REQUEST FOR PROPOSALS
FOR
DEVELOPMENT OF VIDEO FILMS OF COMMERCIAL QUALITY
ON CONCENTRATING SOLAR TECHNOLOGIES
Under the
UNDP/GEF MARKET DEVELOPMENT & PROMOTION OF SOLAR
CONCENTRATOR BASED PROCESS HEAT APPLICATIONS
IN INDIA
PROJECT MANAGEMENT UNIT
CONCENTRATED SOLAR HEAT PROJECT
MINISTRY OF NEW AND RENEWABLE ENERGY
BLOCK NO. 14, CGO COMPLEX, LODHI ROAD
NEW DELHI-110003
Telefax: 011-24363638
SECTION – 1
INVITATION OF BIDS
SECTION 1-: INVITATION OF BIDS
India has a very good solar energy potential of around 5-7kWh/m2/day. A significant part of India’s low-medium temperature process heat need can be met by concentrating solar heat (CSH) technology systems –alongside process integrating and suitable heat storage. This would reduce global CO2 emissions, air pollution, and India’s growing dependence on expensive and insecure imported oil. The abundant solar radiation, clean character of solar energy, high cost of fossil fuels and negative emission consequences along with large requirements for process heat below 250°C are the key drivers of the strong focus on the development of solar thermal applications in India. The use of solar concentrator to meet the process heat requirement of industrial and commercial establishments is an emerging and exciting market opportunity in India.
The Ministry of New and Renewable Energy is implementing a National Programme on Solar Thermal aimed at peak shaving, conservation of electricity and fossil fuels and providing a clean, non-polluting solution to meet the process heat requirement in industrial sectors. Various promotional incentives in the form of capital subsidy or soft loan are available for solar concentrator projects under the Jawaharlal Nehru National Solar Mission (JNNSM). The web-site of the Ministry www.mnre.gov.in may be visited for information about the National Programme and the Guidelines for Off-Grid and Decentralized Solar Applications under JNNSM.
To boost the use of Concentrating Solar Technologies, the Ministry is also implementing a new UNDP-GEF supported project on “Market Development & Promotion of Solar Concentrator based Process Heat Applications in India”. The objective of the project is to promote and commercialize Concentrating Solar Technologies (CSTs) for industrial process heat applications in India and facilitating the installation of 45,000 m2 of installed solar collector area by March 2017 through demonstration and replicated projects. Direct emission reduction from these projects during its 5 years period will be 39,200 tonnes of CO2.
4. Proposals are invited from „A‟ category DAVP empaneled PR/ advertising agencies for developing video films of commercial quality on Concentarting Solar Technologies as per below:
(i) This Bid document contains Terms of Reference and Instructions to Bidders for formulation and submission of proposals.
(ii) The assignment will be on consortium basis by an Advertising agency & an institution involved in promoting CSTs
(iii) Preference will be given to PR/ Ad agencies working with State governments/ PSU/ Central government ministries. Minimum 5 assignments should have been completed.
(iv) Experience of the agency working in Renewable energy sector is a must. (v) Pan India presence is a must with at least 5 centers in the metropolitan cities.
(vi) PR/Ad agency should be capable of having a dedicated and experienced taskforce for the project.
(vii) The Bidder should have at least 5 persons with at least 2 years experience of working with Government and Government organization.
(viii) The PMU reserves the right to alter any or all terms and conditions specified in this Bid Document. The terms and conditions governing the proposed assignment are not exhaustive and additional conditions, as may be mutually accepted, will be included in the Work Order / Contract Agreement. These conditions are also subject to modifications or deletion listed herein and clearly indicates specific deviations, if any, considered absolutely necessary.
(ix) The Bidders are free to make suggestions in their offer, in addition to the specified Scope of Work or Methodology, to meet the objectives of the proposed assignment.
