1
No. NCL/BB/EM/Hiring/TN- 50 /15/775 Date. 20/08/2015
Notice Inviting Tender (e-Tendering)
Hiring of 01 no. diesel covered jeep (Make-M&M/TATA/Bajaj Tempo) on 24 hours per day basis registered in MP with valid MP taxi permit for 730 days (excluding diesel) to
be deployed at Block-B Project.
1. Northern Coalfields Limited, Block-B Project invites Tenders through on-line bidding process on the website https://coalindiatenders.gov.in from the eligible bidders. For bidding online, the bidders must possess Class-2 or Class-3 Digital Signature Certificate (DSC) issued from any Certifying Authority (CA) authorized by Controller of Certifying Authority (CCA), Govt. of India and which can be traced up to the chain of trust to the Root Certificate of CCA. The tender document is also available on website https://eprocure.gov.in and NCL website www.ncl.gov.in for download by the prospective bidders free of cost. There will be no sale / distribution of Hard Copy of the Tender Document.
Sl.
No. Item of work Quantity
Comple-tion Period. Estimated Value including service tax ( ₹ ) Earnest money Deposit ( ₹ ) for each vehicle 1 Hiring of 01 no. diesel covered jeep
(Make-M&M/TATA/Bajaj Tempo) on 24 hours per day basis registered in MP with valid MP taxi permit for 730 days (excluding diesel) to be deployed at Block-B Project
01 Nos. 730 days 707370 7074.00
Note: Earnest Money per Vehicle is indicated above. Bidder should submit earnest money multiplying the no. of vehicle offered.
2. TIME SCHEDULE OF TENDER :
Sl.No. Particulars Date Time
a. Tender e-Publication date 20.08.2015 18:00
b. Document download start date 20.08.2015 18.00
c. Document download end date 03.09.2015 17.00
e. Start date for seeking Clarification on-line 20.08.2015 18.00 f. Last date for seeking Clarification on-line 29.08.2015 17.00
d. Bid Submission start date 21.08.2015 09.00
g. Bid submission end date 03.09.2015 17.00
h. Last date of receipt of EMD 04.09.2015 11:00
i. Bid opening date 04.09.2015 16:00
3. Deposition of EMD: The Bidder has to deposit the original EMD document in person or by postal means, which must be received in the office of the Tender Inviting Authority on any working day after e-publication of NIT and it must reach, on or before the due date and time of receipt of EMD as indicated in „Time Schedule of Tender‟. The original EMD document must be submitted in sealed cover super scribed as “EMD", Tender No, Date and due date of Part-1 opening and also bearing „Name and Address‟ of the tenderer, addressed to Staff Officer (E&M), Block-B Project, PO. Gorbi, DIST. SINGRAULI – 486892 (M.P), INDIA. The EMD shall be in the form of Demand Draft / Banker‟s Cheque in favour of “NORTHERN COALFIELDS LTD, Block-B Project” payable at Gorbi/Morwa drawn on State Bank of India. In case, the application fee or EMD is submitted through any other branch of nationalized bank, then the realization / service charges ₹ 200.00 per ₹ 20,000.00 or part thereof is to be paid extra.
Or
Bank Guarantee from any Nationalised / Scheduled Banks is to be submitted in the prescribed format as mentioned in Annexure – D. The validity of such BG should be minimum 28 days beyond the validity of the Bid. (In case of EMD value for Rs. 2.00 lakh or above)
In case of non-receipt of EMD within the scheduled date and time, the bid submitted by the particular bidder will be rejected and will not be opened.
In respect of the above EMD document the bidders are required to furnish the following information on- line:
(i) Demand Draft number / Banker‟s Cheque number / Bank Guarantee number (ii) Date of Issue & Date of Expiry
(iii) Instrument Number, Account number and Challan number. (iv) Name of Issuing Bank
in Annexure-I after downloading NIT document and submit it along with EMD before the last date of EMD submission duly completed and with all supporting documents.
5. Clarification of Bid: The bidder may seek clarification on-line within the specified period. His identity will not be disclosed by the system. The department will clarify all the relevant queries of bidders. The clarifications given by the department will be visible to all the bidders intending to participate in that tender.
6. Eligibility Criteria:
a) The bidder who comply the following criteria shall be eligible to quote:-
i. The transporter / contractor who own even single tendered vehicle can also submit his / their tender.
ii. The vehicle to be deployed should be registered in M.P. only. The tenderer should submit the entire requirement as per NIT including road permit within one month of award LOI / WO.
iii. If any bidder quotes / offers for new vehicle then the bidder has to submit undertaking to deploy the offered vehicle(s) with all papers within one month from the date of issue of LOI on Non-Judicial Stamp Paper of Rs. 100.00 duly signed by the Notary along with the first part of the tender document.
iv. The vehicle should not be more than 03 (Three) years old on the date of issue of the tender. Preference will be given to the latest model if their rates are at par with L-1 rate.
b) Eligible Bidders: The invitation for bid is open to all bidders including an individual, proprietorship firm, partnership firm or company are eligible to participate as per eligibility criteria stipulated in NIT and having Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India and which can be traced up to the chain of trust to the Root Certificate of CCA.
Scanned copy of documents (self-certified and attested by Notary Public) to be uploaded by bidders in Eligibility.pdf in cover-1.
7. Permanent Account Number :- The bidder should possess a permanent account number issued by Income tax Department. (In case of proprietorship firms, PAN card in the name of proprietor will be accepted and for other firms like company or partnership firms, only the PAN cards issued in the name of firm will be accepted.)
Data to be furnished by Bidder on-line:-
(i) Confirmation in the form of YES / NO regarding possessing of PAN Technical evaluation by the System:
(i) The system will evaluate “Yes” as eligible and “No” as not eligible.
Scanned copy of documents (self-certified and attested by Notary Public) to be uploaded by bidders (CONFIRMATORY DOCUMENT):
8. PAN based Service Tax Registration:-
The bidder should possess a PAN based Service Tax registration certificate (exempted for Small Service Providers, whose aggregate value of taxable service rendered from one or more premises does not exceed Ten Lakhs Rupees in the preceding financial year) on works contract issued by Concerned Departments of Indian State and Government of India respectively.
Data to be furnished by Bidder on-line:
(i) Confirmation in the form of YES / NO regarding possessing either of Service Tax registration or Small Service Provider status.
Technical evaluation by the System:
(i) The system will evaluate “Yes” as eligible and “No” as not eligible
Scanned copy of documents (self-certified and attested by Notary Public) to be uploaded by bidders (CONFIRMATORY DOCUMENT):
(i) Service Tax Registration Certificate Or
(ii) A Certificate that the bidder is exempted for Service Tax Registration and / or payment of Service Tax.
9. General Essential Requirements for Works :- 9.1 The bidders will have to :-
(i) Accept all the Terms and Condition of the NIT and Tender Document Unconditionally on line.
