Table of Contents
Section
Page
Tournament Personnel
4
NCAA Division II Men's Basketball Committee
6
Schedule of Events
7
Section 1. Admission to Arena/Credentials
10
Section 2. Awards Ceremony
10
Section 3. Bands/Cheerleaders/Mascot
11
Section 4. Banquet
12
Section 5. Drug Testing
12
Section 6. Lodging
12
Section 7. Medical Information
13
Section 8. Meetings (Administrators and Coaches)
13
Section 9. News Conferences
14
Section 10. Officials
14
Section 11. Parking and Arena Entrances
14
Section 12. Postgame Interviews
14
Section 13. Practice/Locker Room Assignments
15
Section 14. Results
16
Section 15. Scouting Seats
16
Section 16. Sports Information
16
Section 17. Team Hosts
16
Section 18. Tickets
17
Section 19. Transportation
17
Section 20. Uniforms/Team Benches
18
Appendixes
Participant Conference Call Information Form
A
Gate Pass Lists (Band, Cheerleaders, Team Personnel)
B
Ticket Order Forms - Game Tickets and Banquet Tickets
C
Meeting Agendas
D
Directions to Venue
E
Locker Rooms
F
NCAA Championships Code of Conduct
G
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Section 1 – Tournament Personnel
Tournament Director Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
Tournament Manager Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
Marketing and Promotions Contact Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
Social Events/Hospitality Liaison Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
Sports Information Contact Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
Medical/Athletic Training Contact Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
Ticket Contact Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
Facility General Manager Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
5 Facility Events Coordinator
Name Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
Facility Manager Name
Title
Institution Name Address
City, State and Zip Code Phone: XXX/XXX-XXXX Fax: XXX/XXX-XXXX Cell: XXX/XXX-XXXX E-mail: email address
6
Section 2 – NCAA Committee/Staff Atlantic Region
Jeff Wilson
Men’s Basketball Coach
East Stroudsburg University of Pennsylvania Koehler Fieldhouse
East Stroudsburg, Pennsylvania 18301 Phone: 570/422-3339
Email: [email protected]
Central Region
Jeff Morgan
Head Men’s Basketball Coach Harding University
Harding University Box 12281 Searcy, Arkansas 72149 Phone: 501/279-4754
Email: [email protected]
East Region
Joe Clinton
Director of Athletics/Head Men’s Basketball Coach
Dominican College (New York) 470 Western Highway
Orangeburg, New York 10962 Phone: 845/848-7700 Email: [email protected]
Midwest Region
Suzanne Sanregret Director of Athletics
Michigan Technological University 1400 Townsend Drive Houghton, Michigan 49931 Phone: 906/487-3070 Email: [email protected] South Region Willie Washington Director of Athletics Benedict College 1600 Harden Street Columbia, SC 29204 Phone: 803/705-4784 E-mail: [email protected] Southeast Region
Wendell Staton, chair Director of Athletics
Georgia College and State University Campus Box 65
Milledgeville, Georgia 31061 Phone: 478/445-6341
Email: [email protected]
South Central Region
Joel R. (JR) Smith Director of Athletics Chadron State University 1000 Main Street Chadron, Nebraska 69337 Phone: 308/432-6253 Email: [email protected] West Region Jason Boothe Director of Athletics Dixie State University 225 South 700 East St. George, Utah 84770 Phone: 435/703-5446 Email: [email protected]
NCAA Staff
Donnie WagnerAssociate Director, Championships and Alliances NCAA P.O. Box 6222 Indianapolis, Indiana 46206-6222 Phone: 317/917-6813 Cell: 317/966-6447 Email: [email protected]
Jennifer “Jay Jay” Rackley
Assistant Coordinator, Championships and Alliances NCAA
P.O. Box 6222
Indianapolis, Indiana 46206-6222 Phone: 317/917-6834
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Section 3 – Schedule of Events
All times listed below are local time.