(x) Any queries related to the RFP could be cleared over phone ( 24368915/ 24363638 or through e-mail at rp.goswami@nic.in /
abhishek.mnre@gmail.com )
(xi) At any time before the submission of proposals, the PMU may, for any reason, whether at its own initiative, or in response to a clarification requested by the bidder, carry out amendment(s) to the Documents. The amendment will be notified in writing or by Email or Fax to all Bidders and will be binding on them. The PMU may at its discretion extend the deadline for the submission of proposals. The contractual obligations shall be as per the terms and conditions in the Work Order issued to the successful bidder at a later stage.
(xii) The PMU reserves the right to reject all or any of the proposals without assigning any reason thereof.
(xiii) It may be noted that the costs of preparing the proposal and of negotiating the contract, including visits to the PMU for Presentation, are not reimbursable, and PMU is not bound to accept any of the proposals that may be submitted. (xiv) The selected Bidder is expected to commence the assignment on the date
specified in the Work Order.
(xv) A brief on Concentrating Solar Technologies (CSTs) and an overview of the UNDP-GEF CSH project is available at project website : www.cshindia.in
5. Proposals in sealed cover may be submitted to National Project Manager, Project Management Unit, Concentrated Solar Heat Project, Ministry of New & Renewable Energy, Block 3, CGO Complex, Lodi Road, New Delhi – 110003. Telefax: 011-24363638, E-mail : singhalak@nic.in/ For details, please see Section-3 on “Instructions to
Bidders”.
SECTION – 2
SECTION – 2: TERMS OF REFERENCE 2.1 Introduction
The industrial & commercial sector is the second largest energy using in India after the residential sector. It is estimated that of the total fuel consumption in India, 15 to 20% is consumed by industries for low & medium heat processes ranging from 600C to 2500C. The heat requirement is met by burning conventional fuels such as coal, furnace oil, natural gas and electricity. Use of solar concentrator technology integrated with system process heat demand can help replace/reduce conventional fuels which in turn will help reduce GHG emissions. Five sectors are identified for the demonstration of the technology i.e. dairy, textiles processing, hospitals, chemical processing and institutions which require process heat at high temperature and are sectors that constitute a significant share of the small scale enterprise.
In India 4 types of concentrating solar technologies are presently in promotion for the purpose of process heat applications. These are i) Fixed focus E-W automatically tracked elliptical dishes ii) Single axis tracked parabolic trough concentrators & Linear Fresnel Reflectors iii) Dual axis fully tracked Paraboloid/ Fresnel Reflector based dishes and iv) Non-Imaging Concentrators
For promotion of these technologies, support upto 30% of the system cost subject to certain benchmarks is available under off-grid scheme of JNNSM. Higher support of 60% is available in special category states. In addition 15% of the MNRE benchmark cost is available under UNDP-GEF CSH project for specific activities related to performance monitoring, preparation of DPR/ PFR and Operation & Maintenance of systems. The systems are being installed through State Nodal Agencies/ accredited private channel partners as per technical specifications laid down by MNRE. A total of about 200 systems have been installed so far in the country with a cumulative figure of over 45,000 sq. m. of collector area. There are 25 manufacturers/suppliers of such systems whose list are available at MNRE & CSH websites www.mnre.gov.in & www.cshindia.in
Few CSTs systems include World’s largest system at Shirdi for cooking food for 20,000 people/day, ITC, Maurya, Delhi for laundry application, SKF Mysore for Metal phosphating, RK Mission Students Home, Chennai for Solar Steam Cooking system with heat Storage & Synthokem Lab, Hyderabad for Pharmaceuticals. These systems alongwith vapor absorption machines have also been demonstrated for air conditioning, at places where power cuts are high and electricity is expensive. 100 TR air conditioning plant at Muni Seva Ashram, Vadodara, 92 TR at TVS, Suzuki factory near Chennai, 212 TR at Civil Hospital, Thane near Mumbai, 30 TR plant at Magnetic Mareli, Gurgaon, 100 TR for process cooling at Mahindra Vehical Manufacturers Ltd, Chakan, Pune etc. are few such examples. All these systems have been installed mainly at places where steam generated through conventional boilers is already being used for cooking/ laundry/cooling application. Installed in hybrid mode, these systems could save a significant amount of fuel oil at such places. Complete list of installation are available at Ministry and CSH websites.
