Project Administration Manual

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Project Number: 42052 Grant Number: G0245 7 December 2011

Republic of Tajikistan: CAREC Corridor 3

(Dushanbe–Uzbekistan Border) Improvement

Project

Last Updated: 30 July 2015

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The Ministry of Transport (MOT) is wholly responsible for the implementation of ADB-financed CAREC Corridor 3 (Dushanbe–Uzbekistan Border) Improvement Project, as agreed jointly between the Government and ADB, and in accordance with Government and ADB’s policies and procedures. ADB staff is responsible to support implementation including compliance by the executing agency of its obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures.

At Grant Negotiations, the Government and ADB shall agree to the PAM and ensure consistency with the Grant Agreement. Such agreements shall be reflected in the minutes of the Grant Negotiations. In the event of any discrepancy or contradiction between the PAM on one hand, and the Grant Agreement on the other hand, the provisions of the Grant Agreement shall prevail.

After ADB Board approval of the project's report and recommendations of the President (RRP), changes in implementation arrangements are subject to agreement and approval pursuant to relevant Government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval they will be subsequently incorporated in the PAM.

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ABBREVIATIONS

ABBAT = Association of International Automobile Carriers of the Republic of Tajikistan

ADB = Asian Development Bank

ADF = Asian Development Fund

APs = affected persons

BCP = border crossing point

CAREC = Central Asia Regional Economic Cooperation

CIS = Commonwealth of Independent States

CS = Customs Services under the Government of Tajikistan CQS = consultant qualification selection

CWRD = Central and West Asia Department

DMF = design and monitoring framework

EA = executing agency

EIA = environmental impact assessment

EMP = environmental management plan

EOI = expression of interest

GAP = gender action plan

GDP = gross domestic product

GPN = general procurement notice

FIDIC = International Federation of Consulting Engineers

HDM = Highway Development and Management

HIV/ AIDS = human immunodeficiency virus / acquired immunodeficiency syndrome

IC = individual consultant

ICB = international competitive bidding

IFB = invitation for bid

IFRS = International Financial Reporting Standards

IM = independent monitor

ITB = invitation to bids

JV = joint venture

LAR = land acquisition and resettlement LARP = land acquisition and resettlement plan

LCS = least cost selection

LOA = letter of acceptance

LOI = Letter of invitation

M&E = monitoring and evaluation

MOF = Ministry of Finance

MOT = Ministry of Transport

NCB = national competitive bidding

NGOs = nongovernment organizations

PAI = project administration instructions PAM = project administration manual

PID = project information document

PMC project management consultants

PPP = public private partnership

PPTA = project preparatory technical assistance QCBS = quality- and cost based selection

RFP = request for proposal

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SOE = statement of expenditure

SPRSS = Summary Poverty Reduction and Social Strategy

SPS = Safeguard Policy Statement

STD = sexually-transmitted disease

TJRM = ADB’s Tajikistan Resident Mission

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Ap pe ndi x 2 1 PROJECT DESCRIPTION

1. The Government of Tajikistan requested the Asian Development Bank (ADB) for assistance for the CAREC Corridor 3 (Dushanbe–Uzbekistan border) Improvement Project to complete about 400 km of the corridor in Tajikistan territory to reduce Tajikistan’s economic isolation, and support sustainable transport and economic development. ADB will provide a $120 million ADF grant for the project.

2. The project covers about 57 km of CAREC Corridor 3 in Rudaki, Gissar, Shakhrinav and Tursunzade districts. The Dushanbe–Tursunzade–Uzbekistan border road (project road) shows severe pavement distress, and reached traffic volume capacity, necessitating road widening from the West Gate to Tursunzade. Due to the faster than average traffic growth on this section and inadequate maintenance, the road currently cannot cope with the traffic demand. Investments in infrastructure are badly needed to boost the country's economy.

3. Impact. Increased regional competitiveness and trade to sustain economic growth.

4. Outcome. Improved connectivity and mobility along the Tajikistan section of CAREC

Corridor 3. 5. Outputs :

 reconstructed and widened Dushanbe–Tursunzade–Uzbekistan border road

 modernized border crossing infrastructure and facilities at Dusti on the Tajikistan/Uzbekistan border

 gender mainstreamed and border communities developed in the project area

 improved transport sector operations

IMPLEMENTATION PLANS A. Project Readiness Activities

6. At the completion of the fact-finding mission on 30 August 2010, draft bid documents, and safeguards documents1 have been completed. Tender invitation for the ICB package is expected by December 2010; and consultant’s selection process for the preparatory procurement and safeguard support services was completed in November 2010, and construction supervision commenced in October 2011. Overall project readiness activities are in Table 2.1:

1

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Table 2.1: Project Readiness Activities Indicative Activities

Months (2010) Quarters (2011)

Who responsible 8 9 10 11 12 Q1 Q2 Q3

Government counterpart funds allocation

√ MOF

Advance contracting actions (advertisement of individual consultants for preparatory works)

√ MOT

Completion and approval of the bid documents

√ MOT

Completion and disclosure of safeguards documents (LARP, EIA)

√ MOT and ADB

Final approval of safeguards documents (LARP)

√ MOT and ADB Advance contracting actions

A. Preparatory procurement and safeguard services support B. Construction supervision consultants Recruitment  Commencement  Completion √ √

MOT and ADB

C. Civil Works bidding

 Invitation for bids for ICB

 Contract Award

√

MOT and ADB

ADB Board approval √ ADB

Issuance of corresponding government resolution

√ Government and MOT

Grant signing √ ADB and Government

Issuance of legal opinion √ Government

Grant effectiveness √ Government

EIA = environment impact assessment; ICB = international competitive bidding; LARP = land acquisition and resettlement plan.

Source: Asian Development Bank staff estimate.

B. Project Implementation Plan

7. The implementation plan may be updated annually by MOT together with ADB. The updated draft implementation plan will be submitted to ADB in month 10 of the preceding year for no objection, a response on which will be provided on or before month 12.

