How to best use ZOOM for your upcoming program!
Let's take a moment to get to know ZOOM so that you can have a seamless program experience!
Create an Account
1. Go to ZOOM.US; Zoom can be accessed through a smartphone, a tablet, or a laptop. For our demonstration, we will be looking at a laptop.
2. Next, select the “Sign Up, It’s Free” button at the top right-hand corner of the screen
3. From here please follow the prompts. Input your birthdate, then enter an email address that you have access to. We strongly request you use the same email address that you used to register for your
Baptiste Program. Once you hit the “sign up” button, Zoom will send an email to the account that you previously input.
4. Please go to your email account and open the message that Zoom sent to you. Click the “Activate Account” button
5. From here, Zoom will open a new tab in your web browser. Please go through the prompts and enter the information accurately. You will want to store your log-in information for future use.
6. Complete! You have successfully created your Zoom account!
ZOOM Email Address
It is critical that the email address that you use for ZOOM is the same email address you registered with for the Baptiste Institute. The institute uses your ZOOM email address to verify your identity at the start of program and to help sort you into your small group throughout program.
1. Go to ZOOM.Com 2. Sign-in to your account
3. Please note the email address that you use to sign into your account - this is your ZOOM email address. If this email address is not the same as the one that you registered with the Baptiste Institute, please email [email protected] to let them know which email address you registered with and which email address you use for ZOOM.
How to check which email that you registered with the Baptiste Institute:
4. Go to www.BaptisteYoga.Com and select “Log in” at the top right- hand corner of the screen
5. Enter your email address and password. Note: this is the email address that you have registered with for the program. If you have forgotten your login information or email that you used to register for the program please contact
If you would like to permanently change the email address that you use for ZOOM please follow these steps:
1. Go to your Zoom “profile”
2. Find the section on your profile page that is labeled “Sign-in Email”
3. Click the “edit” button on the right-hand side of the “Sign-in Email” section
4. Fill in your new email address and your current password then verify that you are not a robot and click “Save Changes”
Download & Update Your Account
This is a critical step before the start of your program. Downloading and upgrading your ZOOM account will ensure functionality for your first day of program! You must re-download/upgrade your ZOOM account before the start of program even if you already have ZOOM downloaded; this will ensure that you are using the most up-to-date version of their software.
1. Go to ZOOM.US
2. Go to the “Resources” dropdown at the top right-hand side of the page.
3. Select the “Download Zoom Client” option
4. If you are using a laptop, please download the first option which is titled “Zoom Client for Meetings.” Next, your laptop will go through a series of prompts to download the correct file. Please follow these prompts through to completion.
5. If you are using a mobile device such as a smartphone or tablet, please download “Zoom Mobile Apps” which allows you to utilize your mobile device to attend meetings.
ZOOM During Program
If you have any questions about ZOOM please reach out to
[email protected] or utilize the ZOOM Help Center where you can watch tutorials on how to best utilize this software. The ZOOM Help Center offers a list of the “Top 20 Resources” which can answer many of your questions.
Please note that during program all ZOOM related directions will be given with a laptop or desktop in mind. If you are using a mobile device you may ask the Virtual Host or Program Supervisor for assistance if you need help adapting directions to your device.
During program, you will only be able to log into the session with one (1) device. This means that you are not able to utilize a mobile device and a laptop in tandem. Please be sure to make the necessary accommodations that you may need before the start of program to utilize one (1) device.
Your Preferred Name
Please contact [email protected] if you’d like to be referred to as a name different from the one that you registered for the program under.
Zoom Test
You can join a test Zoom meeting to familiarize yourself with Zoom.
Here you can also run a few other tests such as:
o test your microphone/speakers before joining the Zoom meeting.
o test your setup for sessions i.e., inquiry sessions (ensure full face is visible) and asana sessions (ensure full body is visible)
Visit zoom.us/test and click Join.
