Signature and Seal of the Tenderer Page 1
निगम ह िंदी पत्राचार का स् वागक करका क्षेत्रीय कायाालय
REGIONAL OFFICE कर्ाचारी राज् य ीीर्ा िगमर्
EMPLOYEES’ STATE INSURANCE CORPORATION श्रर् एव रोजमार र्ंत्रालय, भारत सरकार
Ministry of Labour & Employment, Govt. of India पंचदीप भवग, र्ध् य र्ामा,सैक् टर -19 ए, PANCHDEEP BHAWAN, MADHYA MARG, SECTOR -19 A, चण् डीमढ/ CHANDIGARH -160019
दूरभाष/TELEPHONE : 0172-2544126 फैक् स/FAX : 0172-2542892 ई-र्ेल/E-mail: [email protected] Website: www.esicpunjab.org
(आई.एस.ओ. 9001 : 2008 प्रमाणिक)
__________________________________________________________________________________ NOTICE INVITING E-TENDER
The Regional Director invites online tenders from the interested and eligible tenderers for hiring of staff car with driver on monthly basis and taxi as per requirement on daily basis in Regional Office, Punjab, Chandigarh for two years which can be extended for a further period of one year if the services are found satisfactory on same terms and conditions.
S.no. Name of Work
Estimated Annual Cost ( Approximately) Earnest Money Deposit (EMD) Security Deposit (SD) Last Date of Receiving of tender bids Date of Tender Opening
1 Hiring of Staff Car on monthly basis Rs. 4.00 Lacs Rs.8000/- Rs.20,000/- 10-01-2018 upto 01:00 P.M
10-01-2018 2.30 PM
2 Hiring of taxi as per requirement on daily basis Rs. 1.00 Lacs Rs.2000/- Rs.5,000/-
1. The interested tenderers should submit duly filled and signed tender form for both or any one of the above and their bids along with copies of all the relevant certificates, documents etc. in support of their bids (all duly signed), separately for each of the above, must be uploaded latest by 10-01-2018
upto 01:00 pm. Non-submission of EMD will lead to rejection of the tender application. Bidders have to deposit the Earnest Money Deposit (EMD) of Rs.8000/-(Rupees Eight Thousand Only) and Rs.2000/-(Rupees two thousand only) respectively for each of the above in the form of Demand Draft drawn in favour of "ESIC Fund A/c No. I" payable at Chandigarh. Tenders received without Earnest Money Deposit (EMD) will be rejected. The bids will be opened on 10-01-2018at 02:30 pm.
2. Tender document is available on the "tenders" link of the website of Employees’ State
Insurance Corporation i.e. www.esicpunjab.org, www.esic.nic.in and https://esictenders.eproc.in
3. Any Corrigendum to this tender will be notified through the aforesaid websites only. Selection of the successful bidder will be at the sole discretion of the Regional Director, R.O., Punjab, Chandigarh who reserves the right to accept or reject any or all the proposals without assigning any reasons. 4. Applications to this tender will be accepted only through the online mode through
https://esictenders.eproc.in. No other mode of application will be considered and applications received through other modes will not be accepted.
5. All documents, as per published tender, should be uploaded as per above point No. 4 & incomplete documents submission/upload will not be accepted.
Signature and Seal of the Tenderer Page 2
Important Instructions for Bidders regarding Online Payment
All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the ETenders.Bidders should get Registered at https://esictenders.eproc.in.
Bidders should add the below mentioned sites under Internet Explorer Tools Internet Options Security Trusted Sites Sites of Internet Explorer :
https://esictenders.eproc.in https://www.tpsl-india.in https://www4.ipg-online.com
Also, Bidders need to select “Use TLS 1.1 and Use TLS 1.2” under Internet Explorer Tools Internet Options Advanced Tab Security.
Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as Debit Card, Credit Card or Net Banking for participating in the Tender.
