& Repair Project
PROPOSAL DATE
February 15, 2016
PROPOSAL DUE DATE
March 15, 2016, 12:00 pm
INDEX
1.0 GENERAL INFORMATION & INSTRUCTIONS 2.0 SCOPE OF WORK
3.0 QUESTIONNAIRE 4.0 PRICING SCHEDULE
APPENDIX B:
OWA Vendor Pre-qualification Form (completion required)
1.0 GENERAL INFORMATION & INSTRUCTIONS 1.1 Company Information
The Orphan Well Association (OWA) is a not-for-profit organization which operates under the authority of the Alberta Energy Regulator (AER). The mandate of the OWA is to manage the abandonment of orphan upstream oil and gas wells, pipelines, facilities and the reclamation of their associated sites. The OWA is issuing this RFP.
1.2 Purpose
The OWA would like to establish an agreement with one or more Consulting firms for the provision of abandonment services as detailed in section 2.0 Scope of Work. The OWA is issuing this request for proposal (RFP) to seek out interested companies.
REQUEST FOR PROPOSAL (RFP)
Well Abandonments
1.3 Intention/Rejection
It is the intention of the OWA to consider the proposals submitted and to not be precluded from negotiating with one, or more than one, of the parties responding to this RFP to finalize technical and commercial terms. The OWA reserves the right to accept any proposal, or any part of a proposal submitted that is deemed, in the sole discretion of the OWA, to be the most advantageous to it.
The proposal having the lowest cost or any proposal shall not necessarily be accepted and the OWA may take into account any criteria in evaluating responses to this RFP. The OWA is not obliged to inform or disclose to the responding parties the relative weight to be given to any particular criteria or to provide reasons to any responding party with respect to any use of the OWA discretion.
The OWA reserves the right, in its sole discretion, to seek further information from, or clarification of, any proposal submitted in response to this RFP, and is entitled to utilize any such information or clarifications received in deciding which proposal it may accept, if at all.
Consulting firms interested in submitting a pricing proposal for the products/services described in this RFP, please be advised that the extent or occurrence of the Scope of Work is subject to change at any time, at the OWA’s sole discretion.
1.4 Acceptance Period
The OWA will keep open for acceptance all RFP’s until the specified deadline date unless subsequently revised at the OWA’s discretion.
1.5 Confidentiality
All information including specifications, design, drawings, documents and other data contained in the RFP Documents (“Confidential Information”) shall remain confidential and the property of the OWA and are issued only to enable proposing Consultant firms to prepare a proposal, and that the proposing Consultant shall not release or share the confidential information contained or referred to in the RFP documents for any other purpose.
1.6 Terms & Conditions
Successful consulting firm(s) will be required to enter into a Master Service Agreement with the OWA which will embody the terms of this RFP and any subsequent negotiations or clarifications. The OWA reserves the right to modify or amend this form of agreement prior to its finalization and execution with the party submitting the successful proposal.
1.7 Further Information
Please submit any questions in writing, via email, to the contact below and the OWA will respond accordingly. To ensure that all consulting firms receive equivalent information, the OWA will post applicable clarification questions and responses on our website.
Contact Name: Jason Alfke
Email: [email protected]
1.8 Instructions
1.8.1 Please reply via email (address in section 1.7) that you have received this RFP and of your intention to submit a proposal.
1.8.2 The completed RFP submission shall be received electronically (address in section 1.7) prior to the proposal due date of March 15, 2016 prior to 12:00 pm.
Consulting firms are requested to keep their RFP submission size under 10MB.
Consulting firms are responsible for ensuring that submissions are received by the OWA prior to the proposal due date and time. Late submissions may be rejected.
1.8.3 Any cost incurred in the preparation of this RFP response is borne solely by the submitter. 1.8.4 Unsuccessful proposals will not be returned to the submitter.
2.0 SCOPE OF WORK 2.1 Work Assignments
Well abandonments will be grouped in geographical areas and range in complexity. Packages will be released sequentially and will vary in well count depending on location and projected value of abandonment. The OWA target for 2015-16 was the abandonment of 150 wells, the 2016-17 target will be similar.
