Y38_BPP_EN_DE

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November 2011

English

Outbound Process Using

Wave, Pick HU, Packing,

Staging, and Loading

(Y38)

SAP AG

Dietmar-Hopp-Allee 16 69190 Walldorf

Germany

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Copyright

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Icons

Icon Meaning Caution Example Note Recommendation Syntax External Process

Business Process Alternative/Decision Choice

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Cross-references to other documentation.

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Content

1 Purpose... 5

2 Prerequisites... 5

2.1 Master Data and Organizational Data...5

2.2 Preliminary Steps... 7

3 Process Overview Table... 12

4 Process Steps... 14

4.1 Displaying Outbound Delivery Orders...14

4.2 Checking the ODO-Item Assignment to the Wave (Optional)...14

4.3 Creating Transportation Units (TU) and Assign a Route and Door...15

4.4 Releasing the Picking Wave to Create Warehouse Orders...16

4.5 Processing of Picking Warehouse Orders Using Radio Frequency (RF)...17

4.6 Repacking the Content of Pick HU into Ship HU...18

4.7 Completion of the Process Step for the Ship HU...19

4.8 Processing of the Staging of the Shipping HU...20

4.9 Truck Arrives at the Check In and Drives to the Door...21

4.10 Loading of the Goods from the Staging Area onto the Truck...21

4.11 Loading Completed... 22

4.12 Posting Goods Issues, Printing Delivery Notes and Laoding List in SAP...23

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Outbound Process Using Wave, Pick HU, Packing,

Staging, and Loading

1 Purpose

This document describes the complex outbound process, which supports the goods issue and picking operations in your warehouse. It describes the sequence of tasks you need to execute in the system and the corresponding warehouse activities.

This process can be used for selling higher quantities (sales unit CAR) for all product stored in the sample warehouse

2 Prerequisites

Master Data and Organizational Data

The organizational structure and master data of your company was created in your SAP ERP system during implementation. The organizational structure reflects the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your company.

The business process is enabled with this organization-specific master data, examples are provided in the next section.

Additional Default Values

You can test the scenario with other SAP Best Practices default values that have the same characteristics.

Check your SAP ECC system to find out which other material master data exists. Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation.

If you integrate plant 1000, storage location YAFS/YROD to the SAP EWM warehouse according to the ERP-EWM Integration (Y31), the following organization structure is relevant for this process:

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Consider that the organization structure in the following tables is not valid any more. Instead customer defined organization units are used.

ERP: Organizational Structure

Org. data Value Master Data Details Comments

Company Code 1000

Plant 1000

Storage Location YAFS Available for Sale-Storage location Warehouse Number EWM

Sales organization 1000 Dom. Sale Org. Shipping Point 1000

Distribution Channel 20 Whole Sales

Division 10

EWM-Organizational Data

Master / Org. Data Value Master / Org.

Data Details Comments Supply Chain Unit for example

PL1000 EWM warehouse

Number

YEWM

Custodian for example491000 Entitled to Dispose for example491000 Goods Receipt Office SP1000

The customers and product used in this process are created during the activation of the Y33 building block as manual steps.

The following customers are used in the preconfigured sample processes:

Vendor/customer Description

EWMCUST001 Customer CUST001

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The following table provides an overview about the products and their usage:

Product Description

EWMPROD-S01 Small part, fast-moving 01 EWMPROD-S02 Small part, fast-moving 02 EWMPROD-S03 Small part, fast-moving 03 EWMPROD-S04 Small part, fast-moving 04 EWMPROD-S05 Small part, slow-moving 05 EWMPROD-S06 Small part, slow-moving 06 EWMPROD-M01 Medium part 01

EWMPROD-M02 Medium part 02 EWMPROD-M03 Medium part 03 EWMPROD-L01 Large part 01 EWMPROD-L02 Large part 02 EWMPROD-L03 Large part 03

The Outbound Process using Wave, Pick HU, Packing Staging and Loading process is designed to ship bigger quantities (cartons or pallet) of a certain product to the customer. The used sales unit is CAR, which is assigned in the master date to the product listed above for the distribution channel 20-Wholesales.

Preliminary Steps

Creating Sales Orders

Use

In this step, you create the Sales Order (SO), which is the basis for creating an outbound delivery.

