RFQ Template v6, January 2016 Commodity/Service Required: Printing & Delivery of Learning Materials
(LLMP Basa Materials – Batch 2)
• LOT 1 - Kindergarten Storybooks Specifications
• LOT 2 - Leveled Readers Specifications, Grade 2
• LOT 3 - Leveled Readers Specifications, Grade 3
• LOT 4 – Batch 1B
Suppliers can submit proposals for one or more lots, however the project reserves the right to award multiple lots to one vendor
Type of Procurement: Fixed Price with Payment Milestone
Type of Contract: Purchase Order
Term of Contract: October to December 2020
Contract Funding: USAID
This Procurement supports: Advancing Basic Education in the Philippines
(ABC+ Project) - a USAID funded project in Education Submit Proposal to: ABC+ Project, Procurement Office
procurement@abcplus.rti.org Date of Issue of RFP: Tuesday, October 6, 2020 Date Questions from Supplier Due: Thursday, October 8, 2020
Date Proposal Due: On or before 5:00pm Friday, October 16, 2020 Approximate Date Purchase Order Issued
to Successful Bidder(s):
October 26, 2020
Method of Submittal:
Bids shall be submitted in soft copy using the RTI RFP format. Soft copies should be fully signed (electronically or scanned), and addressed with attention to the Procurement Unit, at RTI International – Advancing Basic Education in the Philippines (ABC+ Project) designated email address.
Vendors should submit 1 separate copy of the technical proposal and 1 separate copy of the financial proposal for each lot that they wish to apply for.
Respond via e-mail with attached document in MS Word / pdf format.
The Bidder/Seller agrees to hold the prices in its offer firm for 30 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP/RFQ.
RFQ Template v6, January 2016 Attachments to RFP:
1. Attachment “A”– Commodity Specifications 2. Attachment “B”– Instructions to Bidders/Sellers
3. All PO Terms and Conditions are listed on our website atforth at:
https://www.rti.org/sites/default/files/rti-purchase-order-terms-and-conditions-v1.16.pdf, http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial items:
http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf (hereinafter the “Terms”). Supplier’s delivery of products, performance of services, or issuance of invoices in connection
with this purchase order establishes Supplier’s agreement to the Terms. The Terms may only be modified in writing signed by both parties.
4. Attachment “C” – Detailed Specifications 5. Attachment “D”– Packing Instructions
6. Attachment “E”– Delivery Area and Allocations 7. Attachment “F”– Checklist Form
All bidders/sellers are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement.
Attachment A RFQ Template v6, January 2016
Attachment A
Commodity Specifications or Statement of Work
Statement of Work
Indicate a description of the activity/service that is expected from the supplier. Provide product specifications or service expectations (both if applicable). Include deliverables, timelines, and any special terms and conditions.
Description of Activity/Service:
RTI International has been working in Asia for more than 35 years, providing technical assistance, institutional strengthening, and program support on behalf of governments, foundations and private-sector clients.
Together with our local partners, we deliver science-based solutions and advisory and technical services to help countries across South and Southeast Asia achieve national, regional, and local goals – in health, education, economic growth, governance and public policy, and environmental management.
We maintain 15 projects in Asia region with its offices located in Indonesia, Thailand, Cambodia, Philippines, India and Nepal. RTI has been awarded by US Agency for International Development (USAID) a five (5) year project called Advancing Basic Education in the Philippines (ABC+ Project) to improve basic life skills for children. In the early grades in the Philippines (early childhood education through Grade 3). This includes the ability to do math, read and written Filipino, English and selected mother tongues. ABC+ project initiatives will be carried out in various parts of Luzon and the Visayas.
ABC+ Project hereby requests firms and related service providers that can facilitate the printing, packaging, and distribution of learning materials in support of materials provision under the Learning Loss and Mitigation Program.
Product or Service Expectations (both if applicable):
Please see Attachment C/Annex 1 for the detailed specifications: • LOT 1 - Kindergarten Storybooks Specifications
• LOT 2 - Leveled Readers Specifications, Grade 2 • LOT 3 - Leveled Readers Specifications, Grade 3 • LOT 4 – Batch 1B
Deliverables, Timelines, Special Terms and Conditions:
The materials need to be delivered to the program schools and districts as specified in Attachment. The expected duration of completion of the task is within 60 days of receiving of print ready copy of materials by the bidder.