(ii) Give all the undertakings online as applicable for the tender specified in the NIT. (iii) The bidders has to upload online the scanned copy of documents (self-certified and
attested by Notary Public), as specified in the NIT for evaluation by Tender Committee as per the checklist given.
(iv) If the bidder himself is not the DSC holder bidding in this tender then the power of attorney or any legally acceptable authority to bid on behalf of the bidder.
Data to be furnished by Bidder on-line:-
(i) Confirmation in the form of Agree / Disagree for accepting user portal agreement (ii) Confirmation in the form of Yes / No regarding “ either the bidder himself is the
DSC holder bidding in the tender or is in possession of any legally acceptable document to bid on behalf of the bidder”
(iii) Confirmation in the form of Yes / No that whether he possess the required document to prove his legal status.
(ii) Partnership deed containing name of partners and details of assets, if required. (iii) Memorandum & Article of Association with certificate of incorporation (iv) Ownership / Registration of vehicle, in case of individuals
(v) No document for individuals bidding for deployment of new vehicle except for the affidavit as stated against 9.2 B (g)
9.2. B The following documents of offered vehicles if available, a) Vehicle Registration Card (RC).
b) Fitness certificate. c) Valid Taxi permit.
d) Valid first party comprehensive insurance. e) Pollution clearance certificate.
f) Valid driving license of driver with permanent address. And driver should have minimum 03(Three) years experience.
g) Affidavit for deployment of new vehicle along with submission of all above documents within one month of issue of LOI
Scanned copy of documents (self-certified and attested by Notary Public) to be uploaded by the bidders (CONFIRMATORY DOCUMENT) in a single PDF in Eligibility.pdf in Cover 1
9.3 For authorization of DSC holder:
(i) If the bidder himself is the DSC holder bidding online: No Document.
(ii) If the DSC holder is bidding online on behalf of the bidder: Power of Attorney or any other legally acceptable document authorizing DSC holder to bid on behalf of the bidder.
(iii) The bidder has to furnish Digital signature certificate along with power of attorney or any sort of legally acceptable authority to bid on behalf of the bidder.
Technical evaluation by the System:
(i) System will capture data in the YES / NO format from the bidder and will decide the eligibility.
Scanned copy of documents (self-certified and attested by Notary Public) to be uploaded by the bidders (CONFIRMATORY DOCUMENT) in LOB.pdf in Cover 1. 10. Service Tax Status of Bidder:
The bidder should be either a Small Service Provider and exempted for service tax registration and/or payment of service tax.
OR
The applicable share of Service Tax (under reverse charge mechanism w.e.f. 01.07.2012) is given below:
Type of Works Contract
% value of work on
which Service Tax is
payable by the bidder &
by the Company
(CIL / Subsidiary)
STATUS OF THE BIDDER
(X) Small Service Provider availing exemption from paying Service Tax. Body Corporate Other than Body small service provider not availing exemption from paying Service Tax. Share of Service Tax (%) of “X” Share of Service Tax (%) of “X” Share of Service Tax (%) of “X” Bidder NCL Bidder NCL Bidder NCL (Agency) (Agency) (Agency) a) For new construction,
addition/alteration of existing structures and erection/commissioning / installation of new P&M etc.
40% Nil 7.00 14.00 Nil 7.00 7.00
b) Works contract other
than above (a) 70% Nil 7.00 14.00 Nil 7.00 7.00
Services not covered under Reverse Charge Mechanism: Other services not covered
under Reverse charge Mechanism
100% NIL NIL 14.00 NIL 14.00 NIL
Services exemption from
Service Tax NIL
NOTE:
(i) A Small Service Provider is one whose aggregate value of taxable service rendered by a provider of Taxable service from one or more premises does not exceed Ten Lakhs Rupees in the preceding financial year.
(ii) Body Corporate i.e. a Company registered under Companies Act, 1956.
(iv) When L-1 bidder has been awarded the work on the basis of being a Small Service Provider getting exemption from payment of Service Tax (as per status chosen by the bidder), no Service Tax will be reimbursed to them in the event of bidders total turnover of taxable services from all sources exceeding the threshold limit of exemption during the tenure of this contract.
11. The tenderer should ensure implementation of CMPF & Miscellaneous Provision Act 1948 and allied scheme. The tenderer should submit affidavit in this regard duly authenticated by Notary.
OR
Those tenderers who are registered under EPF scheme and their employees covered under the said scheme may continue to operate under EPF scheme. They should furnish such proof. 12. Other details required to be submitted with tender shall be available in tender document in
“ANNEXURES”
13. General Essential Requirements for Works: Data to be furnished by Bidder online:
(i) Confirmation in the form of Agree / Disagree for accepting user portal agreement (ii) Confirmation in the form of Yes / No as per the checklist given below :
Sl No PARTICULARS
1. I agree to accept user portal agreement. 2. Letter of Bid (LOB).
3. Authorization to DSC Holder bidding online on behalf of bidder. 4.
Confirmation either the bidder himself is the DSC holder bidding in the tender or is in possession of any legally acceptable document to bid on behalf of the bidder.
