Red
Amber
Green
Score up to 50% - Little reportable progress to date
Score 50% to 80% - Discernable reportable progress to date
Sn:
Date
Description
EPRR Workplan version
1
01/05/2014
Update to MIPG work Completion %
V0.2
2
02/05/2014
Change to Task 1a to Inc BC in the Corporate EPRR policy &
additions to completion status
V0.3
3
14/05/2014
Completion of Draft EPRR / BC Documents and emailed to
EPRR Executive Lead
V0.4
4
22/05/2014
Addidition of tasks to EPPR plan and BC Framework
V0.5
5
02/06/2014
Adjustments to delivery Timescales - due to H&S Work
commitments of EPRR Lead
V0.6
6
11/06/2014
Updates to completed actions
V0.7
7
16/06/2014
Addition of LHRP Actions
V0.8
8
27/06/2014
Addition of ICR actions and addional exercise detail
V0.9
9
04/07/2014
Update with outcome of EMG Ratification process
V10
10
16/07/2014
Update outcome of CBRN Exercise initial meeting with
A&SFRS & Setup of access to EPRR Extranet
V11
11
23/07/2014
Upadate to spreadsheet fpor completed areas
V12
12
30/07/2014
Add new spreadsheet tab for 3-months from 01 August to
Page 3 Item 11 Appendix 3 WAHT Action plan
Sheet Updated CompletionTask Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C Task Completion Due By W/C
# EPRR Elements Date % 28/04/2014 05/05/2014 12/05/2014 19/05/2014 26/05/2014 02/06/2014 09/06/2014 16/06/2014 23/06/2014 30/06/2014 07/07/2014 14/07/2014 21/07/2014 28/07/2014 04/08/2014 1 EPRR Policy
1a Draft EPRR Policy Document for Approval 24/07/2014 100%
1b Submit to Dir Ops for EMG Approval at 03/07/2014 meeting 24/07/2014 100%
1c EMG requested small wording amendments' and return to EMG for final
ratification on the 24th July 14 24/07/2014 100%
2 Major Incident Plan
2a Review to ascertain compatibility with ICR SOP & BC Plan 24/07/2014 100%
2b Detail Changes required to Dir Ops 24/07/2014 100%
2c Remove ancillary plans and make standalone: e.g. Heatwave and CBRN 24/07/2014 100%
2d Assess Action Cards for relevance and viability 24/07/2014 60%
2e Redraft Action Cards as a Standalone Suite 24/07/2014 60%
3 Business Continuity Framework
3a Review Trust Corporate Business Continuity Framework to meet ISO-23301 and NHS Standard Contract-7; in light of NHS-LAT & CCG Comments
24/07/2014 100%
3b Submit to Dir Ops for EMG Approval at 03/07/2014 meeting 24/07/2014 100%
3c Review & reformat Trust Local Business Continuity Plan Format 24/07/2014 100%
3d EMG requested small wording amendments' and return to EMG for final
ratification on the 07th August 14 24/07/2014 100%
3e Develop Trust Business Continuity Plan Action Cards 24/07/2014 100%
4 Business Continuity Training
4a Draft Business Continuity Training Requirements 24/07/2014 100%
4b Obtain Off The Shelf Exercises from PHE 24/07/2014 100%
4c Draft Business Continuity Training Scheduled 24/07/2014 0%
4d Add Business Continuity TNA to EPRR TNA 24/07/2014 100%
5 Heatwave Planning 2014
5a Review 2013 Heatwave Plan and subsequent debrief actions 24/07/2014 100%
5b Redraft 2014 Heatwave plan to reflect debrief actions identified to improve
the 2013 plan 24/07/2014 100%
5c Estates and Facilities Assurance on Heatwave measures 24/07/2014 100%
5d On Call Manager / Director Action Cards on Heatwave response measures for
2014 24/07/2014 100%
5e Submit to Dir Ops for EMG Approval at 03/07/2014 meeting - complete amendmnts to On Call Action Card as requested by EMG 24/07/2014 100% 6 CBRN Planning Review
6a Review CBRN Plan in response to new CBRN - IOR requirements - ED CBRN
Clinical Lead 24/07/2014 0%
6b Review CBRN Equipment and Access Arrangements 24/07/2014 100%
6c Review CBRN Support Arrangements to ED by Estates 24/07/2014 100%
6d CBRN Clinical Training Lead - Review CBRN Training Arrangements in response
to new CBRN - IOR requirements 24/07/2014 0%
6e Review CBRN Respirex Suits replacement dates with CBRN Clinical lead 24/07/2014 100%
6f Review CBRN Respirex Training Suits - replacement batteries requirement and place order with CBRN Clinical lead 24/07/2014 100%
6g Initiate CBRN Exercise meeting with A&SFRS Monday 14th July, involve ED CBRN Trainers and ED Consultant for CBRN 24/07/2014 100%
6h Review Exercising Arrangements in light of ASFRS Meeting 14/07/2014 24/07/2014 20% 7 Mass Casualty Planning
7a Assess the Trusts documentation for Mass Casualties' in light of attendance at Mass Cass workshop Oct 14. 24/07/2014 0%
