COURSE ADMINISTRATION CHECKLIST for Directors of
Undergraduate Education
- based on Regulations and Guidelines for Undergraduate and Postgraduate Education at SLU
Before the start of the course
Element
Description
Admission All courses are applied for by students through
Studentportalen/antagning.se (VHS). All admissions are made by the Admissions Office (SUS), Ultuna (Uppsala).
Admission Control The Education Administrator checks admissions of students accepted on conditional terms. In cases of doubt, a discussion is held with the Director of Undergraduate Education, the Director of Studies for the program or the Course Director.
Course Website Activation
Course Team
List of Course Literature
Course Schedule
Grading Criteria Fronter
The Course Director activates the course website at least eight weeks before the start of the course.
- The course website is always accessible but students can only access it if it has been activated which is done after login by clicking the button “Activate the Course Website”. When the course website has been activated it is not possible to deactivate it.
- Names of lecturers, education administrators etc. are entered under the heading “Course Team”.
- A list of course literature must be available on the course website at least 8 weeks before the start of the course. Copies of the list of course literature are submitted to the library. A template of the course literature list is available at the LTJ-Faculty´s website (under the heading Education).
- A preliminary schedule must be available at least 4 weeks before the start of the course. The course schedule must give details of the time, location and course components and must also list:
• Compulsory components • Examination times
• Provisional time for re-examination
• Scheduled time for course evaluation (desirable) - Grading criteria must be made available on the course website. - Virtual classroom, Fronter, can be ordered through
utbildningssystem@slu.se
Booking of Premises The Course Director submits details of the premises to be booked to the Education Administrator. Cancellation free of charge is possible up to 14 days before the reservation date. A link to local guidelines is available on the Student Service Centre website.
Faculty of Landscape Planning, Horticulture and Agriculture Engineering Student Service Center
Welcome Information Start of the Course Course Website Conditional Admission
The Course Director or the Education Administrator sends welcome information to independent students who have been admitted through Enrolment Services. This information should include:
- Time and place for the start of the course. - Link to the course website.
- Students who have been admitted on condition must meet the admission requirements by the start of the course (the Education Administrator verifies this).
Name List The Education Administrator sends the name list of admitted students to the Course Director about a week before the course starts. When the names, e-mail addresses and mobile phone numbers of all students have been registered in Ladok the Course Director will be able to see the data on the course website.
During the course
Element
Description
The Course Director presents: Course Evaluation
Course Target, Content and Structure
Grading Criteria
- Last year’s course evaluation and possible changes based on this are presented.
- Course objectives and content are found in the course syllabus (which is on the course website)
-
The course grading criteria are listed and explained (should be uploaded onto the course website).Student self-registration Since 2013 students need to self-register to access all courses. Self-registration is possible from five days before to one week after the start of the course. After this time it is only the Education Administrator who can register a student. Students with conditions can only be registered by the Education Administrator.
3-Week Checkup Three weeks into the course, the number of students on a course has to be checked by the Course Director and the Education Administrator. Students who have dropped out are registered as (early) dropouts in Ladok. Student Representative Elected to
Summarize the Course Evaluation At the start of the course, the student group elects a representative for the course evaluation. The Course Director enters the name of the elected representative on the course website. The student is paid SEK 400. The fee is taxable.
Course Evaluation The course evaluation should be activated by the Course Director as soon as possible after the start of the course in order to give students an
opportunity to enter comments during the period of the course. The Course Director is able to add additional questions to the standard questions before
Legitimation
Codes for Examinations
Material
Examination Review Extradition of Exams Re-examination
Adapted Examination
- The proctor will make a compulsory check of legitimation. - Written examinations shall be conducted so that the student´s
identity is not known by the examiner when the exam is graded. This is done by using a code list. The list is securely stored by the Education Administrator until the examination results are defined and published.
- The Course Director is responsible for ensuring that the correct number of numbered exam papers, jotting paper, code list and envelope etc. are available at the examination.
Tip: The locked staff room in “Agricum” can be used for storing exam materials.
- The examination review must take place before the re-examination.
- Examination review will be offered by any means before a re-examination.
- Students wishing to have the examiner’s decision reviewed may collect a copy of their examination paper. Uncollected exam papers are stored by the Education Administrator for a maximum of two years.
- The first opportunity for a re-examination (scheduled) must be offered at the earliest 10 and at the latest 25 working days after the results of the ordinary examination have been announced. Students are entitled to participate in five examinations for each component of the course. When a course ends students are entitled to a new examination within 3 years. The Course Director documents the number of exams that the students have
participated in.
- The examiner can decide on an adapted examination for students with a statement of teaching support.
Documentation and Reporting of
Results during the Course The Course Director announces the results of examinations on parts of the course to students and reports any part results to the Education Administrator within 15 working days after the examination. The Course Director is responsible for documenting and filing the part results and recording compliance with compulsory components.
