Lexmark ESF Applications Guide

13EMEA2517

Lexmark ESF Applications Guide

Help your customers bring out the full potential of their Lexmark solutions-enabled

single-function and multifunction printers

By offering a wider variety of products and services, you

will help your customers unleash greater efficiency and

productivity, accelerate paper and energy savings, and

reap the benefits of streamlined workflows. What’s more,

you are helping them to maximise the return on their

investment.

Lexmark Applications have been designed to help

businesses capture, manage and access documents in

a more efficient way, in order to help them save time

and money. They are also an ideal way to adopt more

sustainable printing practices.

As a Lexmark Partner, you now have the possibility to

further increase your business opportunities.

Fee-based Application Document Management Requires Hard Disk Device Management

STORE & RETRIEVE

Downtime Reports

Google Docs

Ensure Business Continuity During Downtime.

Gives you 24/7 access to critical documents and reports, even if your IT system fails or the network goes down. As documents are updated throughout the day, they are streamed to your Lexmark printer or MFP and stored on the secure hard disk.

Upload, share and print from Google Docs.

Ideal when you upload documents to your Google Docs account, including shared folders, for business collaboration. Browse your Google Docs account and print shared documents on demand.

developed for Lexmark solutions-enabled single-function

and multifunction printers. These devices feature the

Lexmark Embedded Solution Framework, a platform

that allows applications to run directly on the device,

eliminating the challenges of managing server-based

applications.

The applications are available to download from the

Virtual Solution Center and can be easily installed

and configured. Lexmark Partners can then sell the

applications to their customers, creating an ideal

opportunity to offer value added services to help win

contracts.

Lexmark Device Management Applications

will help your customer bring out the full potential of

their Lexmark MFP. They are a free and easy way to

help your customers personalise their MFPs, print more

responsibly as well as to save time and money.

Lexmark Document Management

Applications

are an easy way for your customers to save time and

money by managing their documents and business

processes more efficiently.

Lexmark’s Fee-based Applications

offer more advanced functionality and greater savings

possibilities for your customers. Lexmark Authorized

Partners can purchase these solutions from the Lexmark

Virtual Solution Center.

categories:

l

Store & Retrieve – Solutions delivering

print-on-demand capabilities at the eTask panel of device

l

Tracking & Accounting – Tools for loading authorised

users and tracking page usage at the device

l

Tools & Framework – Applications for configuring

shortcuts or templates to support other solutions

l

Copy, Print, & Fax – Applications supporting

specialised paper-oriented functionality

l

Capture & Route – Workflow solutions for distributed

document capture and routing to specific locations

l

Communicate & Personalise – Tools that allow the

Lexmark eTask interface to be customised for a

specific purpose

l

Management & Controls – Application for configuring

device behavior

l

Security & Authentication – Tools for managing LDAP

authorisations at the Lexmark MFP

l

Accessibility & Usability – Solutions for compliance

— 3 —

13EMEA2517

Fee-based Application Document

Management Hard DiskRequires Device

Management

TRACKING & ACCOUNTING

Device Quotas

Lexmark Print Management

Track and manage user MFP usage.

Lexmark Device Quotas allows the Administrator to configure user level quotas for Print, Scan, Copy and Outbound Fax on this device.

Effectively manage and monitor your document output.

Print release solution delivers you incremental sales and customer loyalty, while helping your customers accurately manage usage quotas, print via mobile devices, and improve document security with easy installation and Lexmark cloud hosting. The three features of Print Management include the Lexmark Mobile Printing App, Print Release and Document Accounting.

Save Money by managing your fleet effectively.

LeC 2.0 resides on a Lexmark MFP and collects usage and data from devices existing on the network. The data is then emailed to a designated recipient where it can be used to complete an assessment and/or confirm monthly usage.

Lec 2.0 Module 3

Bar Code Discovery

Ability to identify location of bar code within a document.

Lexmark Bar Code Discovery is an embedded MFP application that created templates to enable bar code reading in Scan to Network Premium. The Lexmark Bar Code Discovery solution quickly locates the bar code and accelerates the bar code reading process.

Simplify the creation of custom business workflow solutions.

Solution Composer allows you to build and tailor workflows to meet the unique business needs of your customers. An intuitive ‘drap and drop’ method makes creating a solution as simple as a shortcut or as complex as a custom workflow easy.

Increase the capture capacity of your workflows by upgrading Solution Composer with the Mobile license. Along with the Lexmark Mobile Capture application, you can turn mobile devices into powerful productivity tools that capture, retrieve and send data directly into workflows, anytime, anywhere.

Solution Composer

TOOLS & FRAMEwORK

Certain workflows require a Hard Disk. Required if multicard option is required. Card Copy Eco Copy

Simplify scanning of ID Cards.

Card Copy allows the users to scan each side of the ID cards and either print both sides on one each side of a single sheet of paper or email the scan to an email address.

Reduce your carbon footprint.

Lexmark Eco-Copy provides a pre-configured, customisable copy profile solution to help reinforce sustainability initiatives.