Signature and Seal of the Tenderer Page 3 निगम ह िंदी पत्राचार का स वागक करका क्षेत्रीय कायाालय REGIONAL OFFICE कर्ाचारी राज य ीीर्ा िगमर्
EMPLOYEES’ STATE INSURANCE CORPORATION श्रर् एव रोजमार र्ंत्रालय, भारत सरकार Ministry of Labour & Employment, Govt. of India
पंचदीप भवग, र्ध य र्ामा,सैक टर -19 ए, PANCHDEEP BHAWAN, MADHYA MARG, SECTOR -19 A,
चण डीमढ/ CHANDIGARH -160019
दूरभाष/TELEPHONE : 0172-2544126 फैक स/FAX : 0172-2542892 ई-र्ेल/E-mail: [email protected] Website: www.esicpunjab.org
(आई.एस.ओ. 9001 : 2008 प्रमाणिक)
_______________________________________________________________________________ All tenderers are requested to read the tender document carefully including its terms and conditions, procedures to fill the tender form and tender assessment criteria.
TENDER DOCUMENTS CONSISTS OF THE FOLLOWING:- 1. Eligibility criteria
2. Instructions and Terms & Conditions 3. Scope of Work
4. General Conditions of Contract 5. Rates and Prices
6. Terms of Payment 7. Period of Contract 8. Penalty Clause
9. Reporting of Taxi/Staff Car and Penalties 10. Applicable Law and Jurisdiction
11. Tender Evaluation Criteria (Annexure – ‘A’) 12. Declaration (Annexure – ‘B’)
13. Check List of Documents to be submitted (Annexure – ‘C’) 14. Technical Bid Form (Annexure – ‘D’)
15. Financial Bid for Staff Car (Annexure – ‘E’) 16. Financial Bid for Taxi (Annexure – ‘F’) 1. ELIGIBILITY CRITERIA :-
(a) The tenderer must have registered/Branch office in Chandigarh.
(b) The Agency should possess requisite registration/license issued by Transport Department of
Chandigarh, Punjab or Haryana for running taxies in Chandigarh, Punjab & Haryana.
Signature and Seal of the Tenderer Page 4 (d) The bidder should have experience of atleast three years for providing such services to
Govt. /PSUs/ Autonomous Body.
(e) The bidder should have not been blacklisted by any Central/State Govt. agency in the past three years (attach self attested certificate).
(f) The bidder should have a regular office with a functional telephone for round the clock booking of the requirements.
(g) The bidder should be carrying a valid GST, ESI & EPFO Registration Number, if applicable. (h) The bidder must be carrying a PAN number.
(i) The vehicle should have comprehensive insurance cover against all type of accident/damage including driver.
(j) The year of manufacture of the vehicle should not be prior to the year 2015.
(k) No tender will be accepted from the ESIC colony address of any Officer/employee.
(l) No Tender will be accepted from ESIC Staff, their family members or any firm related to them.
(m) Preference will be given to the firm having experience of providing staff car to govt. departments/undertakings.
2. INSTRUCTIONS AND TERMS & CONDITIONS :-
a) The tender document may be downloaded from our website i.e www.esicpunjab.org,
http://www.esic.nic.in and https://esictenders.eproc.in and a Demand Draft amounting to Rs. 500/- in favour of ESIC fund Account No .1 is required to be submitted alongwith EMD.
b) The tender document can be submitted online only upto 1.00 pm on 10-01-2018. The EMD amount of Rs 8,000/-(Rupees Eight thousand only) and/or Rs. 2000/- (Rs.Two thousand only), whichever is applicable, (for which tender is to be submitted out of Sr. No.1 & 2) shall be dropped in the tender box in a sealed envelope before the stipulated date and time mentioned elsewhere in the document. The envelope containing the EMD shall be superscribed as “Quotation for Staff Car” or “Quotation for taxi”, whichever is applicable. The bids received after the prescribed time shall not be considered irrespective of rates. The technical bid will be opened on the same date i.e. on 10-01-2018 at 2.30 pm in the presence of the representatives of the bidders, who chose to be present. The Date & time for opening of financial bid will be communicated to bidders who will be found technically qualified. c) The EMD and tender fee shall be paid in the form of Demand Draft /Banker Cheque from a
Signature and Seal of the Tenderer Page 5 at Chandigarh. Any bid/tender not accompanied by requisite EMD and/or tender fee shall be deemed to be invalid and will be rejected.