Permanently Change Your ZOOM Name 1. Go to ZOOM.US
2. Sign in to your account
3. Go to “Profile” in the column on the left-hand side of the page
4. Click the “Edit” button located on the right-hand side of the page beside your name
5. Next, input the name that you registered with the Baptiste Institute under in your “first name” bubble. If your preferred name is different from the name that you registered with for the Baptiste Institute please put your preferred name first and your registered name in parenthesis following your preferred name. Ex. Liz (Elizabeth)
6. Click “Save Changes” to finalize your name!
Temporarily Change Your ZOOM Name
1. Once you are in a meeting you are able to change your name for the duration of the meeting
2. To do so, click the “participants” button on the bottom of your screen near the center
3. Once the Participants tab opens up, find your name.
4. Next, click the “More” button next to your name 5. In the dropdown, select “rename”
6. Type in your preferred name followed by the name that you registered with the Baptiste Institute in parenthesis. Ex. Liz (Elizabeth). Finally click “Rename” to finalize your changes.
The “Chat” function
During the 15-minute sign-in prior to program, you may be able to chat with everyone that has signed into the session
Once program begins, you will only be able to chat with Baptiste Institute staff members who are distinguished by the “co-host” next to their names in the participant list
1. Once you have signed into the session, hover over the toolbar at the bottom of your screen and click on “chat”
2. Once the chat pop-up has appeared you may choose who to chat with when that option is available by clicking the button labeled “To:
Everyone”
Mute and Unmute
Throughout program you will enter the session muted, and there may be designated times where you are able to unmute yourself at your own
discretion. Throughout most sessions, if you are called on to share, a prompt will appear to unmute yourself. To unmute, select “unmute”
If you would like to unmute/mute yourself
1. Look for the microphone icon at the bottom left-hand corner of your screen
o If you are unmuted the icon will appear in a light grey
o If you are muted, the icon will have a red slash through it.
2. To unmute/mute, click the microphone icon
Change Your View
Speaker View
o Speaker View allows you to view whoever is currently speaking. When you open the meeting, it will default to speaker view.
o While in speaker view, there will be a moveable tile on the right-hand side of your screen that allows you to see other participants while still seeing the Speaker in the largest screen
Show Thumbnail Video
o Allows you to see multiple participants while still viewing the speaker on the full screen
Hide Thumbnail Video
o This option allows you to view the main screen without seeing any of the thumbnails. It will leave a small tab open so that you may select different views when you would like
Gallery View
o If you would like to see everyone in the meeting, go to the top right-hand corner of the screen and click the
“View” icon
o Here you can choose between Speaker and Gallery view
During a presentation
•While a speaker is sharing content, typically via a presentation, you are able to change your view by selecting the “view” button at the top right-hand corner
•In the dropdown, you are able to select either
o Side-by-side: Speaker
▪ View the presentation and the active speaker at the same time
o Side-by-side: Gallery
▪ View the presentation and the gallery at the same time
o Standard
▪ View the presentation as the main screen and the speaker in the thumbnail tab
•At the top right-hand corner of the thumbnail, you may choose to
“Swap Shared Screen with Video” which enables you to view the
speaker as the main screen and the presentation in the thumbnail tab
•You are able to change how large the speaker/gallery is versus the presentation by clicking and dragging the line dividing the
speaker/gallery from the presentation left or right
Raise/Lower Your Digital Hand 1. Select “participants”
2. One the pop-up appears, select “raise hand”
o Note: raising your hand is the only way to indicate that you would like to be called on to share or ask a question
o To check that you have properly raised your hand, open the participants list. There should be a blue hand icon beside your name that indicates to the presenter that you are ready to be called on
3. To lower your hand, open participants and select “lower hand”. The Program Supervisor will lower all hands between questions
Here you will find additional Zoom video tutorials if you would like further information:
https://support.zoom.us/hc/en-us/articles/206618765-Zoom-video-tutorials
If you have any other questions that were not answered here please reach out to [email protected] with your question(s).
