PHONONET. Item Master Data Guidelines. > Pop Annotations <

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PHONONET

Item Master Data Guidelines

> Pop Annotations <

Version 4.05

Revision history

Version Release dates Data affected/comments

4.00 2005/08/01 title, artist and composer conversion to 50 characters including upper and lower case

4.01 2006/01/05 example of director annotation (see 3.5.2)

4.02 2007/08/01 change in the annotation of foreign nobility predicates and certain items, minor detail improvements

4.03 2009/05/08 percent sign "%" is now allowed, new rules for the author, minor detail improvements

4.04 2010/03/29 improved rules for annotation of backup bands, improved rules for annotation of series titles

4.05 2011/04/01 new author field as of item master version 4, guidelines for games, minor detail improvements

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1. Basic notation rules for all fields

 As a rule, only write the first letter of every word in capitals.

If only uppercase is used for a title, artist and composer, it will be automatically converted to a combination of upper and lower case in the clearing center as long as change type 6 was not applied.

 Use conventional notation for Germany.

 Do not break up umlauts also known as vowel mutations (ä, ö, ü).

 "ß" and "%"are allowed characters.

 Avoid accents and semicolons.

 Numbers are usually written as Arabic numerals, i.e. 3 instead of III, etc.

 separator

- For research reasons, a separator (dot or space) should be used between letters and numbers, i.e. Vol.1 or 5 songs.

- Create separation of different entries in a field using a "/" (slash).

- Avoid spaces before and after commas, "/", "+" and "-" as well as after abbreviations.

Exception: after the conjunctions "feat," "ft.," "vs." and "pres.," a space should follow for the sake of clarity.

These space conversions are carried out automatically in the clearing centre.

2. Title field

Use the product title (i.e. "album title," not individual tracks).

Simply use the same annotation as the original (including articles, do not abbreviate). There are 50 characters available which may not be exceeded.

Abbreviation suggestions

Should the original title be cut in spite of important information (i.e. volume number, date ranges, "Greatest Hits/Best Of" or other descriptive title words), then proceed as follows (only when space is lacking):

 omit the article at the beginning

 omit artists in the title field if they are already indicated in the artist field

 instead of "Vol." + number (see above), specify only the number if necessary

 in the worst case scenario, shorten (ideally, "and," "for," etc. should be shortened to the first letter) Essential information in the title includes the identification of content, differences compared to otherwise identical titles, artists, composers, and product types. The retailer must be able to differentiate items in terms of PHONONET content. Therefore, differences in content (remixes, other single titles, special editions, etc.) should be indicated in the title if space permits it.

Is there is not enough space, you can write any additional information about the product (i.e. live recording from 01.03.1996 or technical recording characteristics) in the title supplement field. As a rule, information pertaining to the title should not be written in the artist field.

Volume information in the title usually appears as "Vol." + number, i.e. Vol.1

title field: artist field:

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2.1 Annotation of series titles (episode titles)

The title of a series and special episode title should be clearly separated from each other. In addition, the expansion of the "title supplement" field to include 120 characters and the increased demand of episode annotations in conjunction with radio dramas and television series provide new opportunities and challenges.

The title of the series should be written in the "title supplement" field.

Since there are many series with no artists in the true sense of the word or if the series title is much more important than the performer, the series title should be indicated in the artist field (i.e. "Benjamin the Elephant," "Unser Charly"). It is better to indicate the actor/actress/speaker in the "performer" field as needed.

For series titles, the first name should not be moved to the end of the artist field because this does not concern a "real artist" (i.e. do not write "Elephant, Benjamin").

The annotation of episode titles is as follows:

title field title supplement artist field

episode [episode No.]: [episode title] [series title] [series title]

episode 03: The Magic Lemonade Bibi Blocksberg Bibi Blocksberg

episode 081: The Secret of the Temple Cat Benjamin the Elephant Benjamin the Elephant Title field: the emphasis is on the episode number and the title of the episode.

These two components are separated by [colon space]. Title supplement field: this field contains the title of the series. Artist field: the title of the series is repeated in the artist field. Notes:

Episode numbers from 0-9 should ALWAYS be listed from 01 to 09 for sorting reasons. If there are at least 100 episodes, all the episodes should always be listed as three-digit numbers beginning with a zero (as in the example of Benjamin the Elephant: field title: episode 081: The Secret of the Temple Cat). Should there be a need for additional information about the item, it can be indicated in the "item info" field instead of the "title supplement" field.

3. Artist field

Preliminary note: mandatory thesaurus lists for artists (and composers) can be found on the WEEKS DVD listed under TOOLS\EDITOR\ under the file name kuenst.tes (and komp.tes).

3.1 Individual artists

3.1.1 Standard

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Werding,Juliane Goisern,Hubert von Helden,Armand van De Angelo,Nino D’Agostino,Gigi De La Rosa,Tony Hass, Hans Jr.

Only the German and Dutch nobility predicates "von" and "van" should be placed after the first name. Other nobility predicates such as "De," "Di" or D’ should precede the last name.

