Instructions to. (Includes Browser setting and Registration Procedure only)

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Instructions to Bidder

(Includes Browser setting and Registration Procedure

to Bidder

(Includes Browser setting and Registration Procedure only)

Prepared by:

e- Procurement Technologies Ltd www.ProcurementTiger.com Prepared by:

e- Procurement Technologies Ltd www.abcprocure.com

Procurement Technologies Ltd www.ProcurementTiger.com Procurement Technologies Ltd

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2 | P a g e I n s t r u c t i o n s t o B i d d e r Table of Contents

1 Introduction ... 3

1.1 Minimum system requirements ... 3

2 Preparation in advance of the tender ... 4

2.1 Overview ... 4

2.2 Operating System and software ... 5

2.3 Adding URL in to the Trusted zone ... 5

2.4 Install Signer control ... 7

2.5 ActiveX Control Installation ... 10

2.6 Tool bar / Add On / Pop up blockers ... 12

2.7 Power management settings ... 12

2.8 Access of Other Software / Website during participation in event ... 13

2.9 Internet connection ... 13

2.10 Display ... 13

3 New bidder registration ... 14

3.1 Steps for Login ID Creation / Activation: ... 14

4 Login & Bidder profile ... 16

4.1 Login ... 16

4.2 Edit profile ... 18

4.3 View profile... 20

5 Change password ... 22

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3 | P a g e I n s t r u c t i o n s t o B i d d e r

1 Introduction

As a bidder you may participate in tenders being floated by BPCL on abcProcure’s platformfor various goods, works and services. This e-Bidding guide document has been prepared for you to guide you through out the bidding process.

This document starts with the detail of the minimum system requirements, best practices followed by the bid submission process.

1.1 Minimum system requirements

This document provides a guide to the bidders who are registered and wishing to participate in the Bharat Petroleum Corporation Limited online bidding application (https://bpcleproc.in) using E-Procurement Technologies Ltd (ETL) System.

To access the portal:

• Ensure that you have the required hardware and software and internet connection (see Section 2).

• The bidder will have to procure a Class-II/III Digital Signature Certificate (DSC) for Signing & Encryption of bids issued by any of the valid Certifying Authorities (approved by Controller of Certifying Authorities) in India). The details of the License CA’s are available on www.cca.gov.in wherein the details have been mentioned. It would be the respective bidder’s responsibility to acquire such DSC’s in the name of their authorized signatory for participation in the portal.

• For more details, pls. contact to our helpline no.

A number of key features of the portal are as follows:

• The system operates over the public Internet. This means that traffic between you and the application server could be subject to congestion or service outages on the Internet. You can reduce the risks posed by such problems by:

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4 | P a g e I n s t r u c t i o n s t o B i d d e r o Ensuring that you enter Bids well within deadlines and o Having one or more backup Internet connections.

• You can install DSC(s) on a number of computers that can then be used to access the application or if you have downloaded Digital Certificate in the e- Token then use that e-Token in respective PC from where the application is to be accessed. This will allow you to have a back up facility if your computer fails for any reason. While the procedures for installing DSC(s) and logging in to the application are straightforward, there may be issues preventing these processes as a result of computers used for bidding being part of larger company IT networks, e.g. where users do not have administrator rights to their computers, where there are proxy servers in place or where ports are not forwarded correctly. Therefore, it is important for Bidders to promptly verify that all computers used for bidding are able to access the system given their individual set up by logging in to the portal successfully once all required materials for bidding have been received.

2 Preparation in advance of the tender

2.1 Overview

During the participation, Bidders will place bids via application, operating over the public Internet using encryption. This section details the procedure that the Bidders will need to go through to ensure they meet the system requirements for accessing portal.

Bidders will not need any special hardware or software to access the system; it is sufficient for a Bidder to have a reliable Internet connection and a standard Internet browser installed on computers to be used for placing Bids. The only additional requirements for computers used for bidding in the tender are that prior to the start of the event they have installed on them:

• An up to date version of Java; and

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• The digital certificates (the Certification Authority Certificate or the Cryptographic Authentication token) these are required for authentication and data encryption.

2.2 Operating System and software

The access to application is through the operating systems and Internet browsers complemented with Java. However, the digital signature certificates used for user authentication in the portal are 2048 bit keys. These keys are longer than those in current common usage for e-commerce applications and provide a higher level of security. It is important that Bidders use an up-to-date operating system and browser, and the latest version of Java. The portal supports Windows XP (Service Pack 3), Windows Vista (Service Pack 3), Windows 7 (Service Pack 1) or higher operating system. The preferred browser is Internet Explorer 9 or higher.

2.3 Adding URL in to the Trusted zone

This is mandatory to Add the URL – https://bpcleproc.in in to the trusted zone.

Go to Tools >> Internet option >> Security >> Trusted Sites >> Add the Website name

>> Close

Pls. refer the below screen shots for your ref.

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2.4 Install Signer control

Application supports any of the following Operating Systems:

• Windows Vista (Service Pack 3)

• Windows 7 (Service Pack 1)

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It is mandatory to install Signer Controls in the PC’s from which the application will be accessed.

2.4.1.1 Installation of Signer Control in Please follow below given Steps:

Step 1: – Open https://bpcleproc.in(from a Windows Internet Explorer)

Figure 1 Download Singer.exe

Step 2 – Download ‘Signer.exe’ file to a specific location in your PC.