After the course
Element
Description
Reporting of Grades Grades are reported by the Education Administrator within 15 working days after the end of the course. The examiner must sign the list of results and immediately return it to the Education Administrator before definitive recording of credits can be carried out. The examination date stated at reporting must be the date the examination that has been passed was carried out, not when the lecturer has finished the grading.
General Re-examinations Two occasions per year: before the start of the autumn and spring term. Application is made to the Education Administrator at least 3 weeks in advance. The Education Administrator is responsible for announcing and organizing examinations, booking premises and invigilators, and supplying and collecting examination papers. Submission of additional data and the like can be made on these occasions.
Comments on the Course
Evaluation Comments on the course evaluation must be uploaded onto the course website by the Education Director and student representative no later than one month after the evaluation has been closed.
Course Certificates Course certificates are only sent out in response to a specific request. Filing The Course Director is responsible for ensuring that the examination material, schedule, literature list and course evaluation are filed in the institution to which the course belongs. The Education Administrator is responsible for filing registration and grading lists from Ladok.
Specific checklist for independent work
Element
Description
Applying for the Course The course can be applied for through Studentportalen/antagning.se Schedule of Work/Timetable A schedule of work is drawn up jointly by the student, supervisor and
course director.
Urkund All work must be checked for plagiarism in Urkund by the Course Director.
Epsilon The Course Director sends an approved version of the work as a PDF file to the Education Administrator, who is responsible for ensuring that the work is published in Epsilon. The library’s website specifies the factual data that must be included on both the front page and the title page. Approval Forms Approval/grading forms are sent to the Education Administrator so that
grades can be registered in Ladok.
Filing Hard copies of independent work must be filed by the institution which is responsible for the course. .
decision. The student sends a completed application form to SUS (Student Services, Ultuna) together with verifying documents.
Course cancellation See Regulation 2.3 Cancellation of course.
A course that forms part of the agreed range of courses offered can only be cancelled in exceptional circumstances and if there are mitigating reasons. The Head of Department makes a request for cancellation of the course to the Vice Dean of Undergraduate Education.
Course Accreditation /Course
Sections The student sends an application with supporting documents to the Registrar. The Education Officer deals with the application and forwards it to the Director of Studies for the program.
Application for Exemption from
the Eligibility Requirements The student sends a written application for a dispensation from the eligibility requirements to Student Services (SUS, Ultuna), which deals with the issue and makes a decision on granting a dispensation. Leave of Absence (Study Break)/
Personnel – Undergraduate Education
Program Committee Horticulture (PUT) • Horticultural Science • Horticultural Management • Freestanding Courses Education Officer Annica Thomsson annica.thomsson@slu.se Extn. 5003 Program Director Salla Marttila salla.marttila@slu.se Extn. 5522 Education Administrator Monika (Mona) Gussarsson monika.gussarsson@slu.se Extn. 5374Program Committee Agriculture and the Countryside (PUJL) • Agricultural and Rural Management • Agroecology (Master’s program) • Business Leadership – Additional program for Bachelor’s exam • Freestanding Courses Education Officer Annica Thomsson annica.thomsson@slu.se Extn. 5003 Program Director Kristina Ascárd kristina.ascard@slu.se Extn. 5473 Education Administrator Katarina (Tina) Lantz katarina.lantz@slu.se Extn. 5108 Program Committee Landscape (PUL) • Landscape Architecture • Landscape Architecture (Master’s program) • Freestanding Courses Education Officer Cecilia Hollingby cecilia.hollingby@slu.se Extn. 5014 Program Director Helena Mellqvist helena.mellqvist@slu.se Extn. 5469 Education Administrator Landscape Architecture, year 1-3 Miriam Sjödahl Jakobsen miriam.sjodahl.jakobsen@slu.se Extn. 5416
Education Administrator Landscape Architecture, year 4-5, master Inga-Lill Olsson inga-lill.olsson@slu.se Extn. 5418 Program Committee Outdoor Environment and Man (PUUM)
• Landscape Engineer • Sustainable Urban Education Officer Cecilia Alsved cecilia.alsved@slu.se Extn. 5025 Program Director Mats Gyllin mats.gyllin@slu.se Extn. 5537 Education Administrator
Personnel - Undergraduate Education
Director of Education Kristine Kilså, kristine.kilsa@slu.se, extn. 5031 Study and Career Adviser Lotten Ahlqvist, lotten.ahlqvist@slu.se, extn. 5067 Contact for Students with
Disabilities Sara Westman, sara.westman@slu.se, extn. 5012 International Coordinator Sara Westman, sara.westman@slu.se, extn. 5012 Vice Dean Karl Lövrie, karl.lovrie@slu.se, extn. 5439
Registrar Alnarp Agneta Teper-Persson, agneta.teper.persson@slu.se, extn. 5550 Education Coordinator Boel Sandskär, boel.sandskar@slu.se, extn. 5082