Work assigned by the OWA from time to time which may include but is not limited to: Project management of well abandonments as assigned,
FULL well abandonment program for OWA approval, Cost estimates submitted for AFE approval,
Landowner and regulatory contacts as requested by OWA, Responsibility for onsite safety as Prime Contractor, Prequalifying vendors,
Management of all contractors onsite for safety, project execution, and budget; ERP coordination and execution,
Field execution of well abandonment programs,
Coordinating daily operations and supplying field supervision, Timely submission of daily operations and cost control reports, Technical recommendations during non-routine operations,
Regulatory approvals, zonal isolation interpretations, non-routine applications, DDS submissions,
Timely third party vendor invoice coding and approval,
End of Project Reporting including tracking of waste manifests, Any additional reporting requests by OWA.
2.2 Prime Contractor
The Consulting firm shall take on the role of Prime Contractor for the Work.
2.3 Safety
The OWA has a Health, Safety and Environment (HSE) Policy which outlines our expectations for Consultants responsibility for safety. The OWA has an active management approach to safety and conduct both office visits and field safety visits during operations. The OWA relies on the consulting firm to be the Prime Contractor at the site. All Consultant operations are to at a minimum follow the OH&S Regulations and Code as well as:
Have a valid COR or SECOR certificate,
Have Safety Program or Safety Management System which includes Contractors, Prequalify all third party vendors for safety and competency prior to working on site, Maintain and execute the emergency response plan (ERP); and
Conduct incident reporting, tracking and learning opportunities.
The Consulting firm will be expected to complete the following in conjunction with the RFP: OWA Vendor Pre-qualification Form (Appendix B)
Following the awarding of any contract/agreements by the OWA, the Consulting firm will be expected to complete the following:
QUESTIONNAIRE – OWA RFP 3.1 Company Information
Company Legal Name: Canadian Address:
City: Province: Postal Code:
Phone: Website:
Length of time in business: Number of core customers:
Number of employees: No. of contract personnel:
Financial capacity ($):
Geographical area of operation:
3.2 Contact Information (person responsible for RFP submission) Name:
Title:
Phone: E-mail:
Authorized Signature: Date:
3.3 Declaration of Business Relationship
As a condition of supplying goods or services to the OWA, all consulting firms must make full disclosure of any existing business or personal relationships to the OWA staff or contractors. Failure to properly report such relationships may result in disqualification of a current proposal or cancellation of an existing agreement.
Yes: No:
If yes, please explain:
3.4 Subsidiaries
3.5 Scope of Work Specific Questions
3.5.1 Please provide a comprehensive list of Abandonment Projects that your company has completed listing when the projects were completed and how many wells were abandoned. Please state which projects had SCVF’s and describe their repair attempts and success rates. Include references for the work cited.
3.5.2 It is important to the OWA to have competent personnel who have been dedicated by their companies to work with the OWA. Describe the personnel and their qualifications and experience that you are proposing to dedicate to the OWA for the entirety of the contract. Please provide resumes of proposed personnel for the contract.
3.5.3 Describe how you actively track the safety performance of your operations both direct supervision and third party performance? What type of measurements do you use? (ie, TRIF, Leading
indicators, gap analysis)
3.6 OWA Master Services Agreement
By signing, I acknowledge to become a qualified vendor consulting firm, the company must be willing to sign the Master Services Agreement which binds the company into accepting the role of Prime Contractor for OWA.
4 PRICING SCHEDULE
Proponents are encouraged to use this template or must include one in the same format as part of their
submission. The template was designed to incorporate a variety of pricing strategies that the OWA has observed.
Typical Well Abandonment
Hourly Rate Daily Rate Per Well
Project Management
Sr. Engineer / hr Int. Engineer / hr Jr. Engineer / hr Technologist / hr
Flat rate for abandonment program (optional) Abandonment office supervision (per DAY)
End of well Report
Regulatory/DDS submissions Administrative services
Field supervision
Vehicle km charge (no MIN) Accommodation Rate/Hotel at cost Meals/Subsistence
Competitive mark up on third party charges %
Proponents are allowed to propose alternate pricing models such as lump-sum or fixed price that might apply to a certain Scope of Work (e.g. project pricing) but any rates must be equal or less than their proposed fee schedule submitted under this RFP.
Proponents must fully describe any exceptions to pricing as part of their RFP submission.
Fee Schedule and payment terms – Detail all engineering, programming, operations, reporting administration or other charges below. Indicate when charges are included.