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Table 2.2: Project Implementation Plan Activities Advance Action 2010 Yr 1 Yr 2 Yr 3 Yr 4 (a) Assigned Weight (b) Actual Progress (a)×(b) Weighted Progress Consultants Recruitment 10% 30% 3% Design/Build Bid Documents 10% 100% 10% Tendering of Civil Works 12% 0% 0% Outputs 1 and 2: Physical Completion of Works (road and border crossing & Disbursements 55% 0% 0% Output 3: Gender and Border Community Development 5% 0% 0% Output 4: Improved Road Operations 8% 0% 0% Total Weight 100% Implementation Progress 13%

(a) Assigned weight for each activity (b) Actual progress of each activity (a)×(b) weighted progress for each activity

Project progress = sum of all weighted progress for each activity

Table 2.3: Execution Plan

Responsibility Reference

Project-start up

1.1 Grant Approval ADB RRP

1.2 Grant Signing ADB, MOF Grant Agreement

1.3 Grant Effectiveness MOF, MOT, ADB RRP/Agreement

(Conditionalities met) Project Management

2.1 Recruitment of Project Management Consultants (PMC)

MOT, ADB MOT

Safeguards

3.1 Prepare EMP MOT, Environmental

Protection Committee

RRP linked documents

3.2 Implement EMP MOT MOT progress report

3.3 Prepare LARP MOT RRP linked documents

3.4 Implement LARP MOT, Land Committee MOT progress report Project Component – Civil Works

4.1 Prepare Bid Documents MOT/PMC ADB standard documents

4.2 Post qualification MOT/PMC ADB standard documents

4.3 Tender and Award MOT/PMC

Project Component – Consulting Services

5.1 Draft RFP MOT/ADB ADB standard documents

5.2 Approval and Engagement MOT/ADB ADB standard documents

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Responsibility Reference

6.1 Review Missions MOT/ADB 3 times a year

6.2 Progress Reports MOT, PMC ADB's progress report format

PROJECT MANAGEMENT ARRANGEMENTS A. Key Project Stakeholders – Roles and Responsibilities

Project Stakeholders Management Roles and Responsibilities Ministry of Transport (the executing

agency)

 recruit Project Management Consultants;

 provide office space, equipment, and facilities;

 finalize surveys, bid documents, and contract awards;

 arrange to timely provide agreed counterpart funds for project activities;

 monitor and evaluate project activities and outputs, including periodic review, preparation of review reports reflecting issues and time-bound actions taken (or to be taken);

 involve beneficiaries and civil society representatives in all stages of project design and implementation;

 undertake public disclosure of project outputs;

 assure quality of works, and services of consultants and counterpart staff;

 establish financial management system and submit timely withdrawal applications to ADB, conduct timely financial audits as per agreed timeframe and take recommended actions;

 comply with all grant covenants (policy, social and

environmental safeguards, financial, economic, and others);

 prepare regular periodic progress reports, and project completion report, and timely submit to ADB;

 ensure project’s sustainability during post implementation stage and reporting to ADB on the assessed development impacts;

 coordinate with all ministries and agencies involved in the project

 upload on MOT website the updated project information documents for public disclosure, and also the safeguards documents.

Asian Development Bank (ADB)  work with MOT to recruit Project Management Consultants;

 assist MOT and PMC in providing timely guidance at each stage of the project for smooth implementation;

 chair bid evaluation committee meetings;

 review all the documents that require ADB approval;

 conduct periodic grant review missions, a mid-term review, and a project completion mission;

 ensure compliance of all grant covenants (social and environmental safeguards, financial, economic, and others);

 timely process withdrawal applications and release eligible funds;

 ensure the compliance of financial audit recommendations;

 regularly update the project performance review reports with the assistance of MOT;

 regularly post on ADB website the updated project information documents for public disclosure, and also the safeguards documents as per disclosure provision of the ADB Safeguards Policy Statement.

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Project Stakeholders Management Roles and Responsibilities Ministry of Finance  sign grant agreement;

 monitor the project implementation and provide respective coordination and facilitation;

 timely allocate and release counterpart funds;

 endorse to ADB the authorized staff with approved signatures for withdrawal applications processing; and

 process and submit to ADB any request, when required, for reallocating the grant proceeds.

Customs Services under the Government of Tajikistan

 timely custom clearance and appropriate registration of imported goods for the project;

 second staff to MOT to manage border crossing activities; and

 provide technical specification of equipment to be procured under the project and participate as member of the evaluation committee

 file all supporting documents related to the project for auditing

 submit copies of project-related documents to MOT for audit purposes

Land Committee and Environment Protection Committee

 monitor project safeguards

 arrange to second staff to MOT or designate a full time staff for the project for the project’s safeguards compliance.

National Committee on Women and Family Affairs

 implement and monitor GAP

 closely coordinate with MOT in all project related matters

 maintain all supporting documents related to the project for auditing

Tax Committee  monitor taxes and duties under the project (consulting services, imported goods and services) as the government counterpart contribution unless otherwise stated.

 arrange to exempt taxes and duties or withhold them from the government for the project related expenses.

Barki Tojik  ensure reliable power supply to the project border crossing.

 maintain all supporting documents related to the project for auditing

Project Management Consultants Work closely with the executing agency to

 monitor the progress of day-to-day project implementation,

 provide construction supervision services and prepare withdrawal applications,

 ensure project compliance with ADB policies and guidelines

 prepare project progress reports, and

 help maintain project accounts and complete grant financial records for auditing.

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B. Key Persons Involved in Implementation Executing Agency

MOT Ganjalzoda Sherali Rahmon

Minister, Ministry of Transport Telephone No: +992 381 211713 E-mail: [email protected]

Address: 14 Ayni Street, Dushanbe, Republic of Tajikistan Ismonkul Shokulov

Project Executive Director Telephone No: +992 37 2215673 E-mail: [email protected]

Address: 14 Ayni Street, Dushanbe, Republic of Tajikistan G. Boronov

Deputy Executive Director Telephone No: +992 918 985610 E-mail: [email protected]

Address: 14 Ayni Street, Dushanbe, Republic of Tajikistan Asian Development Bank

Division Director Xiaohong Yang

Director, Transport and Communications Division Central and West Asia Department (CWRD) Telephone No: +63 2 632 6765

E-mail: [email protected]

Address: 6 ADB Avenue, Mandaluyong City, 1600 Metro Manila, Philippines Project Specialist Fergal Trace

Transport Economist, CWRD Telephone No: +63 2 632 44586 E-mail: [email protected]

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C. Project Organizational Structure

MOT (Project Director)

The executing agency will finance, as necessary, its own in-house project-related management personnel and support personnel. MOF

ADB

MOT-HQ

 Bidding documents, Evaluation, Procurement

 Resettlement and Compensation

 monitor the progress of day-to-day project implementation,

 provide construction supervision services and prepare withdrawal applications,

 ensure project compliance with ADB policies and guidelines

 prepare project progress reports

 maintain project accounts and complete grant financial records for auditing. Individual Consultants for Preconstruction activities Project Management Consultants Border Modernization Highway Upgrading Operations Improvement Safeguards Contractor Sub-contractors Contractors

•

Civil works

•

Equipment

Customs Service Dept

HR support for

• Infrastructure/facility improvement

• Customs and border management

Commission of Women and Family Affairs and Women’s Committee of

Tursunzade • GAP implementation

Barki Tojik • A power line extension

Land Committee Environ Committee Independent Monitor for Resettlement To manage Agreement Fund Flow

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COSTS AND FINANCING A. Financing Plan

Source

Amount _{Share of Total} (%) ($ million)

Asian Development Bank (ADF) 120.0 78

Government 34.3 22

Total 154.3 100

ADF = Asian Development Fund.

