sap asset

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Final May 2007 English

Assets Accounting

Configuration Manual ITC Limited

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Config-ID and Title: AA Organization/Area: ITC Responsible: File Name: AA-BB-NNN.Doc

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Index

1 PURPOSE... 6

1.1 PREPARATION... 6

2 ASSET ACCOUNTING à ORGANIZATION STRUCTURE ... 7

2.1 CHECK COUNTRY-SPECIFIC SETTINGS... 7

2.2 COPY REFERENCE CHART OF DEPRECIATION/DEPRECIATION AREAS... 7

2.3 ASSIGN CHART OF DEPRECIATION TO COMPANY CODE... 10

2.4 SPECIFY NUMBER ASSIGNMENT ACROSS COMPANY CODES... 10

3 ASSET CLASSES ... 11

3.1.1 SPECIFY ACCOUNT DETERMINATION... 11

3.1.2 CREATE SCREEN LAYOUT RULES... 12

3.1.3 DEFINE NUMBER RANGE INTERVAL... 13

3.1.4 DEFINE ASSET CLASSES... 14

3.1.5 ASSET ACCOUNTING à INTEGRATION WITH THE GENERAL LEDGER... 16

3.1.6 ASSIGN G/L ACCOUNTS... 17

3.1.7 SPECIFY POSTING KEY FOR ASSET POSTING... 22

3.1.8 CHANGE THE FIELD STATUS VARIANT OF THE ASSET G/L ACCOUNTS... 23

3.1.9 ASSIGN INPUT TAX INDICATOR FOR NON-TAXABLE ACQUISITIONS... 23

3.1.10 SPECIFY FINANCIAL STATEMENT VERSION FOR ASSET REPORTS... 24

3.1.11 SPECIFY DOCUMENT TYPE FOR POSTING OF DEPRECIATION... 25

3.1.12 SPECIFY INTERVALS AND POSTING RULES... 25

3.1.13 DOCUMENT TYPE FOR CROSS-COMPANY CODE COST ACCOUNTING... 26

3.1.14 ACTIVATE ACCOUNT ASSIGNMENT OBJECTS... 27

3.1.15 DISPLAY OF ACTIVEACCOUNT ASSIGNMENT OBJECTS... 27

3.1.16 RESET RECONCILIATION ACCOUNTS... 29

3.1.17 SPECIFY DOCUMENT TYPE FOR PERIODIC POSTING OF ASSET VALUES... 30

4 ASSET ACCOUNTING à VALUATION ... 31

4.1 DEPRECIATION AREAS... 32

4.1.1 DEFINE DEPRECIATION AREAS... 32

4.1.2 SPECIFY TRANSFER OF APC VALUES... 34

4.1.3 SPECIFY TRANSFER OF DEPRECIATION TERMS... 35

4.1.4 DETERMINE DEPRECIATION AREAS IN THE ASSET CLASS... 35

4.1.5 DEACTIVATE ASSET CLASS FOR CHART OF DEPRECIATION... 40

4.1.6 AMOUNT SPECIFICATIONS (COMPANY CODE/DEPRECIATION AREA)... 41

4.1.7 FISCAL YEAR VARIANTS... 43

4.1.8 SPECIFY OTHER VERSIONS ON DEPRECIATION AREA LEVEL... 44

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5.1 ORDINARY DEPRECIATION... 45

5.1.1 DETERMINE DEPRECIATION AREAS... 45

5.2 SPECIAL DEPRECIATION... 46

5.2.2 CALCULATE ORDINARY DEPRECIATION BEFORE SPECIAL DEPRECIATION... 46

5.3 UNPLANNED DEPRECIATION... 47

5.4 DEFINE TRANSACTION TYPES FOR UNPLANNED DEPRECIATION... 47

5.5 VALUATION METHODS... 49

5.5.1 DEPRECIATION KEY... 50

5.6 ASSET ACCOUNTING à SPECIAL VALUATION... 57

5.6.2 DEFINE TRANSACTION TYPES FOR TRANSFER OF RESERVES... 58

5.6.3 MAINTAIN ACCOUNTS FOR REVALUATION... 60

5.6.5 DEFINE INDEX SERIES... 61

5.6.6 DEFINE REVALUATION MEASURES... 63

5.6.7 DEFINE TRANSACTION TYPES FOR REVALUATION... 63

5.7 INSURANCE... 65

5.7.1 DEFINE INSURANCE TYPES... 65

5.7.2 MAINTAIN INDEX SERIES... 67

6 ASSET ACCOUNTING à MASTER DATA ... 68

6.1 SCREEN LAYOUT... 68

6.1.1 DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA... 68

6.1.2 DEFINE SCREEN LAYOUT FOR ASSET DEPRECIATION AREAS... 69

6.1.3 SPECIFY TAB LAYOUT FOR ASSET MASTER RECORD... 71

6.1.4 USER FIELDS... 72

6.1.5 DEFINE 8-CHARACTER EVALUATION GROUPS... 73

6.1.6 CHANGE KEY WORDS IN THE EVALUATION GROUPS... 74

6.1.7 DEFINE REASON FOR INVESTMENT... 75

7 ASSET ACCOUNTING à TRANSACTIONS... 77

7.1 ACQUISITIONS... 77

7.1.1 DEFINE TRANSACTION TYPES FOR ACQUISITIONS... 77

7.1.2 DEFINE ACCOUNT ASSIGNMENT CATEGORY FOR ASSET PURCH. ORDERS... 78

7.1.3 SPECIFY ASSET CLASS FOR CREATING ASSET FROM PURCHASEORDER... 80

7.1.4 ALLOW DOWN PAYMENT TRANSACTION TYPES IN ASSET CLASSES... 81

7.2 RETIREMENTS... 83

7.2.1 DEFINE TRANSACTION TYPES FOR RETIREMENTS... 83

7.2.2 DETERMINE POSTING VARIANTS... 85

7.2.3 DEFINE TRANSACTION TYPES FOR WRITE-UP DUE TO GAIN/LOSS... 87

7.2.4 DETERMINE ASSET FOR GAIN/LOSS INDIVIDUALLY (SUBSTITUTION) ... 88

7.2.5 DEFINE TRANSACTION TYPES FOR TRANSFERS... 89

7.3 DEFINE VALIDATION... 91

7.4 CAPITALIZATION OF ASSETS UNDER CONSTRUCTION... 92

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7.4.3 ASSIGN SETTLEMENT PROFILE TO COMPANY CODE... 95

7.5 SPECIFY CAPITALIZATION OF AUC/DOWN-PAYMENT... 96

7.6 DEFINE TRANSACTION TYPES FOR POST-CAPITALIZATION... 96

7.7 DEFINE TRANSACTION TYPES FOR MANUAL DEPRECIATION... 97

7.8 SPECIFY DEFAULT TRANSACTION TYPES... 99

8 ASSET ACCOUNTING à INFORMATION SYSTEM ... 101

8.1 DEFINE SORT VERSIONS FOR ASSET REPORTS... 101

9 ASSET ACCOUNTING à ASSET DATA TRANSFER ... 104

9.1 SET COMPANY CODE STATUS... 104

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1 Purpose

This configuration guide provides the information that is needed to set up the configuration of this module

1.1 Preparation

Prerequisites

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Configuration

2 Asset Accounting

à Organization Structure

In this section, you define the features of the FI-AA organizational objects (chart of depreciation, FI company code, asset class). All assets in the system have to be assigned to these organizational objects that you define.

2.1 Check Country-Specific Settings

Some of the system settings in the FI-AA system are subject to different laws and guidelines in different countries. SAP provides these settings, for the most part, already preconfigured. The system uses the country-specific data in each company code that agrees with the country in the definition of the FI company code (FI Customizing).

Description: Check Country-Specific Settings

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational Structures à Check Country-Specific Settings

SPRO or OA08

Transportation: Automatic / Manual (Transport Request Ref. _______________)

Client dependency: Yes / No

Configuration relevant to India has been maintained for ITC:

Fields Values Description

Country key IN India

Country currency INR Indian Rupee

2.2 Copy Reference Chart of Depreciation/Depreciation Areas

In this step, you define your charts of depreciation. The chart of depreciation is a list of depreciation areas arranged according to business and legal requirements. The chart of depreciation enables you to manage all rules for the valuation of assets in a particular country or economic region.

You must assign a chart of depreciation to each company code that is defined in Asset

Accounting. SAP provides country-specific charts of depreciation with predefined

depreciation areas. These charts of depreciation serve only as a reference for creating your own charts of depreciation, and are therefore not directly accessible in the SAP system. When creating a chart of depreciation, you have to copy the reference chart of depreciation.

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Description: Copy Reference Chart of Depreciation/Depreciation Areas

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational

Structures à Copy Reference Chart of

Depreciation/Depreciation Areas (Specify Description of Chart of Depreciation)

SPRO Or EC08

Transportation: Automatic / Manual (Transport Request Ref. _RD1K900098 / RD1K900099)

Client Dependency: Yes / No

Activities

1) Create a chart of depreciation using an SAP standard chart of depreciation as a reference.