5. I agree for undertaking of genuineness and authenticity of documents / credentials as per NIT.
6. I agree for Earnest Money Deposit clause as per NIT.
7. I agree to ensure implementation of CMPF/EPF, in respect of the workers deployed by me as per Clause of NIT.
8. I agree for payment terms as per NIT.
9. Mandate e-payment form for Electronic Fund Transfer / Internet Banking Payment if not submitted earlier.
10. I agree to provide Vender code(if already registered) / filled vendor registration form (if not registered)
11. I agree for acceptance of all NIT Technical and Commercial Terms clause as per NIT.
12. I accept all the terms and condition of the NIT and Tender Document Unconditionally on-line.
13. I agree to comply eligibility criteria as per NIT.
14. I agree for submission of Certificates etc. clause as per NIT. 15. I agree for Taxes and duties clause as per NIT.
17. I agree the department reserves the right to reject or accept or withdraw Bid, if necessary.
18. I agree to abide by the jurisdiction of court as per NIT, 19. I agree for Security Deposit clause as per NIT,
20. I agree to the contents of affidavit submitted duly signed in the desired format of NIT,
21. I agree for Banned or Delisted Supplier / Contractor clause as per declaration given in the Annexure of NIT.
22. I agree to provide required document to prove legal status. 23. I agree that I possess a valid PAN.
24. I agree that I possess a either valid PAN based service tax registration or status of small service provider.
25 I agree for COMPLIANCE OF SA-8000 guidelines. 26 I agree for Force majeure Conditions clause as per NIT.
27. I agree to submit all the documents as specified in clause 9.2 B.
CHECK LIST OF DOCUMENTS TO BE UPLOADED BY THE BIDDERS Sl. No. Eligibility Criteria Information to be furnished by bidder online Scanned copy of documents (self-certified and attested
by Notary Public) to be uploaded by the bidders in support of
information / declaration furnished
online by the bidder against Eligibility Criteria (SUPPORTING DOCUMENT) To be up loaded in file name / cover 1. EMD document in form of Demand Draft or Banker‟s Cheque Or Bank Guarantee, (only in case the EMD value being Rs.2.00 Lakh or above), BANK GUARANTEE FORMAT IS GIVEN IN ANNEXURE-D) -Demand Draft /
Banker‟s Cheque / Bank Guarantee Number - Date of Issue & Date of Expiry
-Instrument Number, Account number and Challan number -Name of Issuing Bank
DD / BC / BG Or Documents in support of EMD exemption COVER I in Fee document. pdf in single pdf 2. Legal Status of the bidder - Legal status of bidder i.e. Proprietorship / partnership / Limited Company / Joint Venture / individual - Name of Proprietor / existing partners / existing directors - Assets of the partnership firm , if required Individual
Ownership /
Registration of vehicle, in case of individuals - No document for individuals bidding for deployment of new vehicle except for the affidavit as stated against 9.2 B (g) 3. Valid Permanent Account Number (PAN) Permanent Account Number
PAN card issued by Income Tax
department, Govt .of India (In case of JV, PAN card for each individual partner of JV, scanned and uploaded in single pdf file) Other Important Document (OID) 4. An undertaking regarding genuineness of the information furnished by him on-line and authenticity of the scanned copy of documents uploaded by him on-line in support of his eligibility, as per the format given in the bid document at Annexure I. COVER I in AnD.pdf in single pdf 5. Letter of Bid (LOB) For Authorization of DSC holder: a) If the bidder himself is the DSC holder bidding online : NO DOCUMENT .
a) If the bidder himself is the DSC holder bidding online : NO DOCUMENT
b) If the DSC holder is bidding online on behalf of the bidder: Power of Attorney or any other legally
b) If the DSC holder is bidding online on behalf of the bidder: Power of Attorney or any other legally acceptable document authorizing DSC holder to bid on behalf of the bidder. (AS GIVEN IN WORK ITEM DOCUMENTS IN FILE LOB.PDF) acceptable document authorizing DSC holder to bid on behalf of the bidder. (AS GIVEN IN WORK ITEM DOCUMENTS IN FILE LOB.PDF 6. Affidavit of Annexures / Declarations (AS GIVEN IN WORK ITEM DOCUMENTS IN FILE AnD.PDF) To be uploaded in COVER I in AnD.pdf in single pdf COVER I in AnD.pdf in single pdf
14. UNDERTAKINGS TO BE FURNISHED ON-LINE BY THE BIDDER USER PORTAL AGREEMENT
(e- Tender Portal User Agreement)
In order to create a user account and use the Tender portal you must read and accept this e-Tender portal User Agreement.
UNDERTAKINGS TO BE FURNISHED ONLINE BY THE BIDDER I DO HEREBY UNDERTAKE
i) That all the information being submitted by me / us is genuine, authentic, true and valid on the date of submission of tender and if any information is found to be false at any stage of tendering or contract period I / We will be liable to the penal actions as prescribed in the Civil engineering manual.
ii) That I / we accept all terms and condition of NIT, including General Terms and Condition and Special / Additional Terms and Condition as stated there in the tender document as available on the website.
iii) That I am / we are giving my / our consent for e-payment and submitting / shall submit the mandate form for e-payment in the format as prescribed in the document in case, the work is awarded to us
iv) That I / we do authorize CIL / subsidiary for seeking information / clarification from my Bankers having reference in this bid.
v) That I / we will upload photo copies of all relevant documents as prescribed in the tender document in support of the information and data furnished by me / us online.
vi) That I / We accept all the undertakings as specified elsewhere in the tender document. vii) That this online agreement will be a part of my bid and if the work is awarded to me / us,
this will be a part of our agreement with CIL / subsidiary Company.
NOTE: It is responsibility of Bidder to upload legible / clearly readable scanned copy of all the required documents as mentioned above. The bidders are not required to submit hard copy of any document through offline mode. Any document submitted offline will not be given any cognizance in the evaluation of tender except EMD document.
15. Bid Validity: The validity period of the tenders shall be 180 (One Hundred eighty) days from the end date of bid submission.
16. Submission of Bid:
DSC holder may be either bidder himself or his duly authorized person. The bidder is one whose name will appear as bidder in the e-Procurement Portal.
b. The bidders have to accept unconditionally the on-line user portal agreement at https://coalindiatenders.gov.in which contains the acceptance of all the Terms and Conditions of NIT including Commercial & General Terms & Conditions and other terms, if any, along with on-line undertaking in support of the authenticity of the declarations regarding the facts, figures, information and documents furnished by the Bidder on-line in order to become an eligible bidder. No conditional bid shall be allowed / accepted. This user portal agreement will be a part of NIT / Contract document.
c. In the undertaking given by the bidder online, there will be provision for penal action, if any information / declaration furnished online by the bidder against eligibility criteria are found to be wrong at any stage which changes the eligibility status of the bidder.
d. Letter of Bid: The format of Letter of Bid (as given in the NIT) will be downloaded by the bidder and will be printed on Bidder‟s letter head and the scanned copy of the same will be uploaded during bid submission in cover-I. This will be the covering letter of the bidder for his submitted bid. The content of the “Letter of Bid” uploaded by the bidder must be the same as per the format downloaded from website and it should not contain any other information.
Note: If the DSC holder is bidding on-line on behalf of the bidder, the power of Attorney or authorization (self-authenticated and attested by public Notary) is to be uploaded along with the LOB in a single .pdf as mentioned in the Annexure B. If the bidder himself is the DSC holder bidding on-line then power of Attorney or authorization is not required.
e. General Terms and Condition of the NIT as mentioned are mentioned in the” General Technical Evaluation “ in the NIT. Bidders need to be confirmed in the form of Yes / No . f. Price bid: The Price bid containing the Bill of Quantity will be in Excel format and will be
downloaded by the bidder and he will quote the rates for all items on this Excel file. Prior to quoting the rates in the BOQ file, the bidder will select the appropriate status from the following list given in the BOQ:-
I). Small Service Provider and exempted for Service Tax Registration and / or Payment of Service Tax.
II). A Body Corporate.
III). other than above two categories.
Thereafter, the bidder will upload the same Excel file during bid submission in cover-Il. The Price-bid (excluding Service Tax) will be in Item Rate or Percentage Rate BOQ format and the bidder will have to quote for all the tendered items.
The Price bids of the tenderers will have no condition. The Price Bid which is incomplete and not submitted as per instruction given above will be rejected.
17. Modification and Withdrawal of Bid : Modification of the submitted bid shall be allowed on-line only before the deadline of submission of tender and the bidder may modify and resubmit the bid on-line as many times as he may wish. Bidders may withdraw their bids online within the end date of bid submission and their EMD will be refunded. However, if the bidder once withdraws his bid, he will not be able to resubmit the bid in this tender.