Procedure

1. Access the transaction using one of the following navigation options:

SAP ECC Menu Logistics  Sales and Distribution  Sales  Order  Create Transaction Code VA01

2. On the Create Sales Order screen, make the following entries, and then choose Execute:

Field User Action and Values Comment

Order Type OR

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Field User Action and Values Comment Distribution Channel 20

Division 10

3. On the Create Standard Order: Overview screen, make the following entries:

Sold-to Party <CUSTOMER> For example EWMCUST001 PO Number <Purchase Order Number> Any external number can be given, Material <Material Number> for example EWMPROD-M02 Order Quantity <Quantity> Sales unit CAR is determined

according to the settings in the Material Master

4. Choose Enter.

5. On the Create Standard Order: Overview screen, on the Sales tab page, make the following entries:

Field User Action and Values

Payment Term 0001

6. Choose Enter.

7. Select the line item 10.

8. Choose Goto  Item  Shipping.

9. On the Shipping tab page, make the following entries:

Field User Action and Values User Action and Values

Plant 1000

Storage location YAFS

10. On the Create standard order: Item Data screen, go to the Conditions tab page.

11. On the Create Standard Order: Item Data screen, on the Conditions tab page, make the following entries:

Field User Action and Values User Action and Values Condition Type PR00

Amount <Price> Any price can be entered 12. Choose Enter.

13. Choose Goto  Header.

14. On the Create Standard Order: Header Data screen, on the Billing Document tab page, make the following entries:

Field User Action and Values User Action and Values Inco terms FOB Walldorf

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16. Choose Save.

Create Outbound Delivery in ERP

Use

In this step, you create the outbound delivery, which is distributed to the inbound delivery.

Procedure

1. Access the transaction using one of the following navigation options:

SAP ECC Menu Logistics  Sales and Distribution  Shipping and Transportation

 Outbound Delivery  Create  Single Document  With Reference to Sales Order

Transaction Code VL01N

2. On the Create Outbound Delivery with Order reference screen, make the following entries:

Shipping point 1000 Selection date <Date>

Order <Sales Order Number> Enter the sales order number create in previous step

Delivery Type LF: Delivery 3. Choose Enter.

4. Choose Save.

5. Note down the Outbound Delivery Number.

Result

The outbound delivery is created in SAP ERP and distributed to the SAP EWM system.

Creating Default Values for Process Transportation Units

Use

In this step, you set up user settings that are necessary for Process Transportation Units.

Procedure

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SAP Easy Access

Menu Extended Warehouse Management Process Transportation Unit  Shipping and Receiving 

Transaction Code /N/SCWM/TU

2. On the Process TU- Warehouse YEWM screen, choose Default Values.

If you access the transaction /SCWM/TU for the first time, the system message for maintaining the default values is processed automatically.

3. Make the following entries:

Field Name Description User Action and

Values Comment

Warehouse No. Warehouse Number YEWM

Assigmnt Start Date Assignment Start Date <Previous Date>

Assigmnt Start Time Assignment Start Time <Start time of the Date>

Assignment End Date Assignment End Date <Next week's Date>

Assignment End Time Assignment End Time <End time of the Date>

Past Assignment Past Assignment Future Assignment Future Assignment Yard Warehouse No. Yard Warehouse No. Checkpoint Checkpoint

Do Not Read Del.Data Do Not Read Deleted Data

4. Choose Enter.

Result

You have created Default Values for Process Transportation Units.

Creating Default Values for Maintain Outbound Delivery Orders

Use

In this step, you set up user settings that are necessary for Maintaining Outbound Delivery Orders.

Procedure

1. Access the transaction using the following navigation options:

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Menu Outbound Delivery Maintain Outbound Delivery Order Transaction Code /N /SCWM/PRDO

2. On the Maintain Outbound Delivery Order Warehouse YEWM screen, choose Default Values. 3. Make the following entries:

Field Name Description User Action and Values Comment

Shipping Office Shipping Office for example SP1000 (or choose F4 help)

Ent. to Dispose Entitled to Dispose for example 491000 (or choose F4 help) 4. Choose Enter.

Result

You have created Default Values for Maintain Outbound Delivery Orders.

Creating Default Values for the Wave Management

Use

In this step, you set up user settings that are necessary for the Wave Management.