RFQ/RFP
Attachment A RFQ Template v6, January 2016 activities with the final distribution deadline on/about November 30th:
• Printing Activity: Printing of materials and quantities noted in Attachment C • Finishing Activity: Includes sorting, binding, counter checking prior to packaging • Packaging Activity: Packing of materials per Attachment D
• Distribution Activity: Distribution to final location per Attachment C
Pricing
The financial proposal should include the costs breakdown of printing, packaging and delivery as per the attached budget template (Annex 2). All bidders are required to submit the budget narrative along with the financial proposal.
Note: The proposed cost should include any operational costs like human resource, insurance, communication and any other related expenses.
The cost proposal should include the following headings:
Budget Summary - LLMP Basa Materials – Batch 2
Activities Amount (PHP)
1 Total Printing Cost PHP -
2 Total Packaging Cost PHP -
3 Total Transportation/Delivery Cost PHP - 4 Insurance Cost (Insurance Cost of all materials against fire, theft and damage in
warehouse and in-transit, attached separate sheet for detail calculation)
Total PHP - VAT at 12% PHP - Grand Total Cost of the Proposal PHP -
Comments (if any):-
By signing this attachment, the bidder confirms he has a complete understanding of the
specifications and fully intends to deliver items that comply with the above listed specifications. Signature:
Title: Date:
Attachment B — Page 1 RFQ Template v6, January 2016
Attachment “B”
Instructions to Bidders/Sellers
1. Procurement Narrative Description: The Buyer (RTI) intends to purchase commodities and/or services identified in Attachment A. The Buyer intends to purchase the quantities (for commodities) and/or services (based on deliverables identified in a Statement of Work). The term of the Ordering Agreement shall be from Award Date to the Delivery date of the Offeror unless extended by mutual agreement of the parties. The Buyer intends to award to a single
“approved’ supplier based on conformance to the listed specifications, the ability to service this contract, and selling price. We reserve the right to award to more than one bidder. If an Ordering Agreement is established as a result of this RFQ/RFP, supplier understands that quantities indicated in the specifications (Attachment A) are an estimate only and RTI does not guarantee the purchase quantity of any item listed.
2. Procuring Activity: This procurement will be made by Research Triangle Institute (RTI International), located at
ABC+ Project – RTI International 3RD Floor L Orosa Building
Meralco Ave., Pasig City, Philippines
who has a purchase requirement in support of a project funded by United States Agency for International Development (USAID)
RTI shall award the initial quantities and/or services and any option quantities (if exercised by RTI) to Seller by a properly executed Purchase Order as set forth within the terms of this properly executed agreement.
3. Proposal Requirements. All Sellers will submit a quote/proposal which contains offers for all items and options included in this RFQ/RFP. All information presented in the Sellers
quote/proposal will be considered during RTI’s evaluation. Failure to submit the information
required in this RFQ/RFP may result in Seller’s offer being deemed non-responsive. Sellers are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as
to reach RTI’s office designated in the RFQ/RFP by the time and date specified in the
RFQ/RFP. Any offer, modification, revision, or withdrawal of an offer received at the RTI office
designated in the RFQ/RFP after the exact time specified for receipt of offers is “late” and may not be considered at the discretion of the RTI Procurement Officer. The Seller’s proposal shall include the following:
(a) The solicitation number: (b) The date and time submitted:
(c) The name, address, and telephone number of the seller (bidder) and authorized signature of same:
RFQ/RFP
Attachment B — Page 2 RFQ Template v6, January 2016 (e) A technical description of the items being offered in sufficient detail to evaluate
compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.
(f) If RTI informs Seller that the Commodity is intended for export and the Commodity is not
classified for export under Export Classification Control Number (ECCN) “EAR99” of the
U.S. Department of Commerce Export Administration Regulations (EAR), then Seller must provide RTI the correct ECCN and the name of Seller’s representative responsible for
Trade Compliance who can confirm the export classification. (g) Lead Time Availability of the Commodity/Service.
(h) Terms of warranty describing what and how the warranties will be serviced.
(i) Special pricing instructions: Price and any discount terms or special requirements or terms (special note: pricing must include guaranteed firm fixed prices for items requested.