Familial annotation "Jr." (for "Junior") should appear after the first name.

3.1.2 Special cases

 In the following cases, the first part of the last name does not get placed at the end: O'Brien,Ian

Le Berre,Veronique El Frances,Jose Al Asadi,Jamil Von der Lippe,Jürgen

 If the first name or last name only consists of one letter, do not place it at the end: P.Diddy

Thomas D

 DR. and DJ are not placed at the end: Dr.Alban DJ Bobo

3.2. Group or band

3.2.1 German and English bands

Among artists who have articles, only place definite German and English articles at the end:

Here, a group is indicated by its first name and the definite article is placed at the end. This applies to definite articles in the singular and plural, i.e., for the following articles:

SINGULAR PLURAL

LANGUAGE MASCULINE FEMININE NEUTRAL MASCULINE FEMININE

GERMAN Der Die Das Die Die

ENGLISH The The The The The

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Beatles,The

3.2.2 Italian, Spanish and French bands

In Italian, Spanish and French bands, the definite article is not placed at the end. That’s true of definite

articles in singular and plural, i.e. for the following articles:

SINGULAR PLURAL

LANGUAGE MASCULINE FEMININE NEUTRAL MASCULINE FEMININE

ITALIAN Il (L', Lo) La (L') I (Gli) Le

SPANISH El La (El) Lo Los Las

FRENCH Le (L') La (L') Les Les

La Nuova Generazione El Divino

Los Compadres L’Art De Passage Les Loups Noirs

3.2.3 Individual artists with an orchestra or accompanying group

Individual artists (especially in jazz) that perform with an orchestra or accompanying group and have cover names like "Stan Getz Quartet," "Jule Neigel Band," "Ambros Seelos Orchestra," "Frank Popp Ensemble," "Klaus Renft Combo," "Juergen Seitz Trio" or "George Ried Brass Orchestra" should be annotated as follows: Getz,Stan Quartet Neigel,Jule Band Popp,Frank Ensemble Renft,Klaus Combo Seelos,Ambros Orchestra Seitz,Jürgen Trio

Ried,Georg Brass Orchestra

For groups called "first name last name (apostrophe) s band name" such as Herbert Knebel’s Affentheater or Manfred Mann’s Earth Band, the "first name last name comma apostrophe s band name" should be used for annotation purposes. (Note: titles in italics are used to illustrate English translation only.)

Knebel,Herbert's Affentheater (Knebel,Herbert’s Charade) Mann,Manfred's Earth Band

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3.2.4 Folk music

Add "original" or "orig. " after the artist, i.e. Tiroler Spatzen, original. Additives like "young" or "jolly" and family annotations should not be placed at the end! (Note: titles in italics are used to illustrate English translation only.)

Junger Klostertaler, Die (Monatstery Valley Boys,The) Fidelen Mölltaler,Die (Jolly Mölltaler,The)

Familie Schroll (Family Schroll)

Geschwister Hofmann (Siblings Hofmann)

3.3 Notation of two or more artists

3.3.1 Co-recordings of two individual artists

The following applies to non-classical music when two individual artists perform together: Co-recordings should use an ampersand (&), not + or "and" or "with."

There should be a blank space before and after "&." (avoid blank space only if space is limited: for example, Maffay,Peter&Lindenberg,Udo&Schneider,Helge&Sasha) General formula: last name, first name & first name, last name

Mey,Reinhard & Wader,Hannes

3.3.2 Individual artist band

If a single artist plays together with a backup band, the ampersand (&) is generally used and the band’s article remains in front:

Last name, first name & band name

Lewis,Huey & The News Lamb,Paul & The King Snakes

Kröll,Willi & Die Skilehrer (Kröll,Willi & The Ski Instructor) Begemann,Bernd & Die Befreiung

Candy & The Kisses etc.

(Note: titles in italics are used to illustrate English translation only.)

These rules apply to conjunctions "and" and "with" in addition to the ampersand ("&") .

3.3.3 Compilation

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If space permits, the first name of an artist should be written out even if there are several artists. The article belonging to a band name is placed at the end as usual.

When space is limited, only use the first letter of the artist’s first name or completely omit the first name. When there are more artists than input space, annotate it by placing "/ +" after the last-named artist. Important: for many artists, however, it is preferable to use the term "various" to identify a sampler. Indicate the following for original soundtracks: OST/various.

Jackson,Michael/Bowie,David/Jones,Tom/Turner,Tina Cure,The/Outlaws,The

Fitzgerald/Armstrong/Miller/Brown/Krupa/Nichols Valaitis,L./Breck,F./Illic,B./Holm,M./Black,R./+ various

3.4 Special cases in the artist field

3.4.1 Vs. , Meets, Pres. , Feat.

Co-recordings can use Vs., Meets, Pres. or Feat. as an alternative to ampersand if the ampersand is listed on the cover. The first name or article of the second artist should be moved to the end.

When another name is mentioned by which the same artist is known (aka), it should also be moved to the end.

