Benefits:
•
Email and apps are not on District servers so no updates to run
locally or equipment to maintain.
•
There is online collaboration amongst District staff and students
and you can control who can edit.
•
Users can work from any computer with Internet access and auto
saving of your creations is happening; no need for backups
either.
The “Cloud”
This session will touch anything and everything cloud based that is important to
districts today. We will compare and contrast Google Apps and Office 365, Cloud
Awareness:
•
Security of proprietary data and applications
•
Performance of cloud services; Bandwidth / Redundancy
•
Concerns with technical aspects of integrating cloud
applications/infrastructure with legacy systems
•
Costs and Scalability of cloud vs traditional ways means that network
hardware, software licensing/management and IT labor are all looked at
differently when budgeting and consideration in moving to the cloud.
•
Projection is that within 4-5 years, 35+% of IT budgets for K-12 schools will
be for cloud computing.
•
Limitations of settings that can be adjusted by the customer
•
Email archiving can be done on your server or on Cloud usually for a fee.
Google vs MS Office 365
Office 365 is a suite of Microsoft application. This is a hosted subscription
service that includes Microsoft Office, Email and Calendars, Website, File
sharing and managing projects, Instant messaging, Mobility.
Google Apps is a suite of Google applications.
Google is currently offering schools a hosted solution for their email,
calendar, and chat through Google Apps for Education as an integrated
communication and collaboration solution. Additionally, you can
Google Apps for Education Suite
• Gmail:
Email storage and search tools that help your students find information fast and instant messaging from
right inside their accounts.
• Google Calendar:
Students can organize their schedules and share events and calendars with others.
• Google Talk:
Students can call or send instant messages to their contacts for free anytime, anywhere in the
world.
• Google Docs:
Share documents, spreadsheets, and presentations. Collaborate in real-time with your team
or with your whole school. You can publish final documents to the entire world, too.
• Google Sites:
Work together to keep related documents, web content and other information in one place,
on one site.
Google Apps for Education is free.
Mail: 25 GB per user
Video: 10GB per user
Sites: 100GB
Postini - Spam filtering
Archiving (paid service)
http://www.novell.com/communities/files/gadspwsync_1.pdf
gadspwsync - Sync Google Apps password with eDirectory
Tools
User Accounts
Flash Panel
Flash Panel
Email Migration Tools to convert Existing Mail to Gmail.
Exchange Online
You have access to email, calendar and contacts from virtually anywhere at any time on desktops, laptops
and mobile devices, while helping to protect against malicious software and spam.
SharePoint Online
helps you create sites to share documents and information with colleagues and customers
.
Office Web Apps
are convenient online companions to Word, Excel, PowerPoint, and Microsoft OneNote®, that offer you an
easy way to access, view, and edit documents directly from your web browser.
Microsoft Lync
helps you find and quickly connect with the right person from within the Office applications you already use.
Find and connect with colleagues and customers from virtually anywhere via rich presence, instant
messaging, audio-video calls, and online meetings
Office Professional Plus
Emails and calendars
Cloud-based email and calendars powered by Microsoft Exchange Online using your
domain name. 25 GB storage per user
Web conferencing
Rich online meetings with audio and video, desktop sharing, and virtual whiteboard.
Excellent for distance learning
Office Web Apps
Create and edit Word, Excel, PowerPoint and OneNote documents using your favorite
web browser
Public Website
Design and maintain a simple, public-facing website with no additional hosting fees. Use
your own domain
Team sites
Share files and documents with classmates. Create team, study group or club sites. Up
to 300 sub sites
Active Directory
Integration
Manage user credentials and permissions
Reliability
99.9% uptime guarantee
Security
Your data is yours. We safeguard it and protect your privacy
Protection
Premium antivirus and anti-spam filtering. Configurable anti-spam filtering
Administration
Easy to use and control. You can add and remove users in minutes. Use PowerShell for
creating custom scripts and automating processes
Updates
We update the service regularly with new features and capabilities
Support
Live 24 × 7 phone support for advanced IT support issues. Microsoft community support
for online answers and how-to resources
All education plans (A plans) include:
Name:
Amazon Cloud Drive
Free cloud storage: 5GBExtra storage: 20GB, $10/year; 50GB, $25/year; 100GB, $50/year; 200GB, $100/year; 1TB, $500/year. Cloud Music player: 250
imported songs free; 250,000 imported songs, $24.99/year.
More info: Music purchased and downloaded from Amazon is automatically stored in Amazon Cloud Drive for free. Service also
backs up Kindle-branded tablets. Since launching in March 2011, the service has come under criticism for its access policies, which states that Amazon is allowed to use access files stored in Amazon Cloud Drive
Name:
Apple iCloud
Free cloud storage: 5GBExtra storage: 10GB (15GB total with 5GB free), $20/year; 50GB, $100/year.
More info: Automatically synchs files, photos, videos and even Web browsing tabs across Apple devices. Windows iCloud Control Panel is available. Apps such as Keynote, Pages and Numbers are used for document management/synchronization. Apple boasts a minimum 128-bit AES encryption for iCloud.