Friday, March 11
10 a.m. - 6 p.m. Open practice sessions for teams. (Freedom Hall)
Region Practice Time Team No. 6 10 - 10:55 a.m. Team No. 3 11 - 11:55 a.m. Team No. 7 12 - 12:55 p.m. Team No. 2 1 - 1:55 p.m. Team No. 8 2 – 2:45 p.m. Team No. 1 3 - 3:55 p.m. Team No. 5 4 - 4:55 p.m. Team No. 4 5 - 5:55 p.m.
TBD. Pre-championship meeting (mandatory) – coaches, directors of athletics, sports information directors, NCAA site representative. (Crowne Plaza)
Saturday, March 12
7 - 11 a.m. Closed practice sessions for teams. (Freedom Hall)
Region Practice Time Team No. 6 7 – 7:25 a.m. Team No. 3 7:30 – 7:55 a.m. Team No. 7 8 – 8:25 a.m. Team No. 2 8:30 – 8:55 a.m. Team No. 8 9 – 9:25 a.m. Team No. 1 9:30 – 9:55 a.m. Team No. 5 10 – 10:25 a.m. Team No. 4 10:30 – 10:55 a.m.
Sunday, March 13
11 a.m. – 3 p.m. Closed practice sessions for teams. (Freedom Hall) Region Practice Time
Winner Game No. 1 11 – 11:55 a.m. Winner Game No. 2 12 – 12:55 p.m. Winner Game No. 3 1 – 1:55 p.m. Winner Game No. 4 2 – 2:55 p.m.
5 p.m. Game No. 5. (Winner Game No. 1 vs. Winner Game No. 2) 7:30 p.m. Game No. 6. (Winner Game No. 3 vs. Winner Game No. 4)
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Monday, March 14
1 p.m. – 4:30 p.m. Closed practice sessions for teams. (Freedom Hall)
Region Practice Time Winner Game No. 5 1 – 2:30 p.m. Winner Game No. 6 3 – 4:30 p.m.
Tuesday, March 15
10 a.m. – 12 p.m. Closed practice sessions for teams. (Freedom Hall)
Region Practice Time Winner Game No. 5 10 – 10:55 a.m. Winner Game No. 6 11 – 11:55 a.m.
7 p.m. Game No. 7. (Winner Game No. 5 vs. Winner Game No. 6)
Note: Playing floor will be available 60 minute before the first game of each session. There will be a minimum of 30 minutes warm-up on the playing floor for all other games.
Section 4 – Admission to Arena/Credentials
Each team shall submit to the NCAA site rep at the pre-championship meeting a team personnel list, which can be found under the “Gate Pass Lists” appendix. The list must be sent to Linda Burt via email [email protected] or by fax to 502-272-8321 by Tuesday, March 11.
Each institution will receive 20 credentials. All credentials will be distributed at the Friday pre-championship meeting. Each day of practice and competition, only those 20 individuals with participant credentials will be admitted. The credentials must be worn at all times.
Team personnel will be admitted to Knights Hall for games via the front right doors of the main entrance to Knights Hall (see diagram). Bands, cheerleaders and mascots, in uniform, will enter through the same doors.
Section 5 – Bands/Cheerleaders/Mascots
Please also refer to “Cheerleaders, Mascots, Bands and Banners” in the championship handbook.
Bands
Number. At all tournament sessions, bands in attendance shall be limited to 25 members including one band director. Please note that only 15 band members are allowed if the band uses electronic amplification. Each participating team's band will be located in opposite corners of the floor behind the basket.
Admittance. The band shall be admitted to the arena by a pass list submitted to the basketball committee at the pre-tournament meeting (the form is located under “Gate Pass Lists” appendix).
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Distractions. Artificial noisemakers, air horns, vuvuzelas, etc., are not permissible. The band director shall prohibit the band or any component thereof (including drums) from playing while the game is in progress. Please note that inasmuch as a band playing while the game is in progress is a violation of basketball rules, the game officials shall handle such incidents if they occur.
National Anthem. The national anthem will be played once prior to each session.
Storage. A secured storage area is or is not available at Freedom Hall for band instruments. Band directors will have to make other accommodations.