(j) Payment address or instructions (if different from mailing address) (k) Acknowledgment of solicitation amendments (if any)
(l) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including points of contact with telephone numbers, and other relevant information)
(m)Special Note: The Seller, by his response to this RFQ/RFP and accompanying signatures, confirms that the terms and conditions associated with this RFQ/RFP document have been agreed to and all of its attachments have been carefully read and understood and all related questions answered.
4. Forms: Sellers (potential bidders or suppliers) must record their pricing utilizing the format found on Attachment “A”. Sellers must sign the single hardcopy submitted and send to address listed on the cover page of this RFQ/RFP.
5. Questions Concerning the Procurement. All questions in regards to this RFQ/RFP to be directed to
ABC+ Project - Procurement Office (insert name of procurement officer) at this email address:
procurement@abcplus.rti.org
(insert email address of the procurement officer). The cut-off date for questions is (insert date).
Thursday, October 8, 2020
Attachment B — Page 2 RFQ Template v6, January 2016 the items or services no later than the dates set forth in the contract that will be agreed by both parties as a result of this RFQ/RFP. The Seller shall immediately contact the Buyer’s
Procurement Officer if the specifications, availability, or the delivery schedule(s) changes. Exceptional delays will result in financial penalties being imposed of Seller.
7. Documentation: The following documents will be required for payment for each item: (a) A detailed invoice listing Purchase Order Number, Bank information with wiring
instructions (when applicable) (b) Packing List
(c) All relevant product/service documentation (manuals, warranty doc, certificate of analysis, etc.)
8. Payment Terms: Refer to RTI purchase order terms and conditions found in
https://www.rti.org/sites/default/files/rti-purchase-order-terms-and-conditions-v1.16.pdf , http://www.rti.org/files/PO_FAR_Clauses.pdf, or
http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf. Payment can be made via wire transfer or other acceptable form. Sellers may propose alternative payment terms and they will be considered in the evaluation process.
9. Alternative Proposals: Sellers are permitted to offer “alternatives” should they not be able to
meet the listed requirements. Any alternative proposals shall still satisfy the minimum requirements set forth in Attachment A Specifications.
10.Inspection Process: Each item shall be inspected prior to final acceptance of the item. All significant discrepancies, shortages, and/or faults must be satisfactorily corrected and satisfactorily documented prior to delivery and release of payment.
11.Evaluation and Award Process: The RTI Procurement Officer will award an agreement contract resulting from this solicitation to the responsible Seller (bidder) whose offer conforms to the RFQ/RFP will be most advantageous to RTI, price and other factors considered. The award will be made to the Seller representing the best value to the project and to RTI. For the purpose of this RFQ/RFP, price, delivery, technical and past performance are of equal
importance for the purposes of evaluating, and selecting the “best value” awardee. RTI intends to evaluate offers and award an Agreement without discussions with Sellers. Therefore, the
Seller’s initial offer should contain the Seller’s best terms from a price and technical standpoint.
However, RTI reserves the right to conduct discussions if later determined by the RTI Procurement Officer to be necessary.
The evaluation factors will be comprised of the following criteria:
(a) PRICE. Lowest evaluated ceiling price (inclusive of option quantities). (b) DELIVERY. Seller provides the most advantageous delivery schedule.
(c) TECHNICAL. Items/Services shall satisfy or exceed the specifications described in RFQ/RFP Attachment A.
(d) QUALITY. Seller can demonstrate his/her capability and resources to provide the items/services requested in this solicitation in a timely and responsive manner. (e) PAST PERFORMANCE Seller provides evidence of previous relevant experience.