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3) Delete the depreciation areas that are not needed from your new chart of depreciation and/or add new depreciation areas by copying them.

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2.3 Assign Chart of Depreciation to Company Code

In Asset Accounting, you can only use company codes that have already been defined in Financial Accounting as being generally valid. In addition to the general FI data for a company code, you have to make additional specifications that apply for Asset Accounting. One of the most important of these specifications is the assignment of a chart of depreciation to the company code. In this step, you assign a chart of depreciation to each company code.

Description: Assign Chart of Depreciation to Company Code

Transaction Code: SAP Customizing Implementation Guideà Financial

Accounting (New) à Asset Accounting à

Organizational Structures à Assign Chart of

Depreciation to Company Code SPRO or OAOB

Transportation: Automatic / Manual (Transport Request Ref. RD1K900098

RD1K900099)

The following configuration has been maintained for ITC

Company Code Chart of Depreciation

ABD Agarbatti Business -SBU ITC ITC Limited - Chart of Depreciation

FBD Foods Business Division ITC ITC Limited - Chart of Depreciation

ITD India Tobacco Division ITC ITC Limited - Chart of Depreciation

MBD Matches Business - SBU ITC ITC Limited - Chart of Depreciation

2.4 Specify Number Assignment Across Company Codes

In the FI-AA module, you can assign the main asset number across company codes. Therefore, for every company code, you can determine from which (other) company code number assignment is to be carried out. In this step, you define a cross-company code assignment of the main asset number. If you do not want a cross-company code number assignment, you do not need to define any system settings here.

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Transaction Code: SAP Customizing Implementation Guideà Financial

Organizational Structures à Specify Number

Assignment Across Company Codes SPRO or AO11

Transportation: Automatic / Manual (Transport Request Ref.

_______________)

Client dependency: Yes / No

The following configuration has been maintained for ITC:

Company Code Comp Code for No assignment Description

ABD ABD Agarbatti Business -SBU

FBD FBD Foods Business Division

ITD ITD India Tobacco Division

MBD MBD Matches Business - SBU

3 Asset Classes

3.1.1 Specify Account Determination

You define the account determinations for Asset Accounting (key and description). The key of an account determination must be stored in the asset class asset class. In this way, the account determination links an asset master record to the general ledger accounts to be posted for an accounting transaction using the asset class.

You specify the general ledger accounts to be posted for the individual accounting transactions in later implementation activities. You can specify various accounts for each depreciation area to be simultaneously posted to.

Description: Specify Account Determination

Organizational Structures à Asset Classes à Specify Account Determination

SPRO

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RD1K900098 / RD1K900099)

The following Account Determination have been configured for ITC

Account Determination Account Determination BFFH01 Factory Building on Freehold Land No. 1 LDLH Land Leasehold BFFH02 Factory Building on Freehold Land No. 2 MV02 Motor Vehicles No. 2 BFLH01 Factory Building on Leasehold Land No. 1 OE02 Office Equipment No. 2

BFLH02 Factory Building on Leasehold Land No. 2 OEPM02 Office Equipment-Plant & M/c No. 2 BNFH01 Non-Factory Building on Freehold Land No. 1 PMAC01 Plant & Machinery Active No. 1 BNFH02 Non-Factory Building on Freehold Land No. 2 PMAC02 Plant & Machinery Active No. 2 BNLH01 Non-Factory Building on Leasehold No. 1 PMAC03 Plant & Machinery Active No. 3

BNLH02 Non-Factory Building on Leasehold No. 2 PMIN01 Plant & Machinery Inactive Standby A No. 1 CA02 Canteen Equipment No. 2 PMIN02 Plant & Machinery Inactive Standby A No. 2 CAPM02 Canteen Equipment-Plant & M/c No. 2 TMGDWL Trademark & Goodwill

COMPA02 Computer Equipment No. 2 - Class A TR250 Land and construction sites COMPB02 Computer Equipment No. 2 - Class B TR251 Infrastructure and structures

CWIPGL CWIP-Gain/Loss TR252 Buildings

CWPBLD CWIP-Building TR253 Assets, machines and devices CWPCMP CWIP-Computer Equipment TR254 Vehicles

CWPLND CWIP-LAND TR255 Furniture and fittings CWPPLM CWIP-Plant & Machinery TR256 Other tangible fixed assets CWPTRF CWIP Transfer TR258 Asset under construction CWPUMC Construction A/c. Unerected Machinery TR260 Rights

FF0001 Furniture & Fixture No. 1 TR261 Goodwill

FF0002 Furniture & Fixture No. 2 TR262 Organization costs

HE02 Household Equipment No. 2 TR263 Research and development costs HEPM02 Household Equipment-Plant & M/c No. 2 TR264 Special costs

ITBLOCK Income Tax Blocks TR267 Other intangible fixed assets KNOHW KNOW HOW ZV0002 Zero Value/ Leased Assets LDFH00 Land Freehold

3.1.2 Create Screen Layout Rules

The screen layout specifies the status of the fields in the asset master record. You use the screen layout to determine if fields are required entry or optional entry fields, or if they are suppressed completely, for example. In this step, you create only the keys and descriptions of the screen layout controls. You define the field group rules for the screen layouts themselves in the step Master Data.

You can enter a screen layout rule in one of two places: either in the part of the asset class valid in the entire client, or in the part of the asset class valid for the chart of depreciation. The screen layout rule is then valid either for all assets in the asset class, or for all assets in

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Description: Create Screen Layout Rules

Organizational Structures à Asset Classes à Create Screen Layout Rules

SPRO

Transportation: Automatic / Manual (Transport Request Ref. RD1K900098 / RD1K900099)

The following Screen Layout Rules have been maintained for ITC:

Screen Layout Rule Name of Screen Layout Rule

BLDG Building

CWIP CWIP Assets

EQPT Equipments

FURN Furniture & Fixtures

LAND Land

LLND Leasehold Land

PLMC Plant & Machinery

VEHC Vehicles

ZVA Zero Value/Leased Assets

3.1.3 Define Number Range Interval

SAP define the number ranges for this company code for assigning the main asset number. You can roughly classify your asset portfolio using the number ranges.

In the asset class, you can specify the number range for the assignment of numbers for that asset class. To keep administration needed for the number assignment to a minimum, you should use number ranges with internal assignment. You can enter asset numbers of unique and special significance in the master data field "inventory number.

Description: Define Number Range Interval

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Organizational Structures à Asset Classes à Define Number Range Interval

SPRO or AS08

Transportation: Automatic / Manual (Transport Request Ref. RD1K900162)

The following Number Range has been maintained for each company code in ITC to classify the asset portfolio.

No From number To number No From number To number B1 000000010001 000000020000 H1 000015000001 000017500000 B2 000000020001 000000030000 H2 000017500001 000022500000 B3 000000030001 000000040000 H3 000022500001 000027500000 B4 000000040001 000000050000 I1 000000000001 000000000050 B5 000000050001 000000060000 L1 000000001001 000000002000 B6 000000060001 000000070000 L2 000060000001 000060100000 B7 000000070001 000000080000 L3 000000003001 000000004000 B8 000000080001 000000090000 L4 000061600001 000061800000 C1 000027500001 000032500000 L6 000000004001 000000005000 C2 000032500001 000037500000 O1 000005000001 000010000000 C4 000002000001 000002100000 O2 000010000001 000015000000 C5 000002100001 000005000000 P1 000000100001 000000200000 C6 000060100001 000060500000 P2 000000200001 000001200000 C7 000060500001 000061000000 P3 000063000001 000070000000 C8 000000090001 000000100000 P4 000001300001 000001400000 C9 000061000001 000061450000 P5 000001600001 000002000000 CA 000055000001 000057500000 P8 000001400001 000001600000 CB 000057500001 000060000000 T1 000000002001 000000003000 F1 000037500001 000040000000 T2 000061550001 000061560000 F2 000040000001 000050000000 T3 000061560001 000061570000 F3 000061500001 000061510000 U1 000061450001 000061455000 F4 000061510001 000061520000 U2 000061455001 000061500000 F5 000061520001 000061530000 V1 000050000001 000055000000 F6 000061530001 000061540000

3.1.4 Define Asset Classes

Asset class is the most important criteria for structuring fixed assets from an accounting point of view. Every asset has to be assigned to exactly one asset class. The asset class is used to assign the assets (and their business transactions) to the correct general ledger accounts. Several asset classes can use the same account assignment. You can see that it is possible to make finer distinctions at the level of the asset class than at the level of the general ledger accounts.