d) ESIC reserves the right to empanel more than one agency out of the participated tenders. The successful bidder shall have to submit a bank Guarantee of Rs 20,000/- AND/OR Rs. 5000/-(whichever is applicable) which will be retained as security towards contract Performance Guarantee (CPG) and no interest thereon shall be payable.
e) The Bidder should carefully read and understand the instructions and seek clarification, if any, before filling in and submitting the bid. No claim whatsoever will be entertained for any alleged ignorance thereof. Tender must be submitted without making any additions/alternations and as per details given in tender document.
f) The model of the vehicles provided shall not be older than 2015 (i.e. Year of Manufacture) and good upholstery should be provided inside the taxi.
g) The Driver should possess valid license /documents with respect to taxi & himself. His
character and antecedents should be got verified from the police. h) Liability of maintenance of the vehicle will be of the Agency. The Driver should wear proper
neat & clean dress.
i) Only the taxies having requisite registration to run as commercial vehicle will be accepted.
j) Technical Bid (Annexure ''D”), Quotation for vehicle (staff car and/or taxi) planned to be deployed at this office (Annexure “E” and/or Annexure “F”) and Declaration (Annexure “B”) should be Uploaded.
k) Physical Checking and test drive of the staff car to be deployed will be done on the date communicated to the successful bidder before entering into the contract. The tenderer shall bring the vehicle along with driver on the day of checking. Physical Checking and Test Drive will be evaluated by the officer(s) nominated by the Regional Director and the decision of the Regional Director regarding suitability will be final and binding.
l) Each and every page of the tender documents along with enclosed documents should be signed by the Proprietor/Director/Partner along with seal/stamp of the firm besides numbering of Pages and shall be uploaded. An authorization certificate authorizing the person concerned for signing the document should also be uploaded.
Signature and Seal of the Tenderer Page 6 n) The Regional Director, ESIC, RO, Punjab, Chandigarh reserves absolute rights to
strengthen/relax, add/remove any terms and conditions without assigning any reason.
3. SCOPE OF WORK :-
The Contractor shall provide a Staff car and/or Taxi (Air Conditioned) with commercial permit & with driver on monthly rental/daily basis to this office, as applicable. The Contractor has to ensure that the driver deployed by them is well-dressed in neat uniform and is punctual in his work and has a mobile phone. The staff deputed for work should not have any kind of criminal or adverse record and they should be well-behaved. His character and antecedents should be got verified from the police. The Corporation reserves it's rights to monitor, make surprise checks & verifications on all aspects of the work and the service provider shall co-operate with the officials so authorized by the Corporation and furnish to them all records and materials for inspection without demur. The Contractor should arrange for proper cleanliness and hygiene of the vehicle including inter alia the provisioning of fire extinguisher, car perfume, tissue paper, hand towels etc. in the vehicle engaged on monthly basis or daily basis. The model of the vehicles provided shall not be older than 2015 (i.e. Year of Manufacture).
Details of the services needed are as mentioned below:
Particulars of Services required Models of vehicles
Staff Car with driver on monthly hire basis Maruti Amaze/volkswagen vento/Ford Figo sedan /Hyundai- verna and Ciaz /Toyota Etios /Tata Indigo/ Honda other similar vehicles (Only Sedan, no Hatchback)
Hiring of Taxi on daily basis with driver
1_ 1Indica, Swift
2Indigo, Xcent, Dzire, Etios, Zest and similar. 3Xylo, Lodgy, Ertiga & Innova and similar.
4. GENERAL CONDITIONS OF CONTRACT :-
a) Vehicle should be provided as prescribed in scope of work of this tender.
b) The vehicle Registration book, Insurance copy, Emission Certificate, Road Tax payment certificate, Commercial Vehicle Permit and Driver license along with Yellow badge should be available with the vehicle at all times.