Source: Asian Development Bank estimates.

B. Cost Estimate by Expenditure Category and by Financiera % Total

Base

Total Costs ADB Government

A. Investment Costs

Civil Works road 88.3 71.0 88.3

Civil Works border crossing 1.9 1.6 1.6 0.3

Equipment and Materials 1.8 1.4 1.8

Consulting Services PMC and preconstruction consultants 4.5 3.7 4.5

Consulting Services Gender 0.5 0.4 0.5

Consulting Services sustainable operations 0.7 0.6 0.7

Land Acquisition and Resettlement 2.9 2.3 2.9

Project Management Support 0.6 0.4 0.6

Duties & Taxes 23.1 18.6 23.1

Total Base Cost 124.3 100.0 97.4 26.9

Physical Contingencies 20.3 16.3 15.2 5.1

Price Contingencies 9.7 7.8 7.4 2.3

Total Project Cost 154.3 124.1 120.0 34.3

ADB = Asian Development Bank, PMC = project management consultants.

a

In mid-2009 prices

Source: ADB and MOT estimates.

C. Allocation and Withdrawal of Grant Proceeds

Source

Amounta _{% and Basis for Withdrawals} from the Grant Account ($ million)

Works 89.9 100% of expenditure claimed

Goods and Equipment 1.8 100% of expenditure claimed

Consulting Services 5.7 100% of expenditure claimed

Contingencies 22.6

Total 120.0

a

Exclusive of taxes and duties imposed within the territory of Tajikistan Source: Asian Development Bank staff estimates.

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ADB

Counterpart funds Direct payment

- Contractors - Consultants Grantee (Ministry of Finance) Flow of funds Grant agreement MOT

D. Planned Cumulative Contract and Disbursement S-curve

0 10 20 30 40 50 60 70 80 90 100 Oct -10 Jan-1 1 Apr-1 1 Jul-1 1 Oct -11 Jan-1 2 Apr-1 2 Jul-1 2 Oct -12 Jan-1 3 Apr-1 3 Jul-1 3 Oct -13 Jan-1 4 Apr-1 4 Jul-1 4 Oct -14 Jan-1 5 Apr-1 5 Elapsed Time A m o u n t in m il li o n U S$

Contract Award Disbursement

E. Funds Flow Diagram

8. This indicates how the funds will flow from ADB, and the government to implement project activities. Direct Payment Contractor Consultant Supplier Borrower Asian Development Bank

1 2

3

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Reimbursement

Gender Action Plan

4

Full documentation

Contractor

Consultant Supplier

Borrower Asian Development Bank

3 2

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FINANCIAL MANAGEMENT A. Financial Management Assessment

Table 5.1: Summary of the Financial Management Assessment2

Particulars Conclusions

A. Funds Flow Arrangements

MOT has implemented 5 ADB-financed investment projects, and has knowledge of and working experience in ADB funds flow arrangements since 2000.

B. Staffing MOT’s finance and accounting department has sufficient number of staff. The executing agency is expected to source staff from other government agencies, Environment Committee and Resettlement Committee for safeguards related matters that may arise during the Project implementation.

C. Accounting Policies and Procedures

MOT accounting policies and procedures are based on the Tajikistan government accounting standards and is in line with international accounting standards. D. Internal and

External Audits

There is no internal audit unit in MOT at present. However, a technical assistance was completed in 2009 to assist MOT strengthen its accounting and internal audit capacity. 3 For external audit, MOT is audited annually by an independent auditor selected based on a competitive bidding. In addition, MOF, through the State Financial Control Committee, also conducts its audit of MOT once every 2 years. E. Reporting and

Monitoring

PMC submits monthly and semi-annual reports to the MOT and ADB. The report format was modified to suit the ADB reporting requirements.

F. Information Systems

MOT, with the help of PMC, uses an excel-based spreadsheet program and IC accounting system has been installed through ADB technical assistance. ADB = Asian Development Bank, MOT = Ministry of Transport, PMC = project management consultants.

2

Available at: http://www.adb.org/Documents/Others/FM-toolkit/Methodology-Note.pdf, and Financial Management. See also Analysis of Projects Guidelines (2005): http://www.adb.org/Documents/Guidelines/Financial/default.asp.

3

Institutional Strengthening of MOT’s Accounting Department and Internal Audit Function under Loan 2196-TAJ (SF): Dushanbe-Kyrgyzstan Border Road Rehabilitation Project.

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9. Actions required are as follows:

(i) MOT should maintain proper accounts for the project and its supporting documents (from other ministries and agencies involved in the project), and has them audited annually by an independent auditor whose qualifications, experience, and terms of reference are acceptable to ADB. The State Investment Committee will directly engage this auditor. The same auditor is not recommended to be more than 3–5 years for the same project.

(ii) MOT accounting staff should carefully review the completeness and accuracy of each withdrawal application before submission to ADB, for this has been the main reason for disbursement delays.

B. Risk Management Plan

10. Initial start-up delays, slow implementation progress and delays in grant closing:

Realistic project design and time-line established. Initial start-up delays are minimized through using PMU for the implementation, and engaging the preparatory procurement and safeguards consultants through advance contracting and retroactive financing.

11. ADB-EA Correspondence. Through Tajikistan Resident Mission within 7 days after

receipt.

12. Delays in processing withdrawal applications and disbursement. The following

Disbursement Monitoring Action Plan outlines the general disbursement stages and related control indicators to help in identifying delays in disbursement operations.

Process Ideal processing days2 Responsibility Typical Issues Contributory to Delays Contractor/Engineer 14 – 21 Team Leader and/or Main

Engineer  Missing PCSS number  Incomplete or incorrect information  Missing supporting documents  Tax issue

 Required info on bank account

 Incomplete payment instructions

Internal process within the executing agency

11 – 21 Project Executive Director/ PMC Accountant

Pouch service thru RMs 3 – 7 Authorized Resident Mission Staff

Endorsement by CWTC1 0 – 1 Assistant Project Analyst Straightforward Processing by CTLA3 5 (direct payment) Responsible Disbursement Unit Total 31 – 50

1 _{For WAs received at CWTC and for WAs sent directly to CTL but needs CWTC’s endorsement, as necessary} 2

Ideal processing days according to FIDIC – 28 days review by the Engineer and the EA will have to pay the contractor within 56 days from the WA submission to the Engineer

3

CTLA processing time is based on working days assuming that received WA is complete and accurate

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C. Disbursement

14. The grant proceeds will be disbursed in accordance with ADB’s Loan Disbursement

Handbook (2007, as amended from time to time),4 and detailed arrangements agreed upon

between the government and ADB.