Name:
Box
Free cloud storage: 5GB
Extra storage: Personal account, 25GB for $9.99/month; 50GB, $19.99/month. Business account: $15/user/month, 3 to 500
users; 1TB with password-protected sharing, access management and user administration. Enterprise edition: Custom pricing, unlimited storage, offers customer branding, group access controls.
More info: Provides SSL AES 256-bit encryption behind the firewall. For business and enterprise accounts, files are stored
encrypted with automatic redundancy. File size limits: 100MB for the free accounts, 1GB for paid personal accounts; Business editions have 2GB file size limit. Box allows document editing in the cloud through third-party apps, such as Zoho.
Name:
Dropbox
Free cloud storage: 2GB
Extra storage: "Pro" accounts range from 100GB, $9.99/month or $99/year, to 500GB for $49.99/month or $499/year. "Teams"
account, 1TB for $795/year for 5 users and $125 for each additional user.
More info: One of the best-known public cloud storage offerings, Dropbox uses SSL AES 256-bit encryption for its Pro and Teams
editions. No limit on file size when uploading from the desktop application, which works on Windows, OS X and Linux; 300MB limit when uploading from the Dropbox website. Get 500MB of extra free storage when friends register, up to 16GB. Dropbox does not allow editing of documents directly in the service.
Name:
Google Drive
Free cloud storage: 5GB -- Google Docs and files converted to Google Docs do not count against storage limit. 1GB of free photo
video storage in Picasa Web Albums, unlimited storage of photos and videos (up to 15-minute videos) in Google+. Related Content
Extra storage: 25GB, $2.49/month; 100GB, $4.99/month; 200GB, $9.99/month; 1TB, $49.99/month; 16TB, $799.99/month. More info: Google Drive allows users to store a lot more files in its cloud for free if the files are Google Docs. In many cases, files
can be converted to this format simply by copying them into a Google document. Drive does have some file limits, including 2MB for converted files, or 10MB for non-Google Doc files. Spreadsheets have a 20MB limit, or 256 columns. Google Doc files can be edited in the application, but third-party apps are needed to edit non-Google Doc files, such as Microsoft Word files.
Name:
MediaFire
Free cloud storage: 50GBExtra storage: Pro edition features 250GB for $4.50/month, and Business edition offers 1TB for $49/month.
More info: Startup MediaFire offers a large amount of cloud storage, but it only has Windows, OS X and Linux desktop applications
Name:
Microsoft SkyDrive
Free cloud storage: 7GBExtra storage: 20GB, $10/year; 50GB, $25/year; 100GB, $50/year.
More info: Microsoft SkyDrive, which has a Windows 8-style interface, offers users one of the largest initial free storage accounts
of the major cloud offerings. It does limit uploads to 300MB files via the Web browser and it has a 2GB limit via the desktop application, which can be run in Windows and OS X. It also supports iOS, Android and Windows phone apps. It includes a "forgot something" feature that allows users to remotely retrieve a file on their PC that has not uploaded to the cloud.
Name:
MiMedia
Free cloud storage: 7GB
Extra storage: 100GB, $4.99/month; 500GB, $20/month or $199/year; 1TB, $35/month or $325/year.
More info: MiMedia offers one of the higher amounts of free cloud storage in the market. It bills itself as being a backup repository and cloud-access tool specifically for media, although it works the same with documents. For large uploads, the company will send a hard drive onto which you can upload an initial dump of information, then send it back to the company for uploading to MiMedia's cloud. Files are encrypted during upload transmission but not while stored on MiMedia servers. MiMedia does not yet support Mac OS X. It does have iOS and Android apps.
Name:
SpiderOak
Free cloud storage: 2GBExtra storage: $10 per month or $100 per year for each additional 100GB increment.
More info: SpiderOak presents itself as the secure public cloud storage option. Boasting a "zero-knowledge" policy, SpiderOak's
Name: SugarSync
Free cloud storage: 5GB
Extra storage: 30GB, $4.99/month or $49.99/year; 60GB, $9.99/month or $99.99/year; 500GB, $39.99/month or $399.99/year. Business
account offers 100GB for three users for $29.99/month or $299.99/year.
More info: Up to 32GB of free additional storage available if you recommend others that sign up for the service. SugarSync has mobile apps available on iOS, Android, BlackBerry, Symbian and WinMobile platforms.
Name: Symform
Free cloud storage: Up to 10GB
Extra storage: Symform offers by far the largest amount of potentially free storage, but there's a catch. Its public cloud uses storage space donated by users, meaning other customers' encrypted data will be stored on your system when you contribute to the Symform cloud. The amount of storage each user gets is based on how much storage they contribute back to the Symform public cloud
network. So, for example, if you contribute 2TB of storage, you can get 1TB of storage for free. Common use cases for this is around disaster recovery and backup. Customers can pay for the storage instead of contributing back excess storage space as well.
Symform encrypts files using 256-bit AES, then divides files stored in the cloud into 64 blocks which are distributed throughout the Symform cloud network so that no one single user has access to a customer's complete set of encrypted data.
Name: Syncplicity
Free cloud storage: 2GB
Extra storage: 50GB, $15/month for personal edition.
More info: Syncplicity is owned by EMC. Pricing for business edition, which includes central access controls, start at $45/month with tiered pricing for up to unlimited storage. No file size limit or number of files. AES 256-bit encryption is used in transmission and at rest.