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Description: Define Asset Classes

Organizational Structures à Asset Classes à Define Asset Classes

SPRO or OAOA

The following Asset Classes with related configuration have been maintained for ITC:

Asset Class Asset Class Name _SettlementLine Item

Numb er Range Account Determination Screen Layout Rule Base Unit Asset Counted in Physical Inventory Investment Measure Manage Historically BFFH01 Fcty Bldg-Freehld 1 B1 BFFH01 BLDG EA 1 BFFH02 Fcty Bldg-Freehold 2 B2 BFFH02 BLDG EA 1 BFLH01 Fcty Bldg-Leasehld 1 B5 BFLH01 BLDG EA 1 BFLH02 Fcty Bldg-Leasehld 2 B6 BFLH02 BLDG EA 1 BNFH01 N-Fcty Bldg-Freehld1 B3 BNFH01 BLDG EA 1 BNFH02 N-Fcty Bldg-Freehld2 B4 BNFH02 BLDG EA 1 BNLH01 N-Fct Bldg-Leasehld1 B7 BNLH01 BLDG EA 1 BNLH02 N-Fct Bldg-Leasehld2 B8 BNLH02 BLDG EA 1

CA0002 Cant Eqpt No. 2 C1 CA02 EQPT EA X 1

CAPM02 Cant Eqpt-Pl & M/c 2 C2 CAPM02 EQPT EA X 1

COMPA02 Comp Eqpt No. 2 - A CA COMPA02 EQPT EA X 1

COMPB02 Comp Eqpt No. 2 - B CB COMPB02 EQPT EA X 1

CWIPGL CWIP-Gain/Loss X C8 CWIPGL CWIP EA 1

CWPBLD CWIP-Building C4 CWPBLD CWIP EA X 1

CWPCMP CWIP-Comp Eqpt X C9 CWPCMP CWIP EA 1

CWPLND CWIP -Land X L6 CWPLND CWIP 1

CWPOLDBL

CWIP-Takeover

BLDG X U1 CWPBLD CWIP EA 1

CWPOLDPM CWIP-Takeover PLM X U2 CWPPLM CWIP EA 1

CWPPLM CWIP-Pl & M/c C5 CWPPLM CWIP EA X 1

CWPTFR CWIP-Transfer X C6 CWPTRF CWIP EA 1

CWPUMC Unerected M/c X C7 CWPUMC CWIP EA 1

FF0001 F & F No. 1 F1 FF0001 FURN EA X 1

FF0002 F & F No. 2 F2 FF0002 FURN EA X 1

FL0475 Fork Lifts-4.75% F5 PMAC02 PLMC EA X 1

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HE0002 Hshld Eqpt No. 2 H1 HE02 EQPT EA X 1

HEPM02 Hshld Eqpt-Pl & M/c2 H2 HEPM02 EQPT EA X 1

HEPM03 Hshld Eqpt-Pl & M/c3 H3 PMAC03 EQPT EA X 1

KNOHW KNOW HOW T1 KNOHW BLDG 1

LDFH00 Land Freehold L1 LDFH00 LAND 1

LDLH00 Land Leasehold L3 LDLH LLND 1

LEASED Leasehold Assets L2 ZV0002 ZVA 1

MV0002 Motor Vehicles No. 2 V1 MV02 VEHC EA X 1

OE0002 Off Eqpt. No. 2 O1 OE02 EQPT EA X 1

OEPM02 Off Eqpt-Pl & M/c 2 O2 OEPM02 EQPT EA X 1

PMAC01 Pl & M/c-Active No.1 P1 PMAC01 PLMC EA X 1

PMAC02 Pl & M/c Active No.2 P2 PMAC02 PLMC EA X 1

PMAC03 Pl & M/c Active No.3 P3 PMAC03 PLMC EA X 1

PMIN01 Pl & M/c Inact S A 1 P4 PMIN01 PLMC EA X 1

PMIN02 Pl & M/c Inact S A 2 P5 PMIN02 PLMC EA X 1

PMNESD

Pl&M/c

ActNo.2(NESD) P8 PMAC02 PLMC EA X 1

TMGDWL

Trade Mark &

Goodwil T1 TMGDWL BLDG 1

TR0950 Tractors-9.50% T2 PMAC02 PLMC EA X 1

TR1131 Tractors-11.31% T3 PMAC02 PLMC EA X 1

ZV0002 Zero Value Assets L4 ZV0002 ZVA EA X 1

3.1.5 Asset Accounting à Integration with the General Ledger 3.1.5.1 Define How Depreciation Areas Post to General Ledger

You specify the depreciation areas that post their APC transactions and/or depreciation to the general ledger.

The system can post the APC transactions of one depreciation area to the general ledger online automatically. Usually this is the book depreciation area 01. You can post transactions from other depreciation areas to the general ledger automatically using periodic processing. (The exception to this rule is the depreciation areas for investment support shown on the liabilities side, which can also post online.) You always have to use periodic processing to post depreciation to the general ledger.

Description: Define How Depreciation Areas Post to General Ledger

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration

with the General ledger à Define How Depreciation

Areas Post to General Ledger SPRO or OADX

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RD1K900964 / RD1K900965)

The following configuration has been maintained for ITC chart of depreciation:

Depreciation Area

Post in GL Description

Dep area 01 Book Depreciation 1 Area Posts in Real-time Dep Area 15 Depreciation as per Income Tax Act 1961 0 Area Does Not Post

Dep Area 20 Revaluation Depreciation 2 Area Posts APC and Depreciation on Periodic Basis Dep Area 30 Zero Value Assets 0 Area Does Not Post

3.1.6 Assign G/L Accounts

You specify the balance sheet accounts, special reserve accounts, and the depreciation accounts for Asset Accounting.

Description: Assign G/L Accounts

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Assign G/L Accounts

SPRO or AO90

Transportation: Automatic / Manual (Transport Request Ref.

RD1K900600 / RD1K900601 /RD1K901062 /

RD1K901378 / RD1K901379 / RD1K903113 /

RD1K903114)

The following Balance Sheet and Revenue accounts have been used for integration with Asset Accounting in ITC

Account Determ Dep. Area Acquisition: APC Acquisition: Down Payment Clg A/C. Revenue From Asset Sale Gain From Asset Sale Loss from asset sale Loss made on asset retirement w/o reven. BFFH01 1 2102000000 1999900995 3500200100 4201100150 4201100150 4201100150 BFFH01 20 1014000000 1014000000 1014000000 1014000000

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BFFH02 1 2102000001 1999900995 3500200100 4201100150 4201100150 4201100150 BFFH02 20 1014000000 1014000000 1014000000 1014000000 BFLH01 1 2103100000 1999900995 3500200100 4201100150 4201100150 4201100150 BFLH01 20 1014000000 1014000000 1014000000 1014000000 BFLH02 1 2103100001 1999900995 3500200100 4201100150 4201100150 4201100150 BFLH02 20 1014000000 1014000000 1014000000 1014000000 BNFH01 1 2102100000 1999900995 3500200100 4201100150 4201100150 4201100150 BNFH01 20 1014000000 1014000000 1014000000 1014000000 BNFH02 1 2102100001 1999900995 3500200100 4201100150 4201100150 4201100150 BNFH02 20 1014000000 1014000000 1014000000 1014000000 BNLH01 1 2103200000 1999900995 3500200100 4201100150 4201100150 4201100150 BNLH01 20 1014000000 1014000000 1014000000 1014000000 BNLH02 1 2103200001 1999900995 3500200100 4201100150 4201100150 4201100150 BNLH02 20 1014000000 1014000000 1014000000 1014000000 CA02 1 2107000100 1999900995 3500200100 4201100150 4201100150 4201100150 CAPM02 1 2106000100 1999900995 3500200100 4201100150 4201100150 4201100150 COMPA02 1 2106000400 1999900995 3500200100 4201100150 4201100150 4201100150 COMPB02 1 2106000500 1999900995 3500200100 4201100150 4201100150 4201100150 CWIPGL 1 2506000010 3500200100 4201100150 4201100150 4201100150 CWPBLD 1 2502000000 1999900995 3500200100 4201100150 4201100150 4201100150 CWPCMP 1 2506000020 1999900995 3500200100 4201100150 4201100150 4201100150 CWPLND 1 2506000030 1999900995 3500200100 4201100150 4201100150 4201100150 CWPPLM 1 2506000001 1999900995 3500200100 4201100150 4201100150 4201100150 CWPTRF 1 2501000000 1999900995 3500200100 4201100150 4201100150 4201100150 CWPUMC 1 2506000000 1999900995 3500200100 4201100150 4201100150 4201100150 FF0001 1 2107000000 1999900995 3500200100 4201100150 4201100150 4201100150 FF0002 1 2107000001 1999900995 3500200100 4201100150 4201100150 4201100150 HE02 1 2107000200 1999900995 3500200100 4201100150 4201100150 4201100150 HEPM02 1 2106000200 1999900995 3500200100 4201100150 4201100150 4201100150 KNOHW 1 2000000001 3500200100 4201100150 4201100150 4201100150 LDFH00 1 2101000000 1999900995 3500200100 4201100150 4201100150 4201100150 LDFH00 20 1014000000 1014000000 1014000000 1014000000 LDLH 1 2103000000 1999900995 3500200100 4201100150 4201100150 4201100150 LDLH 20 1014000000 1014000000 1014000000 1014000000 MV02 1 2108000000 1999900995 3500200100 4201100150 4201100150 4201100150 OE02 1 2107000300 1999900995 3500200100 4201100150 4201100150 4201100150 OEPM02 1 2106000300 1999900995 3500200100 4201100150 4201100150 4201100150 PMAC01 1 2106000000 1999900995 3500200100 4201100150 4201100150 4201100150 PMAC01 20 1014000000 1014000000 1014000000 1014000000 PMAC02 1 2106000001 1999900995 3500200100 4201100150 4201100150 4201100150 PMAC02 20 1014000000 1014000000 1014000000 1014000000 PMAC03 1 2106000002 1999900995 3500200100 4201100150 4201100150 4201100150 PMAC03 20 1014000000 1014000000 1014000000 1014000000 PMIN01 1 2106000003 1999900995 3500200100 4201100150 4201100150 4201100150 PMIN01 20 1014000000 1014000000 1014000000 1014000000 PMIN02 1 2106000004 1999900995 3500200100 4201100150 4201100150 4201100150 PMIN02 20 1014000000 1014000000 1014000000 1014000000 TMGDWL 1 2000000000 3500200100 4201100150 4201100150 4201100150