Step 3 – Run the installation file as given in below figures.

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Figure 2

Step 4 – Click on “Install” Button

Figure 3

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10 | P a g e I n s t r u c t i o n s t o B i d d e r Step 5 –Click on “Finish” Button

Figure 4

2.5 ActiveX Control Installation

Steps to install to Signer and ActiveX Control

Step-1: Download Signer tool by clicking upon the 'Signer' link available in the website footer (ignore this step if you have already downloaded Signer.exe and install in your PC)

Step-2: Open internet explorer and Press ALT+T on keyboard to open Tools menu and then click on Internet Options sub menu

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Figure 5

Step - 3: Click on Security Tab in the Internet Options window and click on 'Default level' button in case if you have changed the default ActiveX settings

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Figure 6

Step - 4: Click on 'Apply' and then 'OK' button as shown in the above screen shot to apply change.

2.6 Tool bar / Add On / Pop up blockers

Bidders should ensure that there is no software installed on the computers which are to be used for bidding that might interfere with the normal operation of their Internet browser. The bidders have to ensure that they do not use any pop‐up blockers, such as those provided by Internet Explorer and complementary software, like for example the Google tool bar. This might, in certain cases depending on Bidders’ settings, prevent the access of the application.

2.7 Power management settings

To ensure that Bidders can view progress in the event without delay or difficulty it is recommended that Bidders:

• Turn off any power management features on their computer such as automatic hibernation or suspension; and

• Disable any screensavers.

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2.8

Access of Other Software / Website during participation in event

It is recommended that Bidders do not open other web pages when they are accessing the application. Viewing other web pages (especially complex ones) at the same time as viewing application pages increases the risk of possible problems with their browser. Therefore, we recommend that ideally Bidders should dedicate one computer to running the application, and do not access other web pages or run other Applications on this computer while using the application. This will help to minimize the risk of crashes or other potential problems.

2.9 Internet connection

In order to use the application, Bidders will need an Internet connection. We recommend that Bidders use a reliable broadband Internet connection with a download bandwidth of 512KBps or higher. However, there are no complex graphics on any of the web pages served by the system. Wireless connections may be adequate, but it is important that the latency of network connections to the application does not exceed 20- 30 seconds to ensure reliable access.

It is recommended that Bidders have a back-up computer and back-up Internet connection that can be used in the case that either their primary computer or Internet connection fails.

2.10 Display

Bidders are recommended to use a display with a screen resolution of 1366 X 768.

Bidders can use a lower screen resolution, but Bidders may find that some tables are more difficult to view.

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3 New bidder registration

To participate in an auction, you must be a registered user. To get yourself register, click on “Register” link. Fill up all the necessary Registration Details.

3.1 Steps for Login ID Creation / Activation:

1. Click on “Register” link.

2. Fill up Details as required.

3. Click on “Submit” button

4. After that login again with your credential and Attach your valid Digital certificate 5. Once it’s attached, system will inform you - your profile is pending.

6. Pls. call to our helpline no – 079 40016868 or Email to [email protected] for Login ID Approval.

7. Now you can login to portal and can participate in Tender.

8. Pls refer the below screen shots for your ref.

Figure 7

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+91 - (79) - 40270573

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15 | P a g e I n s t r u c t i o n s t o B i d d e r 2

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Figure 8

4 Login & Bidder profile

4.1 Login

To participate intender, you need to login to the portal. You must beapproved registered bidder. If you are not registered bidder, you can register yourself by clicking upon the

“Register” link. You need to have a valid e-mail ID and password to login to the portal.

Figure 9

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Figure 10

Steps for login:

1. Click on Login hyperlink as shown in the above screen shot.

2. Enter your e-mail ID and password and click on Login button

After Login, you need to select your digital signing and encryption certificates certificate.

Figure 11

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18 | P a g e I n s t r u c t i o n s t o B i d d e r Select Signing and encryption certificates and submit to enter the portal.

Figure 12

Your login session can expire in 60 minutes if you have logged in and sitting idle.

4.2 Edit profile

You can edit your profile by following the below mentioned steps.

Figure 13

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Figure 14

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20 | P a g e I n s t r u c t i o n s t o B i d d e r Steps to edit profile:

1. Click on ‘Settings’ menu

2. Click on ‘Edit profile’ sub menu

3. Edit detail and click on ‘Update’ button

4.3 View profile

You can view your profile by performing below mentioned steps.

Figure 15

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Figure 16

Steps to view profile:

1. Click on ‘Settings’ menu

2. Click on ‘Edit profile’ sub menu

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5 Change password

You can change password using this functionality.

Figure 17

Figure 18

Steps to change password:

1. Click on ‘setting’ menu 2. Click on ‘Change password’

3. Click ‘Update’ button

After log in you can download - Bidding manual (A step by step screen shot with details about the complete bidding procedure.)

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Disclaimer:

The information contained in this document represents the current views of e-Procurement Technologies Limited (EPTL) and are proprietary to EPTL on the issues discussed as of the date of publication. Because EPTL must respond to changing market conditions, it should not be interpreted to be a commitment on the part of EPTL, and EPTL cannot guarantee the accuracy of any information presented after the date of publication. This document is for informational purposes only. EPTL MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.