Signature and Seal of the Tenderer Page 7 d) The Contractor shall provide the service, beyond office hours and even on holidays,
whenever required.
e) The vehicle to be provided as staff car or taxi should conform to the Govt. policy followed in India (i.e. CNG or other fuel as per Govt. policy).
f) The Contractor shall bear the costs of fuel, salaries of his driver, repair and maintenance, road tax, insurance, commercial permit etc. of the vehicles provided and shall also maintain the vehicle in good working condition fit for 24x7x365 days use by the office.
g) The Contractor shall furnish complete Bio data with mobile no. of the driver along with copy of driving licence.
h) The Contractor shall arrange for proper substitute of the driver of the staff car in case of his leave, absence, sickness etc. and no extra charge will be paid for that.
i) The Regional Director reserves the right to require the Agency to replace the driver without assigning any reasons for the same and the agency shall do so promptly when required to do so.
j) It shall be the responsibility of the vendor to arrange for adequate insurance cover for the vehicle, driver, passenger and third parties as required by Motor Vehicle Rules etc. Further, penalties, fines and any other damages arising out of non-compliance with any rules and regulations shall be borne solely by the vendor.
k) The Contractor should have requisite license from concerned Govt. authorities for providing respective services commercially.
l) The contractor shall bear all taxes, recoveries, charges etc. as applicable and also comply with all the statutory requirements regarding compliance of all labour laws such as Minimum Wages Act, Payment of Wages Act, Payment of Gratuity Act, Payment of Bonus Act, ESI Act, EPF & Misc. Prov. Act etc. The contractor shall indemnify against all liabilities/losses/penalties/fines borne by this office which may arise on account of hiring of the staff car/taxi under this contract.
m) Toll tax, if any, will be borne by the office.
n) Permit to run the Vehicle in Chandigarh, Punjab & Haryana has to be obtained by the Vendor before the start of the contract which should remain valid throughout the contract period and this office will not be liable to pay any entry charges or else for that.
Signature and Seal of the Tenderer Page 8 5. RATES AND PRICES:-
a) Bidders shall quote the rates in the format given in Annexure-E and/ or F. Incomplete bids will be summarily rejected.
b) All statutory duties and taxes (including excise and customs) etc. may be clearly specified and will be paid on actual basis.
6. TERMS OF PAYMENT:-
a) Payments will be made on monthly basis only after satisfactory completion of service. Bills should be submitted by the Contractor on monthly basis duly supported by Trip Sheet, logbook and proof of payment of salary to the drivers and other statutory liability, whichever is applicable. The proof of compliance should be submitted with the bill (for staff car).
b) The payment will be made for these log book entries/trip sheets which have been signed by the authorised officer/officer using vehicle. It will be the responsibility of the vehicle driver to set the book entries indicating start kilometers, end kilometers, distance covered, time from office, place
visited etc. for each occasion of journey signed by the officer on a day to day basis.
c) No advance payment is payable by this office or the officer traveling in the hired vehicle. Monthly
bill as per above cycle will be submitted by the owner by 7th of every following month.
d) The staff provided by the contractor shall not be entitled to get any amount from this office as allowances, wages, bonus, gratuity or retrenchment compensation etc. Such persons shall purely be engaged by the contractor only and this office shall not undertake any responsibility with regard to their employment, welfare, payment of wages etc. The payment of minimum wages to the driver, applicable from time to time, shall be the liability of the contractor.
e) No extra charges will be paid apart from the charges quoted in the tender document.
f) TDS as per rules shall be deducted from the bills wherever applicable.
g) Besides proportionate deduction of the monthly charges and recovery of costs of alternate arrangements, penalty of Rs. 500/- per day for failure/delay to provide staff car may also be imposed. Decision of Regional Director in this regard shall be final and binding.
7. PERIOD OF CONTRACT:-
Signature and Seal of the Tenderer Page 9 a notice of three months, in case he wishes to discontinue the service.
b) In case of breach of any terms and conditions of the contract, the performance security deposit of the Contractor shall be liable to be forfeited besides annulment of the contract. 8. PENALITY CLAUSE:-
a) In case the staff car/Taxi is not provided on any day, the cost of alternative arrangements made, will be recovered from the Contractor along with penal charges of Rs.500/- per day by deducting bill/security deposit or otherwise. Notwithstanding the award of contract under this tender, the Regional Director reserves the right to hire vehicles from any other agency also during the tenure of contract.
b) Any misconduct/misbehavior on the part of driver deployed by the Agency will not be tolerated and the concerned driver will be replaced immediately by the Agency.