No withdrawal / modification is allowed after end date and time of bid submission.
18. All bids are to be submitted on-line on the website https://coalindiatenders.gov.in No bid shall be accepted off-line. It is the bidder‟s responsibility to comply with the system requirement i.e. hardware, software and internet connectivity at bidder‟s premises to access the e-tender website. Under any circumstances, NCL shall not be liable to the bidders for any direct/indirect loss or damages incurred by them arising out of incorrect use of the e-tender system or internet connectivity failures.
19. .If the information furnished by the bidder in objective manner is not confirmed by the uploaded documents then the bidder will be out rightly rejected for price bid opening. The documents related to the furnished online information based on which the auto evaluation takes place will only be considered. If the bidder uploads any other document, it will be given no cognizance.
20. Provision for extension of Bid opening date:
If the number of bids received up to the bid submission end date are less than three, the bid Submission end date and also other relevant dates (excluding pre-bid meeting date) as per time Schedule of NIT shall be extended by 48 hours by issuing corrigendum.
In this extended period any new bidder can submit his tender online. However, the existing bidder(s) will be allowed to modify his / their submission.
If up to the extended end date of bid submission, the number of bids received online remains less than three, the extended bid Submission end date and also other relevant dates (excluding pre-bid meeting date) as per modified time Schedule of NIT shall be extended by further 5 days by issuing corrigendum.
In this extended period any new bidder can submit his tender online. However, the existing bidder(s) will be allowed to modify his / their submission.
21. Opening of Technical Bid : After receipt of EMD as stated in clause No. 3, the Technical-bid will be decrypted and opened on-line, on the scheduled date and after the pre-scheduled time by the Bid Openers with their Digital Signature Certificate (DSC). The bidders can view bid opening remotely on their personalized dash board under “Bid Opening (Live)” link. Thereafter, the Technical-bid shall be evaluated by the system on-line based on the information furnished by bidders on-line in accordance with clause No.6 (Eligibility Criteria). This on-line evaluation will be validated by NCL.
22. Evaluation of Technical Bid : The Technical-bid shall be evaluated by the system on-line based on the information furnished by bidders on-on-line in accordance with clause No.6 (Eligibility Criteria) and acceptance of General Technical Evaluation.
This on-line evaluation will be validated by Tender Committee on the basis of documents uploaded by bidders online.
- Clarification of Bids :- To assist the examination , evaluation and comparison of bids, the employer may, at employer's discretion ask any bidder for online clarification ( as detailed at clause no. 5.2 of NIT / Tender document under the head of 'General Terms & Conditions') of their bid (uploaded document).The request for such clarification shall be online for part-I .Bidders shall upload digitally signed scanned copy of required documents / response within ten days from the date of issue of clarification notice. No further extension of time will be allowed for submission of the same .The bidders will get the clarification notice on their personalized dash board under 'upload clarification document' link. Additionally, a system generated e-mail and SMS will also be sent to the bidders, but it will be the bidder's own responsibility to check the updated status / information of the tender on their personalized dash board at least once daily after opening of part-I. Non receipt of e-mail / SMS will not be accepted as the reason of non-submission of clarification documents within prescribed time. The Tender Committee will examine the uploaded documents against information / declarations furnished by the bidder online and if it confirms to all the information / declarations furnished by the bidder online and do not change the eligibility status of the bidder then the bidder will be considered eligible for opening of Price-bid.
The summary of tender committee recommendation of the techno-commercial evaluation will be made available in the portal. After evaluation of techno-commercial bid all bidders will get the information regarding their eligibility on their personalized dash-board on-line and also by system generated email and SMS along with the date of price bid opening on their personalized dash board and also by system generated E-mail.
Even though the bidders meet the above qualifying criteria, they are subjected to be disqualified if they made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirement.
bidders will get the information regarding the status of their financial bid and ranking of bidders on website.
The Tender committee will recommend for award of work to the successful bidder after evaluation of the reasonableness of L-1 rates. The reasonableness of rates will be evaluated as per the provisions of Manuals of CIL and other guidelines issued from time to time.
Price justification / clarification / negotiation from L1 bidder, if any, shall be on line / off line.
The approval for award of work to L-1 bidder will be accorded by the competent authority as per delegation of Power based on the TC recommendation.
( L1 status shall be derived based on rate quoted for one vehicle. Actual value shall be ascertained based on quantity of vehicle offered.)
24. Award of Contract: After competent approval and financial concurrence of TCR, the LOA / work order to the L-1 bidder will be issued and the scanned copy of the LOA / Work Order will be uploaded on the e-Tendering portal and the original copy will be sent to the bidder through registered / speed post by the employer prior to expiration of the bid validity period. The L-1 bidder will get the information regarding award of work on their personalized dash-board on-line. On receipt of Letter for Acceptance (LOA) / Work Order of the tender issued by the Company, the successful tenderer shall execute contract agreement in the company's prescribed form for the due fulfillment of the contract.
25. It will be the bidder‟s responsibility to check the status of their bid online at least once daily, after the opening of technical bid till award of work. Additionally, information shall also be sent by system generated e-mail and SMS at nodal points (Technical evaluation, date of price bid opening, financial evaluation, award of work etc.). No separate communication will be required in this regard.
26. The process for entering into the agreement with the successful bidder will be done offline as per the prevailing manual system. However the documents required to be submitted by contractor for executing the agreement will be specified in the tender document.
27. One Bid per Bidder: Each Bidder shall submit only one Bid, either individually, or as a partner in a partnership firm or a partner in a Joint Venture or a public limited firm. A Bidder who submits or participates in more than one Bid (other than as a sub-contractor or in cases of alternatives that have been permitted or requested) will cause all the proposals with the Bidder‟s participation to be disqualified.
28. Refund of EMD: The EMD of unsuccessful bidders will be refunded through e-payment, immediately after the bidder is declared unsuccessful. For this, the bidders should submit MANDATE E-PAYMENT FORM FOR ELECTRONIC FUND TRANSFER / INTERNET BANKING PAYMENT along with EMD, if not submitted earlier, as per the format given in ANNEXURE-E
b) EMD of successful bidder/s (on Award of Contract) will be retained by NCL and will be adjusted to Performance Security Deposit.
c) In case the tender is cancelled then EMD of all the participating bidders will be refunded unless it is forfeited by the department.
29. Every tenderer is expected, before quoting his rates, to go through the requirements of materials / workmanship under specification / requirements and conditions of contract and to inspect the site/area of the proposed work at his own cost. It shall be deemed that the tenderer has visited the site / area and got fully acquainted with the working conditions and other prevalent conditions and fluctuations thereto whether they actually visited the site / area or not and have taken all the above factors into account while quoting his rates.
