STANDARD OPERATING PROCEDURE

STANDARD

OPERATING

PROCEDURE

A DATE IS GIVEN FOR SUBMITTING THE ADMISSION FORMS ONLINE

A DATE IS GIVEN FOR PRINTING

THE ONLINE FORMS AND SUBMITTING IT IN SCHOOL ALONG WITH THE REGISTRATION FEE

SCREENING OF THE FORMS IS DONE 1) DATE OF BIRTH CERTIFICATE IS CHECKED

FOR AUTHENTICATION

DURING THE SCREENING PROCESS APPLICANTS WHOSE DATE OF BIRTH IS NOT AUTHENTIC AND HAVE NOT PAID THE FEE ARE EXCLUDED FROM THE PROCESS.

DATES ARE GIVEN TO THE APPLICANTS FOR INTERACTION

APPLICANTS ARE INFORMED THROUGH SMS AND PHONE CALLS ABOUT THE INTERACTION DATES

GROUPS/SLOTS ARE MADE FOR INTERACTION WITH THE PANEL.

THE INTERACTION PANEL CONDUCTS ADVERTISEMENT FOR ADMISSION

IS GIVEN IN THE NEWSPAPERS, TV, RADIO AND OTHER SOCIAL MEDIA

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ADMISSION

A SET OF FORMAT IS GIVEN TO THE INTERACTION PANEL TO REMARK ABOUT THE CHILDREN

PRINCIPAL PUTS THE OBSERVATION REMARKS IN HER FILE

THE APPLICANT REMARKS FILE IS SUBMITTED TO THE ADMISSION INCHARGE

AT THE END OF THE INTERACTION PROCESS THE REMARKS FILE GOES TO THE MANAGEMENT FOR

FINAL SELECTION OF THE STUDENTS

FINAL LIST OF THE SELECTED STUDENTS IS UPLOADED ON THE WEBSITE AND THEY ARE INFORMED

THROUGH SMS

A DATE IS GIVEN TO THE PARENTS FOR DEPOSITING THE FEE

DOCUMENTS REQUIRED FOR ADMISSION ARE:

ORIGINAL DATE OF BIRTH CERTIFICATE FOR VERIFICATION(RETURNED AFTER VERIFICATION) 2) IMMUNISATION CARD OF THE CHILD

3) MEDICAL CARD(PRESCRIBED BY CBSE) TO BE SIGNED BY THE PARENTS AND VARIOUS PARAMETERS TO BE FILLED BY DOCTOR

HELP IS RENDERED BY PUTTING COUNTERS IN SCHOOL, WHICH INCLUDE IT DEPARTMENT, ADMIN FOR COMPLETING

OTHER FORMALITIES

(FEE COLLECTION, PAPER WORK ETC)

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VACANCY FALLS FOR A PARTICULAR SUBJECT

PRINCIPAL VERIFIES THE VACANCY

PA TO PRINCIPAL CALLS THE QUALIFIED CANDIDATES WHO HAVE UPLOADED

THEIR RESUME ONLINE

EXAMINATION DEPARTMENT CONDUCTS WRITTEN EXAM OF THE SHORTLISTED CANDIDATES

ANSWER SHEETS GO TO THE COORDINATOR

THE SUBJECT COORDINATOR CHECKS THE PAPER IN STIPULATED TIME

THE SUBJECT COORDINATOR SENDS THE PAPER BACK TO PA'S OFFICE

PAPER AND MARKS ARE SUBMITTED TO THE PRINCIPAL

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RECRUITMENT

PRINCIPAL DECIDES WHETHER HE/SHE SHOULD BE CALLED FOR A DEMONSTRATION

TOPIC IS GIVEN TO THE CANDIDATE

THE SUBJECT COORDINATOR SENDS THE DEMONSTRATION ASSESSMENT SHEET BACK TO PA'S OFFICE

PA TO PRINCIPAL CALLS THE QUALIFIED CANDIDATE FOR DEMONSTRATION

IN THE CLASS

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SUBJECT COORDINATOR CONDUCTS THE QUALIFIED CANDIDATES DEMONSTRATION IN THE CLASS

HE/SHE IS SUPPOSED TO TEACH

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THE PRINCIPAL DECIDES WHETER HE/SHE SHOULD BE CALLED FOR INTERACTION

PA TO PRINCIPAL CALLS HIM/HER

FOR INTERACTION WITH THE SELECTION COMMITTEE AT STIPULATED TIME

SELECTION COMMITTEE DECIDES WHETEHR HE/SHE SHOULD JOIN

PERSON IS ASKED TO JOIN THE SCHOOL

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ORIENTATION/MENTORING BEGINS

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INFORM THE PERSON

END

INFORM THE PERSON

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NO NO

INFORM THE PERSON

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YES

NO

YES

YES

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FIRST DAY AT SCHOOL HE/SHE WILL REPORT TO