Procedure

1. Access the transaction using the following navigation options: SAP Easy Access

Menu Extended Warehouse Management _Management__{Maintain Waves}  Work Scheduling  Wave Transaction Code /N/SCWM/WAVE

2. On the Wave Management Warehouse Number YEWM screen, choose Default Values. 3. Make the following entries:

Field Name Description User Action and Values

4. Choose Enter.

Result

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3 Process Overview Table

Process Step Business

Condition Business Role Transaction Code Expected Results Display outbound

delivery order Outbound _{delivery in SAP}

ERP, which is automatically replicated to SAP EWM

Shipping

office /SCWM/PRDO SAP EWM outbound deliveryorder is displayed; PPF action for the

creation/assignment of the warehouse request to a wave Create TU and assign it to a route and a door The shipping office communicates with the shippers to order and confirm the scheduled trucks and receives an identifier (unique number) from the shipper

Shipping

office /SCWM/TU TU is saved as planned TU;_{TU is assigned to a door}

Release the picking wave to create warehouse orders

This is usually done

automatically or via a batch report

Shipping

office /SCWM/WAVE Warehouse order(s), warehouse task(s) and pack proposal (depending on the picked quantity) are created

Processing of picking warehouse orders using RF

The warehouse worker goes to the starting point, takes the equipment necessary for the picking (for example vehicle, mobile device) and logs on as a resource Warehouse

Worker /SCWM/RFUI The products are picked into the corresponding Pick HU and transferred to the Packing Station (exception: Pallet pick from T010 storage type - no Pick HU is created);

the Warehouse Order and Warehouse Task are confirmed

Repacking of content of pick HU into ship HU using RF

At the packing station, the warehouse worker packs the goods into shipping HUs (for example euro pallets) per consolidation group

Resource

(Packer) /SCWM/RFUI The repacking of the productis completed; HU label is printed

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Condition Business Role Transaction Code Expected Results

Completion of process step for Ship HU

Warehouse

Worker /SCWM/RFUI HU is closed and the process step is completed; HU shipping label is created as spool request;

HU content list is created as spool request;

follow-up warehouse task is created for the movement of the HU to the staging area

Processing of staging of the shipping HU

Forklift driver starts removing the Shipping HUs to the staging area Resource (Forklift Driver) /SCWM/RFUI HU is verified;

warehouse task for the movement of the HU from the packing station to the staging area is confirmed

Truck arrives at the check in and drives to the door

Arrival of the truck at the check-in point, truck drives to the warehouse's designated door

Shipping

office /SCWM/TU TU is displayed in status as active; status of the door

assignment has changed to active

Loading of the goods from the staging area onto the truck

A warehouse worker begins with the loading from the staging area

Resource (Forklift Driver)

/SCWM/RFUI Door bin is verified and the loading warehouse task from the staging area onto the TU is created and confirmed; status loading started is set for TU

Loading completed Shipping office

checks if everything is loaded onto the truck

Shipping office

/SCWM/TU TU status loading

completed is fulfilled

Post Goods Issue and print Delivery Note and Loading List n SAP

The shipping office posts the goods issue for the TU; this triggers the printing of the delivery note and the loading list for each delivery; the shipping office hands over the delivery note(s) and loading list(s) to the truck driver

Shipping

Office /SCWM/TU Outbound deliveries are created; Goods Issue is posted for the assigned outbound deliveries, delivery items and Hus;

the document flow of the deliveries and the delivery items is updated accordingly; the status of the deliveries and delivery items is updated accordingly;

the status of the TU is updated accordingly; delivery note(s) are created as spool request;

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Condition Business Role Transaction Code Expected Results

Loading List(s) are created as spool request

Truck leaves the door and the premises

The truck leaves the door and the premises; the shipping office confirms the departure of the truck from the door

Shipping Office

/SCWM/TU TU is checked out and completed

4 Process Steps

Displaying Outbound Delivery Orders

Procedure

Menu Extended Warehouse Management Manager Monitor  Monitoring  Warehouse

Transaction Code /n/SCWM/PRDO

2. On the Maintain Outbound Delivery Order- Warehouse No. YEWM screen, choose ERP

Document as a search criterion.

3. Enter the ERP outbound delivery order number and choose Perform Search.

4. Note the Outbound Delivery Document Number, the Warehouse Door and the Route.

Checking the ODO-Item Assignment to the Wave

(Optional)

Menu Extended Warehouse Management _{Outbound Delivery}__{Maintain Outbound Delivery Order} Delivery Processing  Transaction Code /n/SCWM/MON

2. A system message appears. Enter the Monitor SAP, and execute.

3. On the left screen side, choose Outbound  Documents  Outbound Delivery Order.

4. Select Outbound Delivery Order (ODO).

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6. On the right screen side, choose the ODO, and choose Wave.