30. All Duties, taxes (excluding Service Tax) and other levies, payable by the contractor under the contract or for any other cause as applicable on the last date of submission of tender shall be included in the rates, prices and the total bid price submitted by the bidder. All incidentals, overheads etc. as may be attendant upon execution and completion of works shall also be included in the rates, prices and total bid price submitted by the bidder. Applicable Service Tax on the works will be computed automatically in the BOQ sheet based on prefix business log in and the option selected by the bidder with regard to his Service Tax status. However, such duties, taxes, levies etc. which is notified after the last date of submission of tender and / or any increase / decrease over the rate existing on the last date of submission of tender shall be reimbursed / deducted by the company on production of documentary evidence in support of payment actually made to the concerned authorities.
The company reserves the right to deduct / withhold any amount towards taxes, levies, etc. and to deal with such amount in terms of the provisions of the Statute or in terms of the direction of any statutory authority and the company shall only provide with certificate towards such deduction and shall not be responsible for any reason whatsoever.
The scheme of the legislation of service tax clearly states that if a taxable service is performed, the service provider is liable to pay service tax as per Rule-6 of the Service Tax Rules. The Services Tax Rules also places an obligation on those liable to pay service tax to raise bill in the manner as prescribed in the Rule 4A of the Service Tax Rules. The availment of CENVAT credit by the service provider on his inputs has nothing to do with his obligation to pay service tax and his right to claim and recover service tax from the person who avails the service. Thus, there is no obligation in service tax law cast upon the service availer (NCL) to verify whether the service provider has paid the service tax claimed from the service availer.
31. Cost of Bidding: The bidder shall bear all costs associated with the preparation and submission of his bid and the Employer will in no case be responsible and liable for those costs.
33. Currencies of Bid and Payment: The unit rates and prices shall be quoted by the Bidder entirely in Indian Rupees only.
34. The work should be completed within the stipulated period as the time is the essence of the contract.
35. Change in Constitution of the Contracting Agency: Prior approval in writing of the company shall be obtained before any change is made in the constitution of the contracting agency, otherwise it will be treated as a breach of Contract.
36. Canvassing in connection with the tenders in any shape or form is strictly prohibited and tenders submitted by such tenderers who resort to canvassing shall be liable for rejection. 37. The Bidder, who‟s Bid has been accepted, will be notified of the award on-line and also by registered post by the employer prior to expiration of the bid validity period. The L-1 bidder will get the information regarding award of work on their personalised dash-board on-line. On receipt of Letter for Acceptance (LOA)/Work Order of the tender issued by the Company, the successful tenderer shall execute contract agreement in the company's prescribed form for the due fulfillment of the contract. Failure to enter into the required contract within the specified period in the work order shall entail cancellation of LOA / work order and forfeiture of the Earnest Money. The written contract to be entered into between the contractor and the company, shall be the foundation of the rights of both the parties and the contract shall not be deemed to be executed until the contract is signed by both the parties i.e. Contractor and the Company.
38. No subletting of work as a whole by the contractor is permissible. Subletting of work in piece rated jobs is permissible with the prior approval of the department. The Contract Agreement will specify major items of supply or services for which the contractor proposes to engage sub-contractor / sub-vendor. The contractor may from time to time propose any addition or deletion from any such list and will submit proposals in this regard to the Engineer-in –Charge / Designated Officer in charge for approval well in advance so as not to impede the progress of work. Such approval of the Engineer in Charge / Designated Officer in Charge will not relieve the contractor from any of his obligations, duties and responsibilities under the contract.
39. In case the contractor enters into any litigation, such action should have to be taken in a court of law with jurisdiction over the place where the subject work is to be executed.
41. Additional Performance Security (APS): APS shall be applicable if the bid price is below 15% of the estimated price, finalized by the owner. The amount of such APS shall be the difference between 85% of the owner's estimated price and quoted price.
It is essential to safeguard company‟s interest in case the contractors abandon the work due to very poor rates. It shall be released on successful completion of the work. APS is to be deposited in the form DD / BC / Bank Guarantee (valid up to three months beyond the completion period of the work, and acceptable only in case of the total SD amount is Rs. 2 Lakh or above), as has been stated against EMD.
APS will be released after successful completion of the work.
INSTRUCTION TO BIDDERS
1.(i) "Employer" or "Company" means the Northern Coalfields Limited, Block-B Project who will employ the contractor represented by the appropriate authority.
1(ii) Employer's representative means the officer nominated by the company to function on its behalf.
1(iii) The word "Contractor / Owner" wherever occurs means the successful tenderer / tenderers who has deposited the necessary Earnest Money and has been given written intimation about the acceptance of tender and shall include legal representative of such individual or persons or a firm or a company or the successors and permitted assignees of such individual, firm or company, as the case may be.
1(iv) Vehicle in eligibility criteria at Sl.no: 1 means Jeep or Car. The Vehicle satisfying the eligibility criteria as per Sl.no: 1 need not necessarily be, the offered vehicle / part of offered vehicle.
2.1.(a) Earnest money : Earnest money should be deposited in the form of demand draft of ………( Name of Bank) drawn in favour of "Northern Coalfields Limited, Block-B Project" payable at State Bank of India, Gorbi/Morwa. In case the EMD is submitted to Bank Draft of any other Bank then the EMD should include realization / service charges of Rs. 200/-extra per Rs. 20000.00 or part thereof. Tender not accompanied with earnest money are liable for outright rejection. The earnest money will be retained in the case of successful tenderer and will not carry any interest. It will be dealt with as provided in the tender documents. For the unsuccessful tenderers, the earnest money shall be refunded without any interest after award of job. Tenderers are required to quote their Bank Account No. also.
2.2(a) The vehicle to be deployed should be registered in M.P. only. The tenderer should submit all the required documents as per Nit including taxi permit within one month of award LOI / Work order.
(b) The tenderer shall return the original terms and conditions Annexure I & II duly signed & stamped each page as a token of acceptance of all the terms and conditions given in (Annexure I & II )
(c) The contractor shall have to ensure implementation of CMPF and miscellaneous Provisions ACT 1948 and allied Scheme framed thereunder in respect of Contractor workers deployed by him and will have to recover statutory dues and deposit the same along with employer‟s contribution (Contractor‟s share) to the respective CMPF office and to submit statutory returns under intimation to principal employer.
(d) Driver shall have minimum 03 years‟ experience, valid Driving License for driving taxi to be submitted before start of work failing which NCL will have full right to cancel the work order / LOI.
(e) Entry tax to other states, toll taxes and parking charges (If any) shall be paid extra on actual on production of original tax paid receipt of state transport department / authorized department for out station duty.
2.4 PRICE BID should contain only the price bid (Part-II) without any condition as per Annexure-III. Rates quoted shall be inclusive of all costs covering, lubricants, wear and tear operation, maintenance, repair, cost of driver etc. and all statutory levies applicable.
3 (a) Tenders are to be submitted online and EMD is to be submitted offline at specific date and time in the office of tender issuing authority. Tender not accompanied with earnest money are liable for outright rejection.