PA TO PRINCIPAL

PA TO PRINCIPAL WILL INTRODUCE HIM/HER TO INCHARGES

THE INCHARGE WILL HELP HIM/HER IN THE FOLLOWING PROCESS

1) INDUCTION (SAME DAY) 2) IT DEPARTMENT (ONE DAY)

3) SEN (ONE DAY)

4) FACULTY: MENTOR WILL INTRODUCE MENTEE TO FACULTY

PA TO PRINCIPAL WILL CONFIRM THE ABOVE PROCEDURE AND PROCEED

TIME TABLE WILL BE GIVEN BY THE INCHARGES

HE/SHE WILL TAKE THE CLASSES

(LESSON PLAN TO BE CHECKED BY THE VICE PRINCIPAL)

WHEN THE TEACHER STARTS TAKING THE CLASS, THE PLANNER SHOULD BE WITH HIM/HER FOR REFERNCE

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ORIENTATION / MENTORING (NEW ENTRANTS)

EVERY THREE MONTHS THE INCHARGE WILL HAVE TO APPRISE THE PRINCIPAL ABOUT THE PROGRESS OF NEW ENTRANTS

FAILING WHICH THE INCHARGE CANNOT ASK FOR DEVIATION FROM

ONE YEAR PROBATION OR PROBATION EXTENSION

PROBATION MAY BE EXTENDED IF NO APPRAISAL COMES TO PRINCIPAL'S OFFICE IN TIME

TEACHER WILL BE CONFIRMED ONLY IF POSITIVE APPRAISAL COMES TO PRINCIPAL'S OFFICE MUCH IN ADVANCE AND

REGULAR FEEDBACK IS GIVEN

FACULTY MENTOR WILL BE RESPONSIBLE FOR PROPER INDUCTION AND PROFESSIONALISM OF THE MENTEE

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TEACHERS ARE GIVEN THE DUTY AS PER THE BUS NUMBER AND GROUP OF STUDENTS ONE DAY IN

ADVANCE BY INCHARGES

CLASS ATTENDANCE IS MARKED BY HRT IN THE CLASSROOM

BUS NO.'S ARE ALLOTTED TO THE STUDENTS

DIRECTIONS/INSTRUCTIONS ARE READ OUT

STUDENTS GO TO THE RESPECTIVE BUSES WHICH ARE ALLOTTED SECTION WISE

ATTENDANCE IS AGAIN MARKED BY THE TEACHERS ON DUTY

TEACHERS ON DUTY READ OUT THE INSTRUCTIONS AGAIN IN THE BUS

BUSES LEAVE FOR EXCURSION

GROUPS OF STUDENTS ARE THE RESPONSIBILTY OF TEACHERS ON DUTY AT THE DESTINATION

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STUDENT EXCURSION

AT THE TIME OF DEPARTURE, ATTENDANCE IS AGAIN MARKED TO ENSURE EACH AND EVERY

STUDENT IS PRESENT

ALL THE STUDENTS WILL BOARD THE BUS ALONG WITH THE TEACHERS ON DUTY

BUSES WILL REACH TO SCHOOL

TEACHERS WILL AGAIN DISTRIBUTE THE STUDENTS ACCORDING TO THE BUS STOP

BUSES WILL LEAVE ONLY WHEN TEACHERS ON DUTY ENSURE EVERYONE

IS ON BOARD

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ORAL

COMPLAINT

THROUGH WRITTEN APPLICATION THROUGH

MAIL

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NATURE OF COMPLAINT

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ABOUT STUDENTS ABOUT TEACHERS

COMPLAINT GOES TO THE PRINCIAL

IS THE COMPLAINT GENUINE

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INCHARGE FINDS OUT THE ISSUE

INCHARGE INFORMS THE COMPLAINANT

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INCHARGE MAKES SURE THAT THE ISSUE IS ADDRESSED

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END

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INCHARGE DISCUSSES THE ISSUE WITH THE PRINCIPAL

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PRINCIPAL SENDS A MEMO TO THE COMPLAINEE ASKING FOR A WRITTEN APPLICATION

OF THE COMPLAINT

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COMPLAINEE SENDS EXPLANATION TO PA’S OFFICE

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IS THE EXPLANATION SATISFACTORY

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DISCIPLINE COMMITTEE MEETING IS CONVENED AGAINST THE COMPLAINEE

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TO BEGIN WITH THE COMPLAINEE IS GIVEN A CHANCE TO EXPLAIN

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THE PRINCIPAL ISSUES WARNING OR MINOR PUNISHMENT YES

THE COMPLAINEE IS PUT TO VARIOUS QUESTIONS BY THE COMMITTEE

WITH REGARDS TO THE CASE

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GRIEVANCE REDRESSAL

NO

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ADMIN OFFICER RESOLVES THE ISSUE THE PERSON IS INFOIRMED

COMPLAINT

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HRT COUNSELS THE STUDENT

IF NOT EFFECTIVE THE HRT CAN HANDOVER THE STUDENT TO THE COUNSELLOR

CONSTANT MONITORING OF THE STUDENT IS REQUIRED

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ADMIN OFFICER WILL CALL THE PARENTS