15. Pursuant to ADB’s Safeguard Policy Statement (2009) (SPS),5 ADB funds may not be applied to the activities described on the ADB Prohibited Investment Activities List set forth at Appendix 5 of the SPS. All financial institutions will ensure that their investments are in compliance with applicable national laws and regulations and will apply the prohibited investment activities list to subprojects financed by ADB.

16. Direct payment procedures6 will be used for large civil works contracts and consulting services. No establishment of an imprest account is envisioned.

17. MOT, with the help of PMC, will be responsible for (i) preparing disbursement projections, (ii) requesting budgetary allocations for counterpart funds and other necessary approvals from MOF and ADB, (iii) collecting supporting documents, (iv) engaging contractors and consulting services financed from the grant, and (v) preparing and sending withdrawal applications to ADB. Before the submission of the first withdrawal application, the government shall submit to ADB sufficient evidence of the authority of the person(s) who will sign the withdrawal applications on behalf of the grantee, together with the authenticated specimen signatures of each authorized person. The minimum value per withdrawal application is $100,000 unless otherwise approved by ADB. MOT is to consolidate claims to meet this limit for reimbursement claims. Withdrawal applications and supporting documents will demonstrate, among other things that the goods, and/or services were produced in or from such ADB members as shall have been specified by ADB from time to time as eligible sources for procurement, and are eligible for ADB financing.

18. Before the submission of the first withdrawal application, MOF should submit to ADB sufficient evidence of the authority of the person(s) who will sign the withdrawal applications on behalf of the borrower, together with the authenticated specimen signatures of each authorized person. The minimum value per withdrawal application is US$100,000, unless otherwise approved by ADB. MOF is to consolidate claims to meet this limit for reimbursement claims. Withdrawal applications and supporting documents will demonstrate, among other things that the goods, and/or services were produced in or from ADB members, and are eligible for ADB financing.

19. All disbursements under the government financing will be carried out in accordance with regulations of the Republic of Tajikistan relevant to co-financing of the projects financed by the Multilateral Financing Organizations. MOT shall open and maintain the separate account for government counterpart funds.

D. Accounting

20. MOT will maintain separate project accounts and records by funding source for all expenditures incurred on the project. Project accounts will follow international accounting principles and practices.

4

Available at: http://www.adb.org/Documents/Handbooks/Loan_Disbursement/loan-disbursement-final.pdf

5

Available at: http://www.adb.org/Documents/Policies/Safeguards/Safeguard-Policy-Statement-June2009.pdf

6

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E. Auditing

21. MOT will cause the detailed consolidated project accounts to be audited in accordance with International Standards on Auditing by an auditor acceptable to ADB. The audited accounts will be submitted in the English language to ADB within 6 months of the end of the fiscal year by the executing agency. The government and MOT have been made aware of ADB’s policy on delayed submission, and the requirements for satisfactory and acceptable quality of the audited accounts. ADB reserves the right to verify the project’s financial accounts to confirm that the share of ADB’s financing is used in accordance with ADB’s policies and procedures. For revenue generating projects only, ADB requires audited financial statements (AFS) for each executing and/or implementation agency associated with the project.

PROCUREMENT AND CONSULTING SERVICES A. Advance Contracting and Retroactive Financing

22. All advance contracting and retroactive financing will be undertaken in conformity with ADB’s Procurement Guidelines (February 2010, as amended from time to time) (ADB’s Procurement Guidelines)7 and ADB’s Guidelines on the Use of Consultants (2007, as amended from time to time) (ADB’s Guidelines on the Use of Consultants).8_{The issuance of invitations to}

bid under advance contracting and retroactive financing will be subject to ADB approval. The borrower, MOT has been advised that approval of advance contracting and retroactive financing does not commit ADB to finance the project.

23. Advance contracting. Advance contracting will be for individual consulting services;

and the steps to be concluded in advance are preconstruction activities such as (i) tendering, and bid evaluation for civil works packages; and (ii) recruitment of a project management consulting firm and contractors.

24. Retroactive financing. The maximum amount of eligible expenditures up to $12 million

(in US Dollars), the equivalent of 10% of the total ADB grant, incurred before grant effectiveness, but not more than 12 months before the signing of the grant agreement.

B. Procurement of Goods, Works, and Consulting Services

25. All procurement of goods and works will be undertaken in accordance with ADB’s

Procurement Guidelines.

26. International competitive bidding procedures will be used for civil works contracts estimated to cost $1.0 million or more, and supply contracts valued at $500,000 or higher. Shopping will be used for contracts for procurement of works and equipment worth less than $100,000.

27. National competitive bidding is not envisaged.

7

Available at: http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf

8

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28. An 18-month procurement plan indicating threshold and review procedures, goods, works, and consulting service contract packages is in Section C.

29. All consultants {and nongovernment organizations (NGOs)} will be recruited according to ADB’s Guidelines on the Use of Consultants.9_{The terms of reference for all consulting services}

are detailed in Section D.

30. An estimated 20 person-months (9 international, 11 national) of individual consulting services are required to carry out preconstruction activities. An estimated 485 person-months (138 international, 347 national) of consulting services are required to cover all project components (highway upgrading, border crossing, community and gender development, and sustainable road operations). Project management Consultants (PMC) will be engaged using the quality- and cost-based selection (QCBS) method with a standard quality:cost ratio of 80:20.

C. Procurement Plan

31. The procurement plan (Appendix 1) is prepared in accordance with COSO generic or country specific templates as appropriate.10

D. Consultant’s Terms of Reference

32. Terms of reference for all consultant contracts are in Appendix 3.

SAFEGUARDS

33. Environment. MOT together with Environment Committee shall ensure that the design,

construction, and operation and maintenance of the facilities under the project are carried out in accordance with ADB’s Safeguard Policy Statement (2009), the applicable laws and regulations in Tajikistan, and the Environment Impacts Assessment (EIA). MOT shall ensure that potential adverse environmental impacts arising from the Project are minimized by implementing all the mitigation and monitoring measures in the Environment Management Plan (EMP). MOT shall ensure that:

(3) (i) the EMP is updated prior to the implementation of civil works;

(ii) MOT has sufficient resources to implement and record the implementation of the EMP;

(3) (iii) MOT, with the help of PMC, shall submit to ADB semi-annual environmental reports for the Project within 3 months of the close of each half of the calendar year during Project implementation, and the reports shall include a review of the progress on environmental measures in the EIA and EMP, monitoring of such measures, problems encountered and remedial measures taken;

9

Checklists for actions required to contract consultants by method available in e-Handbook on Project Implementation at: http://www.adb.org/documents/handbooks/project-implementation/

10

Available at:

http://wpqr2.asiandevbank.org/LotusQuickr/cosopedia/PageLibrary48257599000668D1.nsf/h_Toc/5EA6EACF755

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(3) (iv) the detailed engineering design and civil works and other contracts for the Project incorporate applicable environmental measures identified in the EIA and the EMP; and

(v) civil works contractors are supervised to ensure compliance with the requirements of the EIA and the EMP.