7b Join the LHRP Mass Cass group 24/07/2014 100%
7c Attend the LHRP Mass Cass Planning Meeting 11/07/2014 24/07/2014 100%
7d Invite ED & AEO as attendees to Mass Cass Workshop - tentative 01 Oct 14 24/07/2014 100%
Week
WAHT - EPRR Work Plan - Until 04 Aug 14
V.13
8 Incident Control Room (ICR) - Boardroom
8a Finalise ICR Manual to SOP Format 24/07/2014 100%
8b Issue SOP to ICR Resource Cupboard and on call folder 24/07/2014 100%
8c Update ICR Resource Cupboard - Signage and Files 24/07/2014 100%
8d Setup EPRR On Call Electronic Folder and arrange Access to all on Call Staff -
through Jo Robinson and IT 24/07/2014 100%
8e
Ensure Head of Comms has developed comms responses for use by ICT, has
communication templates available, has on call comms advice available. 24/07/2014 20%
8f Liaise with Telecoms manager to ensure access to TV (Sat Aerial and Sat Rx Required) installed in Boardroom 24/07/2014 100%
8g Ensure that access to extranet set up and detail added to the ICR - SOP 24/07/2014 100%
8g Liaise with IT Dept to ensure that the EPRR Laptop in Boardroom is set up for
duty managers and directors to access emails 24/07/2014 100%
9 EPRR MI & BC Training & Exercising to Meet CCA-2004 - Duty
9a Develop 3 Year EPRR Exercise Schedule 24/07/2014 0%
9b Submit to Dir Ops for EMG Approval 24/07/2014 0%
9c Publish 3 Year EPRR Exercise Schedule 24/07/2014 0%
9d Develop Table Top & Live Exercise Scenarios 24/07/2014 100%
9e Identify staff for exercise attendance 24/07/2014 0%
9f Obtain Off The Shelf Exercises from PHE 24/07/2014 100%
9g Ensure Trust DVD for EPRR information and awareness is added to the
Induction / Stat Man Trainig Schedule 24/07/2014 100%
9h
10 Emergency Planning & Business Continuity Group
10a Setup annual schedule of EPBC Meetings 24/07/2014 100%
10b Draft a list of MIPG Membership 24/07/2014 100%
10c Draft a standard MIPG Agenda 24/07/2014 100%
10d Review the MIPG - TOR 24/07/2014 100%
11 Local Health Resilience Partnership - LHRP
11a Obtain LHRP Tactical Group Meeting Dates 24/07/2014 100%
11b Diarise and attend LHRP Tactical group meetings 24/07/2014 100%
11c Diarise and attend LHRP - Tac Grp - CBRN Sub Group meetings 24/07/2014 100%
11d Diarise and attend LHRP - Tac Grp - Acute Trusts Sub Group meetings 24/07/2014 100%
11e Attend LHRP Train the Trainer Loggists Session on Loggists 24/07/2014 100%
11f Ensure National Exercise information is notified to the AEO Karen Croker at -
EPRR update meetings 24/07/2014 100%
12
12a 12b 12c
Page 5 Item 11 Appendix 3 WAHT Action plan
Sheet Updated Task Completion End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing End of Week Commencing
# EPRR Elements Date % 11/08/2014 18/08/2014 25/08/2014 01/09/2014 08/09/2014 15/09/2014 22/09/2014 29/09/2014 06/10/2014 13/10/2014 20/10/2014 27/10/2014 03/11/2014
1 Major Incident Plan
1a Complete Major Incident Plan redraft 04/09/2014 60% Completion Due
1b Complete Action Cards update 04/09/2014 60% Completion Due
1c Major Incident Plan to EMG for Ratification 04/09/2014 0% Completion Due
2 Business Continuity Framework
2a
EMG requested amendments' to on call notification to reflect Trusts revised on Call arrangements; return to EMG for final ratification on the 14th August 14
04/09/2014 100% 12/08/2014Completed
2b
Communicate divisional Team BC Plan Templates to Divisional - Department Managers - with request for Assigned BC lead details and date the Team Plan is forwarded to the Assigned BC lead
04/09/2014 100% 26/08/2014Completed 3 Business Continuity Training
3a Draft Business Continuity Training Requirements 04/09/2014 100% 18/08/2014Completed
3b Draft Initial Business Continuity Training Scheduled with Jo Robinson 04/09/2014 100% Completed
12/08/2014
3c Draft Business Continuity Training Presentations 04/09/2014 100% 12/08/2014Completed
3d Add Business Continuity Training to EPRR - TNA document 04/09/2014 60% 06/08/2014Completed
3e Start BC Training 2-hour sessions (initially six) on 01st Sept 14 04/09/2014 60% Completion Due
3f Identify 1:1 training requirements from nominated BC Leads 04/09/2014 0% Completion Due
3g Identify further Training for BC - based upon non attendance at the
scheduled initial sessions. 04/09/2014 0% Completion Due
4 CBRN Planning Review
4a Redraft CBRN Plan in response to new CBRN - IOR requirements - with ED