Uniforms. Band uniforms or matching shirts shall not bear any commercial identification, and no songs shall be performed that are affiliated with any professional sports team or commercial product.
Cheerleaders/Mascots
Number. A maximum of 12 uniformed cheerleaders and/or dance team members (not to exceed 12), one costumed mascot and one coach from each participating team shall be allowed on the floor when the game clock is stopped. (At all other times when play is in progress, cheerleaders and mascots are restricted to the end of the court. During pregame player introductions, spirit squads are restricted to the area between the baseline and the free throw line extended.) No cheerleaders, dance team members and mascots shall be allowed on the floor after the final media timeout of the second half or at any time during any overtime period.
Admittance. Each cheerleader, spirit squad member, mascot or coach shall be admitted to the arena by a pass list submitted to the basketball committee at the pretournament meeting (see Appendix B - “Gate Pass Lists”).
Distractions. Cheerleaders may not use megaphones as a distraction by pounding them on the floor, hitting them with their hand(s) or other objects or waving them in any way.
Flags. An institution's flag of any size may be displayed or waved on the court only during pregame activities and halftime. The flag will not be permitted on the court during timeouts.
Uniforms and Performances. Uniforms shall not bear any commercial identification and no routines shall be performed that are affiliated with any professional sports team or commercial product.
Stunts. All cheerleading squads must conform to the guidelines set by the American Association of Cheerleader Coaches and Advisors.
Section 7 – Drug Testing
Drug testing may occur at any session of the championship. If it occurs at the regional round, escorts will make contact with the student-athletes who are to be tested and will escort them to the drug-testing area after the 10-minute cooling-off period. Student-athletes that are selected for drug testing and scheduled to participate in postgame news conferences shall attend the news conference first, and then shall immediately report to the testing site.
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flexible to accommodate possible changes that may occur. Participants who are selected for testing may not leave the drug-testing area until excused by the National Center for Drug Free Sport and/or the NCAA, regardless of team travel schedules.
Section 7 – Laundry
Laundry facilities will be available upon advance request.
Section 8 – Lodging
Sixteen (16) rooms have been reserved for each team at the following hotels below. Each team is responsible for making its own reservations, releasing rooms or requesting others if available, and paying for all charges. The hotels are located approximately 10-20 minutes from the campus of Bellarmine University.
Crowne Plaza Louisville Airport 830 Phillips Lane
Louisville, KY 40209
Contact: Cheryl Youssif
Phone: 502/380-4160 (direct) Email: [email protected]
Team Rate: $129 $89.00
Section 9 – Medical Information
Every attempt will be made to meet any medical need that may arise during the regionals. The following items and services will be provided:
The athletic training facilities are located at Freedom Hall. These facilities will be available for all practice sessions (one hour prior) and games (two hours prior). A certified athletic trainer from Bellarmine University will be available at all practices and games to help with any medical needs that may arise. Ms. Molly Hutson from Northern Kentucky University will coordinate all athletic training room activity.
Modalities that are available for your use throughout the tournament include ice bags, hot packs, ultrasound, paraffin bath and electrical stimulation units. If other treatments are needed, please let the Bellarmine University staff know and they will try to accommodate you to the best of their ability.
Water, cups, ice bags and wound/biohazard supplies will be available on the floor during all practice and game sessions. Water and cups will be provided in your locker room for games. Water, cups and water bottles (tentative) will be provided on the benches for games.
Although a limited amount of athletic training supplies will be available, teams participating should bring their own supplies to ensure satisfaction of quality and quantity of anything they may use on a regular basis (i.e., tape, pre-wrap, etc.). The following emergency equipment will be on site – AED, crutches, vacuum splint, flouroscan, an ambulance and a wheelchair.
One of the Bellarmine team physicians will be at all games and on call for the entire tournament. All doctors’ visits must be arranged through the staff athletic trainer on site or Molly Hutson at the number listed below. This will help expedite the process for all involved.
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St. Elizabeth’s Hospital is located approximately two miles away from Freedom Hall, and an ambulance will be present at all games.