34. Involuntary Resettlement. The government shall ensure that land acquisition,

resettlement and all other activities under the Project are carried out in full compliance with all applicable laws and regulations of Tajikistan, ADB’s Safeguard Policy Statement (2009), and the LARP. MOT shall ensure that: (a) the LARP shall be disclosed to affected persons in accordance with the ADB’s Safeguard Policy Statement (2009); (b) the LARP shall be submitted to ADB for review and clearance prior to award of any civil works contract; (c) all land and rights of way required by the Project shall be acquired and made available in a timely manner; (d) no physical displacement or economic displacement shall occur and no road section or part of a road section identified in the LARP as having displaced persons is handed over to the civil works contractor until: (i) the LARP is finalized; (ii) compensation at full replacement cost has been paid to displaced persons in accordance with the LARP for relevant Project components or sections that are ready to be constructed; (iii) other entitlements listed in the LARP have been provided to displaced persons; and (iv) an independent monitor has been selected by ADB and ADB has received the report of such independent monitor confirming that the LARP has been implemented in accordance with its terms in relation to the road section; (e)© efficient grievance redress mechanisms shall be in place to assist affected persons resolve queries and complaints, if any, in a timely manner; (f) adequate staff and resources shall be made available for supervising and monitoring the implementation of the LARP; (g) no change to the location, alignment of road or additional environmental and/or resettlement impacts arising from the detailed design of the Project road shall be made without the approval of ADB, and if during the implementation of the LARP, any such change to the location, alignment of road or additional environmental and/or resettlement impacts is identified, the LARP shall be updated and the prior approval of ADB and the relevant government agencies shall be obtained before further implementation of the LARP; and (h) the activities of the civil works contractor for the Project road are in compliance with the LARP.

35. Gender and Labor Standards. MOT shall ensure that the civil works contracts

incorporate provisions to the effect that contractors shall: (i) comply with applicable core labor standards and labor laws, and incorporate applicable workforce occupational safety norms; (ii) not differentiate payment between men and women for work of equal value; (iii) not employ child labor; (iv) abstain from forced or compulsory labor; (v) abstain from employment discrimination; (vi) allow for freedom of association; (vii) to the extent possible, maximize employment of local poor and disadvantaged persons for project construction purposes, provided that the requirements for job and efficiency are adequately met; and (viii) provide safe working conditions. MOT shall: (i) encourage the use of local labor and local materials in the project; and (ii) encourage the civil works contractors to employ women, including disadvantaged women, in the project. The project’s summary poverty reduction and social strategy report is in RRP linked document 8. MOT shall ensure that the gender action plan (GAP) for the project (RRP linked document 9) is implemented in a timely manner

36. . Health. MOT shall ensure that the civil works contractors disseminate information (in local languages) on the risks of sexually-transmitted infections, including HIV/AIDs and STDs, in health and safety programs for all constructions workers at campsites. Specific provisions to this effect will be included in the bidding documents and civil works contracts, and GAP.

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PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION A. Project Design and Monitoring Framework

Design Summary

Performance Targets and Indicators with Baselines

Data Sources and Reporting Mechanisms

Assumptions and Risks

Impact By 2020: Assumptions

Increased national and regional trade, and further economic growth

Tajikistan’s external trade increased to $7.3 billion from $4.6 billion in 2008

National economic and transport statistics (Statistical Department) Stable political situation in Tajikistan and central Asia CAREC governments’ continued commitment to regional cooperation Risk Tajikistan’s external debt may weaken the government’s fiscal position. Outcome By 2015: Assumptions Improved connectivity and mobility along the Tajikistan sections of CAREC Corridor 3

Traffic volume from Dushanbe to the Dusti border crossing point increased to 25,000 vpd from 11,000 vpd in 2009

Cross-border trade via the Dusti border crossing point increased to 11,830 tons from 6,709 tons in 2008

Travel time from Dushanbe to the Dusti border crossing point reduced to 45 minutes from 70 minutes in 2009

Waiting time for freight at the Dusti border crossing point reduced by 30% from an average of 15 hours in 2009

Traffic accidents on the project road reduced by 30 incidences from 67 in 2009

Statistics from MOT, Customs Services, and Ministry of Internal Affairs

Annual traffic accident reports from the Traffic Police Department

MOT road safety audit report

Increased annual road maintenance funding

Effective maintenance strategies for newly rehabilitated roads Improved cross-border relations and procedures with Uzbekistan

Outputs By December 2014: Assumptions

1. Reconstructed and upgraded Dushanbe– Tursunzade– Uzbekistan border road sections of CAREC Corridor 3 57 km of road (km 5–km 62) reconstructed and upgraded, with pavement international roughness index reducing to 2 m/km from 6 m/km

Ministry of Finance and MOT annual budgets, and capital investment and maintenance programs

MOT Planning and

Assessment Division reports

Project management consultant reports Government committed to road sector reform Consultants and contractors deliver timely and quality outputs Land acquisition and resettlement plan fully implemented 2. Improved infrastructure and facilities at the Dusti border By December 2014:

Infrastructure and facilities at the Dusti border crossing point rehabilitated and constructed, and goods and equipment

Reports from Customs Services and Ministry of Internal Affairs

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crossing point purchased

24-hour electricity to the Dusti border crossing point supplied

Project management consultant reports 3. Gender and border communities developed By December 2014:

Village access roads, sidewalks, footpaths, footbridges, and other social infrastructure built in selected border communities At least 180 grants ($1,000–$5,000 over 2 years) provided to women entrepreneurs

At least 300 women trained in business development, grant proposal writing, and financial management

At least 50% of 59 households headed by females in the project area submitted grant applications

80% of migrant workers and their families trained on prevention and care of HIV/AIDS and other sexually transmitted infections

National Committee for Women and Family Affairs reports Project management consultant reports 4. Improved road operations By December 2014:

Road databank updated

MOT website with comprehensive and quality information setup

Civil works and consultant contracts tracked and managed by automated contract management system

Press release

MOT contract management system, website

Project management consultant reports

Activities with Key Milestones Inputs

MOT will undertake the following activities unless otherwise indicated: 1. Pre-construction works

1.1 Consultants (procurement specialist and resettlement specialist) recruited under retroactive financing and advance contracting by 30 October 2010

1.2 Monitoring of the implementation of the land acquisition and resettlement completed by an independent reviewer prior to commencement of civil works by October 2011.

