Worksheet - Document management and Cloud Services on the iPad
This worksheet requires installation of the following iPad apps: Adobe Reader, Google Drive, Chrome, Windows Skydrive, Dropbox and Goodreader.
Skills:
• Download a web page as a pdf in Chrome
• Open the pdf from Chrome in the app, Adobe Reader • Upload the annotated pdf to Google Drive
• Rename and move the document to a new folder in Google Drive • Upload photos to a new folder in Google Drive
• Edit and annotate the pdf document in Adobe Reader
• Setup Goodreader - Add your Cloud Services; share the pdf to Goodreader; rename the pdf; upload the pdf to Dropbox
• Create a new folder in Windows Skydrive
• Upload the annotated pdf document from Adobe Reader to Windows Skydrive • Share a folder in Windows Skydrive
• Create a new folder in Dropbox • Upload images to Dropbox
Open the class web site: technologyfueled.com
In Chrome open the website: technologyfueled.com, scroll down the home page to iPad Advanced, and tap the link: iPad Advanced course outline.
Save this page as a pdf to Google Drive
You can read the information in Chrome but you cannot save the page in Chrome. To save the page, "print it" as a pdf using Google Cloud Print.
1. Tap the Menu button 2. Tap Print
Select: Save to Google Drive
** The other printers listed here are printers you have added from the Chrome browser on your desktop or laptop computer. See Printing from the iPad for more information on how to set this up. In addition, each mobile device you install Chrome on will also be listed here as a device you can print to.
Open the pdf document in Google Drive
The web page that was opened in the Chrome browser is now a pdf document. It can be printed, annotated and edited.
Tap the arrow to open the document's properties.
Wherever Google Drive is installed, you can access your files and documents.
On a computer, in your internet browser, eg Internet Explorer or Chrome, go to Google Drive drive.google.com
The document's properties
1. Back on the iPad - Tap the Actions button. 2. Tap: Close to close the properties box.
A document's action button - Explained
1. Share the document. Add email addresses of anybody you want to give access to - view, comment or edit access.
3. Move the document to another folder.
4. Delete the document. Remove it from Google Drive. This means it will disappear from all devices.
Task: Add a new folder and move a document into it.
Add a new folder to Google Drive. Tap the + and select: New Folder. Give the folder a name (eg; Saved Web Pages) and tap: Create.
Now rename and move the pdf document: Advanced iPad Outline into the folder. 1. Tap the arrow to the right of the document's title.
2. Tap the Actions button.
3. Tap: Rename. Rename the document . Tap: Rename 4. Tap: Move to..
5. Select the folder you just created. Tap: Move Here.
The document - renamed, inside the folder. 1. The Folder name
2. The document.
Open the pdf document in Adobe Reader
A good thoing about pdf documents is that they can be edited, annotated and you can even sign them - with a digital signature.
Locate the document in your Google Drive and tap to open it.
Tap the Sharing button and select Open in.. Select Open in Adobe Reader from the list of apps. Editing a document in Adobe Reader
Tap the screen to bring up the options bar. 1. Tap the Editing tools.
Download or open the document: Editing a document with Adobe Reader. It's on the Downloads page in the class website.
text underline, text strikeout, freehand drawing, digital signature, typing new text, speech bubbles.
Share the annotated document
Close the Editing Tools.
Save the document. Tap: Documents. This will save the document and take you back to the main menu.
Share the annotated pdf to Goodreader
All imported pdf documents appear in the document viewing pane. This has editing tools which are similar to Adobe Readers but more powerful. See Edit a pdf with Goodreader in the downloads page of technologyfueled.com. Also the Youtube video: How to edit a pdf in Goodreader.
1. Brightness.
2. Move the document to edit it in text mode. 3. Page orientation. Portrait or Landscape.
4. Page layout. Choose between single, page , continuous page layouts. 5. Crop the page.
6. Access Bookmarks you have created using the Bookmark editing tool. 7. Go to ... Page. Go directly to a specific page in the document.
8. Search
9. Sharing. Email, print, open in another app.
10. Lock the document and make no further changes
Goodreader is a file management app, a viewer for pdf and other documents, a player for movies and music. It has very powerful mangement tools. It can also connect you to all your Cloud
Rename the pdf document
1. Tap: Manage files.
2. Select the document you just imported.
Add your Cloud Services
Select: Connect to Servers. Tap: Add. Select one of your Cloud services that you have an account with. I will add Box.net as an example.
Adding the service: Box
You need to sign in with your account username and password. You will only need to do this once. The Readable title is the name of the service.
eg Readable title: Box. Tap: Add to finish.
Upload a file to Dropbox from Goodreader
1. Tap: Manage files
2. Select the file you want to upload to Dropbox. (** You must have added Dropbox in the Connect to Servers section and signed in before attempting this step).
You can select a folder or just upload it
Select the file or files you want to upload (even though you already selected it earlier). You can also select the folder you want to upload them to.
Check your Dropbox app for the uploaded file
Close Goodreader and open Dropbox. Look for the file you just uploaded. Create a folder in Windows Skydrive
Open the app: Windows Skydrive.
Tap the Sharing button and select: Add Items, then select: Create a Folder. Give the folder a name, then tap: Create.
Open Adobe Reader and open the annotated document again
Tap the screen to bring up the toolbar and select the Sharing button. Then tap: Open In... Select: Open in Skydrive
Upload the annotated document to Skydrive
Tap: Select this Location and your file will be uploaded. Tap the files button to go back to the main Skydrive window,
Share a folder in Windows Skydrive
Open a folder in Skydrive, then tap: the sharing button, and then: Sharing and Permissions. 1. The name of the folder
2. THe name of the document.
3. Tap: Files to go back to the main menu
Sharing a folder means anything in the folder can be accessed by anyone to whom you give the link. This would be good for photos. Instead of printing them or copying them onto a memory stick or DVD, access them online. Those with the link can view the photos, download them, share a link to them
Tap the + button to share the folder.
Add the people you want to share the folder with. (Email it to yourself to test this).
1. Tap the + button to enter a name from your Contacts app or add an email address manually. (Allow Skydrive to access your contacts - if prompted).
2. Allow editing? Decide if you want the people you're sharing the folder with to edit the files inside the folder or just view them.
This folder is now shared. The email address and the folder permissions are visible. Tap the arrow to remove or change the permissions.
Task 2: Upload Photos and Videos to Google Drive
1. Create a new folder. Call it Photos.
2. Upload some existing photos from your Camera roll. Rename them if necessary. Move them into the new folder: Photos
3. Use the Camera - take a photo and a video and upload those to your Google Drive. Move them into the folder: Photos
Dropbox - Explore the Menu
1. Access your files and folders. 2. Upload / download Photos
Photos in Dropbox
1. Tap the Photos icon on the menu.
2. Photos can be uploaded automatically. If you did not turn this feature on when you installed Dropbox, you can enable it here. If you do not want every photo to be uploaded automatically, you can manually upload photos when you need to.
Create a folder for your photos in Dropbox
1. Tap the Documents icon on the bottom menu. 2. Tap the ... at the top and
Upload a photo to Dropbox
Open the folder you just created. Select the ... at the top. Select: Upload
Share photos in Dropbox
1. Share the folder
Tap the Dropbox icon for files and folders. Tap the Sharing button. You can share the entire folder. For example, tapping Email will generate a link that I can email to people. They can then see the photos in that folder.
2. Share an image
Tap the Sharing icon. Select an option. eg email a link to the image 3. Other options
Save to photo library; copy image to clipboard, Print 4. Delete an image.