9. REPORTING OF TAXI/STAFF CAR & PENALTIES :-
a) The empanelled agency has to provide taxi on telephonic intimation from the authorized officer of ESIC, Chandigarh. The taxies can be requisitioned at any time during day/night as per requirement. The taxies should be provided at the desired location within 30 minutes of telephonic/ written intimation. In case the taxi is not made available at the appointed time and desired location, the ESIC will make arrangement at its own cost and risk and the charges will be deducted from the pending bills or by invoking the Security Deposit or by raising claims.
b) The duty slips shall be signed by ESIC Officer using the vehicle on the same day /immediately after availing service. It will be the responsibility of the Driver to get the slip filled up and signed by the officer using the car on completion of the journey. Any overwriting cutting or erasing of entries on duty slip will not be admitted.
c) ESIC stands indemnified of the consequences arising out of any accident or mishap or violation of traffic rules by the Driver while performing ESIC duty. ESIC also stands indemnified of any responsibilities that fall in the domain of the empanelled Agency with respect to the hired vehicles, drivers and statutory requirements with the State Transport Authority.
d) While performing the duty, if a vehicle is rendered out of order, Agency shall send the replacement
within 30 minutes failing which ESIC shall be free to make alternate arrangement at the cost and risk of empanelled Agency.
10. APPLICABLE LAW AND JURISDICITON:-
Signature and Seal of the Tenderer Page 10 nnexure – ‘A’ Tender Evaluation Criteria
A) STAFF CAR:
The lowest bid (L-1) shall be evaluated by giving the following weightage to the rates quoted:
Sl. No Details Weightage
A Charges for Staff car for first 2200 kms / month with driver 90% B Charges per km after completion of 2200 kms in a month 5% C Charges per hour for extra hours after duty hours(before 08.00AM and after 08.00PM) 5%
B) TAXI:
DAILY CHARGES (MINIMUM) IN RS.
Sl.
No. Type of vehicle
Local Journey # Outstation Journey
Full Day limit #( Local 8 hrs/80 km) Half day limit(local 4hrs/40km) Rate for extra per km Rates for extra hours Outstation rates upto 250 km Per day limit for outstation Night Charges 1 Small Car(4+1)1 2 Small Car(4+1)2 3 Big Car(6+1)3 Total Weightage 45% 45% 5% 5% 90% 5% 5% 1 Indica, Swift
2 Indigo, Xcent, Dzire, Etios, Zest and similar. 3 Xylo, Lodgy, Ertiga & Innova and similar.
# Local journeys includes Panchkula, Mohali, Zirakpur, lalru ,Baddi, Pinjore, Kalka, Parwanoo, Ramgarh, Dera Bassi, Banur, Landra, Kharar & Morinda
Signature and Seal of the Tenderer Page 11 Annexure – ‘B’ DECLARATION
1. I...Son/Daughter of Shri... Proprietor / Partner/Director/Authorized Signatory of …... am competent to sign this declaration and execute this tender document.
2. I have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same.
3. The information/document furnished along with the above application are true and correct to the best of my knowledge and belief. I/We, am/are well aware of the fact that furnishing of any false information/fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.
4. It is certified that the firm has not been blacklisted/ debarred by any Govt., PSU or Autonomous / Statutory body in last 3 years.
5. It is certified that the rates quoted are the most competitive rates offered by us and the firm is not providing its services below the quoted rates to any other Govt., PSU or Autonomous / Statutory body in Chandigarh and nearby area.
