure and quantity available) Industrial Cold Water – 70psi
Sewer Drain (size and height from floor) 2” Industrial Waste Sanitary Drain, floor drain flush with floor
Ethernet (for remote diagnostics, etc.) Yes
Condensate line Not in the lab but is possible to add condensate line
Electricity (voltage, phase, amperage
available) 480V 3 phase; 208V single phase; 120V single phase Compressed Air (pressure and qty. available) Yes – 90-100 PSI
Other Information:
Installation on the 5th floor with feeds from the 6th floor
Room / Space Available
Height of room 10ft
Length of room 33ft
Width of room 17ft
Maintenance Access Restrictions No
Ingress for Delivery, Installation, Maintenance
Site Delivery restrictions 5ft door building entrance, 4 ft door to lab entrance
Headspace limitation (Door frames, etc.) 8ft door frame
Dock Details (ground level, height, etc.) Ground level – Power lift available Any elevator access required? Provide dimensions. Freight elevator available (11ft x 14ft) (WxL)
Corridor Widths to install space 8ft
Turns along access path, corners, etc. Provide details. Hard right turns – Qty 3
Questions/Requests to Bidders
Please provide details of surge capacity.
Can more material be added to the storage tank? Is the electrical system UL or NRTL approved? What are the fail safes? Is there an e-stop?
What is the emergency sequence of operation for a leak?
Will base and acid supply containers need secondary containment? Is the treatment tank double wall construction and ASME rated?
All quoted pricing is to be FOB destination to include Shipping, Handling and Insurance costs.
Please attach all documents.
Method of Payment:
Pursuant to University of Delaware policy, if a Supplier accepts credit card as a method of payment, then the University will pay the Supplier via credit card without incurring any additional fees. The University of Delaware’s preferred credit card payment method is through Bank of America’s Virtual Payables program. Suppliers that elect to be paid via this method will receive payment upon invoice approval and payment terms will be net. An automated email notification will then be sent to the Supplier for each payment with a link to a secure web portal to process payment to a virtual credit card number.
For suppliers who are unable to acquire a merchant account for credit card acceptance, the University offers ACH payment with net 45 payment terms.
To learn more about how Virtual Payables works and the many benefits of accepting payments by credit card, or to review frequently asked questions, please go to: http://www.bofaml.com/virtualpayables.
1. Any agreement that comes about as a result of this solicitation will be governed by the University of Delaware Purchase Order Terms and Conditions located at the following website:
http://www1.udel.edu/procurement/supinfo/tc/PO-TC-FINAL-Dec-2013.pdf.
2. Each submitter is solely responsible for the accuracy and completeness of the quote. Errors or omissions may be grounds for rejection or may be interpreted in favor of the University.
3. The University reserves the right to solicit additional information from submitters to determine which best meets the needs of the University.
4. Any agreement issued as a result of the solicitation will be deemed subject to the University’s insurance requirements, of which can be found on the following website:
www.udel.edu/procurement/supinfo/tc/insurance.
5. Any agreement issued as a result of the solicitation will be deemed subject to the University policies included but not limited to the policy on a tobacco free campus. All policies can be found at:
www.udel.edu/ExecVP/policies.
The University will select the quote that, in its sole discretion, is the most advantageous to the
University. The University reserves the right to make an award without further discussion of the quote submitted; this is the best and final offer. The University reserves the right to reject any or all quotes in whole or in part, to make multiple awards to either one or multiple vendors, partial awards, awards by type, item by item or lump sum total.
Accessibility of Digital Products And Services
The University of Delaware is committed to ensuring that all digital products and services including, but not limited to, third-party products and services, applications, software, web or system services, and cloud-based offerings, are compliant with the Web Content Accessibility Guidelines (WCAG) 2.0 level A and level AA, and the Web Accessibility Initiative Accessible Rich Internet Applications Suite (WAI-ARIA) standards.
Quotations for digital products or services should include the following:
Voluntary Product Accessibility Template (VPAT) 2.0 (WCAG version)
CONFLICT OF INTEREST CERTIFICATION
The University of Delaware believes that full disclosure is the best way to avoid the potential for conflicts of interest. Accordingly, all respondents to this solicitation are required to complete this certification and submit with their response. Failure to complete this document with the requested information may disqualify your response. The
University of Delaware, at its discretion, may also disqualify your response if any representation is deemed inaccurate or if it concludes that a potential conflict of interest may be present. Please initial one of the following, as applicable:
The respondent certifies that none of its directors, officers, employees, their immediate family members or close relatives are employed by or affiliated with the University of Delaware.
The respondent certifies that, except for the persons whose names are listed below, none of its directors, officers, employees, their immediate family members or close relatives are employed by or affiliated with The
University of Delaware. _______________________
_______________________
Please indicate below if, during the past calendar year, your company, directors, officers, employees, their immediate family members or close relatives have paid, given a gift, or provided other consideration having a value over $25.00 to any employee, officer or trustee of the University of Delaware.
Yes, a payment, gift or other consideration was provided to an employee, officer or trustee.
No, a payment, gift or other consideration was not provided to an employee, officer or trustee.
Yes No
Are you currently a student at the University of Delaware? ____ ____ Has your firm ever been involved in Federal debarment proceedings? ____ ____
We, (I), certify that the foregoing information is true, correct and complete. Signature: ___________________________________________
Print Name: _________________________________________ Title: _______________________________________________ Date: _______________________________________________
SUPPLIER DIVERSITY PROGRAM
In keeping with our commitment to Inclusive Excellence, the University of Delaware believes that building relationships with small, minority-owned, veteran-owned, women-owned, disable-owned and other disadvantaged businesses is essential if we are to provide opportunities to a supplier base that is as diverse as the communities we serve.
Participation in the University's Supplier Diversity Program provides access to University procurement opportunities by matching qualified diverse suppliers with the needs of our internal business units. The goal of the program is to foster mutually beneficial relationships that add value to the University while, at the same time, contributing to the
development of diverse businesses through workshops and consultations with the University's Procurement Services Department and Small Business Development Center.
Supplier Diversity Program – Getting Started: http://www1.udel.edu/procurement/cmoutreach/getstarted.html
Classification: Choose one or more.
Minority Business Enterprise (MBE)
African American Asian Hispanic Native American Other Veteran-owned Business Enterprise (VBE)
Disabled-owned Business Enterprise (DBE) Small Business Enterprise (SBE)
Women-owned Business Enterprise (WBE)
Certifying Agency:
Choose one or more. City of Wilmington
Delaware Department of Transportation
Delaware Office of Minority & Women Business Enterprise (OMWBE) Minority Supplier Development Council of PA-NJ-DE
National Women's Business Corporation (NWBOC) Small Business Administration (SBA)
The National Minority Business Council, Inc. (NMBC)
Women's Business Enterprise National Enterprise Council (WBENC)
Other:
Note: Should your firm enter into an agreement with the University as a result of this solicitation, your firm will be
considered a Tier I vendor of the University. As such, your firm will be required to provide detailed reporting in Microsoft Excel format, to the University Procurement Services department, on at least an annual basis, showing total spend attributed to the University for each Tier II Diverse supplier that your firm utilizes in providing goods and services to the University