RFQ/RFP
Attachment B — Page 2 RFQ Template v6, January 2016 The evaluation factors comprise of the following criteria:
1) PRICE - Maximum Weight – 40 Points Lowest evaluated ceiling price
2) DETAILED DELIVERY PLAN/ SCHEDULE – Maximum Weight – 15 Points
Please provide evidence and details of the delivery plan with the information below: a) Detailed delivery plan and schedule to complete the task within 30 days including
lead time
b) Vehicles/ transportation arrangement
c) Warehouse capacity in center and in districts to complete the task d) Distribution channel/network from the center to the districts e) Human resources for distribution
3) TECHNICAL CAPACITY – Maximum Weight – 25 Points
Bidders can demonstrate with evidence that items/services shall satisfy or exceed the specifications described in RFP Attachment A. The evidence of following machinery is required:
a) Evidence of prepress to finish the task on time with high quality b) Evidence of printing plants to finish the task on time with high quality c) Evidence of finishing machines to finish the task on time with high quality d) Evidence of packaging/wrapping machines to finish the task on time with high
quality
e) Evidence of skilled printing and packaging human resource 4) QUALITY – Maximum Weight – 15 Points
Bidders can demonstrate their capability and resources to provide the items/services requested in this solicitation in a timely and responsive manner with the following evidence:
a) Existing stock of specified raw materials b) Quality of the paper and packaging materials c) Quality assurance and remediation plan
d) Quality of samples provided in comparison to the specifications required. Please provide 1 sample copy of previous work/or each lot of the same specs or related material
5) PAST PERFORMANCE - Maximum Weight – 5 Points
Evidence demonstrating previous experience of printing, packaging and delivery of teaching and learning materials and supplementary reading materials of similar quality (i.e. similar printing specifications) to school level within past three years. Past performance reference
Attachment B — Page 3 RFQ Template v6, January 2016 submission should include the following information:
Client & Date of work order: Client Phone Number: Location/Address:
Name(s) and email addresses of at least 1 contact person from the Client: 1.
2.
Total weightage – 100 Points
The Proposals will be evaluated in 2 Stages:
A. Stage 1: Minimum Eligibility Requirements:
1.
Current Firm/Company registration certificate2.
A copy of BIR registration certificate3.
Latest audit report of the firm/company4.
Company Profile5.
Signed copy of this RFPProposals not meeting these requirements would be automatically disqualified. B. Stage 2: Weighted Evaluation Factors
12.Award Notice. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful supplier within the time acceptance specified in the offer, shall result in a binding contract without further action by either party.
13.Validity of Offer. This RFP in no way obligates RTI to make an award, nor does it commit RTI to pay any costs incurred by the Seller in the preparation and submission of a proposal or amendments to a proposal. Your proposal shall be considered valid for 30 days after submission.
RFQ Template v6, January 2016 14.Representations and Certifications. Winning suppliers under a US Federal Contract are
required to complete and sign as part of your offer RTI Representations and Certifications for values over $10,000.
15.Anti- Kick Back Act of 1986. Anti-Kickback Act of 1986 as referenced in FAR 52.203-7 is hereby incorporated into this Request for Proposal as a condition of acceptance. If you have reasonable grounds to believe that a violation, as described in Paragraph (b) of FAR 52.203-7 may have occurred, you should report this suspected violation to the RTI’s Ethics Hotline at
1-877-212-7220 or by sending an e-mail to ethics@rti.org. You may report a suspected violation anonymously.
16.The John S. McCain National Defense Authorization Act for fiscal year 2019 - section 889. RTI cannot use any equipment or services from specific companies, or their subsidiaries and affiliates, including Huawei Technologies Company, ZTE Corporation, Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company, and Dahua
Technology Company (“Covered Technology”). In response to this request for proposal,
please do not provide a quote which includes any Covered Technology. Any quote which includes Covered Technology will be deemed non-responsive. Additionally, if the United States Government is the source of funds for this RFP, the resulting Supplier shall not provide any equipment, system, or service that uses Covered Technology as a substantial or essential component