ADB: $120 million (ADF grant)

Government: $34.3 million

Total: $154.3 million 2. Civil works and procurement of goods and equipment

2.1 Reconstruction and widening of the West Gate–Tursunzade–Uzbekistan border road sections

2.1.1 Construction supervision consultant recruited by March 2011 2.1.2 Civil works contract awarded by April 2011

2.1.3 Civil works completed by April 2014 2.2 Improvement of the Dusti border crossing point

2.2.1 Civil works contract awarded by April 2012 2.2.2 Civil works completed by October 2013

2.2.3 Goods and equipment procured by December 2013

2.2.4 Power line to the Dusti border crossing point connected by Barki Tojik by December 2013

2.2.5 Customs and border management at the Dusti border crossing point inspected by an independent monitor by December 2014

2.3 Implementation of gender action plan

2.3.1 Gender action plan implemented by December 2013 2.4 Improvement of road operations management by April 2014

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3. Capacity building

3.1 Consultants recruited by March 2011

3.2 Consulting services completed by December 2014

ADB = Asian Development Bank, ADF = Asian Development Fund, CAREC = Central Asia Regional Economic Cooperation, km = kilometer, m = meter, MOT = Ministry of Transport, vpd = vehicles per day.

Source: Asian Development Bank staff.

B. Monitoring

37. Project performance monitoring. ADB and MOT have agreed on a preliminary set of

indicators for monitoring and evaluating project performance. Representative indicators are included in the DMF. At the project inception, MOT will confirm baseline values for social, environmental, and poverty reduction impact indicators. Monitoring indicators will be measured, with the necessary frequency, during implementation. Comments and findings regarding these project indicators will be incorporated in its report to ADB. In addition to indicators for implementation monitoring, indicators for project evaluation will be measured at project completion, and 3 years after completion. Where relevant, indicators will be disaggregated by gender, participatory surveys will take place, and results will be compared with the baseline. A final report will evaluate changes in the preceding 3 years. MOT has developed its monitoring capability for the ongoing projects, and has the capacity to monitor the project. A consultant will assist in establishing the monitoring and evaluation system, and periodically updating project impacts on socioeconomic, gender, and environment. Sample performance monitoring is in Appendix 5.

38. Disbursement monitoring. Disbursement progress will be monitored against the

planned as shown in Section IV D.

39. Compliance monitoring. Compliance to the covenants will be jointly monitored by MOT

and ADB through monthly and semi-annual updates provided by the PMC. The PMC will submit to ADB a status report on the covenants with the explanation and time-bound actions on partly or non-complied covenants. ADB’s resident mission in Tajikistan will hold semi annual review meetings with MOT to ensure the full compliance of the covenants.

40. Safeguards monitoring. EMP will be monitored regularly with the assistance of

Environment Protection Committee, performance and results (through EMP reports) will be uploaded in ADB and MOT websites. Construction environmental monitoring is a day to day process, which ensures that departures from the environmental management plan (EMP) are avoided or quickly rectified, or that any unforeseen impacts are quickly discovered and remedied. Specific actions in the EMP that are to be monitored are included in the environmental impact assessment (EIA). These include the preparation of plans for aspects of the work, such as establishing crusher and asphalt facilities, and a site safety plan, which need to be completed and approved during the preconstruction phase. Also included are air, noise and water quality monitoring parameters. In the case of air quality, Tajikistan has stringent standards based on former Soviet standards, and it is recommended that these are used for air quality monitoring. For water quality monitoring, Tajikistan has water quality standards, however these relate more to drinking water quality standards rather than to general surface water quality standards. For surface water quality and for noise, guidelines standards from the World Bank Pollution Prevention and Abatement Handbook (1998) are used. Regular monitoring of the condition of the road surface, bridges, culverts, drainage structures and slope protection structures is important from an environmental management point of view, but takes place as

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part of regular road maintenance. In addition to this activity, information on the locations, type and consequences of traffic or traffic related accidents is required, in co-operation with traffic police. Recommended air, noise and water quality monitoring and community feedback are is also included in the EIA.

41. Land acquisition and resettlement (LAR) tasks will be subjected to both internal and external monitoring. Internal monitoring will be conducted by MOT with the assistance of Land Committee. Internal monitoring will be carried out routinely by the MOT. Specific monitoring benchmarks include information campaign and consultation with affected persons (Aps); (ii) status of land acquisition and payments on land compensation; (iii) compensation for affected structures and other assets; (iv) relocation of Aps, if any; (v) payments for loss of income; (vi) selection and distribution of replacement land areas; and (vii) income restoration activities. A suitably qualified Independent Monitor (IM) will be directly selected by ADB. The IM will be selected among NGOs, related academic institutions, or individual consultants. An outline Terms of Reference for IM is in Appendix 4 and LARP. External monitoring will be carried out, and its results communicated to the MOT and ADB through its progress reports. The progress reports will be regularly uploaded in ADB and MOT websites

42. . Gender and social dimensions monitoring. People living in the project are primarily Tajik, though there is a significant population of Uzbek people. The Uzbek groups have been fully integrated into institutional, cultural, and economic processes in Tajikistan, and they do not display sufficient unique features to classify them as a distinct minority group. Neither group can be considered to be distinguished by a social or cultural identity distinct from the dominant or mainstream society or by vulnerability to disadvantage by the proposed development. The preparation of an Indigenous Peoples’ Development Plan (IPDP) is not required, under the ADB’s SPS (2009).

43. A Summary Poverty Reduction and Social Strategy (SPRSS) has been prepared and the project must follow, (i) measures to raise public awareness of the risks of HIV/AIDS and other sexually transmitted infections, drug and human trafficking; (ii) requirements for the civil works contractor(s) to take measures to protect construction workers from the risks of HIV/AIDS and other sexually transmitted infections, and for the testing and treatment of construction workers; (iii) awareness raising among temporary workers of important social and health issues, (iv) measures to protect public and workers will be incorporated into the contract documents and are provided in the mitigation provisions of the Environmental Management Plan (EMP). The SPRSS is in RRP linked document 8.