7. In case the ODO is correctly assigned to the Wave, the corresponding Wave is displayed.

Creating Transportation Units (TU) and Assign a Route

and Door

Procedure

Menu Extended Warehouse Management _{Process Transportation Unit}  Shipping and Receiving  Transaction Code /N/SCWM/TU

2. On the Process TU- Warehouse YEWM screen, on the Process Transport Unit tab page, choose

Create.

TU Transport Unit <TU-HD-PE-Date> Any TU ID can be put

Carrier Carrier EWMCARR001

Means of

Trans. Means of Transport

YTR2

Pack.

Material Packing Material

MTR

Route Route for TU For example:

RT_CUST001 Route depends on thechosen customer

S&R Acty Direc. Shipping &Receiving Activity Direction 2 Outbound S&R Acty

Start Date Shipping &Receiving Activity Direction <date> Today's Date

S&R Acty

Start Time Shipping &Receiving Activity Direction <Time> Start time of the day

S&R Acty

End Date Shipping &Receiving Activity Direction <date> Future date

S&R Acty End Time

Shipping &Receiving Activity Direction

<Time> Day end time of Future Date 4. Choose Enter.

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6. On the Process TU- Warehouse YEWM screen, choose the Assigned Doors tab page. 7. Choose Door Assignment, and make the following entries:

Warehouse Number

Warehouse Number YEWM

Warehouse

Door Warehouse Door

For example:

DO02(use F4 help to get the list of free Doors)

Assign a free Door. The Door should correspond to the

Door, which is

assigned to the ODO

S&R Acty

Start Date Shipping &Receiving Activity Direction <date> Today's Date

S&R Acty

Start Time Shipping &Receiving Activity Direction <Time> Start time of the day

S&R Acty

End Date Shipping &Receiving Activity Direction <date> Future date

S&R Acty End Time

Shipping &Receiving Activity Direction

<Time> Day end time of Future Date 8. Choose Enter.

9. Choose Save.

Result

You have created the TU, and assigned the route and the door to the TU.

Releasing the Picking Wave to Create Warehouse Orders

Procedure

Menu Extended Warehouse Management _Management__{Maintain Waves}  Work Scheduling  Wave Transaction Code /N/SCWM/WAVE

2. On the Wave management Warehouse No. YEWM screen, choose Open Advance Search. 3. Make the following entries:

Field Name User Action and Values Comment

Status I Choose the waves with the status Initial

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4. Choose Advance Search.

5. On the Wave management Warehouse No. YEWM screen, choose Close Advance Search. 6. Select the wave.

7. Choose Release.

This step can be done automatically at the wave release time coming from the wave template used for your wave.

Result

You have created the picking warehouse order(s) and warehouse task(s).

Processing of Picking Warehouse Orders Using Radio

Frequency (RF)

Procedure

Menu Extended Warehouse Management Environment  Execution  Log On to RF

Transaction Code /N /SCWM/RFUI 2. Make the following entries:

Whse No Warehouse Number YEWM for example YEWM

Resource HLOP1 or HLOP2 High Level Order

Picker DefPresDvc Presentation device PD01 RF Device 1 3. Select the following path: 01 System guided  01 System-guided Selection. 4. Enter a Pick-HU Number in the Pick-HU field.

For the Pick HU, the external number range is used, so it can be self- defined.

In case of picking of full pallet from storage type T010, no pack proposal (no pick) is created. In such a scenario, continue with step 6.

5. Choose F2 HU Create. 6. Choose F4 Next.

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8. Choose Enter.

9. Verify the Destination HU and choose Enter. 10. Verify the Destination HU and choose Enter.

Result

The warehouse order is completely confirmed.

Repacking the Content of Pick HU into Ship HU

The repacking step is not required in case of full pallet pick of Medium Parts from storage type T010. In such a scenario, the picked pallet is used as a Shipping HU. To print Ship labels and HU content lists, proceed with the next step (Completion of Process step for Ship-HU).

Procedure

Menu Extended Warehouse Management _Environment  Execution  Log On to RF Transaction Code /N /SCWM/RFUI

Resource Packer01 Packer

DefPresDvc Presentation device PD01 RF Device 1

3. Select the following path: 04 Outbound Processes  02 Packing  04 Repack HU. Item Automatically.

4. Enter WP02 in the Work Center field.

The work center depends on the customer. For the customers EWMCUST001 and EWMCUST003, the Work Center WP02 is relevant. For the customers EWMCUST002 EWMCUST004, the Work Center WP03 has to be entered.