Please contact us at the numbers listed below if you have any questions or concerns.
Molly Hutson Office: 859/572-1487
Cell: 859/486-1640
In case of injury, accident or sickness, players will be taken to the following facility:
Name: St. Elizabeth’s Hospital
Address: 85 North Grand Avenue, Fort Thomas, KY Phone : 859/572-3100
Section 10 – Meetings (Administrators and Coaches)
The NCAA will conduct a mandatory meeting of the directors of athletics or designees, head basketball coaches and sports information directors (SIDs) of the competing teams to review tournament procedures at 8:30 a.m. March 26 in the Crowne Plaza. These persons are reminded to bring the pre-championship manual and this manual to the meeting.
Each institution should submit an alphabetical list (forms are included in this manual under “Gate Pass Lists” appendix) with the following information:
a. Team personnel (20 names; 15 squad size);
b. Cheerleaders/mascot list (14 names; 12 cheerleaders, one mascot and one coach); and c. Band list (25 including the band director).
Section 12 – Officials
The basketball committee will select the officials for the regional rounds.
Section 13 – Parking and Arena Entrances
HOST TO ADD PARKING INFORMATION
Section 14 – Postgame Interviews
The SID representing each participating team shall escort the head coach and a minimum of two players to the interview area after a 10-minute cooling-off period.
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interview area immediately after the locker room opens, and the names of these individuals shall be announced by the interview room moderator before the beginning of the news conference. The media coordinator also may require the head coach to include a non-designated student-athlete to join the announced group in the interview room should the player's performance merit it.
The postgame news conference format shall specify that the winning coach and student-athletes will be interviewed first, followed by the eliminated coach and student-athletes, except following the championship game when the eliminated coach and student-athletes will appear first. The interview with the winning coach and players should not exceed 20 minutes and the interview with the eliminated coach and players should not exceed 10 minutes.
Section 15 – Practice/Locker Room Assignments
Teams are required to practice at Knights Hall at their scheduled times. These have been mandated by the NCAA Division II Men’s Basketball Championship Committee. Teams will be asked to enter Knights Hall at the rear entrance and exit through the front lobby to ensure that practices are closed.
The game clock will be used to time the 55-minute practice. No team may use the floor until their designated time (even if the floor is clear). If you are late for practice you will have only the time remaining on the clock. The practice times will be strictly enforced.
No additional times are available at Knights Hall. Coaches should contact Bellarmine Assistant coach Drew Cooper at 502-303-1334 for additional practice arrangements. If the institution practices away from Knights Hall, they must provide their own balls. Locker room keys will be provided. You are
cautioned not to leave valuables in the dressing room. Basketballs (12), water, cups and ice will also be
provided for each team.
Section 16 – Results
Complete team and individual results/statistics from the regionals will be located on the NCAA website at NCAA.com.
Section 17 – Scouting Seats
Two scouting seats shall be reserved for each team when its potential opponent is playing. Those seats will be located at floor level. Only official members of the teams’ coaching staffs may occupy these seats.
Section 18 – Sports Information
It is imperative that no later than Thursday, March 17, each regional participant's SID shall email the following to Roy Pickerill at [email protected].
List of media representatives from the institution's geographical area who will staff the event; Up-to-date roster, including name, position, number, height, weight, age, date of birth, college
major, class (year in school both academically and athletically – if different), letters won, hometown, high school and notation of starting lineup; and
Season's overall record and individual and team statistics and results.
Dr Pepper Arena’s media room is open to credentialed media only. There will be a hospitality section in the working media room and phone lines will be available.
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Section 19 – Team Hosts
(IF APPLICABLE) Each participating institution will be assigned a host or a basketball ambassador. Each individual will act as a host for an individual institution during the Men’s Elite Eight. The host will be available to help coaches and competitors from their assigned institution become acquainted with Freedom Hall and the Louisville region.