Fax Forward

COpy, pRINT & FAx

Fax over IP

Forms and Favorites

Fax more efficiently using your VoIP system.

Lexmark’s Fax Over IP application doesn’ t require a separate analog fax line or a fax card/modem to send and receive faxes over VoIP systems. Instead, faxes are sent directly from the MFP through the IP network.

Send scanned documents by e-mail faster and with fewer errors.

Create bookmarks to image-based forms that reside on a server anywhere on the Internet and print the images on demand at any time.

Google Cloud Print

Remote Copy

Secure, mobile printing.

With the Lexmark Google Cloud Print app, you can print from Gmail and Google Docs from your smartphone or tablet. Your documents remain in the Google Cloud until you log into your Google account using the touch screen on your Lexmark printer.

Helps you reduce the number of colour MFPs printers in your fleet.

This application allows a user to scan a document and have it printed on a remote printer that is chosen by the administrator.

CApTURE & ROUTE

Email Size Limiter

Email to Self

Send scanned documents by e-mail faster and with fewer errors.

Limit maximum e-mail attachment size per destination, define up to ten destinations, capture an image of a hard copy document, break the document into single pages, attach all pages to a single e-mail or attach one page per e-mail.

Protect restricted information.

Prevents users from sending unauthorised information directly from the MFP to any e-mail address other than their own. Works with Microsoft Active Directory, making it easy for administrators to enable user authentication at the device.

Fax Forward

Multi Send

Reduce paper use by receiving faxes electronically.

Capture an analog fax from the MFP and route it to a predetermined file share or e-mail address destination.

Quickly route to multiple destinations.

Multi Send lets you capture and route a document to multiple destinations simultaneously and print a copy if you choose. Documents can be routed to email, network folders, FTP sites or to a remote printer.

— 5 —

Management Hard DiskRequires Device

Management

Scan to DocuWare

Scan to Hard Disk

Manage, store and retrieve documents.

The Scan to DocuWare application captures an image of a hard copy document and inserts the image with optional indices into the DocuWare document management software.

Save and access documents on the MFP.

Scan to Hard Disk lets you capture documents and save them on the printer’s secure hard disk for printing on demand. You can save documents in public or private folders, view them as thumbnails, and move, rename or delete files.

CApTURE & ROUTE

Scan to Network

Scan to Network Premium

Instantly convert hardcopy to softcopy.

Capture an image of a hard copy document and route the image to one of the 30 predefined personal or public shared network folders.

Manage and optimise scanned hardcopies.

Scan to Network Premium allows you to preview, enhance and index images of scanned hardcopies, then route them to a shared network folder.

Scan to Sharepoint

USB E-mail

Simplify document insertion.

Lexmark Scan to Sharepoint allows you to easily scan documents directly from a Lexmark MFP into Microsoft SharePoint® 2007 and Microsoft SharePoint® 2010 enterprise content management software.

Save time by sending emails without a PC.

Email or save to an ftp server directly from a USB Key.

Background and Idle Screen

MyShortcut

Personalise your MFP with company branding.

Enables a timed idle screen to appear and a custom background to be featured on the MFP touchscreen.

Find the right functionality quickly.

The MyShortcut solution allows the end user to easily create personalised copy, fax & email shortcuts directly from the touch screen of the MFP and simplify common tasks down to as little as one touch.

COMMUNICATE & pERSONALISE

Showroom

Personalise your MFP with Company Training and Communication.

Showroom enables users to upload custom images and display them as a slideshow on the colour touchscreen of the Lexmark MFP.

MANAGEMENT & CONTROLS

Eco Settings

Manage Address Book

Reduce your carbon footprint.

This application allows the user an effortless way to change the default settings on the device associated with energy, paper, and toner consumption.

Save time by managing shortcuts and internal accounts on the printer.

Manage Address book lets you easily and quickly add multiple e-mail and fax shortcuts to the printer address book. In addition, the application lets you import internal accounts to the printer in order to support authentication-level security and authorisation.

SECURITy & AUTHENTICATION

Secure Held

Print Jobs Enhance the security of your printed documents.

Secure Held Print Jobs is an easy-to-use application that prevents the accidental exposure of your sensitive or confidential business information by holding jobs at the device until an authorised user releases the job for printing.

MANAGEMENT & CONTROLS

Accessibility Solution

Accessibility Speech

Makes MFPs easy to use for disabled workers.

The Lexmark Accessibility Solution allows users with disabilities to set up copy, fax, e-mail, FTP and scan jobs directly from their workstation rather than requiring use of the MFP touch-screen display.

Makes MFPs easy to use for disabled workers.

The Accessibility Speech application allows users to hear messages related to the status of the device. User-specific messages can be loaded to override Default messages, allowing for full customisation of the experience for each user.

Customer Support

Instantly request supplies or repair assistance.

This application provides the End User Customers with an easy way to send information about their device to the dealer or internal help desk.

Required for custom messages

QR Code Generator

Simplifies device discovery for mobile printing.

Creates a QR (quick response) code embedded with the printer IP address and installs the two dimensional barcode on the Lexmark e-Task touch screen.