Acceptance:
Seller agrees, as evidenced by signature below, that the seller’s completed and signed solicitation,
seller’s proposal including all required submissions and the negotiated terms contained herein,
constitute the entire agreement for the services described herein. By: (Seller Company Name)
Signature: __________________________________________________________ Title:
Attachment A RFQ Template v6, January 2016
Attachment “C”
Detailed Specifications
*Please see Annex 1 for the Excel Template/Format*KINDER - BINISAYA
DOCUMENT TITLE Grade Trim size (in) Pages Text Color Text Paper Cover Color Cover Paper Cover finish Binding Quantity
Q2.1 Kinder WP Unsa Kaha ang Akong Magtutudlo? CE KG 7 x 10.85 20 4 x 4 80gsm coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 4,170
2 Q1.2 Kinder WP Sa Among Eskuylahan CE KG 7 x 10.85 20 4 x 4 80gsm coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 4,170
3 Q2.1 Kinder WP Ang Among Balay CE KG 7 x 10.85 20 4 x 4 80gsm coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 4,170
4 Q2.2 Kinder WP Unsay Imong Sul-ubon Karon? CE KG 7 x 10.85 20 4 x 4 80gsm coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 4,170
5 Q3.1 Kinder WP Diri sa Amo CE KG 7 x 10.85 24 4 x 4 80gsm coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 4,170
6 Q3.2 Kinder WP Ang Panaw ni Jun-jun ug Kaloy CE KG 7 x 10.85 24 4 x 4 80gsm coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 4,170
7 Q3.4 Kinder WP Unsay Atong Paliton? CE KG 7 x 10.85 24 4 x 4 80gsm coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 4,170
8 Q4.1 Kinder WP Si Buboy Botelya CE KG 7 x 10.85 24 4 x 4 80gsm coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 4,170
KINDER
DOCUMENT TITLE Grade Trim size (in) Pages Text Color Text Paper Cover Color Cover Paper Cover finish Binding Quantity
Q2.1 Kinder WP Ang Aming Bahay CE KG 7 x 10.85 20 4 x 4 80gsm Coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 53,408
2 Q2.2 Kinder WP Anong Isusuot Mo Ngayon? CE KG 7 x 10.85 20 4 x 4 80gsm Coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 53,408
3 Q3.1 Kinder WP Dito sa Amin CE KG 7 x 10.85 24 4 x 4 80gsm Coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 53,408
4 Q3.2 Kinder WP Ang Paglalakbay Nina Jun-jun at Kaloy CE KG 7 x 10.85 24 4 x 4 80gsm Coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 53,408
5 Q3.4 Kinder WP Anong Bibilhin Natin? CE KG 7 x 10.85 24 4 x 4 80gsm Coated 4 x 1 250gsm CS2 Artboard UV varnish Saddle Stitch 53,408
RFQ/RFP
Attachment A RFQ Template v6, January 2016
GRADE 2 AND 3
DOCUMENT TITLE Grade Trim size (in) Pages Text Color Text Paper Binding Quantity Q2.1&2 G2 Nagsimula sa Parisukat.Si Roko Ang Matakaw na
Aso CE G2 5.5 x 8.5 20 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,684
2 Q2.3&4 G2 Filipino Bagyo.Ang Bagong Kapitbahay CE G2 5.5 x 8.5 20 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,684 3 Q3.1&2 G2 Filipino Pista ng Pahiyas.Sorpresa kay Lola CE G2 5.5 x 8.5 20 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,622 4 Q3.3&4 G2 Filipino Ang Meryenda.Ang Hangin at ang Saranggola CE G2 5.5 x 8.5 24 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,622 5 Q4.1&2 G2 Filipino Ang Pagong at Kuneho.Bagui Wind Farm ng Ilocos (1 dot) CE G2 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,622 6 Q4.3&4 G2 Filipino Isang Kakaibang Araw.Alamin Natin ang mga Anyong-Tubig sa Pilipinas (1 dot) CE G2 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,622 7 Q3.1&2 G2 English Animal Band.The Bird Flies CE G2 5.5 x 8.5 20 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,622 8 Q3.3&4 G2 English Fruit and Trees.Today is Moving Day CE G2 5.5 x 8.5 20 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,622 9 Q4.1&2 G2 English Do Your Chores.Making a Fire (1 dot) CE G2 5.5 x 8.5 24 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,622 10 Q4.3&4 G2 English The End of the World.Animals Here, Animals There (1 dot) CE G2 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 76,622 11 Q1.1&2 G3 Filipino Maligayang Pagdating sa Baguio.Punta Tayo sa Argao CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 42,990 12 Q1.3&4 G3 Filipino Kuwento ng Magkapatid na Daga CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 42,990 13 Q2.1&2 G3 Filipino Si Chico at Hasmin (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
Attachment A RFQ Template v6, January 2016 14 Q2.5&6 G3 Filipino Ang Idolo ni Beatrice.Ang mga Bayaning Babae ng Bansa (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
15 Q3.3 G3 Filipino Ang Dula (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