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Account Determ Dep. Area Revaluation acquis. and production costs Offsetting account: Revaluation APC Contra account: Acquisition value Down Payments Clearing account Acquisition from affiliated company Capital. Difference / Non-operatng expense BFFH01 1 1202900008 1999900996 BFFH01 20 2202000000 1014000000 1014000000 1014000000 BFFH02 1 1202900008 1999900996 BFFH02 20 2202000001 1014000000 1014000000 1014000000 BFLH01 1 1202900008 1999900996 BFLH01 20 2203100000 1014000000 1014000000 1014000000 BFLH02 1 1202900008 1999900996 BFLH02 20 2203100001 1014000000 1014000000 1014000000 BNFH01 1 1202900008 1999900996 BNFH01 20 2202100000 1014000000 1014000000 1014000000 BNFH02 1 1202900008 1999900996 BNFH02 20 2202100001 1014000000 1014000000 1014000000 BNLH01 1 1202900008 1999900996 BNLH01 20 2203200000 1014000000 1014000000 1014000000 BNLH02 1 1202900008 1999900996 BNLH02 20 2203200001 1014000000 1014000000 1014000000 CA02 1 1202900008 1999900996 CAPM02 1 1202900008 1999900996 COMPA02 1 1202900008 1999900996 COMPB02 1 1202900008 1999900996 CWIPGL 1 1202900008 CWPBLD 1 1202900008 1999900996 CWPCMP 1 1202900008 1999900996 CWPLND 1 1202900008 1999900996 CWPPLM 1 1202900008 1999900996 CWPTRF 1 1202900008 1999900996 CWPUMC 1 1202900008 1999900996 FF0001 1 1202900008 1999900996 FF0002 1 1202900008 1999900996 1202900008 HE02 1 1202900008 1999900996 HEPM02 1 1202900008 1999900996 KNOHW 1 1202900008 LDFH00 1 1202900008 LDFH00 20 2201000000 1014000000 1014000000 1014000000 LDLH 1 1202900008 LDLH 20 2203000000 1014000000 1014000000 1014000000 MV02 1 1202900008 1202900008 OE02 1 1202900008 OEPM02 1 1202900008 1202900008 PMAC01 1 1202900008 PMAC01 20 1014000000 1014000000 1014000000 PMAC02 1 1202900008 PMAC02 20 1014000000 1014000000 1014000000 PMAC03 1 1202900008 PMAC03 20 1014000000 1014000000 1014000000

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PMIN01 1 1202900008

PMIN01 20 1014000000

PMIN02 1 1202900008

PMIN02 20 1014000000

TMGDWL 1 1202900008

The following Accounts have been used for Depreciation related postings.

Account Determ. Dep. Area Acc. Dep. A/c. For Ord. Dep Expense A/c for Ord. Dep. Acc. Dep. A/c Unpl. Dep. Expense A/c For Unpl. Dep. P&L A/c Unpl. Dep. Below 0 BFFH01 1 2302000100 4500000054 2302000100 4500000054 4500000054 BFFH01 20 2402000000 1014000000 BFFH02 1 2302000200 4500000054 2302000200 4500000054 4500000054 BFFH02 20 2402000001 1014000000 BFLH01 1 2303100000 4500000054 2303100000 4500000054 4500000054 BFLH01 20 2403100000 1014000000 BFLH02 1 2303100001 4500000054 2303100001 4500000054 4500000054 BFLH02 20 2403100001 1014000000 BNFH01 1 2302000300 4500000054 2302000300 4500000054 4500000054 BNFH01 20 2402100000 1014000000 BNFH02 1 2302000400 4500000054 2302000400 4500000054 4500000054 BNFH02 20 2402100001 1014000000 BNLH01 1 2303200000 4500000054 2303200000 4500000054 4500000054 BNLH01 20 2403200000 1014000000 BNLH02 1 2303200001 4500000054 2303200001 4500000054 4500000054 BNLH02 20 2403200001 1014000000 CA02 1 2307000100 4500000054 2307000100 4500000054 4500000054 CAPM02 1 2306000100 4500000054 2306000100 4500000054 4500000054 COMPA02 1 2306000400 4500000054 2306000400 4500000054 4500000054 COMPB02 1 2306000500 4500000054 2306000500 4500000054 4500000054 FF0001 1 2307000000 4500000054 2307000000 4500000054 4500000054 FF0002 1 2307000001 4500000054 2307000001 4500000054 4500000054 HE02 1 2307000200 4500000054 2307000200 4500000054 4500000054 HEPM02 1 2306000200 4500000054 2306000200 4500000054 4500000054 KNOHW 1 2308000100 4500000054 2308000100 4500000054 4500000054 LDFH00 20 LDLH 1 2303000500 4500000054 2303000500 4500000054 4500000054 LDLH 20 2403000000 1014000000 MV02 1 2308000000 4500000054 2308000000 4500000054 4500000054 OE02 1 2307000300 4500000054 2307000300 4500000054 4500000054 OEPM02 1 2306000300 4500000054 2306000300 4500000054 4500000054 PMAC01 1 2306000000 4500000054 2306000000 4500000054 4500000054 PMAC01 20 2406000000 1014000000 PMAC02 1 2306000001 4500000054 2306000001 4500000054 4500000054 PMAC02 20 2406000001 1014000000 PMAC03 1 2306000002 4500000054 2306000002 4500000054 4500000054 PMAC03 20 2406000002 1014000000

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PMIN01 1 2306000003 4500000054 2306000003 4500000054 4500000054 PMIN01 20 2406000003 1014000000 PMIN02 1 2306000004 4500000054 2306000004 4500000054 4500000054 PMIN02 20 2406000004 1014000000 TMGDWL 1 2308000200 4500000054 2308000200 4500000054 4500000054 Account Determ. Dep. Area Reval. Acc Ord. Dep. Offsetting A/c: Reval. Ord. Dep. Revenue From Write-up on Ord. Dep. Revenue from Write-up on Unpl. Dep. BFFH01 1 4500000054 BFFH01 20 2402000000 1014000000 BFFH02 1 4500000054 BFFH02 20 2402000001 1014000000 BFLH01 1 4500000054 BFLH01 20 2403100000 1014000000 BFLH02 1 4500000054 BFLH02 20 2403100001 1014000000 BNFH01 1 4500000054 BNFH01 20 2402100000 1014000000 BNFH02 1 4500000054 BNFH02 20 2402100001 1014000000 BNLH01 1 4500000054 BNLH01 20 2403200000 1014000000 BNLH02 1 4500000054 BNLH02 20 2403200001 1014000000 CA02 1 4500000054 CAPM02 1 4500000054 COMPA02 1 4500000054 COMPB02 1 4500000054 FF0001 1 4500000054 FF0002 1 4500000054 HE02 1 4500000054 HEPM02 1 4500000054 KNOHW 1 4500000054 4500000054 LDFH00 20 LDLH 1 4500000054 LDLH 20 2403000000 1014000000 MV02 1 4500000054 OE02 1 4500000054 OEPM02 1 4500000054 PMAC01 1 4500000054 PMAC01 20 2406000000 1014000000 PMAC02 1 4500000054 PMAC02 20 2406000001 1014000000 PMAC03 1 4500000054 PMAC03 20 2406000002 1014000000 PMIN01 1 4500000054 PMIN01 20 2406000003 1014000000 PMIN02 1 4500000054

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PMIN02 20 2406000004 1014000000

TMGDWL 1 4500000054

3.1.7 Specify Posting Key for Asset Posting

In this activity you define posting keys which are used for automatic postings when posting to fixed asset accounts.

Description: Specify Posting Key for Asset Posting

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Specify Posting Key for Asset Posting

SPRO or OBYD

Activities

1. Check the standard default values for Asset postings and

G/L account postings which are posted to Asset Accounting 2. Change the standard default values if necessary.

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3.1.8 Change the Field Status Variant of the Asset G/L Accounts

In the FI General Ledger system, you can control which fields are contained in the entry screens of posting transactions. You can also specify whether these fields are required entry fields (setting the field status). You need to make specifications of this type if you plan to use integrated posting of asset retirements (posted with customer). You must make sure that the indicator "asset retirement" and the field "asset" are defined as available for input.