You will receive your host(s) information during the conference call at 1 p.m. Eastern time, Monday March 10. All participants should call 866/590-5055 (confirmation number 3294545) five minutes
before the start time to be connected to the conference call. Please contact your host(s) as soon as
possible to let them know your arrival time. Your assigned host(s) will meet you upon your arrival at the hotel. Hosts will have information regarding directions, restaurants and entertainment, as well as answers to other questions that might arise during your stay in Louisville.
We hope that this added touch helps with your stay in Louisville. You may want to consider bringing an additional t-shirt or other small gift for your host(s) to wear during your stay.
Section 20 – Tickets
Each institution will be allotted a minimum of 150 general admission tickets per session. Each institution must complete the ticket order form (see Appendix C) and fax it to Debora Poole, box office manager at Freedom Hall (859/442-2659), by 5 p.m. Eastern time, March 21. Please note the number of tickets desired (out of the allotment of 150) and if any additional tickets are desired (above 150). Every effort should be made by the participating institution to accurately project the number of tickets that it will use. Seats in the reserved sections will be available on a first come-first served basis.
The institution will be obligated to purchase any tickets not released to Freedom Hall before the deadline. If there are any tickets released prior to the aforementioned deadline, the tournament director shall make these tickets available to the participating institutions still desiring to purchase additional tickets. Tickets not used by the visiting institutions shall be returned to Ms. Poole at the mandatory administrative meeting at 8:30 p.m., Monday, March 25. Tickets not returned by this time shall be accounted for at face value by the visiting institutions.
Participating institutions are not entitled to complimentary tickets. The participating institutions must first purchase tickets, which then may be treated as complimentary tickets for the student-athletes per NCAA bylaws. A "pass gate" system will be administered by each participating institution's representative.
Section 21 – Transportation
Travel arrangements should conform to NCAA policy. Any deviation from the travel policies contained in the handbook must be pre-approved by a member in the NCAA travel department (317/917-6757; email: [email protected]).
Travel Arrangements and Transportation to the Men’s Elite Eight. Division II teams located within 600 miles from the host institution are required to use ground transportation. Teams located outside 600
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miles for Division II may use air transportation. All air transportation must be arranged through Short’s Travel Management (866/655-9215).
As part of the NCAA ground transportation program, all ground transportation payable by the NCAA must be arranged through GO Ground Options (866/386-4951). The costs will be paid to the operator directly, eliminating the need for you to claim reimbursement.
Local transportation is not reimbursable by the NCAA. Participating institutions are responsible for arranging their own local transportation and may do so using the NCAA provider, GO Ground Options, or a provider of their choice.
See “Travel Policies” at the website listed below for further details on ground transportation
reimbursement and the GO Ground program. All questions regarding travel again should be directed to the NCAA travel department (317/917-6757).
Please submit a travel party list online at www.shortstravel.com/ncaachamps/ (all institutions have been assigned a username and password for the system). Team administrators who do not have access
to email, or who prefer to speak with someone about their arrangements may contact Short’s Travel Management at 866/655-9215.
Information and a tutorial on the online reimbursement system are located on the NCAA website at: http://www.ncaa.org/championships/travel/championships-travel-information
If you encounter extraordinary circumstances that may necessitate an exception to NCAA travel policies, or if you have any questions about them, please contact the NCAA travel department at the phone number listed above or via email at [email protected], before making any travel arrangements.
Section 22 – Uniforms/Team Benches
Teams must bring both light and dark uniforms. The designated home team will wear its light uniform. If the team's "light" uniforms are not in a color contrasting with the designated visiting team's uniforms, the visiting team must adjust and wear a contrasting color. The NCAA Division II Men’s Basketball Committee will designate uniform and bench assignments.
The higher-seeded team will be seated to the left of the scorer’s table (when facing the scorer’s table).