(b) Preparation of offer :- The tenderers should go through the NIT requirements carefully and ensure submission of all relevant documentary evidences.
Tender thus submitted shall consist of the following.
i) Complete set of tender documents as sold, duly filled in and signed on all pages at different places with seal as required of the tender documents including Part-I & II of the tenders as per the tender notice as applicable. ii) Self-attested copies of PAN given by Income Tax Department.
iii) Self-attested copies of Proof showing ownership status of the firm Partnership Deed, Articles of Association, Proof of Registration with Registrar of Firms / Companies an affidavit regarding proprietorship.
iv) Self-attested copies of Power of Attorney in case the tender is signed by an authorized representative of the tenderer.
v) Affidavit on non- judicial stamp paper, duly countersigned by the Notary, as enclosed in Annexure-IV.
vi) Documentary evidence for fulfillment of eligibility criteria and copy of RC book of existing vehicle in his name.
vii) Documentary evidence of comprehensive insurance, taxi permit, registration, valid road tax, driver driving license for offered vehicle, if available or affidavit.
viii) Documents submitted along with the tender shall be final. No further correspondence with regard to completeness of documents submitted shall be made. Supplementary documents shall not be accepted unless they are asked for by the company.
x) The date of opening of Par-II of the tender shall be communicated in due course after consideration of Part –I .
xi) The tenderer shall quote a fixed & firm rate in Annexure-III. The rate quoted by the tenderer shall be inclusive of all cost towards wages for Driver and other staff if required, spares, consumable repairs, insurance, contingencies overhead, profits and all statutory taxes etc.
4. The tender shall be submitted either in English or in Hindi. Figures should be in Decimal Number i.e. 0, 1, 2, 3, 4, 5, 6, 7, 8 & 9.
5. The tenderer shall closely study all terms and conditions, which govern the rates for which he is tendering.
7) Canvassing - Canvassing in connection with the tenders in any shape or form is strictly prohibited and tenders submitted by such tenderers who resort to canvassing shall be liable to rejection.
8) If the tenderers deliberately give wrong information in their tender and create circumstances for acceptance of the tender, the company reserves the right to reject such tender or rescind contract at any stage, forfeit EMD and other dues of the contractor & to take other actions as may be deemed fit.
9) The validity period of the tenders shall be 6 (six) months from the date of opening of part-I bid. The tenderer shall not, during the said period or within the period extended by mutual consent, revoke or cancel his tender or vary the tender on any terms thereof without consent in writing of the company. In case the tenderer violates to abide by this, the Company will be entitled to forfeit the Earnest Money and reject the tender. 10) a) If the L-I Bidder does not offer for full quantity of vehicle required as per NIT, the
L-1 rate shall be counter offered to the other bidders ( subsequent to L1) equal to less the number of vehicles offered by L 1 bidder, than total no of vehicles required as per NIT.
b) If the L1 rate is offered by more than one firm / bidder, L1 status considered based on latest model (Year of manufacturing) of Vehicle offered and new vehicle amongst them shall be selected.
11) The company reserves the right to postpone the date of receipt and opening of tenders or to cancel the tenders without assigning any reason whatsoever.
12) The earnest money shall stand forfeited if the conditions as stipulated below are established -
i) The authenticity of any document submitted by the tenderer is found doubtful and fraudulence is established after inquiry and verification by the department.
ii) If the tenderer either withdraws his tender or fails to respond within the validity period.
iii) If the work remains uncommenced for one month from the date of issue of Letter of Intent / work order.
13) The bidders would give a declaration that they have not been banned or delisted by any Govt. or Quasi-Govt. Agencies or PSU's. If a bidder has been banned by any Govt. or Quasi-Govt. Agencies or PSU's this fact must be clearly stated and it may not necessarily be a cause for disqualifying him. If this declaration is not given the bid will be rejected as non-responsive. If it is known of such banning during existence of contract, the contract may be terminated as per the discretion of the company without any compensation to the contractor.
14) This detailed Tender Notice shall be deemed to be part of the Work Order.
15) The rates shall be written both in words and figures. In the event of any discrepancy between the description in words and figures, the description in words will prevail. The figures will be in Decimal Number i.e.0, 1, 2, 3, 4, 5, 6, 7, 8 & 9.
17) Offer submitted on line shall only be accepted. 18) EVALUATION OF TENDER:
(a) On opening of Part-I of the tenders, the following shall be checked for deciding eligibility for opening of Price-Bids (Part-II).
i) Earnest Money Deposit in the prescribed form.
ii) Power of attorney of the person signing the Tenders (if applicable). iii) Ownership / Authorization / Power of attorney of the vehicle.
iv) Model of the vehicle offered to be deployed should not be more than three years old on the date of issue of NIT.
v) There must not be any police / legal case against the Vehicle or Driver, or substitute or owner of the vehicle. If applicable, service tax registration certificate with premises code to be provided within one month of issue of work order / LOI & a self-declaration in this respect to be submitted in the form of affidavit or if the firm does not fall under the purview of service tax rule self-declaration is to be submitted in in the form of affidavit.
vi) Affidavit on non- judicial stamp paper as per Annexure-IV.
vii) Copy of R. C. Book , Ist party comprehensive Insurance, Road Tax, Fitness certificate, road permit, pollution certificate, driver‟s license for the offered vehicle, if available or an undertaking in the form of affidavit will have to be submitted by the tenderers both having available vehicle or offering new vehicles that all required papers as per NIT will be submitted within one month of issue of LOI . Driver should have minimum 03 years‟ experience along with valid driving license.
b) If any bidder quotes / offers for new vehicle then the bidder has to submit undertaking to deploy the offered vehicles along with all documents as per Sl.No:18) a) vii) above within one month from the date of issue of LOI on non-judicial Stamp paper of Rs.100/- duly signed by Notary along with the Ist Part of tender document. Tenderer can quote for any Nos. of vehicle.
(c) Tender shall be rejected outright without any reference if the documents submitted on line by the tenderers along with their tenders fail to prove eligibility.
(d) For document as per clause 19a(i) ,(ii) & (iii) above, the person signing the tender papers should submit power of attorney showing that he is authorized for submitting tenders on behalf of the firm.
(e) Tender submitted shall become property of the Company.
GENERAL TERMS AND CONDITIONS : 1. DEFINITIONS –
(i) "Employer" or "Company" means the Northern Coalfields Limited who will employ the contractor represented by the appropriate authority.
(ii) Employer's representative means the officer nominated by the company to function on its behalf.
(iii) The word "Contractor / Owner" wherever occurs means the successful tenderer / tenderers who has deposited the necessary Earnest Money and has been given written intimation about the acceptance of tender and shall include legal representative of such individual or persons or a firm or a company or the successors and permitted assignees of such individual, firm or company, as the case may be.
2. The vehicle will have to be made available for all the calendar days of the month including Sunday. Hire charges payable for engaging the vehicle on Sunday / holiday if required will be the same as that for normal working days.