Description: Change the Field Status Variant of the Asset G/L Accounts

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Change the Field Status Variant of the Asset G/L Accounts

SPRO or OBC4

Field Status Groups relevant to Asset G/L accounts have been maintained in Field Status for ITC.

3.1.9 Assign Input Tax Indicator for Non-Taxable Acquisitions

You specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax, but which are posted to accounts that are tax-relevant

Description: Assign Input Tax Indicator for Non-Taxable Acquisitions

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Assign Input Tax Indicator for Non-Taxable Acquisitions

SPRO or OBCL

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RD1K902956 RD1K902957)

The following Tax Codes have been maintained for Non-Taxable Acquisition for the individual Company Codes for ITC

Company code Tax indicators Tax indicators

ABD V0 (Input tax code) A0 (Output tax code)

FBD V0 (Input tax code) A0 (Output tax code)

MBD V0 (Input tax code) A0 (Output tax code)

ITD V0 (Input tax code) A0 (Output tax code)

3.1.10 Specify Financial Statement Version for Asset Reports

In this step, you determine, per depreciation area, which financial statement version the system is to use as a default.

Description: Specify Financial Statement Version for Asset Reports

with the General ledger à Specify Financial

Statement Version for Asset Reports SPRO or OAYN

Standard Financial Statement Version for India has been used for ITC.

Note: These FSV will be changed once finalized

Company Code

Dep.

Area FSV

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ABD 15 BAIN ABD 20 BAIN ABD 30 BAIN FBD 1 BAIN FBD 15 BAIN FBD 20 BAIN FBD 30 BAIN ITD 1 BAIN ITD 15 BAIN ITD 20 BAIN ITD 30 BAIN MBD 1 BAIN MBD 15 BAIN MBD 20 BAIN MBD 30 BAIN

3.1.11 Specify Document Type for Posting of Depreciation

Description: Specify Document Type for Posting of Depreciation

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Specify Document Type for Posting of Depreciation

SPRO orOBA7

Transportation: Automatic / Manual (Transport Request Ref. RD1K901062 )

In this processing step you determine the document type for each company code for posting depreciation.

SAP Supplied document type AF is being used for depreciation posting at ITC.

3.1.12 Specify Intervals and Posting Rules

In this step, you define the posting rules for the depreciation areas that post depreciation values to Financial Accounting. You define the posting cycle (how often depreciation is posted) and the account assignment rules for the depreciation posting run.

Description: Specify Intervals and Posting Rules

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with the General ledger à Specify Intervals and Posting Rules

SPRO or OAYR

Transportation: Automatic / Manual (Transport Request Ref. RD1K900098

RD1K900099)

The following configuration has been maintained for ITC Company Code Dep. Area Interval Indicator for posting of cost-accounting revaluation ABD 1 Monthly ABD 20 Monthly X FBD 1 Monthly FBD 20 Monthly X ITD 1 Monthly ITD 20 Monthly X MBD 1 Monthly MBD 20 Monthly X

3.1.13 Document Type for Cross-Company Code Cost Accounting

The document type that you want to use for posting depreciation in the target company code when you use cross-company-code cost accounting

Description: Document Type for Cross-Company Code Cost Accounting in External Co Code

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Post Depreciation to the General Ledger à Document Type for Cross-Company Code Cost Accounting in External CoCode SPRO or OAYR

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SAP Supplied document type AF is being used for cross-company code depreciation posting at ITC.

3.1.14 Activate Account Assignment Objects

In this step, you make settings for additional account assignment objects (for example, cost center, investment order) during posting in Asset Accounting.

Description: Activate Account Assignment Objects

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Additional Account Assignment Objects à Activate Account Assignment Objects

SPRO

The following configuration has been maintained in ITC.

Object Activation of Account Assignment Object Relevant in Balance Sheet Acct Assignment Object Same in Asset Master and Posting

Internal Order X X

Investment Order X X

Funds Center X X

Funds Center for Investment X X

Functional Area X X

Functional Area for Investment X X

Fund X X

Fund for Investment X X

Grant X X

Grant for Cap. Investment X X

Maintenance Order Real Estate Object

Cost Center X X

Activity Type X

WBS Element of Investment Project X WBS Element

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The program lists all active account assignment objects for the selection criteria you enter. This list includes the entries that belong to the generic company code and depreciation areas (but not the generic transaction type). The report is displayed using an SAP List Viewer table.

Description: Display of Active Account Assignment Objects

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Additional Account Assignment Objects à Display of Active Account Assignment Objects

SPRO Or AACCOBJ

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3.1.16 Reset Reconciliation Accounts

In this step you can redefine the reconciliation accounts in Asset Accounting as ordinary accounts that can be posted. This resetting of the indicator "Reconciliation account" in the account master record data, however, is only possible in company codes which are still in test status. This step is not required during normal system installation. Changing the reconciliation accounts can be necessary, however, for the following reasons:

You entered an incorrect account in an account assignment in Asset Accounting and then performed the "Set reconciliation accounts" step.

Balance corrections have to be posted to reconciliation accounts retroactively.

You copied the account definitions of an asset accounting company code to a different company code. The second company code does not have active asset accounting, but is used for parallel accounting principles. Now you want to reset all reconciliation accounts for this second company code

Description: Reset Reconciliation Accounts

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Post APC Values

Periodically to the General Ledger à Reset

Reconciliation Accounts SPRO Or OAMK

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The following configuration is done for ITC: This step will be used during the data migration only.

CoCd G/L acct Recon.ID CoCd G/L acct Recon.ID CoCd G/L acct Recon.ID ABD 2106000001 Asset FBD 2306000002 Asset ITD 2106000500 Asset ABD 2106000200 Asset FBD 2306000004 Asset ITD 2107000000 Asset ABD 2106000300 Asset FBD 2306000100 Asset ITD 2107000001 Asset ABD 2106000400 Asset FBD 2306000200 Asset ITD 2107000100 Asset ABD 2107000001 Asset FBD 2306000300 Asset ITD 2107000200 Asset ABD 2108000000 Asset FBD 2306000400 Asset ITD 2107000300 Asset ABD 2306000001 Asset FBD 2306000500 Asset ITD 2108000000 Asset ABD 2306000200 Asset FBD 2307000001 Asset ITD 2302000100 Asset ABD 2306000400 Asset FBD 2307000200 Asset ITD 2302000200 Asset ABD 2307000001 Asset FBD 2307000300 Asset ITD 2302000300 Asset ABD 2307000300 Asset FBD 2308000000 Asset ITD 2302000400 Asset ABD 2308000000 Asset FBD 2308000100 Asset ITD 2303100000 Asset FBD 1999900995 Asset FBD 2308000200 ITD 2303100001 Asset FBD 2000000000 Asset FBD 2501000000 Asset ITD 2303200000 Asset FBD 2000000001 Asset FBD 2502000000 Asset ITD 2303200001 Asset FBD 2101000000 Asset FBD 2506000000 Asset ITD 2306000000 Asset FBD 2102000000 Asset FBD 2506000001 Asset ITD 2306000001 Asset FBD 2102000001 Asset FBD 2506000010 Asset ITD 2306000002 Asset FBD 2102100001 Asset FBD 2506000020 Asset ITD 2306000003 Asset FBD 2103000000 Asset ITD 1999900995 Asset ITD 2306000100 Asset FBD 2103100001 Asset ITD 2000000000 Asset ITD 2306000200 Asset FBD 2103200001 Asset ITD 2101000000 Asset ITD 2306000300 Asset FBD 2106000001 Asset ITD 2102000000 Asset ITD 2306000400 Asset FBD 2106000100 Asset ITD 2102000001 Asset ITD 2306000500 Asset FBD 2106000200 Asset ITD 2102100000 Asset ITD 2307000000 Asset FBD 2106000300 Asset ITD 2102100001 Asset ITD 2307000001 Asset FBD 2106000400 Asset ITD 2103000000 Asset ITD 2307000100 Asset FBD 2106000500 Asset ITD 2103100000 Asset ITD 2307000200 Asset FBD 2107000001 Asset ITD 2103100001 Asset ITD 2307000300 Asset FBD 2107000100 Asset ITD 2103200000 Asset ITD 2308000000 Asset FBD 2107000200 Asset ITD 2103200001 Asset ITD 2308000100 Asset FBD 2107000300 Asset ITD 2106000000 Asset ITD 2308000200 Asset FBD 2108000000 Asset ITD 2106000001 Asset ITD 2501000000 Asset FBD 2302000100 Asset ITD 2106000002 Asset ITD 2502000000 Asset FBD 2302000200 Asset ITD 2106000003 Asset ITD 2506000000 Asset FBD 2302000400 Asset ITD 2106000004 Asset ITD 2506000001 Asset FBD 2303000500 Asset ITD 2106000100 Asset ITD 2506000010 Asset FBD 2303100001 Asset ITD 2106000200 Asset ITD 2506000020 Asset FBD 2303200001 Asset ITD 2106000300 Asset ITD 2506000030 Asset FBD 2306000001 Asset ITD 2106000400 Asset

3.1.17 Specify Document Type for Periodic Posting of Asset Values

In this IMG activity, you specify a default document type for periodic posting of asset balance sheet values (values other than depreciation). This document type is used only by the periodic posting program, RAPERB2000.