Saturday, March 12 Session #1
Game No. 1: 12p.m. - #6 (Dark Uniform) Locker room #3 vs. #3 (Light Uniform) Locker room #4
Game No. 2: 2:30 p.m. - #7 (Dark Uniform) Locker room #2 vs. #5 (Light Uniform) Locker room #5
Game No. 3: 5 p.m. - #8 (Dark Uniform) Locker room #3 vs. #1 (Light Uniform) Locker room #1
15
Sunday, March 13 Session #2
Game No. 5: 5 p.m. - Lower seed (Dark Uniform) Locker room #2 vs. Higher seed (Light Uniform) Locker room #4
Game No. 6: 7:30 p.m. - Lower seed (Dark Uniform) Locker room #3 vs. Higher seed (Light Uniform) Locker room #1
Tuesday, March 15 Session #3
Game No. 7: 7 p.m. - Winner Game #5 (Light/Dark) Locker room #4 vs. Winner Game #6 (Light/Dark) Locker #1
* All second games will start at designated time or 25 minutes after the first game of the session, whichever is later.
The host school may play the last two games on the first day at 6 and 8:30 p.m. but must receive approval from the Division II Men’s Basketball Committee.
Section 23 – Video Exchange/Webcasting
All teams are responsible for sending an unedited copy of their last-played game against a non-NCAA championship selected team to its first-round opponent for delivery by Wednesday, March 9 at noon local time.
The host institution will videotape each game and provide the participating teams with a copy of the DVD or USB flash drive immediately after each session. A copy of the team’s opponent’s game DVD also will be provided. It should be noted that the exchange of DVDs at all rounds of the championship is permitted.
During the tournament, videotaping by individuals not associated with the institution is prohibited.
Webcasting
All games must be webcasted on www.NCAA.com The host institution is responsible for webcasting each game in the regional regardless if the host team is playing.
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BAND PASS GATE LIST
(Please list alphabetically)
TEAM:
Please list members of your band who will be admitted to the arena. 1. 14. 2. 15. 3. 16. 4. 17. 5. 18. 6. 19. 7. 20. 8. 21. 9. 22. 10. 23. 11. 24. 12. Band Director: 13.
Please fax by Tuesday, March 8 to Chris Hafling
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CHEERLEADERS PASS GATE LIST
(Please list alphabetically)
TEAM:
Please list each member of your cheerleading squad who will be admitted to the arena. Cheerleaders: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Coach: Mascot:
Please fax by Tuesday, March 8 to Chris Hafling
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TEAM PERSONNEL LIST
TEAM:
Please list members of your team who will be admitted to the arena.
Team Members
No.
Team Members
No.
1. 12. 2. 13. 3. 14. 4. 15. 5. Coaches/Support Staff 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. 11.
Please list those individuals (e.g., president, faculty athletics representative, director of athletics) who may be admitted to the team locker room and interview room, and will be receiving the four team VIP credentials.
1. 2. 3. 4.
Please fax by Tuesday, March 8 to Chris Hafling
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2016 NCAA DIVISION II MEN’S REGIONAL TICKETS All times local (Eastern)
Session I Saturday, March 12 Session II Sunday, March 13
Noon – Game 1 5 p.m. – Game 5
2:30 p.m. – Game 2 7:30 p.m. – Game 6
5 p.m. –Game 3 7:30 p.m. –Game 4
Session III Tuesday, March 15
7 p.m. – Game 7
ALL-SESSION PASSES - ADMISSION TO ALL SIX GAMES - $50 adult; $40 for student/youth/senior citizen INDIVIDUAL TICKET PRICES
Session I Adult @$12= $
Student/Youth/Senior @$10= $
Session II Adult @$12= $
Student/Youth/Senior @$10= $
Session III Adult @$12= $
Student/Youth/Senior @$10= $
Session IV Adult @$15= $
Student/Youth/Senior @$12= $
Student is defined as anyone under 18 or a college student with valid ID. Senior citizen is defined as anyone over the age of 62.
Any additional (above the allotment of 150 per institution)? Yes No
If yes, indicate quantity and session(s):
TOTAL AMOUNT OF MONEY ENCLOSED $
Credit card number Expiration date
MasterCard Visa Discover
Signature
Please return by
5 p.m. Eastern time, Tuesday, March 8 to the following:
Debora Poole Box Office Manager Fax: 859/442-2659
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2016NCAADIVISIONIIMEN'SELITEEIGHT
Pre-Championship Meeting with Participating Institutional Representatives
Friday, March 11 (8 p.m. Eastern)
1. Introductions. -Submission of forms.
-Distribution of packets/portfolios. -Confirmation of bands/cheerleaders.