THE HRT WILL GET INTO THE DETAILS OF THE COMPLAINT AND FIX THE RESPONSIBILITY

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PARENTS ARE TO BE CALLED

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THE HRT WILL MEET THE PARENTS AND TRY TO RESOLVE THE ISSUE, KEEPING INCHARGE IN LOOP

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ISSUE RESOLVED

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INFORM THE COMPLAINEE

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A COPY OF THE FINAL DECISION IS SUBMITTED TO THE ADMIN OFFICE

THE ADMINISTRATOR INFORMS THE BUS AND THE MAIN GATE ACCORDINGLY

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THE COMPLAINT IS FORWARDED TO THE ADMIN OFFICER OR ADMINISTRATOR

Ÿ Leave sanctioning authority may refuse or revoke any kind of leave.

Ÿ Leave will not be granted for staff under suspension.

Ÿ Leave begins from the date on which it is availed and ends on the day on which duty is resumed.

Ÿ Leave should always be applied for and sanctioned before it is taken.

Ÿ Absence from duty after expiry of leave entails disciplinary action.

Ÿ Absence without leave will constitute an interruption in service.

Ÿ A staff on leave should not take up any service or employment elsewhere without obtaining sanction of the competent authority.

LEAVE RULES

Ÿ STAFF ON CASUAL LEAVE IS NOT TREATED AS ABSENT FROM DUTY.

Ÿ CASUAL LEAVE IS SUBJECTED TO A MAXIMUM OF 8 DAYS IN A YEAR AND CAN BE COMBINED WITH SPECIAL CASUAL LEAVE SUBJECTED TO A PERIOD OF 4 DAYS.

Ÿ CASUAL LEAVE SHOULD NOT BE GRANTED FOR MORE THAN 5 DAYS AT ANYTIME, EXCEPT UNDER SPECIAL CIRCUMSTANCES.

Ÿ CASUAL LEAVE CAN BE TAKEN AS HALF DAY AS AS WELL.

Ÿ MATERNITY LEAVE IS GRANTED TO FEMALE STAFF FOR A PERIOD OF 3 MONTHS FROM THE DATE OF ITS CONFINEMENT.

Ÿ MATERNITY LEAVE INCLUDES ONE MONTH BABY CARE LEAVE WHICH IS TREATED WITHOUT PAY.

Ÿ THE STAFF MEMBERS NEED TO PRODUCE NECESSARY DOCUMENTS FOR EVIDENCE.

Ÿ MATERNITY LEAVE SHOULD NOT BE COMBINED WITH CASUAL LEAVE ACCOUNT.

Ÿ MATERNITY LEAVE MAY ALSO BE GRANTED ON FULL PAY INCASE OF MISCARRIAGE/ABORTION SUBJECT TO THE CONSIDERATION THAT THE LEAVE APPLIED FOR DOES NOT EXCEED 45 DAYS AND APPLICATION FOR LEAVE IS SUPPORTED BY A MEDICAL DOCUMENT.

Ÿ MALE STAFF IS GRANTED 10 DAYS PATERNITY LEAVE DURING THE CONFINEMENT OF HIS WIFE FOR CHILD BIRTH.

Ÿ THE STAFF MEMBER NEEDS TO PRODUCE NECESSARY DOCUMENTS FOR EVIDENCE.

Ÿ PATERNITY LEAVE SHOULD NOT BE COMBINED WITH CASUAL LEAVE ACCOUNT.

Ÿ MEDICAL LEAVE IS GRANTED FOR A PERIOD OF SIX DAYS (ONLY IF THE STAFF MEMBER IS HOSPITALISED) AND NEEDS TO PRODUCE DOCUMENTS AS EVIDENCE.

Ÿ AN EMPLOYEE WHO HAS BEEN GRANTED LEAVE ON MEDICAL GROUNDS IS REQUIRED TO PRODUCE A MEDICAL CERTIFICATE OF FITNESS BEFORE RESUMING DUTY.

Ÿ VACATION STAFF (ACADEMIC) AVAIL 60 DAYS WINTER VACATION IN AN ACADEMIC YEAR AND 10 DAYS IN SUMMER.

Ÿ NON VACATION (ADMIN) GET ONE MONTH LEAVE IN LIEU OF WINTER BREAK.

