ERASMUS +
PROSPECTIVE INITIATIVES
Call for proposals EACEA 10/2014
How to prepare and submit
a proposal
• General information & timetable
• Selection process (pre-proposals, full proposals)
• Eligibility, Selection, Exclusion and Award criteria
• Submission of applications
• Application package
Outline
• Call for proposals published in Official Journal No C 51/08 on 22/02/2014
• Two stage selection/evaluation (pre-proposals and full proposals)
• Application form on paper
• Between 2 and 3 years duration
• Maximum grant: 2 M € - 75% co-funding
• Real-costs based Grant Agreements
General information
Pre-proposal stage Full proposal stage
Deadline 20 May 2014 (as per
postmark) 2 October 2014 (as per
postmark)
Selection
results July 2014 November 2014
Grant
agreement N/A December 2014
Timetable
Pre-proposal stage
• Eligibility criteria
• Award Criterion Relevance
Full proposal stage
• Confirmation of eligibility criteria
• Selection criteria (operational and financial capacity)
• Exclusion criteria
• Award Criteria:
- Quality of the project design and implementation - Partnership and the cooperation arrangements - Impact, dissemination, and sustainability
Selection process
Pre-proposal stage
Eligible countries
the 28 Member States of the European Union,
the EFTA/EEA countries: Iceland, Liechtenstein, Norway,
EU candidate countries: Turkey, the former Yugoslav Republic of Macedonia
¾the Swiss Confederation is not eligible in 2014 Eligibility
Eligible applicants
Public authorities (Ministry or equivalent) responsible for education, training or youth
Public or private organisations or institutions active in the fields of education, training or youth (education and training institutions, learning providers, youth associations, etc.)
Public or private organisations or institutions carrying out activities linked to education, training and/or youth in other socio-economic sectors (recognition centres chambers of commerce, trade organisations, evaluation entities, etc.)
Pre-proposal stage
Eligibility
Minimum partnership
4 entities from 3 eligible countries:
At least 1 public authority from 3 different eligible countries = 3 public authorities
At least 1 public or private entity with expertise in the evaluation of policy impact
¾ Proposals must include at least 1 public authority from a Member State
¾ Public authorities can delegate to be represented by other public or private organisations, or legally established networks or associations of public authorities
Pre-proposal stage
Eligibility
Eligible Coordination
A public authority
A legally established network or association of public authorities
A public or private entity delegated by public authorities
Delegation = an endorsement in writing with explicit reference to the proposal being submitted
Natural persons may not apply for a grant
Pre-proposal stage
Eligibility
Eligible Activities
Activities must start between 1 December 2014 and 1 March 2015
Activities shall include as a minimum:
• Development of field trials
• Parallel implementation of the field trials
• Analysis and evaluation
• Awareness-raising, dissemination and exploitation
Pre-proposal stage
Eligibility
• Relevance:
- European and country-specific policies, work under the Open Method of coordination
- Consistency of tested measures with European and country-specific objectives
- Clear identification of target groups and benefits
- Transnational cooperation
- Relevance of experimentation method to the objectives of the measure and to target groups
- Adequate involvement of relevant public authorities
- Relevance of envisaged outcomes to the objectives of the call
Pre-proposal stage
Award criterion
From Pre-proposal to Full proposal stage
• Minimum threshold of 60 % on the score for the criterion
"Relevance"
• Unsuccessful pre-proposals informed of results + evaluation report
• Pre-proposals with min. threshold of 60% on the criterion Relevance invited to submit a full application package
Selection process
•Confirmation of the Eligibility criteria
•Selection and Exclusion criteria
•3 Award criteria
Full proposal stage
Selection process
• Operational capacity
Professional competencies and qualifications required to complete the proposed proposal
• Financial capacity
Stable and sufficient sources of funding to maintain their activity throughout the period during the project and to participate in its funding
(not applicable to public bodies, or to international organisations)
Full proposal stage
Selection criteria
- based on declaration on honour
•Not bankrupt or being wound up
•Not guilty of grave professional misconduct
•In compliance with the obligations relating to the payment of social security contributions or the payment of taxes
•Not a subject of a judgment for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity
•…
Full proposal stage
Exclusion criteria
1. Quality of the project design and implementation
2. Quality of the partnership and cooperation arrangements
3. Impact, dissemination and sustainability
Full proposal stage
Award criteria
Full proposal stage
Award criteria Score
Relevance (pre-proposals) 0-20
Quality of the project design and implementation 0-30 Quality of the partnership and cooperation
arrangements 0-20
Impact, dissemination and sustainability 0-30 TOTAL 0-100 Scoring mechanism
Pre-proposals Full proposals
Pre-proposal application form Full proposal application form
Annexes: Annexes:
None
- Detailed budget table - Declaration on honour - Mandate letter model - Delegation letter
- Financial identification form Application package
• Registration in the Participants' portal (PIC)
• Use official application package
• Use one of the official languages of the EU
• Send your application as a package by express courier to EACEA
• Send a scanned version of the signed application by e-mail to: [email protected]