16 Q3.4 G3 Filipino Si Maria Makiling (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
17 Q4.1 G3 Filipino Ang mga Pambansang Produkto (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948 18 Q4.6 G3 Filipino Mga Bayani sa Komunidad (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
19 Q1.2 G3 English The Town of Makinang CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 43,289
20 Q1.3 G3 English Mrs. Posts Science Class CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 43,289
21 Q2.1 G3 English The Five Sisters (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
22 Q2.2 G3 English Loro Gets Stuck (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
23 Q3.1 G3 English The Scavenger Hunt (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
24 Q3.3 G3 English Para, the Brave and Beautiful (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
25 Q4.2 G3 English Bounty in Our Hand (Blue) CE G3 5.5 x 8.5 28 First and last page in full color; all remaining pages in B&W/grayscale 80gsm White Saddle Stitch 73,948
RFQ/RFP
Attachment A RFQ Template v6, January 2016
BATCH 1B
DOCUMENT TITLE Grade Trim size (in) Pages Text Color Text Paper Binding Quantity
Q1.1 Kinder WP Pano kung Nakakatakot ang Aking Guro CE KG 7 x 10.85 20 4 x 4 80gsm coated Saddle Stitch 608
2 Q1.2 Kinder WP Sa Aming Paaralan CE KG 7 x 10.85 20 4 x 4 80gsm coated Saddle Stitch 608
3 Q1.1&2 G2 Filipino Taguan.Ang Alaga kong si Mong CE 2 5.5 x 8.5 24 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 1,684
4 Q1.3&4 G2 Filipino Sina Estella at Lisa.Isang Linggo sa Klase ni Ginang Reyes CE 2 5.5 x 8.5 24 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 1,684 5 Q3.1&2 G2 Filipino Pista ng Pahiyas.Sorpresa kay Lola CE 2 5.5 x 8.5 20 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 1,632 6 Q3.3&4 G2 Filipino Ang Meryenda.Ang Hangin at ang Saranggola CE 2 5.5 x 8.5 24 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 1,632 7 Q4.1&2 G2 Filipino Ang Pagong at Kuneho.Bagui Wind Farm ng Ilocos (1 dot) CE 2 5.5 x 8.5 28 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 2,163 8 Q4.3&4 G2 Filipino Isang Kakaibang Araw.Alamin Natin ang mga Anyong-Tubig sa Pilipinas (1 dot) CE 2 5.5 x 8.5 28 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 2,163
9 Q3.1&2 G2 English Animal Band.The Bird Flies CE 2 5.5 x 8.5 20 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 812
10 Q3.3&4 G2 English Fruit and Trees.Today is Moving Day CE 2 5.5 x 8.5 20 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 1,032 11 Q4.1&2 G2 English Do Your Chores.Making a Fire (1 dot) CE 2 5.5 x 8.5 24 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 660 12 Q4.3&4 G2 English The End of the World.Animals Here, Animals There (1 dot) CE 2 5.5 x 8.5 28 Full and last page in full color; all remaining pages in B&W 80gsm white Saddle Stitch 660
RFQ Template v6, January 2016
Packaging Instructions
Packing Instructions
The material shall be packed based on the allocation / packaging list per grade level and per school and placed in unused corrugated cartons and sealed to withstand rough handling.
Each carton label shall contain the intended allocation wrapped and sealed in:
A 3-mil thick polyethylene plain plastic bag (machine-sealed) or shrink-packed using gauge 75 Polyolefin Film (POF) for adequate protection against moisture and water damage.
For loose sets, materials shall be: wrapped in brown kraft paper with thickness of at least:
1. Wrapped in: Brown craft paper with a thickness of at least 0.25 mm and basis weight of 125 gsm and
2. Wrapped and sealed in: a 3-mil thick polyethylene plain plastic bag (machine-sealed) or shrink-packed plastic using gauge 75 Polyolefin Film (POF).
3. Package must be secured by: 50.8 mm packaging tape or better. The carton materials shall have these specifications:
1. Corrugation: B, C, or E (double wall) flute
2. Burst strength: 14.09 kgs/cm2 or 200.4 psi or 1409 kPa with + 2% tolerance
3. Joint: Taped with 50.8 mm wide packaging tapes with fiber or better
For cartons with overlap joints:
The overlap joints shall be fixed by high grade glue and its outside joint shall be reinforced by a 50.8 mm packaging tape or better. Tin/staple wires shall not be used to reinforce the joints. Cartons shall be reinforced with:
At least 12.7 mm. wide plastic strap with tin or other appropriate seal. The Supplier may introduce better carton reinforcement, e.g., shrink packing with provision for convenient handling, subject to approval of the Purchaser.
Cartons top, bottom, and flap sealing: 50.8 mm packaging tape or better. The materials to be used in the manufacture of corrugated boxes shall be kraft liner board.