CBRN Clinical Lead and trainers 04/09/2014 80% Completion Due
4b
Meet with ED matron and Clinical Leads to prepare for Trust External Audit of CBRN Capability on the 11th Sept 14 (using new CBRN core standards and equipment self assessment)
04/09/2014 100% Completed 29/08/14
4c Email CBRN Self Assessmnet to NHS Engalnd and SWAST by 04th Sept 14 04/09/2014 100% Completed 04/09/14
4d Review CBRN Training Arrangements in response to new CBRN - IOR
requirements with CBRN Clinical Training Lead and ED Matron 04/09/2014 40% Completion Due
4e Draft CBRN Exercise Briefing Document 1st draft with AFRS and ED CBRN
Leads 04/09/2014 20% Completion Due
5 Mass Casualty Planning (Note: Workshop Now Posponed)
5a Assess the Trusts documentation for Mass Casualties' in light of attendance at Mass Cass workshop first week of Oct 14. 04/09/2014 0% Workshop PosponedNHSE Mass Cass
5a Reassess mass casualty facilities - physical set up 04/09/2014 0% NHSE Mass Cass
Workshop Posponed
5a Re Assess Mass Casualties Plan drafted in 2013 by Nick Booth of Taunton 04/09/2014 100% 29/08/2014Completed
6 Incident Control Room (ICR) - Boardroom
6a
Ensure Head of Comms has developed comms responses for use by ICT, has
communication templates available, has on call comms advice available. 04/09/2014 20% Completion Due
6b Carry out ICR Walkthrough with Op Management Group - Karen Croker request - date to be set up by Jo Robinson 04/09/2014 20% Completion Due
V.0.2
WAHT - EPRR Work Plan - Until 03 November 2014
Week
7 EPRR MI & BC Training & Exercising to Meet CCA-2004 - Duty
7a Draft an initial 3 Year EPRR Exercise Schedule 04/09/2014 100% Completed
11/08/2014
7b Ensure Table Top & Live Exercise Scenarios are available 04/09/2014 100% Completed
11/08/2014
7b Complete review of ICR Training requirements 04/09/2014 100% 11/08/2014Completed
7c Identify staff for exercise attendance 04/09/2014 0% Completion Due
8 Emergency Planning & Business Continuity Group
8a Attend next meeting Thursday 16th October 14 @ 15:00 to 16:00 04/09/2014 0% Completion Due
8b Invite Kate Bradley (NHS Engalnd) and Debbie Campbell (NS-CCG) 04/09/2014 0% Completion Due
9 Local Health Resilience Partnership - LHRP
9a Attend next meeting LHRP meeting Wednesday 23rd @ 09:00 Castlewood 04/09/2014 0% Completion Due
10 Winter Weather / Severe Weather Plan - 2014
10a Liase with david craig and divisional managers 04/09/2014 0% Completion Due
10b Review and redraft winter weather / severe weather plan - for 2014 04/09/2014 0% Completion Due
11 Internal Audits from 2012 & 13 (Not processed by Trust at Time)
11a Complete' initial response' to request from Audit South West regarding 2
audits completed on the Trust in 2012 & 13 04/09/2014 100%
Completed 11/08/2014
11b Respond to additional requests raised by Audit South West 04/09/2014 100% Completed
11/08/2014
12 Trust EPRR Board Reports
12a Complete the first annual Trust EPRR Board report for the 04th Nov 14
Board Meeting - to be delivered by Karen Croker 04/09/2014 0% Completion Due
12b Forward to KC for approval and then CEO PA for submission to Board 04/09/2014 0% Completion Due
13 Review and Update the Trust Pandemic Flu Plan
13a Review and redraft the Trust Pandemic Flu Plan to align with LHRP PF Plan. 04/09/2014 0% Completion Due
13b Submit the Trust Pandemic Flu Plan to KC prior to submision to EMG for
Sn:
Date
Description
EPRR Workplan version
1
01/05/2014
Update to MIPG work Completion %
V0.2
2
02/05/2014
Change to Task 1a to Inc BC in the Corporate EPRR policy &
additions to completion status
V0.3
3
14/05/2014
Completion of Draft EPRR / BC Documents and emailed to
EPRR Executive Lead
V0.4
4
22/05/2014
Addidition of tasks to EPPR plan and BC Framework
V0.5
5
02/06/2014
Adjustments to delivery Timescales - due to H&S Work
commitments of EPRR Lead
V0.6
6
11/06/2014
Updates to completed actions
V0.7
7
16/06/2014
Addition of LHRP Actions
V0.8
8
27/06/2014
Addition of ICR actions and addional exercise detail
V0.9
9
04/07/2014
Update with outcome of EMG Ratification process
V10
10
16/07/2014
Update outcome of CBRN Exercise initial meeting with
A&SFRS & Setup of access to EPRR Extranet
V11
11
23/07/2014
Upadate to spreadsheet fpor completed areas
V12
12
30/07/2014
Add new spreadsheet tab for 3-months from 01 August to