44. A Gender Action Plan (GAP) has been prepared which comprises specific actions that help ensure that the scope for women to benefit from the project is unconstrained by any lack of awareness as to opportunities, and that any potential harmful effects on women are avoided. The GAP will address: (i) improving economic and skills resources of local women to start a business, (ii) supporting the existing informal network of business women, (iii) improving awareness of HIV/AIDS, STDs, and safe migration. The GAP is RRP linked document 9

C. Evaluation

45. ADB and the government will carry out a midterm review of project implementation in 2013. The review will focus on project impacts, particularly those relating to institutional, administrative, organizational, technical, environmental, and social aspects and poverty

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reduction. The project’s economic viability, and other aspects that may have an impact on project performance, will be assessed. The review will examine the implementation progress of policy reforms and compliance with assurances specified in the Grant Agreement. Within 6 months of physical completion of the project, MOT will submit a project completion report to ADB.11

D. Reporting

46. MOT with the help of consultants will provide ADB with (i) monthly and semi-annual progress reports (Appendix 7 and Appendix 8) in a format consistent with ADB’s project performance reporting system; (ii) consolidated annual reports including (a) progress achieved by output as measured through the indicator’s performance targets, (b) key implementation issues and solutions; (c) updated procurement plan and (d) updated implementation plan for next 12 months; and (iii) a project completion report within 6 months of physical completion of the Project. To ensure projects continue to be both viable and sustainable, project accounts and the executing agency AFSs, together with the associated auditor’s report, should be adequately reviewed.

E. Stakeholder Communication Strategy Project Documents Means of Communication Responsible Party Frequency Audience(s) Project Information Document (PID)

ADB’s website ADB initial PID no later than 30 calendar

days of approval of the concept paper; quarterly afterwards

General Public

Design and Monitoring Framework (DMF)

ADB’s website ADB draft DMF after post fact-finding mission Project-affected people Environmental Impact Assessment ADB’s website Information documents Consultation ADB MOT.EPC MOT

at least 120 days before Board consideration General Public, project-affected people in particular Resettlement Planning Documents ADB’s website MOT website/local newspaper Information pamphlet Consultation ADB MOT MOT MOT

post fact-finding mission

Ok General Public, project-affected people in particular Reports and Recommendations of the President

ADB’s website ADB within 2 weeks of Board approval of the grant

General Public

Legal Agreements ADB’s website ADB no later than 14 days of Board approval of the project

General Public

Initial Poverty and Social Assessment and GAP ADB’s website Consultation ADB MOT within 2 weeks of completion General Public, project-affected people in particular 11

Project completion report format available at: http://www.adb.org/Consulting/consultants-toolkits/PCR-Public-Sector-Landscape.rar

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Project Documents Means of Communication Responsible Party Frequency Audience(s) Project Administration Manual

ADB’s website ADB After grant negotiations General Public Social and Environmental Monitoring Reports ADB’s website MOT website Consultation ADB MOT MOT routinely disclosed, no specific requirements General Public, project-affected people in particular Major Change in Scope

ADB’s website ADB within 2 weeks of

approval of the change

General Public Progress Report ADB’s website

MOT website

ADB MOT

within 2 weeks of Board or management approval

General Public Completion

Reports

ADB’s website ADB within 2 weeks of

circulation to the Board for information

General Public

Evaluation Reports ADB’s website ADB routinely disclosed, no specific requirements

General Public Performance of

the projecta

MOT website MOT per project progress General Public

a

With clearly defined information requirements and indicators, policy on roads construction and reconstruction, 5-year investment plan, business opportunities, bidding process and guidelines, results of bidding process, and summary progress reports of the ongoing projects.

ANTICORRUPTION MEASURES

47. ADB reserves the right to investigate, directly or through its agents, any violations of the Anticorruption Policy relating to the Project.12 All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of the executing agency and all project contractors, suppliers, consultants and other service providers. Individuals/entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the Project.13

48. To support these efforts, relevant provisions are included in the grant agreement/regulations and the bidding documents for the Project. Further detail on how the borrower and ADB discussed and addressed anticorruption policy issues may be provided here including a description of key anticorruption risks and the specific mitigation measures the project will implement as identified in a governance risk assessment was conducted as part of program preparation as per the Second Governance and Anticorruption Action Plan.14

ACCOUNTABILITY MECHANISM

49. People who are, or may in the future be, adversely affected by the project may address complaints to ADB, or request the review of ADB’s compliance under the Accountability Mechanism.15

12

Available at: http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf

13

ADB's Integrity Office web site is available at: http://www.adb.org/integrity/unit.asp

14

GACAP II Guidelines available at: http://www.adb.org/Documents/Guidelines/GACAP-II-Guidelines.pdf. See also Sourcebook: Diagnostics to Assist Preparation of Governance Risk Assessments:

http://www.adb.org/documents/books/Diagnostics-to-Assist-Preparation-of-GRAs/default.asp.

15

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RECORD OF PAM CHANGES

50. All revisions/updates during implementation should be retained in this Section to provide a chronological history of changes of the PAM.16

Table 11.1: Sample Table for Recording PAM Changes PAM Version Created Date Revision Date Reasons of

Change Main Contents of Change

V1.0 18 Nov 2010

V2.0 23 Feb 2011 Inception

Mission

 Project Readiness Activities

 Project Implementation Plan

 Planned Cumulative Contract and Disbursement S-curve

 Implementation Schedule (updated)

 Updated TOR for project management consultants and independent monitor

 Monthly and Semi-annual project progress report requirements

V3.0 5 Apr 2011 Updated

Procurement Plan

 Procurement Plan (added Section B)

V4.0 7 Dec 2011 Review Mission  Ministry of Transport and

Communications changed to Ministry of Transport

 Project Implementation Schedule

V5.0 28 Sep 2013 Midterm Review

Mission

 Updated Key Persons Involved (ADB)

 Updated Procurement Plan

 Updated DMF (added Appendix 9)

V6.0 3 Sep 2014 Updated

Procurement Plan

 Procurement Plan (PRS downloaded and added procurement of Wweigh Sstation-Shopping)

V7.0 30 Jul 2015 To reflect the

most recent required changes

 Key persons updated

 Added flow of funds diagram for conditional grants for women entrepreneurs (page 11)

16

MOT and ADB shall ensure that changes to the PAM during implementation must be consistent with the grant agreement.

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Appendix 1

PROCUREMENT PLAN

Basic Data

Project Name: CAREC Corridor 3 (Dushanbe-Uzbekistan Border) Improvement Project

Project Number: 42052-022 Approval Number: 0245

Country: Tajikistan Executing Agency: Ministry of Transport

Project Financing Amount: US$ 154,300,000 ADB Financing: US$ 120,000,000

Cofinancing (ADB Administered): Non-ADB Financing: US$ 34,300,000

Implementing Agency:

N/A

Date of First Procurement Plan: 18 January 2011 Date of this Procurement Plan: 7 July 2014, Version 1

A. Methods, Thresholds, Review and 18-Month Procurement Plan 1. Procurement and Consulting Methods and Thresholds

Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to procurement of goods and works.