SIGNATURE OF AUTHORIZED PERSON
Date: Full Name:
Place: Firm’s / Company's seal:
Signature and Seal of the Tenderer Page 12 Annexure – ‘C’ Checklist of Documents to be submitted
“THE BID DOCUMENTS HAVE TO BE SUBMITTED IN THE FOLLOWING SEQUENCE”
Sl. No. Document Submitted(Yes/No)
1 EMD Rs.8,000/- and/or Rs. 2000/- in the form of DD of any nationalized bank payable at Chandigarh ( Tick whichever is applicable)
2 Copy of PAN Card 3 Details of bank account 4 Copy of RC
5 Details of ESI/EPF No., if applicable
6 Copy of Goods & Service Tax Registration Certificate( GST), if applicable)
7 Declaration (Annexure ‘B')
8 Technical Bid Form (Annexure ‘D’)
9 Financial Bid Form (Annexure ‘E’) and/or Financial Bid Form (Annexure ‘F’)
10 List of clients/ Service certificate
11 Tender document along with seal and signature of the authorized signatory
on all the pages
Signature and Seal of the Tenderer Page 13
Annexure - ‘D’
TENDER FORM (TECHNICAL BID)
Particulars to be submitted by the agencies in the following format
Sl. No. Particulars Details
1 Name of the tenderer
2 Constitution (Proprietorship/Partnership/Company etc.) 3 Name of Owner/Partners/Directors
4 Name of the contact person with contact No. 5 Full particulars of office
(a) Address (b) Telephone No. (c) Fax No. (d) E-mail address
6 Full particulars of the bankers of the firm (a) Name of the Bank
(b) Account type. (c) Account No. (d) IFSC Code
7 PAN/TAN No. No. Self attested copy to be attached
8 Goods &Service Tax No.(GST if applicable) No. Self attested copy to be attached 9 Registration/licence required by transport department of Govt. of Chandigarh/Punjab & Haryana for running taxies Licence No. Self attested copy to be attached 10 The bidder should not have been blacklisted/debarred by any Central/State Govt. agency in the past three years Attach self certificate Self attested copy to be attached 11 List of clients (atleast 2 Govt./PSUs/Autonomous bodies/clientele
1
Self attested copy to be attached 2.
3.
12 Details of ESI, EPF No.(if applicable) ESI No. Self attested copy to be attached EPF No. Self attested copy to be attached 13 Details of Earnest Money Deposit
(a) Amount Rs.
(b) DD/BC No (c) Date
(d) Drawn on bank (e) Valid Up to
14. Work experience during last five years with Govt./PSUs departments where the tenderer has worked(copy of certificate of satisfactory performance by concerned department be furnished)
S.No. Name & address of the organization Value of contract Duration of contract
1 From To
Signature and Seal of the Tenderer Page 14 ANNEXURE – ‘E’ FINANCIAL BID FORM
Hiring of Staff Car in Regional Office, ESIC, Sector-19-A, Chandigarh. Name of Tenderer along with address, Email & telephone no. :
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ______________________________
FINANCIAL BID FOR HIRING OF STAFF CAR ON MONTHLY BASIS
1. Details of vehicle to be deployed as staff car / taxi (Tick whichever is applicable)
Manufacturing Company Model Year of manufacture
2. Quotations for hiring of Staff Car Sl.
No. Details Quoted Charges
A Charges for Staff car for first 2200 kms / month with
driver Rs.__________(Rupees_________________________________________only) B Charges per km after completion of 2200 kms in a
month Rs.__________(Rupees_________________________________________only) C Charges per hour for extra hours after duty
hours(before 08.00AM and after 08.00PM) Rs.__________(Rupees_________________________________________only)
Signature and Seal of the Tenderer Page 15 ANNEXURE – ‘F’ FINANCIAL BID FORM
Hiring of Taxi in Regional Office, ESIC, Sector-19-A, Chandigarh. Name of Tenderer along with address, Email & telephone no. :
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ______________________________
FINANCIAL BID FOR HIRING OF TAXI ON DAILY BASIS
DAILY CHARGES (MINIMUM) IN RS.
Sl.
No. Type of vehicle
Local Journey # Outstation Journey
Full Day Rate (Local 8 hrs /80 km)
Half day Rate (local 4hrs/40km) Rate for extra km (Rs/km) Rates for extra hours (Rs/km) Rates upto 250 km Rate for extra km (Rs/km) Night Charges 1 Small Car(4+1)1 2 Small Car(4+1)2 3 Big Car(6+1)3 Total 1 Indica, Swift
2 Indigo, Xcent, Dzire, Etios, Zest and similar. 3 Xylo, Lodgy, Ertiga & Innova and similar.