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Description: Specify Document Type for Periodic Posting of Asset Values

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Post APC Values Periodically to the General Ledger à Specify Document Type for Periodic Posting of Asset Values SPRO

AP Document type has been maintained for ITC.

Company Code Document Type

ABD AP Assets APC Postings FBD AP Assets APC Postings ITD AP Assets APC Postings MBD AP Assets APC Postings

4 Asset Accounting

à Valuation

In this section, you make all configurations that have to do with the valuation of fixed assets. The following basic functions are available in the R/3 FI-AA System for the valuation of assets:

You can define country-specific charts of depreciation. You can define and manage all valuation and depreciation parameters in the chart of depreciation. In each chart of depreciation, you can calculate asset values in parallel for different purposes using depreciation areas. You can have any number of depreciation areas for different requirements (such as, the balance sheet or cost accounting needs).

You can modify the periods in the FI fiscal year to meet the needs of depreciation calculation.

The calculation rules for depreciating assets are defined using flexible keys. You can change and add to the keys that SAP supplies in order to reflect new methods of valuation (without needing programming skills).

There are special functions for the valuation of assets for special purposes (see Special Valuation).

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4.1 Depreciation Areas

4.1.1 Define Depreciation Areas

In this step you define your depreciation areas. You can change the definition of depreciation areas adopted from the standard chart of depreciation, and you can add new depreciation areas if needed.

For parallel financial reporting (that is, valuation based on different accounting principles) you can define real depreciation areas and derived depreciation areas. The values in the derived depreciation area are calculated from the values of two or more real areas, using a formula you define. The system does not store the values from the derived depreciation area. Instead they are determined dynamically at the time of a request. Otherwise you can use the same system functions for derived depreciation areas as real depreciation areas. Most important, they can be evaluated in the same way, and posted to the general ledger (for example, for showing special reserves).

Description: Define Depreciation Areas

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Depreciation Areas à Define Depreciation Areas SPRO

Transportation: Automatic / Manual (Transport Request Ref. RD1K900098 / RD1K900099 / RD1K901062)

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4.1.2 Specify Transfer of APC Values

The standard system copies the asset balance sheet values from depreciation area 01 to all other depreciation areas during posting. (The only exceptions to this rule are areas for revaluation and for investment support, as well as derived depreciation areas.) Therefore, you only need to carry out this step if you want to copy posting values from a different depreciation area, not depreciation area 01.

In this step, you define transfer rules for the posting values of depreciation areas. These transfer rules let you ensure that certain depreciation areas have identical asset values.

Description: Specify Transfer of APC Values

Accounting (New) à Asset Accounting à Valuation à Depreciation Areas à Specify Transfer of APC Values

SPRO Or OABC

The following have been maintained for ITC:

Dep. Area Adoption of values from depreciation area Identical transfer of acquisition value 01 00 15 01 X

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30 01

4.1.3 Specify Transfer of Depreciation Terms

In this step you define transfer rules for the depreciation terms of the depreciation areas. Using these transfer rules, you can determine that depreciation areas copy the depreciation terms from other areas. (optional or mandatory takeover). You then do not have to/cannot

maintain depreciation terms for the copying depreciation areas in the asset master

record. In this way, you can ensure that certain depreciation areas are uniformly depreciated.

Description: Specify Transfer of Depreciation Terms

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Depreciation Areas à Specify Transfer of Depreciation Terms

SPRO Or OABD

4.1.4 Determine Depreciation Areas in the Asset Class

Generally, the assets in an asset class use the same depreciation terms (depreciation key, useful life). Therefore, you do not have to maintain the depreciation terms in the asset master record. Instead, they can be default values from the asset class.

In this step, you determine the depreciation terms that are to be used in your asset classes. Depending on the definition in the screen layout control used, these depreciation terms are

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offered either as optional or mandatory defaults when you create an asset. For each asset class, you can maintain as many charts of depreciation with their depreciation areas as you need. This allows you to use the asset class in all countries belonging to the client.

Description: Determine Depreciation Areas in the Asset Class

Accounting (New) à Asset Accounting à Valuation à Define Depreciation Areas in the Asset Class

SPRO Or OAYZ

RD1K900098 / RD1K900099 / RD1K900600 /

RD1K900601 / RD1K900964 / RD1K900965 / RD1K903109/ RD1K903110)

Client dependency: Yes / No

Asset Class Dep

Area Valid to Valid from

Screen layout Low-value asset amount & quantity check Dep. key Planned useful life in years Planned useful life in periods Dep. Area is deactivated BFFH01 01 31.12.9999 01.01.0000 BOOK X001 28 5 BFFH01 15 31.12.9999 01.01.0000 ITAX X000 99 BFFH01 20 31.12.9999 01.01.0000 RVAL XRVN 28 5 BFFH01 30 31.12.9999 01.01.0000 BOOK X000 X BFFH02 01 31.12.9999 01.01.0000 BOOK X001 28 5 BFFH02 15 31.12.9999 01.01.0000 ITAX X000 99 BFFH02 20 31.12.9999 01.01.0000 RVAL XRVN 28 5 BFFH02 30 31.12.9999 01.01.0000 BOOK X BFLH01 01 31.12.9999 01.01.0000 BOOK XRUL BFLH01 15 31.12.9999 01.01.0000 ITAX X000 99 BFLH01 20 31.12.9999 01.01.0000 RVAL XRVN BFLH01 30 31.12.9999 01.01.0000 BOOK X BFLH02 01 31.12.9999 01.01.0000 BOOK XRUL BFLH02 15 31.12.9999 01.01.0000 ITAX X000 99 BFLH02 20 31.12.9999 01.01.0000 RVAL XRVN BFLH02 30 31.12.9999 01.01.0000 BOOK X BNFH01 01 31.12.9999 01.01.0000 BOOK X002 58 3 BNFH01 15 31.12.9999 01.01.0000 ITAX X000 99 BNFH01 20 31.12.9999 01.01.0000 RVAL XRVN 58 3 BNFH01 30 31.12.9999 01.01.0000 BOOK X BNFH02 01 31.12.9999 01.01.0000 BOOK X002 58 3 BNFH02 15 31.12.9999 01.01.0000 ITAX X000 99 BNFH02 20 31.12.9999 01.01.0000 RVAL XRVN 58 3

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BNFH02 30 31.12.9999 01.01.0000 BOOK X BNLH01 01 31.12.9999 01.01.0000 BOOK XRUL BNLH01 15 31.12.9999 01.01.0000 ITAX X000 99 BNLH01 20 31.12.9999 01.01.0000 RVAL XRVN BNLH01 30 31.12.9999 01.01.0000 BOOK X BNLH02 01 31.12.9999 01.01.0000 BOOK XRUL BNLH02 15 31.12.9999 01.01.0000 ITAX X000 99 BNLH02 20 31.12.9999 01.01.0000 RVAL XRVN BNLH02 30 31.12.9999 01.01.0000 BOOK X CA0002 01 31.12.9999 01.01.0000 BOOK X007 15 CA0002 15 31.12.9999 01.01.0000 ITAX X000 99 CA0002 20 31.12.9999 01.01.0000 RVAL XRVN X CA0002 30 31.12.9999 01.01.0000 BOOK X CAPM02 01 31.12.9999 01.01.0000 BOOK X004 20 CAPM02 15 31.12.9999 01.01.0000 ITAX X000 99 CAPM02 20 31.12.9999 01.01.0000 RVAL XRVN 99 X CAPM02 30 31.12.9999 01.01.0000 BOOK X COMPA02 01 31.12.9999 01.01.0000 BOOK X006 5 COMPA02 15 31.12.9999 01.01.0000 ITAX X000 99 COMPA02 20 31.12.9999 01.01.0000 RVAL XRVN 99 X COMPA02 30 31.12.9999 01.01.0000 BOOK X COMPB02 01 31.12.9999 01.01.0000 BOOK X006 5 COMPB02 15 31.12.9999 01.01.0000 ITAX X000 99 COMPB02 20 31.12.9999 01.01.0000 RVAL XRVN 99 X COMPB02 30 31.12.9999 01.01.0000 BOOK X CWIPGL 01 31.12.9999 01.01.0000 BOOK X000 99 CWIPGL 15 31.12.9999 01.01.0000 ITAX X000 99 X CWIPGL 20 31.12.9999 01.01.0000 RVAL XRVN X CWIPGL 30 31.12.9999 01.01.0000 BOOK X CWPBLD 01 31.12.9999 01.01.0000 BOOK X000 99 CWPBLD 15 31.12.9999 01.01.0000 ITAX X000 99 X CWPBLD 20 31.12.9999 01.01.0000 RVAL XRVN X CWPBLD 30 31.12.9999 01.01.0000 BOOK X CWPCMP 01 31.12.9999 01.01.0000 BOOK X000 99 CWPCMP 15 31.12.9999 01.01.0000 ITAX X000 99 X CWPCMP 20 31.12.9999 01.01.0000 RVAL XRVN X CWPCMP 30 31.12.9999 01.01.0000 BOOK X CWPLND 01 31.12.9999 01.01.0000 BOOK XRUL CWPLND 15 31.12.9999 01.01.0000 ITAX X000 99 X CWPLND 20 31.12.9999 01.01.0000 RVAL XRVN CWPLND 30 31.12.9999 01.01.0000 BOOK X CWPOLDBL 01 31.12.9999 01.01.0000 BOOK X000 99 CWPOLDBL 15 31.12.9999 01.01.0000 ITAX X000 99 X CWPOLDBL 20 31.12.9999 01.01.0000 RVAL XRVN X CWPOLDBL 30 31.12.9999 01.01.0000 BOOK X CWPOLDPM 01 31.12.9999 01.01.0000 BOOK X000 99 CWPOLDPM 15 31.12.9999 01.01.0000 ITAX X000 99 X CWPOLDPM 20 31.12.9999 01.01.0000 RVAL XRVN X CWPOLDPM 30 31.12.9999 01.01.0000 BOOK X