Procurement of Goods and Works

Method Threshold Comments

International Competitive Bidding for Goods US$ 500,000 and Above

National Competitive Bidding for Goods Between US$ 100,000 and US$ 499,999

Shopping for Goods Up to US$ 99,999 Minor change memo approved on

24 Feb 2014.

International Competitive Bidding for Works US$ 1,000,000 and Above

National Competitive Bidding for Works Between US$ 100,000 and US$ 999,999

Consulting Services

Method Comments

Consultant's Qualification Selection for Consulting Firm Highly specialized expertise required for the assignment

Least-Cost Selection for Consulting Firm For selecting consultants of very small assignments of a standard

routine nature where well established practices and standards exist

Quality- and Cost-Based Selection for Consulting Firm 80 quality: 20 cost

Individual Consultants Selection for Individual Consultant For preconstruction activities and short term engagements

2. Goods and Works Contracts Estimated to Cost $1 Million or More

The following table lists goods and works contracts for which the procurement activity is either ongoing or expected to commence within the next 18 months.

Package

Number General Description

Estimated Value Procurement Method Review (Prior/ Post) Bidding Procedure Advertisement Date (quarter/year) Comments None

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Appendix 1

3. Consulting Services Contracts Estimated to Cost $100,000 or More

The following table lists consulting services contracts for which the recruitment activity is either ongoing or expected to commence within the next 18 months.

Package Number General Description Estimated Value Recruitment Method Review (Prior/ Post) Advertisement Date (quarter/year) Type of Proposal Comments None

4. Goods and Works Contracts Estimated to Cost Less than $1 Million and Consulting Services Contracts Less than $100,000 (Smaller Value Contracts)

The following table groups smaller-value goods, works and consulting services contracts for which the activity is either ongoing or expected to commence within the next 18 months.

Goods and Works Package Number General Description Estimated Value Number of Contracts Procurement Method Review (Prior/ Post) Bidding Procedure Advertisement Date (quarter/year) Comments None Consulting Services Package Number General Description Estimated Value Number of Contracts Recruitment Method Review (Prior/ Post) Advertisement Date (quarter/year) Type of Proposal Comments Audit FY2014-15 Auditing Services (FY 2014 & FY 2015) 46,667.00 2 LCS Prior Q1 / 2015 BTP Assignment: International

B. Indicative List of Packages Required Under the Project

The following table provides an indicative list of goods, works and consulting services contracts over the life of the project, other than those mentioned in previous sections (i.e., those expected beyond the current period).

Goods and Works Package

Estimated Value (cumulative) Estimated Number of Contracts Procurement Method Review (Prior/Post) Bidding Procedure Comments None Consulting Services Package

Estimated Value (cumulative) Estimated Number of Contracts Recruitment Method Review (Prior/Post) Type of Proposal Comments None

C. List of Awarded and On-going, and Completed Contracts

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Appendix 1

1. Awarded and Ongoing Contracts Goods and Works

Package Number General Description Estimated Value Contract Value Procureme nt Method Advertiseme nt Date (quarter/year) Date of ADB Approval of Contract Award Comment s G0245-Weigh Bridge Supply and installation of electronic weighbridge at Dusti Border Customs Border Post 90,000.00 98,700.00 SHOPPING Q1 / 2014 02-MAY-14 G42052-Contract No.1

One civil works contract package for West Gate Tursunzade-Uzbekistan border, about 57 km 110,400,000.00 86,831,152.76 ICB Q1 / 2011 19-SEP-11 G42052-Contract No.2 Dusti Custom Post-Civil Works 2,400,000.00 1,835,773.00 ICB Q4 / 2011 17-JUL-12 Consulting Services Package Number General Description Estimated Value Contract Value Recruitment Method Advertisement Date (quarter/year) Date of ADB Approval of Contract Award Comments

Audit FY2013 Auditing Services (FY 2013) 23,333.00 13,337.50 LCS Q1 / 2014 27-MAY-14 QCBS method was used as per government 's request, no minor change memo required (see PAI 2.02, para 40). Proj Mgmt, Cons Sup Project management, works supervision, improved road operations, and gender and community development 5,400,000.00 4,210,157.59 QCBS Q3 / 2010 04-JUL-11 2. Completed Contracts Goods and Works

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Appendix 1 (quarter/year) Contract Award G0245/ ICB/01 One goods supply package for customs operations goods and equipment at Dusti border crossing

2,200,000.00 2,100,000.00 ICB Q3 / 2011 15-DEC-11 30-JUN-12

Consulting Services Package Number General Description Estimated Value Contract Value Recruitment Method Advertisement Date (quarter/year) Date of ADB Approval of Contract Award Date of Completion Comments Audit FY2011 Auditing services (FY 2011)

18,000.00 16,636.00 LCS Q4 / 2011 18-APR-12 20-JUN-12 QCBS method

was used as per government's request, no minor change memo required (see PAI 2.02, para 40). Audit FY2012 Auditing services (FY 2012)

12,000.00 11,400.00 LCS Q4 / 2012 26-APR-13 19-APR-14 QCBS method

was used as per government's request, no minor change memo required (see PAI 2.02, para 40). Indepen-dent Monitor Indepen-dent monitor

50,000.00 49,658.00 CQS Q1 / 2011 28-APR-11 15-MAR-13 Contract 1

(G06307) approved on 28 Apr 2011 & completed on 30 Nov 2011. Contract 2 (G08385) approved on 24 Aug 2012 & completed on 15 Mar 2013. Precon Activities Precon-struction activities

300,000.00 282,898.00 ICS Q3 / 2010 04-OCT-10 20-MAY-11 Contract 1

(G05777) was completed on 1 Mar 2011 & Contract 2 (G05778) was completed on 20 May 2011. Proj Prepn Project

preparation consultant

200,000.00 185,537.00 ICS Q1 / 2013 16-APR-13 08-JUL-13 Contract 1

(G09498) approved on 16 Apr 2013 & completed on

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Appendix 1 Consulting Services Package Number General Description Estimated Value Contract Value Recruitment Method Advertisement Date (quarter/year) Date of ADB Approval of Contract Award Date of Completion Comments 16 Jun 2013. Contract 2 (G09516) approved on 26 Apr 2013 & completed on 26 Jun 2013. Contract 3 (G09545) approved on 26 Apr 2013 & completed on 2 Jul 2013. Contract 4 (G09607) approved on 26 Apr 2013 & completed on 8 Jul 2013.

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