Exceptions
Expenses
Option for Alternate Pricing Models
O W A V E N D O R P R E - Q U A L I F I C A T I O N F O R M 1
F O R V E N D O R S W I T H A V A L I D C O R O R S E C O R
G E N E R A L I N F O R M A T I O N
Legal Company Name Company Mailing Address
Areas (provinces) of Operation Contact Person & Phone No Fax Number and Email
HSE Contact Person & Phone No Is this a full time position?
HSE Contact Phone Number Company Website Address 24 Hour Emergency Phone
Describe all types of services or work the Vendor proposes to conduct for the OWA:
S A F E T Y P R O G R A M I N F O R M A T I O N
Does your company have a valid Alberta Partnerships in Health and Safety Certificate of Recognition (COR) or Small Employer’s Certificate of Recognition (SECOR)?
Certificate of Recognition Number__________________ Expiry Date:___________________________________
Yes No
Does your company have a Health and Safety Management System? Yes No
Has it been audited? Yes No
Date of Most Recent Audit Name of Auditor
Name of Audit Company Audit Protocol Used Audit score achieved
E N V I R O N M E N T A L P E R F O R M A N C E
Does your company have an environmental management system? Yes No Has your company been involved in any reportable spills or releases in the past three
years? Yes No
If yes, please provide the following information: Year No. of
Spills
Volume of Spills (m3)
Type(s) of Material
Has your company received any environmental charges and/or fines within the last
three years? Yes No
If yes, please describe below and attach details. Administrative fines
Convictions
S A F E T Y P E R F O R M A N C E
Has your company (including management, supervisors, workers including contract workers and contract consultants working for your company) had any of the following within the last three years? If yes, please describe below and attach details.
• Fatalities
• Lost time injuries (a worker misses at least one day of work due to a work related injury)
• Medical aid injuries (medical aid or medical treatment required to treat a work related injury i.e. required a hospital visit or on-site ambulance)
• Restricted duty injuries (temporary restrictions or limitations to a worker’s regular job duties due to a work related injury)
• Vehicle incidents (work related incidents which involve a worker used vehicle on any roadway and which result in damages excluding normal wear and tear)
Description:
Please provide an approximate estimate of kilometers driven on an annual basis by all management, supervisors and workers in your company.
R E G U L A T O R Y C O M P L I A N C E
What is the company’s Total Recordable Injury Frequency (TRIF) for the past 2 years? (Number of total recordable injuries) X 200,000 person hours / Number of person hours worked in the year.
Year: TRIF: Year: TRIF:
Has your company received any OH&S stop work orders or administrative fines or
convictions within the last three years? Yes No
If yes, describe below and attach details.
Are there any Health and Safety related judgments, claims or suits pending or
outstanding against your company? Yes No
If yes, describe below and attach details.
Has your company or any of your clients received any letters regarding concerns about work performed by your company from the Alberta Energy Regulator (AER, formerly the ERCB) within the last three years?
Yes No If yes, describe below and attach details.
Has your company or any of your clients received any letters regarding concerns about work performed by your company from Alberta Environment and Sustainable Resource Development, or the Alberta Energy Regulator within the last three years?
Yes No If yes, describe below and attach details.
W O R K P L A C E P O L I C I E S / P R O G R A M S
Does your company have a Substance Abuse policy? Yes No
Does your company have a Working Alone policy? Yes No
Does your company have a Workplace Violence policy? Yes No
Does your company have a Disciplinary policy? Yes No
Does your company have an Industrial hygiene program? Yes No
Does your company have a Fatigue management program? Yes No
Does your company have a Fleet Safety or Journey Management program? Yes No Are any of the above part of your Safety Management System or Safety Program? Yes No If No, please explain why below.
C O N T R A C T M A N A G E M E N T
Yes No N/A
1) Do you have a program for managing contractors or subcontractors working under your supervision?
2) Do you consider safety (in addition to rates, equipment and skills) as a factor when hiring contractors and their subcontractors?
3) Do you have a program to evaluate the safety performance of contractors and their subcontractors prior to hire?
4) Do you conduct regular pre-job safety meetings with your contractors and their subcontractors?
5) Do you have a program in place for inspecting contractors and their subcontractors safety performance on the job site?
R E F E R E N C E S
List the names of recent client organizations that you have worked for and who may be contacted for references for recent projects.
1.
Organization Contact Person
Location/Type of Work Telephone and Email
2.
Organization Contact Person
Location/Type of Work Telephone and Email
3.
Organization Contact Person