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CWPPLM 01 31.12.9999 01.01.0000 BOOK X000 99 CWPPLM 15 31.12.9999 01.01.0000 ITAX X000 99 X CWPPLM 20 31.12.9999 01.01.0000 RVAL X000 X CWPPLM 30 31.12.9999 01.01.0000 BOOK X CWPTFR 01 31.12.9999 01.01.0000 BOOK X000 99 CWPTFR 15 31.12.9999 01.01.0000 ITAX X000 99 X CWPTFR 20 31.12.9999 01.01.0000 RVAL X000 X CWPTFR 30 31.12.9999 01.01.0000 BOOK X000 X CWPUMC 01 31.12.9999 01.01.0000 BOOK X000 99 CWPUMC 15 31.12.9999 01.01.0000 ITAX X000 99 X CWPUMC 20 31.12.9999 01.01.0000 RVAL X000 X CWPUMC 30 31.12.9999 01.01.0000 BOOK X FF0001 01 31.12.9999 01.01.0000 BOOK X007 15 FF0001 15 31.12.9999 01.01.0000 ITAX X000 99 FF0001 20 31.12.9999 01.01.0000 RVAL X000 X FF0001 30 31.12.9999 01.01.0000 BOOK X FF0002 01 31.12.9999 01.01.0000 BOOK X007 16 FF0002 15 31.12.9999 01.01.0000 ITAX X000 99 FF0002 20 31.12.9999 01.01.0000 RVAL X000 X FF0002 30 31.12.9999 01.01.0000 BOOK X FL0475 01 31.12.9999 01.01.0000 BOOK X004 20 FL0475 15 31.12.9999 01.01.0000 ITAX X000 99 FL0475 20 31.12.9999 01.01.0000 RVAL X000 X FL0475 30 31.12.9999 01.01.0000 BOOK X FL0707 01 31.12.9999 01.01.0000 BOOK X011 13 5 FL0707 15 31.12.9999 01.01.0000 ITAX X000 99 FL0707 20 31.12.9999 01.01.0000 RVAL X000 X FL0707 30 31.12.9999 01.01.0000 BOOK X FL0950 01 31.12.9999 01.01.0000 BOOK X008 10 FL0950 15 31.12.9999 01.01.0000 ITAX X000 99 FL0950 20 31.12.9999 01.01.0000 RVAL X000 X FL0950 30 31.12.9999 01.01.0000 BOOK X FL1034 01 31.12.9999 01.01.0000 BOOK X003 9 2 FL1034 15 31.12.9999 01.01.0000 ITAX X000 99 FL1034 20 31.12.9999 01.01.0000 RVAL X000 X FL1034 30 31.12.9999 01.01.0000 BOOK X HE0002 01 31.12.9999 01.01.0000 BOOK X007 15 HE0002 15 31.12.9999 01.01.0000 ITAX X000 99 HE0002 20 31.12.9999 01.01.0000 RVAL X000 X HE0002 30 31.12.9999 01.01.0000 BOOK X HEPM02 01 31.12.9999 01.01.0000 BOOK X004 20 HEPM02 15 31.12.9999 01.01.0000 ITAX X000 99 HEPM02 20 31.12.9999 01.01.0000 RVAL X000 X HEPM02 30 31.12.9999 01.01.0000 BOOK X HEPM03 01 31.12.9999 01.01.0000 BOOK X005 1 HEPM03 15 31.12.9999 01.01.0000 ITAX X000 99 HEPM03 20 31.12.9999 01.01.0000 RVAL X000 X HEPM03 30 31.12.9999 01.01.0000 BOOK 2 X ITBLOCK 01 31.12.9999 01.01.0000 ITGA X000 99

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ITBLOCK 15 31.12.9999 01.01.0000 ITGA X000 99 ITBLOCK 20 31.12.9999 01.01.0000 RVAL XRVN 99 ITBLOCK 30 31.12.9999 01.01.0000 ITGA X KNOHW 01 31.12.9999 01.01.0000 BOOK X000 99 KNOHW 15 31.12.9999 01.01.0000 ITAX X000 99 KNOHW 20 31.12.9999 01.01.0000 RVAL X000 X KNOHW 30 31.12.9999 01.01.0000 BOOK X LDFH00 01 31.12.9999 01.01.0000 BOOK X000 99 LDFH00 15 31.12.9999 01.01.0000 ITAX X000 99 LDFH00 20 31.12.9999 01.01.0000 RVAL X000 99 LDFH00 30 31.12.9999 01.01.0000 BOOK X LDLH00 01 31.12.9999 01.01.0000 BOOK XRUL LDLH00 15 31.12.9999 01.01.0000 ITAX X000 99 LDLH00 20 31.12.9999 01.01.0000 RVAL XRVN LDLH00 30 31.12.9999 01.01.0000 BOOK X LEASED 01 31.12.9999 01.01.0000 BOOK X000 99 LEASED 15 31.12.9999 01.01.0000 ITAX X000 X LEASED 20 31.12.9999 01.01.0000 RVAL X000 X LEASED 30 31.12.9999 01.01.0000 BOOK X000 99 MV0002 01 31.12.9999 01.01.0000 BOOK X008 10 MV0002 15 31.12.9999 01.01.0000 ITAX X000 99 MV0002 20 31.12.9999 01.01.0000 RVAL X000 X MV0002 30 31.12.9999 01.01.0000 BOOK X OE0002 01 31.12.9999 01.01.0000 BOOK X007 15 OE0002 15 31.12.9999 01.01.0000 ITAX X000 99 OE0002 20 31.12.9999 01.01.0000 RVAL X000 X OE0002 30 31.12.9999 01.01.0000 BOOK X OEPM02 01 31.12.9999 01.01.0000 BOOK X004 20 OEPM02 15 31.12.9999 01.01.0000 ITAX X000 99 OEPM02 20 31.12.9999 01.01.0000 RVAL X000 X OEPM02 30 31.12.9999 01.01.0000 BOOK X PMAC01 01 31.12.9999 01.01.0000 BOOK X004 20 PMAC01 15 31.12.9999 01.01.0000 ITAX X000 99 PMAC01 20 31.12.9999 01.01.0000 RVAL XRVN 20 X PMAC01 30 31.12.9999 01.01.0000 BOOK X PMAC02 01 31.12.9999 01.01.0000 BOOK X004 20 PMAC02 15 31.12.9999 01.01.0000 ITAX X000 99 PMAC02 20 31.12.9999 01.01.0000 RVAL XRVN 20 X PMAC02 30 31.12.9999 01.01.0000 BOOK X PMAC03 01 31.12.9999 01.01.0000 BOOK X005 1 PMAC03 15 31.12.9999 01.01.0000 ITAX X000 99 PMAC03 20 31.12.9999 01.01.0000 RVAL XRVN 1 X PMAC03 30 31.12.9999 01.01.0000 BOOK X PMIN01 01 31.12.9999 01.01.0000 BOOK X004 20 PMIN01 15 31.12.9999 01.01.0000 ITAX X004 20 PMIN01 20 31.12.9999 01.01.0000 RVAL XRVN 20 X PMIN01 30 31.12.9999 01.01.0000 BOOK X PMIN02 01 31.12.9999 01.01.0000 BOOK X004 20 PMIN02 15 31.12.9999 01.01.0000 ITAX X000 99