Maris,Marc Vs. Fuse,Alex Manassah Meets Equaliser,The Mr.Pink Pres. Lemon,Dany Vitamin B Feat. Brain,The Focus Aka Asher,Phil

3.4.2 Mixed by, compiled by

If the artist is a DJ, the term "(mixed by)" or "(compiled by)" should appear directly after his/her DJ name or name and first name. To clarify that a number of artists are mixed and compiled, use the term "various/" in front of the mixing/compiling artists.

various/Digweed,John (mixed by) Dr.Motte (mixed by)

Aromabar (compiled by)

3.4.3 OST/artist (or composer)

When an artist is involved in an original soundtrack of a film, "OST/" should precede his/her name (which stands for original soundtrack). In case of many contributors (sampler), use OST/various.

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If the soundtrack is an original score, i.e. a through-composed work including work pieces (like classical music) by a film composer, the composer should appear in the artist field followed by "(composer)."

OST/Presley,Elvis

OST/Horner,J./Kyrkjebo/Dion,C. OST/various

OST/ Knopfler,Mark (composer) OST/LoDuca,Joseph (composer)

3.4.4 Musical

Les Miserables Chicago Musical Revue

Cats (CS) Original Broadway Cast

Mamma Mia! (CR) Original Cast

The Phantom of the Opera Original Cast New York 1988

Notre-Dame De Paris Werthen/LSO

Smash Hits From Broadway various

Important: indicate the right program type 116 ("musical") for musicals.

For musicals, the name of the ensemble should normally be indicated in the artist field and the cast should ideally be indicated. (It is especially important to name the original cast of original recordings including the recording location and year, if possible.)

If there is no cast annotation, then list the director and orchestra (including appropriate PHONONET abbreviations according to the classical guidelines, if applicable). Compilations should always use the term "various."

List the composers in the composer field. The title can be presented as (CS) for cross-section or (CR) for complete recording.

3.5. Special program and product types

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additional instructions

3.5.1 Children’s classical and classical video

The classical guidelines apply to children's classics and classic videos.

3.5.2 Videos (motion pictures and cartoons)

Motion pictures have their own "director" field in the item master data interface where the director may be entered (see example below). Screenwriters or illustrators may also be listed under "author" as an option.

genre artist field director field author field

motion pictures actor/actress director (screenwriter)

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Example of motion picture annotation:

title field artist field director field

Psycho Hopkins,Anthony/Leigh,Janet/+ Hitchcock,Alfred

3.5.3 Books and audio books

In the case of books (program type 904 or product type 0097) or audio books (program type 906), the author (regardless of which type: book, audio book, screenplay) should be indicated in the "author" field. For an audiobook, the speaker should be listed in the artist field. The director of a radio drama may optionally listed in the "director" field.

A book has no artist per se so simply insert a "-" in the artist field (hyphen without quotation marks). Annotation of books and audio books:

genre artist field author field director field

books - author

speech records, radio dramas, audio books speaker author (director of radio dramas) Annotation examples of books and audio books:

book title field artist field author field

#1 book The Sorrows of Young Werther - Goethe,Johann Wolfgang von

#2 audio book The Sorrows of Young Werther Quadflieg,Will Goethe,Johann Wolfgang von #3 audio book Rosannas Tochter Fried,Amelie Fried,Amelie

#4 book Amy,Amy,Amy - the Amy Winehouse Story - Johnstone,Nick In the third example, the book is read by its own author so she was indicated in both fields.

The author is Nick Johnstone in the fourth example. Particularly with respect to biographies, be careful to ensure that the person in question – Amy Winehouse in this case – is named in full in the title field.

3.5.4 Merchandise

Articles of merchandise are by nature artist-related so the artist must be referred to in the artist field like they would be in a normal record. Since there are often no exact program or product types for a medium, the medium must usually be specified in the title field with a more detailed description or its label. The artist must not be named again in the title field because he or she is already listed in the artist field. However, if there is no artist, the medium should be written in the artist field.

title field: [medium including description] artist field: [artist]

poster Turner,Tina

Back For Good poster Take That

Tabaluga XXL T-shirt Maffay,Peter

2005 calendar Martin,Ricky

DJ Bobo backpack (blue-green) DJ Bobo

48 CD case without jewelboxes CD binder

3.5.4 Playback items (pop and classical)

Karaoke (pop song): indicate the item as karaoke/[artist].

Other playback items: indicate as playbacks/[no instrument] in the artist field. In classical music, the "no instrument" section may also list a vocal range (i.e. tenor).

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title field: artist field:

Let Us Sing The Hits Of Mariah karaoke/Carey,Mariah

Great Love Songs karaoke/various

Hits Of Frank Sinatra karaoke/Sinatra,Frank

Piano concerto 1 in C major op.15 playbacks/piano

Famous Arias for Soprano playbacks/soprano

Tenor Sax Jazz Duets playbacks/tenor saxophone

Modern Jazz Drumming playbacks/drums

3.5.5 Games

Progam type 510: as a guideline, games should be listed in the title field and the game console (i.e. Xbox 360) or hardware should be listed in the artist field.