3. The party will arrange accommodation for his / her staff at his own cost.
4. Drivers shall have experience of not less than 3 years with valid driving license on the date of submission of tender..
5. Vehicle shall be kept washed, cleaned and in excellent running condition, failing which the vehicle will not be engaged on duty. No payment will be made for such period. No payment will be made for KM run, for repair / maintenance of the vehicle and also for the period during which the vehicle will be under repair/ maintenance. 6. An affidavit certifying that the bidder is not involved in any criminal case & there is
no any legal / police case against the vehicle or Driver or its substitutes or owner of the vehicle.
7 Any damage caused to the user or to the company's property or any other third party shall have to be compensated by the tenderer / contractor.
8. The outstation journey will be treated as normal duty for vehicles engaged on monthly basis. No additional payment will be made for out station duty.
9. The speedometer and milometer of the vehicle must be in working condition always. Whenever it is not in working condition, the vehicle will be treated as out of service till such time the same is not put in working order.
10. Accidents :- It is an unlikely situation, but in case of an accident of vehicle hired, no claim on account of damage to the vehicle, driver or damages to any third party shall be admissible by NCL. The liability of any such damage / loss will be of the tenderer / contractor and NCL shall in no way be liable for any such loss or damage.
owner of the vehicle. Driver should always possess Identify card which will be provided by the firm after getting his credentials verified by NCL.
12. Compliance of all statutory provision of State / Central Govt. including safety rules in mines and other company rules should be adhered to.
13. (i) All daily entries of the log book of the vehicle shall be made by the driver of the vehicle and the same shall be signed with date and time by the authorized officer with name and designation. The log book will be provided by the company. The driver will produce the log book to the light vehicle In-charge for verification at the end of every month.
(ii) The driver will not be allowed to carry any unauthorized persons or material other than authorized persons it will be the responsibility of the successful tenderer. 14. Driver and other staff of the vehicles should be paid as per the minimum wages
applicable from time to time.
15. (i) The contractor / transporter will be responsible for meeting all statutory obligation like registration of vehicles, road tax, fitness and comprehensive Insurance permit etc. of the vehicle. Party will also obtain permission for running the vehicle on hire basis from R.T.O.
(ii) The party will be responsible for meeting & complying with all statutory obligation of their Driver or their staff with regard to payment of salary / wages, bonus, overtime, P.F., Gratuity, compensation and leave etc. as provided in various labour laws of Cental / State Govt.
16. The owner will be responsible for any legal action by Police / RTO.
17. Any taxes or duties to be levied by the state / Central Govt. during the currency of the contract / extended period are to be borne by the contractor.
18. The contractor shall comply with all the provisions of Motor Vehicle Act,1988 rules, guidelines etc. of central / state Govt.
19. The contractor / transporter have to submit permit / valid tax, fitness to ply on road, insurance etc. If the same is not available with the party, they should submit the same before start of work as given in 20 a (vii) in instruction to bidder.
(a) Contractor / transporter shall comply with all the provisions of Motor Vehicles Act, 1988 to ply the vehicle on road.
20. Fuel :- Diesel is to be arranged by the contractor and in that case cost of diesel shall be reimbursed as per actual or as per Singrauli outlet price whichever is less on submission of cash-memo/ receipt from authorised outlet on fortnightly/ monthly basis
21. Fuel efficiency:- The fuel efficiency of diesel covered vehicle will be 12 KM/ ltr. 22. Payment :
The payment will be made within 21 days after receipt of bill. The contractor / Transporter will raise the bill in triplicate once in a month to the SO (E&M), Block-B Project for payment.
23. Deduction for non-availability:-
a) In case of any breakdown, servicing of the vehicle / maintenance of the vehicle proper substitute of the vehicle to the Management's satisfaction will be provided by the agency immediately without any extra charge, failing which NCL management will recover the additional amount due to hiring from alternative source in addition to the deduction of rental charge for the break down / vehicle unavailable period.
b) Availability of the vehicle at the time of need by demanding officer must be ensured. Routine checkup / daily maintenance of the vehicle should be done by the owner during idle time / hours, pre-arranged after discussion with user.
24. Contractor / Transporter must be the owner of the vehicle or a power of attorney holder of the vehicle of holder of authorization to run the vehicle under contract period.
25. Company's authorized representative / Light Vehicle In-charge shall have the right to inspect the vehicle at any time without notice.
26. The contractor shall keep the vehicle insured against fire, theft, injury, accident and also 3rd party risk under comprehensive Insurance and punctually pay each premium as an when the same shall become due, copy of which may be submitted within 03 days to NCL.
27. Company shall not be responsible / liable for any loss, injury or theft during working / contract hours of the engagement of the vehicle.
28. The owner shall not use the vehicle under contract for other purpose during existence of contract without written consent of the company.
29. Notwithstanding anything contained herein above, if the contractor fails and / or neglects to carry out any of the terms of the agreement thereby commit breach of the contract, the company shall have the right not only to terminate the agreement but also bring the dues of the contractor at its disposal after adjustment of company's dues, loss and damages, if any, suffered by the company due to such breach on the part of the contractor.
31. Foreclosure of Contract : If at any time after acceptance of the tender the company decide to abandon for any reason whatsoever, the company through SO(E&M) shall give notice in writing to that effect to the contractor. In the event of abandonment the company shall be liable to pay the contractor at the rate of full amount for works executed up to the date of such abandonment. The contract of hiring will be short closed, as soon as new replacement vehicle is received in the Project against the hired vehicle.
32. Settlement of Disputes: It is incumbent upon the contractor / transporter to avoid litigation and disputes during the course of execution. However, if such disputes take place between the contractor and the department, effort shall be make first to settle the disputes at the company level. The contractor shall make request in writing to the office in charge for settlement of such disputes / claim with 30(thirty) days of arising of the cause of dispute / claim, failing which no disputes / claim of the contractor shall be entertained by the company. If differences still persist, the settlement of the dispute with Govt. agencies shall be dealt with as per the guide line issued by the Ministry of Finance, Govt. of India in this regard. In case of parties other than Govt. agencies the redresal of the disputes may be sought in the court of law.
33. Termination of contract- The company shall , in addition to other remedial steps to be taken as provided in the conditions on contract, be entitled to cancel the contract in full or in part if the contractor -
a) makes default in proceeding with the work with due diligence and continues to do so even after a notice in writing from the GM of the Project , then on the expiry of the period as specified in the notice.
Or
b) Commits default / breach in complying with any of the terms and conditions of the contract and does not remedy it or fails to take effective steps for the remedy to the satisfaction of the GM, of the Project, then on the expiry of the period as specified in the notice by GM, of the Project in a notice in writing.
Or
c) Fails to complete the work or item of work individual dates of completion, on or before the dates on completion or as extended by the company, then on the expiry of the period as may be specified by the GM, of the Project.