Under the Ministry’s Programme, publicity and awareness campaigns have been taken up through print and electronic media in a large number of cities in various States where potential for installation of Concentrated Solar heat is high in industries, institutional & commercial sectors. Seminars, workshops and business meets have been organized with different stakeholder groups. However, lack of adequate awareness has still remained as a key barrier in exploiting the potential for concentred solar thermal technology in the country. Accordingly, an important output/ activity under the UNDP-GEF Project pertain to “Development of Video films of commercial quality on Contrating Solar Technologies” which should help generating good awareness among people.
2.2 Scope of work
a) Following films will be prepared in 2 different languages English and Hindi : i) Film on all applications covering 5 case studies : 2 of industrial and 1 each of
cooking, laundry & space cooling (7-8 minutes)
The film may cover 2 installations at Hyderabad and 1 each at Goa, Shirdi and Mysore
ii) Film of process heat in industries only covering 4 case studies including laundry & cooking in industrial canteen ( 6-7 minutes)
The film may cover installations at Hyderabad, Goa, Bangalore and Mysore [3 already covered in i) above]
iii) Film on community cooking covering 4 case studies of religious ashram, hostel and industrial canteen ( 6-7 Minutes)
The film may cover installations at Bangalore , NTPC, Roorkee, Akshardham [1 already covered in ii) above]
iv) Film on space cooling covering 3 case studies ( 5 Minutes)
The film may cover installations at Hyderabad, Chennai and Pune/ Nagpur [1 already covered in i) above]
b) Details of installations to be covered will be provided to the bidders by PMU
c) PMU also have few films prepared earlier with many of above case studies already covered. These filmes will be made available to successful biddrer.
d) The successful bidder will prepare the detailed scripts of all the fims and get them approved from PMU/ MNRE before they shoot the films.
2.3 Duration & Implementation Schedule
The total duration for completion of the assignment is 6 months from the time of award of the assignment.
A Project Inception Meeting and periodic review meetings will be held with the PMU at different milestones during implementation of the assignment for which the awarded organization will make themselves available for presentations before the technical committee
2.4 Tentative budget : Rs. 15-20 lakhs 2.5 Terms of Payment
i) 40% of the approved contract value will be released as advance against submission of Bank Guarantee of equivalent amount along with the work order / sanction;
ii) 40% of the approved contract value will be released after completion of all deliverables
iii) Balance 20% of the contract value will be released within two weeks of acceptance of the documents subject to satisfaction of PMU
Or else
The full amount will be released on completion of all deliverables subject to satisfaction of PMU
Note:
a. The assignment will be target oriented and if not achieved, the contract amount may be reduced proportionately which will be at the discretion of PMU after taking decision by the Project Executive Committee (PEC).
b. PMU will have the right to reject the L-1 bid even, if the budget is found to be extra ordinary high.
SECTION – 3
INSTRUCTIONS TO BIDDERS FOR FORMULATION
AND SUBMISSION OF PROPOSALS
SECTION – 3: INSTRUCTIONS TO BIDDER (S) FOR PREPARATION AND SUBMISSION OF PROPOSALS
The bidders are expected to examine all terms and conditions and instructions included in the document. Failure to provide all requested information will be at the bidders risk and may result in rejection of their proposal. Further, the bidders are requested to submit technical and financial proposals separately.
3.1 PREPARATION OF TECHNICAL PROPOSAL
The Technical Proposal for the assignment should give a detailed description of each of the Activities mentioned in the Section 2.2 and may include the following:
A brief description of the Bidder/Bidder’s organization and an outline of recent experience on assignments of similar nature. The information is to be furnished for each assignment, should indicate, inter-alia, the profiles of the professionals, duration, contract amount and their involvement.
Approach/ Methodology
Expertise of the organization in the related area of work, including the work done, and key experts available for the assignment.