2. Review Rules 10-5, unsporting technical infractions conduct of bench personnel (coaches, substitutes, team attendants) and followers, and 10-9, bench-area restrictions.
3. Review "Misconduct" statement.
4. Review schedule of events.
Note: The NCAA Division II Men’s Basketball Committee may recommend the assessment of a financial penalty, subject to appeal to and review by the NCAA Division II Championships Committee, against an institution for failure of any of its representatives to adhere to the policies and procedures governing the administration of the championship. Attendance at the following events is required: (a) pre-championship meeting; and (b) all press conferences (explain procedure). Representatives are encouraged to attend all planned functions.
5. Review pregame schedule and player introductions.
6. Home teams are the top team in the bracket and will wear light-colored uniforms.
7. Review "Squad Size."
8. Review "Tickets."
21 10. Review "Videotapes and Films."
11 Scouting seats - two for each team in quarterfinals and semifinals; no seats for finals.
12. Review NCAA policies on commercial logos (no larger than 2¼ inches) on athletics equipment and apparel.
13. Review television procedures.
a. Discuss the format for pregame, halftime (15 minute halftime), etc. b. Starting time.
c. Alternate official will work with television on timeouts.
d. Network partners may have additional needs during Friday practices, which are required. e. Media timeouts (at 16, 12, 8 and 4 minutes).
f. Interview procedures. After a 10-minute cooling-off period (i.e., 10 minutes after a competing team enters its dressing room), locker rooms will be open to all certified members of the news media, and the head coach and student-athletes will be available for interviews.
14. Locker room assignments.
15. Review Awards.
16. Drug testing – read the drug testing statement.
17. Questions and other business.
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DRIVING DIRECTIONS TO FREEDOM HALL
Traveling from Downtown Cincinnati, Ohio:
From US 50, take I-471 South into Kentucky
Follow I-471 to US 27 towards Alexandria (do not take the Ft. Thomas/US 27 exit)
I-471 ends at US 27 - continue straight on US 27 South
Continue straight through the first light and turn right at the next traffic light onto Nunn Drive.
Traveling East on I-275 from Greater Cincinnati / Northern Kentucky Airport:
Take Exit 76 (Three Mile Road/Northern Kentucky University)
Turn right off of the exit on University Drive
Continue Straight through the first light and bear right at the round-a-bout onto Nunn Drive
Traveling West on I-275:
Take Exit 74A (US Highway 27 - Alexandria)
Continue straight on US 27 South
Continue straight through the first light and turn right at the next traffic light onto Nunn Drive.
Traveling from Louisville, Kentucky:
Take I-71 North
Merge I-71/75 North
Exit onto I-275 East
Follow directions for traveling East on I-275
Traveling from Lexington, Kentucky:
Take I-75 North
Continue on I-71/75 North
Exit onto I-275 East
Follow directions for traveling East on I-275
Traveling from Indianapolis, Indiana:
Take I-74 East to I-75 South
Take exit 1B and follow US 50 East to I-471
Follow directions for traveling from Downtown Cincinnati on I-471
Parking will be at The Bank of Kentucky Center’s surface lot and at two parking garages, one of which will connect directly to the Center! Parking fees for the Elite Eight Championship will be $4.00. Parking will be
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NCAA DIVISION II CHAMPIONSHIPS CODE OF CONDUCT
Conduct Policy Statement
The NCAA expects each championship to exhibit an experience that represents the highest level of fair play and good sportsmanship. The NCAA and the NCAA Division II Championships Committee expect that student-athletes, coaches and administrators do their best to ensure participation in intercollegiate athletics promotes character development for all participants, enhances the integrity of higher education, and promotes civility; therefore championship events should adhere to such fundamental values as respect, fairness, civility, honesty and responsibility. These values should be manifest not only in athletic participation, but also in the broad spectrum of activities associated with the championship event. Accordingly, the championships committee will take strong action in response to any form of misconduct by student-athletes, coaches and/or administrators during the entire championship. This includes criticism of officials and misconduct incident to the competition.