Ÿ SPECIAL CASUAL LEAVE IS GRANTED WHEN THE STAFF MEMBERS ARE DEPUTED TO ATTEND CONFERENCES, SEMINARS, MEETINGS, SYMPOSIUMS ETC.

Ÿ THE ABSENCE OF THE TEACHER IN THIS CASE IS TREATED AS "ON DUTY".

Ÿ SPECIAL CASUAL LEAVE SHALL BE GRANTED FOR ACADEMIC PURPOSE FROM TIME TO TIME.

Ÿ FOR PARTICIPATION IN SPORTS EVENT SPECIAL CASUAL LEAVE IS GRANTED FOR A PERIOD OF 30 DAYS.

Ÿ GRANTED FOR A PERIOD OF 8 DAYS WITHOUT ANY SUBSTITUTION.

CASUAL LEAVE

MATERNITY LEAVE

PATERNITY LEAVE

MEDICAL LEAVE

VACATIONS

EARN LEAVE

ON DUTY ABSENCE

SPECIAL LEAVE BY

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SEN ADMISSION

STUDENTS REFERRED BY ACADEMIC INCHARGE OF THE SCHOOL NEW ADMISSION

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SPECIAL EDUCATION NEEDS

MAIL RECEIVED FROM THE ACADEMIC INCHARGE ALONG WITH THE FEEDBACK FROM ALL CONCERNED TEACHERS ABOUT THIS CHILD

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ADMISSION FILE TO BE COLLECTED FROM PA TO PRINCIPAL

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PARENTS MEET SEN TEACHERS FOR THE CONSENT

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REVIEW THE APPLICATIONS

ASSESSMENT TO BE CONDUCTED BY OT, SPEECH THERAPIST, COUNSELLOR, IT AND

SEN TEACHERS

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REPORT TO BE FORMULATED

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SORTING OF APPLICATIONS MILD/MODERATE

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GENERAL INTERACTION WITH PARENTS/CHILD AND EVALUATION OF THE REPORTS BY THE

CONCERNED INCHARGE

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REJECTED SEVERE

REVIEW AFTER 3 MONTHS

MEETING WITH PARENTS, ACADEMIC INCHARGES AND CONCERNED TEACHERS

COGNITIVELY AGE APPROPRIATE

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PROVISION OF TIME SLOT

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FORMATION OF CASE STUDY

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SPEECH ISSUES INCREASED HYPERACTIVITY

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ASSESSMENT TO BE CONDUCTED BY OT, SPEECH THERAPIST, COUNSELLOR AND

OTHER SEN TEACHERS

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CATEGORY

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REJECTED YES

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DISCREPANCY MORE THAN 3 YEARS

FUNCTIONAL INTEGRATED

ADMISSION PROCEDURE NO

NO YES

IEP MEETING PARENTS, SEN TEACHERS, SPEECH , OCCUPATIONAL THERAPIST

& IT

IEP FORMULATED BY SEN TEACHER

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REVIEW AFTER 3 MONTHS

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PROVISIONAL ADMISSION/

FULL TIME

END

AFFIDAVIT FROM PARENTS

ADMISSION FORMALITIES

PROVISION OF TIME SLOT

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ISSUANCE OF GATE PASS

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IEP MEETING PARENTS, SEN TEACHERS, SPEECH

AND OT

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IEP FORMULATED BY SEN TEACHER

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REVEIW AFTER 3 MONTHS

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MEETING BETWEEN PARENTS & SEN

TEACHERS

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IEP FORMULATED BY SEN TEACHER

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MEETING WITH CONCERNED HR TEACHER AND ACADEMIC INCHARGE

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PROVISION OF CLASSROOM ACCOMMODATIONS BY SEN TEACHER TO BE FOLLOWED BY REGULAR TEACHER REPORT

FORMULATED PTM

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PROVISIONAL FULL TIME

COLLECTING MEDICAL RECORDS

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FORMULATION OF CASE HISTORY BY SEN TEACHERS

IEP MEETING (REGULAR TEACHER, SEN TEACHERS, PARENTS SPEECH/OT AND IT)

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PTM

SEN TEACHERS GO FOR OBSERVATION

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REPORTS FORMULATED BY SEN TEACHER

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SEN TEACHERS REVIEWS THE PLAN

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NEW IEP FORMULATED BY SEN TEACHER

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SEN TEACHER TO REVIEW THE WHOLE

PLAN AFTER 3 MONTHS

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NEW ACCOMMODATION PROVIDED TO HRT BY SEN TEACHER

WITHIN A WEEK

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REPORT TO BE FORMULATED BY SEN TEACHER

STREAMLINED IN REGULAR CLASS

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STUDENT LEAVING REPORT

REPORT TO BE FORMULATED BY SEN TEACHER FOLLOW UP AFTER

EVERY 3 MONTHS BY SEN TEACHER FOR 1 YEAR

NEGATIVE POSITIVE

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