Agenda
•
Introduction to HR system User Network
•
PeopleSoft HR Upgrade and Patching Project
–
Update on PeopleSoft HR 9.2 upgrade.
–
What’s new in version 9.2 (including SSO).
–
What does Go-Live look like:
•
System down time
•
Changes to HR processing deadlines
•
Communication plan
•
Open Discussion
HR Systems User Network
Objectives:
–
Share HR System user experiences and business processes.
–
Communicate system changes due to policy and procedure
updates.
–
Provide an opportunity for user feedback to support continuous
improvement.
–
Update regarding planned online system/forms.
–
Prioritise system improvements from a user perspective.
Introduction - Project Recap
Why?• HRMS is currently on release 9.0 and reached end of extended support with the vendor in June 2015.
• The system must be upgraded to the currently supported release of 9.2 to maintain vendor support and access to security and compliance related patches and future functional product releases.
The scope of the HCM 9.2 Upgrade project is;
• To upgrade HCM from release 9.0 to 9.2.
• To rollback customisations, particularly those that impact on taxation.
• To make changes to the configuration of payroll.
• To enhance SSO by addressing known issues and implementing new features in 9.2.
• To provide timely and contextual decision support to managers and employees directly through the HR system through the use of new functionality in release 9.2.
• To apply maintenance application patches to the Campus Solutions and Finance systems.
Out of scope
• Significant upgrades to Finance or Campus Solutions
• Introduction of new modules in HCM such as ePerformance and Learning Management.
Where are we up to?
University of Adelaide 5
Project stage
Timeframe
Status
Planning & Design
Aug 14 – Nov 14
Complete
Build, Unit test
Dec 14 – Mar 15
Complete
Test
- HR system
- Joint patching & integration
- HR UAT & Parallel
April 15
May 15 – June 15
June 15 – July 15
Complete
Wrapping up
Wrapping up
Go-live preparation
- Dress rehearsals
- Communications
July 15 ->
July 15 – August 15
Commenced
What’s new in HCM 9.2
For SSO Users
•
New homepage for employees
•
New homepage for managers
For Core HR Users
•
New Homepage Design
•
Role based hubs
Employee homepage
Manager homepage
8
Leave is now
Absence
All pending
absence, CRAFT
and PDR
requests
Direct Reports Pagelet
9
Download balances to
Direct Reports Pagelet cont…
Direct Reports Pagelet cont…
Employee Summary Page
New Core HR homepage design
New role based Hubs
•
Roles based Hubs have been created in 4 areas;
– Employee contracts
– Payroll
– Service Centre
– HR general
•
Entirely configurable
•
Consider them a 1.0 version!
•
Designed to improve productivity and navigation and provide an
opportunity for custom pagelets to be incorporated over time
HR Hub
What else will be different?
Old leave requests not approvedThe pending approvals pagelet will show all leave transactions not yet approved – including many that have been around for a while. These old requests will now escalate correctly if not attended to.
Managers need to be aware that these will be visible and potentially old. They could be associated with staff who have left. For assistance on handling these requests please call the HR Service Centre.
Payroll changes that staff may see;
HELP and SFSS tax will now be deducted from any leave entitlements paid on termination. This will increase the amount of tax deducted from final payments which staff may not be expecting.
Adjustments to pay that go back to a previous financial year will require a new payment summary. It will be the responsibility of the employee to reclaim any overpayment of tax from the tax office.
Go-Live
Go-live for the HR upgrade and patching will be on August 13-17
• The outage will commence on 6pm Thursday August 13
• Services will return on Monday 17th
• There will be no access to the following systems from Thursday 6pm through to Monday:
– Peoplesoft systems (Campus Solutions, HR and Finance)
– Access Adelaide
– Access Adelaide Admin
– SSO
– Online Store (including Print top up facility)
– Unified
– Course Planner
– CASPA
– Student Timetable mobile application
• Outage notices will be in place
• All interfacing to other systems will be paused over the outage
• Note that Sunday 16th is also Open Day
Processing timeframes
University of Adelaide 22
Date
Action
COB Wednesday August 5
Requests for variations submitted to payroll
11PM Saturday August 8
Casual timesheet submission
5PM Monday August 10
Casual timesheet approvals
COB Tuesday August 11
Requests for new visitors or extensions via online
form
MyUni instructor requests and changes to
enrolments
11.59PM Tuesday August 11 Casual timesheet escalations completed
6AM Wednesday August 12
CRAFT contract acceptances for payday 21 August
COB Wednesday August 12
Absence requests completed
Communication for go-live
Communication activities that will take place prior to go-live
•
Inside Adelaide notices for 2 weeks
•
All staff and student emails the week prior
•
Reminder emails to all core system users in the week prior to go-live
•
Hub will have notices up for students
•
Unified and other system notices
•
Downtime pages over the outage period
What can you do to help?
Review any of your current leave requests and close them off!
Be aware of the changes to processing deadlines over the next month
In particular – make sure any commencing staff or visitors (or renewals) are in place
and check that access won’t be delayed or interrupted over this period
Make sure you’ve sourced any critical data for reporting over the go-live period prior
to midday Thursday August 13
Have a look at the new reference cards to see the new look SSO
Information and help
Quick reference cards on the HR website (www.adelaide.edu.au/hr): HR Online Systems -> Staff Services Online (SSO) ->
http://www.adelaide.edu.au/hr/systems/sso/
HR Documents -> General Information
https://www.adelaide.edu.au/hr/docs/
And as always….
HR Service Centre 831 31111