Or
34. Compliance of Labour Laws : During continuance of the contract, the contractor shall abide at all times by all existing labour enactments and rules made there under, regulations, notifications and bye laws of the State or Central Government or local authority and any other labour law, including rules, regulations, bye laws that may be passed or notification that may be issued under any labour law in further either by the State or Central Government or the local authority. Salient features of some of the major labour laws that are applicable to construction industry are given below. The contractor shall keep the Employer indemnified in case any action is taken against the Employer by the competent authority on account of contravention of any of the provisions of any Act or rules made there under, regulations or notifications including amendments. If the Employer is caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for non-observance of the provisions stipulated in the notifications bye laws / acts / rules / regulations / including amendments, if any on the part of the contractor, the SO(E&M) / LV In-charge / Employer shall have the right to deduct any money due to the contractor including his amount of security deposit. The Employer / SO(E&M)/LV In-charge shall also have right to recover from the contractor any sum required or estimated to be required for making good the loss or damage suffered by the Employer.
The employees of the contractor in no case shall be treated as the employees of the Employer at any point of time.
35. Security Deposit :
i) Total Security Deposit including Earnest Money already deposited shall be 10% (ten percent) of the contract value. The balance SD after adjustment of earnest money will be recovered from first four running bills in equal installment
ii) All security deposit shall be refunded to the contractor / owner on the expiry of 1(one) months from completion of the hiring period subject to company's right to deduct / appropriate its due against the contractor / owner under this contract or under any other contract.
iii) During the contract period, if the party / contractor will not fulfil the terms and conditions / instructions as stipulated in NIT, the contract will be short closed and security money will be forfeited .
35.A On receipt of letter for acceptance of the tender issued by the Company, the successful tenderer shall accept work order. Failure to accept the work order issued by the company within the specified period in the work order shall entail the company to cancel the letter of acceptance of tender / work order and forfeiture of the earnest money.
number of sets of contract document / agreements shall be prepared by the contractor at their own cost and signed by both the parties. One set will be supplied to the contractor and the other copies will be retained by the company which shall be distributed to the concerned departments.
36. The smoke emission from vehicles shall be as per norms laid down by Motor Vehicles Act which is subject to change from time to time. Non-conformity to the above specified limit of smoke emission may lead to imposition of suitable penalty. occurrences of the incidents of non-conformity may also lead to termination of the contract of the vehicle.
37. Initially the vehicle will be hired for two years only but after successful operation and satisfactory performance, the hiring of vehicle may be extended at the desecration of the employer for further one year at the same rate, terms and conditions.
38. NCL reserves the right to terminate the contract any time without assigning any reason thereof.
39. Fall Charge:- a) It will be a condition of the contract, if finalized that all through the period of the said contract, the rate of which the service will be given shall not exceed the lowest charged by you to any other agency. In the event of rate going down you shall promptly supply such information to enable the Company to amend the contractual rate for subsequent service.
b) Management reserve right to cancel the work order at any time during the contract period without giving any notice.
40. Penalty Clauses :
1) Breakdown shall be attended by you immediately and penalty equivalent to the hourly rate (Hiring cost per day / 24 hrs.) shall be imposed for the breakdown period, if it exists for more than 4 hours and suitable substitute is not provided. 2) In the event of breakdown, needing repair time beyond four hours and suitable substitute vehicle is not provided by the contractor within 24 hours, NCL may hire alternative vehicle and shall recover the expense from your bill (but if it continues, regular for more than 10 days the work-order is liable to be terminated.)
Annexure -I TENDER FORM
1. Tender Notice No. :
2. Name of work: Hiring of 01 no. diesel covered jeep (Make-M&M/TATA/Bajaj Tempo) on 24 hours per day basis registered in MP with valid MP taxi permit for 730 days (excluding diesel) to be deployed at Block-B Project.
3. Name of Contractor / Transporter :
4. Present Address :
5. Local Telephone if any:- : 6. Permanent address:- :
7. Amount of Earnest money : Mode of Earnest money :
DD / BC No :
& date :
Name of Bank :
8. Time of completion :
9. Vender code. :
Annexure –II (Rs.100/- Non-judicial Stamp Paper)
UNDERTAKING
(Applicable for those bidder who have offered New Vehicle)
This deed of undertaking executed on this …… Day of ………… (month) 2015 and by ………..… (Name of bidder / contractor) S/O ……….. residing at ………..……… duly executed as an undertaking in favour of Northern Coalfields Limited, Block-B Project, PO: Gorbi, Distt; Singrauli (MP) hereinafter called NCL which terms shall mean and include its successors, administrators, heirs and assigns.
Whereas M/S. Northern Coalfields Limited, Block-B Project, PO: Gorbi, Distt; Singrauli (MP) invited bids for hiring of diesel covered Jeep, I / We participated in the bidding process and emerged as successful bidder with respect of tender notice No: ………..………..………….. dt: ………., I / We ………...………… Acknowledge that I / We have fully understood and are aware of the term & conditions of the tender notice and do hereby unequivocally and unconditionally undertake and declare that:-
1) I / We ………... shall comply with terms and conditions of NIT to deploy the offered vehicles along with all essential certificates / documents of the offered vehicle within one month from the date of issue of LOI.
2) In the event I / We fail to deploy / provide the offered vehicle(s) with the time specified above, we undertake to compensate the loss & damages, if any, to the NCL & further NCL shall be at liberty to take appropriate action as per NIT and rules prevailing in NCL.
Annexure-III (Unpriced Price bid)
Bill of quantity for the work of Hiring of …….. no diesel covered jeep (Make-M&M/TATA/Bajaj Tempo) on 24 hours per day basis registered in MP with valid MP taxi permit for 730 days (excluding diesel) to be deployed at Block-B Project
Sl. No.
Description of works Quantity Rate per day (in Rs.) per vehicle (in words & figures)
1 Hiring of …….. no diesel covered jeep (Make-M&M/TATA/Bajaj Tempo) on 24 hours per day basis registered in MP with valid MP taxi permit for 730 days (excluding diesel) to be deployed at Block-B Project
730days Rate should not be quoted here. Rate must be quoted in Cover-2 in Price Bid at BOQ.xls
Note: (i) L1 status shall be derived based on rate quoted for one vehicle. Actual value
shall be ascertained based on quantity of vehicle offered.
(ii) Diesel is to be arranged by the contractor and in that case cost of diesel shall be reimbursed as per actual or as per Singrauli outlet price whichever is less on submission of Cash-memos / receipt from authorized outlet on fortnightly/ monthly basis .
(iii) Fuel efficiency:- The fuel efficiency of diesel covered Jeep will be 12 KM/ ltr. taking average running .
(iv) Toll Tax, Entry tax and parking charges shall be paid extra as applicable as specified in the NIT.
Declaration:- I /we read the terms and conditions as stipulated in the Annexure-I & II and agree to abide by them.