Team composition and task assignments.
Curriculum Vitae of proposed key professional staff.
Activity-wise time schedule
3.2 PREPARATION OF FINANCIAL PROPOSAL
The Financial Proposal for the assignment should include the price bid with break-up of costs for undertaking Tasks. The financial proposal should cover all costs for providing the report against all the activities outlined in the Terms of Reference for “Development and implementation of a Communication Strategy aimed at public relation activities about CSTs ” including fees and remuneration for services, preparation of reports, and other
related expenditure in the field and home office.
3.3 EVALUATION OF TECHNICAL AND FINANCIAL PROPOSALS
An Evaluation Committee will be constituted to evaluate the project proposals and recommend award of the financial support. Eligible applicants will be required to make presentations before the committee on their technical proposal. The evaluation will be done as per below:
i) Points for evaluation for technical proposals:
Technical Evaluation Points
Approach/Methodology/Work Plan proposed 30 Expertise/experience of organization in relevant area 40 Qualification/experience of the key personnel 30
ii) Financial proposals will be opened only for those bidders who obtain more than 70 points on the technical proposal. Eligible bidders will be invited to the opening of financial bids.
iii) 70% weightage will be assigned to technical bids and 30% to financial bids. The combined score of the technical and financial evaluation will be used to recommend the award of the consultancy assignment.
3.4 GENERAL INSTRUCTIONS
3.4.1 Bids that are incomplete in any respect, or those that are not consistent with the requirements as specified in this Request for Proposal (RFP), or those that do not adhere to formats, wherever specified, may be considered non-responsive and may be liable for rejection.
3.4.2 All communication and information should be provided in writing.
3.4.3 No change in, or supplementary information to a Bid, shall be accepted once submitted. However, the PMU reserves the right to seek additional information from the Bidder(s), if found necessary, during the course of evaluation of the Bid. Non-submission, incomplete submission or delayed submission of such additional information or clarifications sought by the PMU, may be a ground for rejecting the Bid.
3.4.4 The PMU reserves the right to reject any or all the Bids submitted in response to this Request for Proposals at any stage without assigning any reasons whatsoever.
3.4.5 Firms/organizations if found to have indulged in any corrupt or fraudulent practices will have their proposal document not taken up for consideration.
3.4.6 The PMU reserves the right to change any or all of the provisions of the RFP Document. Such changes would be intimated to all parties.
3.4.7 The successful bidder shall deposit 10% of the contract value as a security deposit in the form of Bank Guarantee within 7 days of issue of Work Order. The security deposit shall be in the form of an irrevocable Bank Guarantee issued by a Scheduled Commercial Bank in favour of the PMU. This security deposit shall be released only after successful completion of the consultancy assignment.
3.5 SUBMISSION OF PROPOSALS
The Bidders must submit one „Original‟ and „Two Copies‟ of the Technical proposal in one envelope, which must be sealed and clearly marked “Technical Proposal”. The Financial proposal must be kept in a separate envelope, which must be sealed and clearly marked “Financial Proposal”. Both these envelopes must then be placed in a single outer envelope, which must be sealed and addressed to the National Project Manager, Project Management Unit (PMU), Ministry of New and Renewable Energy,
Govt. of India, Block No. 3, C.G.O. Complex, Lodi Road, New Delhi, India – 110003, Telefax: 011-24363638, Email: singhalak@nic.in & abhishek.mnre@gmail.com
The Outer Envelope must further be clearly marked: Bid for “Development of Video films of commercial quality on Contrating Solar Technologies”.
The outer envelope should clearly indicate the name of the assignment and the bidder’s full address. Bids received with outer envelopes that do not indicate this information are liable to be rejected.
The Bidder(s) may submit their Bids by Registered Post / Courier or in Person, so as to reach the Ministry by the time and date stipulated by the PMU.
The Ministry shall not be responsible for any delay in submission of the Bids. Any Bid received by the Ministry after the deadline will not be accepted by the PMU.