5. Choose Enter.

6. Enter the Pick HU from the previous step in the Source HU field. 7. Choose Enter.

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9. Choose Enter.

10. Enter EUROPALLET in the Packaging Material field. 11. Choose F1 Save.

12. Enter actual quantity. 13. Choose Enter.

14. Verify the Destination HU. 15. Choose Enter.

Note the Ship HU number. 16. Verify the Destination Bin. 17. Choose Enter.

Result

The repacking of the product is completed. The HU label is created as spool request.

Completion of the Process Step for the Ship HU

Procedure

Resource Packer01 Pallet Jack

DefPresDvc Presentation device PD01 RF Device 1 3. Select the following path: 04 Outbound Processes  02 Packing  08 HU

Maintenance.

4. Enter WP02 in the Work Center field.

The work center depends on the customer. For the customers EWMCUST001 and EWMCUST003, the Work Center WP02 is relevant. For the customers EWMCUST002 and EWMCUST004, the Work Center WP03 has to be entered.

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5. Choose Enter.

6. Enter the Shipping HU from the previous step in the SU field. 7. Choose F2 Close.

Result

The HU is closed and the process step is completed. The HU shipping label is created as spool request. The HU content list is created as spool request. The follow-up warehouse task is created for the movement of the HU to the staging area.

Processing of the Staging of the Shipping HU

Procedure

Resource FLT1(or FLT2) Fork Lift 2

DefPresDvc Presentation device PD01 for example RF Device 1 3. Select the following path: 01 System guided  01 System-guided Selection. 4. Verify the Source Bin.

5. Choose Enter.

6. Enter the Shipping HU. 7. Choose Enter.

8. Verify the Destination Bin. 9. Choose Enter.

10. Verify the Destination HU. 11. Choose Enter.

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Result

The HU is verified. The warehouse task for the movement of the HU from the packing station to the staging area is confirmed.

Truck Arrives at the Check In and Drives to the Door

Procedure

Transaction Code /N /SCWM/TU 2. Choose Transportation Unit as a search criterion.

3. Enter the TU created in the previous step Checking the ODO-Item Assignment to the Wave, and choose Search.

4. Select the TU created in the Transportation Unit tab page on the Process TU- Warehouse

YEWM screen, and choose Activate TU.

5. Choose the Status tab page.

Check the status as Arrived at Checkpoint.

6. Select the TU created on the Transport Unit tab page, and choose Action  Door  Arrival at Door.

Check the status as Docked at Door. 7. Choose Save.

Result

On the Assigned Doors tab page, the status of the door assignment has changed to active.

Loading of the Goods from the Staging Area onto the

Truck

Procedure

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Resource FLT1 Fork Lift 2

DefPresDvc Presentation device PD01 for example RF Device 1

3. Select the following path: 04 Outbound Processes  03 Loading 05 Loading by HU.

4. Enter the Shipping HU to be loaded on the truck. 5. Choose Enter.

6. Verify the Door Bin. 7. Choose Enter.

Result

The door bin is verified, and the loading warehouse task from the staging area onto the TU is completed. The status loading started is set for TU.

Loading Completed

Procedure

Transaction Code /N /SCWM/TU

2. Choose Transportation Unit as a search criterion, and enter the external TU number in the search field.

3. Enter the TU created in the previous step 4.2, and choose Search. 4. In the load dropdown list, select Finish loading, and choose Save.

Result

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Posting Goods Issues, Printing Delivery Notes and

Laoding List in SAP

Procedure

3. Enter the TU created in the previous step 4.2 and choose Search. 4. Choose Goods issue + Save.

Result

Outbound deliveries are created.

The goods issue is posted for the assigned outbound deliveries, delivery items and HUs. The document flow of the deliveries and the delivery items are updated accordingly. The status of the deliveries and delivery items are updated accordingly

The status of the TU is updated accordingly. Delivery note(s) are created as spool request. Loading List(s) are created as spool request.

Truck Leaves the Door and the Premises

Procedure

3. Enter the TU created in the previous step 4.2, and choose Search.

4. On the Process TU-Warehouse YEWM screen, choose Action  Door  Departure from Door.

5. On the Process TU-Warehouse YEWM screen, choose Action  Checkpoint  Departure + Save to post the departure from the checkpoint for the TU.

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