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PMIN02 20 31.12.9999 01.01.0000 RVAL XRVN 20 X PMIN02 30 31.12.9999 01.01.0000 BOOK X PMNESD 01 31.12.9999 01.01.0000 BOOK X004 20 PMNESD 15 31.12.9999 01.01.0000 ITAX X000 99 PMNESD 20 31.12.9999 01.01.0000 RVAL XRVN 20 X PMNESD 30 31.12.9999 01.01.0000 BOOK X TMGDWL 01 31.12.9999 01.01.0000 BOOK X000 99 TMGDWL 15 31.12.9999 01.01.0000 ITAX X000 99 TMGDWL 20 31.12.9999 01.01.0000 RVAL X000 X TMGDWL 30 31.12.9999 01.01.0000 BOOK X TR0950 01 31.12.9999 01.01.0000 BOOK X008 10 TR0950 15 31.12.9999 01.01.0000 ITAX X000 99 TR0950 20 31.12.9999 01.01.0000 RVAL X000 X TR0950 30 31.12.9999 01.01.0000 BOOK X TR1131 01 31.12.9999 01.01.0000 BOOK X012 8 5 TR1131 15 31.12.9999 01.01.0000 ITAX X000 99 TR1131 20 31.12.9999 01.01.0000 RVAL X000 X TR1131 30 31.12.9999 01.01.0000 BOOK X ZV0002 01 31.12.9999 01.01.0000 BOOK X000 99 ZV0002 15 31.12.9999 01.01.0000 ITAX X ZV0002 20 31.12.9999 01.01.0000 RVAL X ZV0002 30 31.12.9999 01.01.0000 BOOK 1 X000 99

4.1.5 Deactivate Asset Class for Chart of Depreciation

In this step, you can lock asset classes for entire charts of depreciation. In this way, you can prevent an asset class from being used inadvertently in a chart of depreciation for which it is not intended.

Description: Deactivate Asset Class for Chart of Depreciation

Accounting (New) à Asset Accounting à Valuation à Deactivate Asset Class for Chart of Depreciation SPRO Or AM05

_______________)

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4.1.6 Amount Specifications (Company Code/Depreciation Area)

4.1.6.1 Specify Max. Amount for Low-Value Assets + Asset Classes

In this step you determine the maximum amount for low-value assets (LVAs). You enter a

maximum amount per company code or per depreciation area. The system checks

this maximum amount during every acquisition posting, providing the corresponding

LVA indicator is set in the asset class.

Description: Specify Max. Amount for Low-Value Assets + Asset Classes

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Amount Specifications à Specify Max. Amount for Low-Value Assets + Asset Classes

SPRO Or OAY2

Transportation: Automatic / Manual (Transport Request Ref. RD1K900098 / RD1K900099 / RD1K901062 /

RD1K901378 / RD1K901379)

The following values have been maintained for ITC:

Company

Code Dep. Area

Maximum amount for checking posting to low value assets.

Maximum amount for checking purchase orders for assets.

ABD 1 5000.00 5000.00 ABD 15 0.00 0.00 ABD 20 0.00 0.00 ABD 30 1.00 1.00 FBD 1 5000.00 5000.00 FBD 15 0.00 0.00 FBD 20 0.00 0.00 FBD 30 1.00 1.00 ITD 1 5000.00 5000.00 ITD 15 0.00 0.00 ITD 20 0.00 0.00 ITD 30 1.00 1.00 MBD 1 5000.00 5000.00 MBD 15 0.00 0.00 MBD 20 0.00 0.00 MBD 30 1.00 1.00

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4.1.6.2 Specify Rounding of Net Book Value and/or Depreciation

In this step you define rounding specifications for net book values at the end of the year, and

for automatically determined depreciation. These specifications are for each

depreciation area and company code. It is only possible to round decimal places.

Description: Specify Rounding of Net Book Value and/or Depreciation

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Amount Specifications à Specify Rounding of Net Book Value and/or Depreciation

SPRO Or OAYO

Transportation: Automatic / Manual (Transport Request Ref. RD1K900098 / RD1K900099 / RD1K900600 /

RD1K900601 / RD1K901062)

The following configuration has been maintained for ITC

Co Code Dep. Area No. of places

round Rounding Basis Rounding Method ABD 1 0 Net Book Value Round to Nearest Whole Number ABD 15 0 Net Book Value Round to Nearest Whole Number ABD 20 0 Net Book Value Round to Nearest Whole Number ABD 30 0 Net Book Value Round to Nearest Whole Number FBD 1 0 Net Book Value Round to Nearest Whole Number FBD 15 0 Net Book Value Round to Nearest Whole Number FBD 20 0 Net Book Value Round to Nearest Whole Number FBD 30 0 Net Book Value Round to Nearest Whole Number ITD 1 2 Auto Calculated Dep. Round to Nearest Whole Number ITD 15 0 Net Book Value Round to Nearest Whole Number ITD 20 0 Net Book Value Round to Nearest Whole Number ITD 30 0 Net Book Value Round to Nearest Whole Number MBD 1 0 Net Book Value Round to Nearest Whole Number MBD 15 0 Net Book Value Round to Nearest Whole Number MBD 20 0 Net Book Value Round to Nearest Whole Number MBD 30 0 Net Book Value Round to Nearest Whole Number

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4.1.6.3 Specify Changeover Amount

In this step you enter the amount at which the system should change the calculation of depreciation to the changeover key specified in the depreciation key. You enter the amount per depreciation area. The changeover takes place as soon as the net book value of the asset goes below the changeover amount.

This changeover only takes place if you are using a depreciation key defined with changeover method 3 (changeover as soon as the remaining value is less than the changeover amount). This changeover amount is ignored by other changeover methods.

Description: Specify Changeover Amount

Accounting (New) à Asset Accounting à Valuation à Amount Specifications à Specify Changeover Amount

SPRO Or OAYJ

For ITC these value has been maintained as 0.00

4.1.7 Fiscal Year Variants

The fiscal year version defines the number and relation to the calendar of the depreciation periods in the fiscal year in Asset Accounting. Asset Accounting generally uses the same fiscal year version as Financial Accounting (general ledger). In this case, the depreciation

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periods of Asset Accounting correspond to the posting periods of Financial Accounting (without special periods). The system therefore automatically defaults the fiscal year version of FI-GL when you define the FI-AA system settings for a company code.

Description: Fiscal Year Variants

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Fiscal Yearà Fiscal Year VariantsàSpecify Other Versions on Company Code Level

SPRO

You do not need to make any system settings in this section if your depreciation periods and G/L posting periods are identical.

For ITC this configuration is not required.

4.1.8 Specify Other Versions on Depreciation Area Level

You specify a fiscal year version for Asset Accounting on depreciation area level that is different to the one for the FI General Ledger.

Description: Specify Other Versions on Depreciation Area Level

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Fiscal Yearà Fiscal Year Variantsà Specify Other Versions on Depreciation Area Level

SPRO

Usually you do not need a different fiscal year version for Asset Accounting. If this is the case, you do not need to make any system settings here.

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For ITC this configuration is not required.

5 Asset Accounting

à Depreciation / Valuation

5.1 Ordinary Depreciation

In this section, you define system settings for determining and posting ordinary depreciation.

5.1.1 Determine Depreciation Areas

In this step, you determine the depreciation areas in which you want to manage ordinary depreciation. This specification means that this value type is allowed in the depreciation area (that is, the system does not issue an error message when you enter corresponding depreciation terms in the asset master record). In the detail screen for each area, you can also determine which sign (+ or -) the ordinary depreciation is allowed to have in the respective area.

Description: Determine Depreciation Areas

Depreciation à Ordinary depreciation à Determine

Depreciation Areas SPRO Or OABN

Transportation: Automatic / Manual (Transport Request Ref. RD1K900098 / RD1K900099 /RD1K901062)

The following have been maintained for various depreciation areas for ITC

Dep. Area Description

01 Book Depreciation Only negative values and zero allowed radio

button 15 Depreciation as per Income

Tax Act 1961

All values allowed

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5.2 Special Depreciation

Determine the depreciation areas in which you want to manage special depreciation. This specification means that this value type is allowed in the depreciation area (that is, the system does not issue an error message when you enter corresponding depreciation terms in the asset master record

Depreciation àSpecial depreciation à Determine

Depreciation Areas SPRO Or OABS

20 Special depreciation allowed in this

depreciation area

5.2.2 Calculate Ordinary Depreciation before Special Depreciation

The system distinguishes the following types of depreciation:

• Ordinary depreciation

• Special depreciation

• Unplanned depreciation

• Transferred reserves

Description: Calculate Ordinary Depreciation before Special Depreciation

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Ordinary Depreciation before Special Depreciation SPRO Or AOBK

5.3 Unplanned Depreciation

In this step you determine the depreciation areas in which you want to manage unplanned depreciation. This specification means that this value type is allowed in these depreciation

areas (that is, the system does not issue an error message when you enter the

corresponding depreciation terms in the asset master record).

Transaction Code: SAP Customizing Implementation Guideà Financial Accounting (New)àAsset AccountingàDepreciationàUnplanned

Depreciationà Determine Depreciation Areas SPRO Or OABU

Transportation: Automatic / Manual (Transport Request Ref. RD1K900600 / RD1K900601 / RD1K901378

RD1K901379)

01 Book Depreciation Only negative values and Zero allowed

15 Depreciation as per

Income Tax Act 1961

Only negative values and Zero allowed

20 Revaluation depreciation Unplanned depn not desired

30 Zero value assets Unplanned depn not desired