Misconduct
The championship handbook and NCAA Division II Manual Bylaw 31.02.3 defines misconduct as: “… is
any act of dishonesty, unsportsmanlike conduct, unprofessional behavior or breach of law, occurring from the time the championship field is announced through the end of the championship that discredits the event or intercollegiate athletics.”
Expectations
Each games committee shall hold a pretournament meeting with the coaches of participating institutions to review and explain the policies related to misconduct (as defined in Bylaw 31.02.3). The Division II Championships Code of Conduct is to be part of the championship packet, and delivered to all institutional representatives attending the championship events.
If the act of misconduct occurs during the competition, under normal circumstances, the individual shall be allowed to complete the competition in which he or she is participating at the time of the incident. An administrative hearing shall be held at the conclusion of the day’s competition, during a break in the continuity of the championship (i.e., between rounds of a basketball tournament) when no competition is being conducted or at the conclusion of the championship. However, if the act of misconduct is so flagrant that it obviously violates the principles of fair play and sportsmanship, the games committee may immediately withdraw the student-athlete or institutional representative from the competition and conduct the hearing after this action. Other actions of misconduct shall be dealt with in a timely manner by the governing sports committee.
Expectations for Student-Athletes, Coaches and Administrators
Cooperate and participate in game ceremonies, team meetings, community engagement and championship ceremonies.
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Have an administrator or designee present at all competitions.
Communicate issues and concerns in an honest and timely manner with NCAA staff.
Follow team, university and NCAA guidelines throughout all championship-related activities.
Be respectful of other participants, spectators, coaches, administrators and other individuals at the championship site.
Abide by state and federal laws, and facility requirements throughout the championship event. Display acceptable behavior on and off the playing field to ensure a positive experience for all
participants.
Possible Penalties for Misconduct
In accordance with Bylaw 31.1.8.3, the governing sports committee (or the games committee authorized to act for it) may impose any one, or a combination of the following penalties on an institution or any student-athlete or representative of an institution guilty of misconduct that occurs incident to, en route to, from or at the locale of the championship event. The penalties include, but are not limited to:
Public or private reprimand of the individual; Financial penalty;
Disqualification of the individual from further participation in the NCAA championship involved and/or banishment of the individual from participating in one or more subsequent championships of the sport involved;
Cancellation of payment of the Association’s travel guarantee to the institution for the individuals involved;
Withholding of all or a portion of the institution’s share of revenue distribution;
Banishment of the institution from participation in one or more subsequent championships in which its team in that sport otherwise would be eligible to participate;
Disqualification of an institution for a period of time from serving as host institution for one or more NCAA championships; and/or
Cancellation of all or a portion of the honorarium for hosting an NCAA championship.
All correspondence regarding violation of the Code of Conduct will be sent to the President/Chancellor of the institution, with a copy to the Director of Athletics and person(s) involved.
Participation in an NCAA championship is an accomplishment and it is expected that individuals and teams are committed to ensuring that the championship is a positive experience for all participants, fans and volunteers. Participation in these championship events is a privilege for the student-athletes, coaches and administrators and should be treated as such. Again, congratulations to you and your team. We hope this year’s championships experience is one that you will cherish for years to come.
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As a representative (i.e. student-athlete, administrator, coach, manger and/or other institutional personnel) of the institution below, I certify that all NCAA rules pertaining to the Division II Championships Code of Conduct have been read. I agree to abide by the expectations set forth and understand the possible penalties for misconduct.
Sport: __________________________________ Institution:
NAME SIGNATURE
Head Coach Signature
Date
SAAC Team Representative's Signature
Date
Sport Supervisor (Director of Athletics or Designee)
Date
Forms should be e-mailed by Thursday, March 10 to the Jay Jay Rackley (email: [email protected]). Submit multiple forms if additional signature space is needed.
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