RFQ Template v6, January 2016 Each carton/kraft paper shall be properly labeled to indicate the following:
Technical label: • Book Title • Language • Grade • Quarter Logistics label:
• Number of Goods in a carton, volume, gross weight
• Purchaser’s Name and Address • Supplier’s Name
• USAID Logo (to be supplied by ABC+ in .jpeg format) • Destination
Proof
Digital and press proofs; a sample of what the selected offeror will print, including the paper selection, must be provided to ABC+ prior to printing the full quantity. Press proofs, which will serve as the mock-up samples, must be delivered to RTI-ABC+ Project Office at 3rd Floor, L. Orosa Building, 1010 Meralco Avenue, Pasig City on the agreed date.
Sample/Mock-up A mock-up sample of all books to be printed in actual size will be submitted to ABC+ for approval prior to printing. Review of Proof At least 2 business days
Attachment A RFQ Template v6, January 2016
Attachment “E”
RFQ/RFP
Attachment A RFQ Template v6, January 2016
Attachment A RFQ Template v6, January 2016
RFQ/RFP
Attachment A RFQ Template v6, January 2016
Attachment A RFQ Template v6, January 2016
RFQ/RFP
Attachment A RFQ Template v6, January 2016
Attachment A RFQ Template v6, January 2016 *Please see Annex 2 for the Budget and Cost Template/Format*
Name of Bidder: Address:
Activities Budget Summary - LLMP Basa Materials - Batch 2 Amount (PHP)
1 Total Printing Cost (tab1) PHP -
2 Total Packaging Cost of TLM &SRM (tab2) PHP - 3 Total Transportation/Delivery Cost (tab3) PHP - 4 Insurance Cost (Insurance Cost of all materials against fire, theft and damage in warehouse
and in-transit, attached separate sheet for detail calculation)
Total PHP - VAT at 12% PHP - Grand Total Cost of the Proposal PHP -
Comments (if any):-
Signature:
Name:
Title:
RFQ/RFP
Attachment A RFQ Template v6, January 2016
Attachment “F”
RFP Checklist Form
Vendors are required to refer to the below checklist and ensure that all documents; soft copies are provided. When submitting the soft copy file, each item in the table below should be saved as a distinct file in (Word or pdf) within the overall zipped proposal folder. Please provide them in the directed order, with “Section A – [Title of Section]” through “Section [X] – [Title of Section]”.
Item
No. Description Section titles.
1 Soft copy bid via email submission
2 Valid business registration document Business registration documents. (To be saved as one Word/PDF file). 3 Valid business permit
4 Current/Valid Tax Compliance Certificate 5 Financial Capacity:
Audited financial accounts for the previous 2 years, including Profit & Loss and Balance Sheet
Financial Capacity (To be saved as one
Word/PDF file). 6 If outsourcing will be part of proposal, please state
clearly the exact sub-processes and quantities to be outsourced, as well as the sub-supplier with a signed consent letter, firm registration and VAT certificates. While outsourcing will be allowed under this award, it is imperative that the contractor be transparent about processes, tasks and quantities to be outsourced. Unreported outsourcing will be penalized.
7 Technical Capacity:
Detailed listing of manufacturing equipment and specifications of each (age, year of manufacture, impressions / copies)
Attachment A RFQ Template v6, January 2016 8 Documentary evidence of previous experience including:
i) A minimum of three years in operation prior to the date of quotation submission with an important part of its business being the manufacturing of printed and bound educational materials.
ii) Successfully completed at least 3 contracts with similar scope of this project. Please provide documentary evidence of these contracts and the full address, telephone number and email address of two contact persons of these contracts for reference check. iii) Documentation that demonstrates that the bidder has
sufficient internal quality control procedures for paper and textbooks. The bidder will also be assessed for quality performance in relation to previous contracts.
Past Performance
9 Vendors will be required to submit at least 1 copy of samples of previous A4 & B5 work that meet or exceeds the specifications as described in this RFP.
Bidders’ quality assurance policy and procedures must be
submitted as part of the solicitation response.
Quality
10 Please propose a packaging scheme for each lot and
each title/material that complies with the following minimum standards:
• Packaging must be in cardboard boxes, sealed with tape
for protection
• As much as possible, all packages (per title) must have
the same dimensions and contain the same number of copies of the title
Detailed delivery plan/schedule
RFQ/RFP
Attachment A RFQ Template v6, January 2016 I confirm that all the requirements detailed in this checklist have been provided:
Name……… Signature……… Date………..
