SMART
SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION REQUEST FOR QUOTES
This is NOT an order.
Please submit a quote of your net price for services described herein for SMART transportation. The right to accept or reject any or all quotes or portion thereof or to waive any minor irregularities is reserved by SMART. This proposal shall be signed and returned by the time and date noted. The undersigned hereby offers to furnish to SMART all services at the prices quoted herein, in conformance with all of SMART’s specifications and requirements. If accepted, a Purchase Order will be sent to you.
DATE: December 12, 2011 Control # 11- 981 To: All Vendors Return by fax or e-mail to:
TERRENCE G. MARKS SENIOR PURCHASING AGENT
SMART PROCUREMENT 22700 EAST 15 MILE ROAD CLINTON TOWNSHIP, MI 48035
TMARKS@SMARTBUS.ORG (Office): 248-362-6570
(Fax): 248-244-8721
This proposal must be returned by: December 22, 2011 2:00pm
MEDIA MONITORING SERVICES
Service is to be provided for the monitoring of radio and television news related to SMART, DDOT, regional transit and transportation issues in Michigan.
A firm fixed price contract for three years with two one-year options, at SMART’s sole discretion.
This award will be in accordance with meeting all the listed specifications. No deviations will be accepted.
All costs shall be included
Date
Section: 1
– Scope
The Suburban Mobility Authority for Regional Transportation (SMART) the public
transportation authority, servicing suburban metropolitan Detroit is soliciting quotes for the purchase of media monitoring services. Services are to be provided for monitoring radio and television news related to SMART, DDOT, regional transit and transportation issues in Michigan. SMART is seeking to award a three-year firm-fixed price contract with two one-year options, at SMART’s sole discretion. SMART reserves the right to make an award for a one (1), two (2), or three (3) year period with or without renewal options.
Section: 2
– Specifications
1. The vendor selected will provide via e-mail a daily activity report of news coverage, or
a notice of no new activity, preferably before noon (Eastern Time), in text format with links provided to news source.
2. Pricing should allow for a cap of 20 hits per month (activity reports include one hit, per
outlet, per day, per story), with additional hits available upon request.
3. Monitoring should be adjusted for individual stories that include multiple hits per day
by outlet.
4. Profile or “key words” may be changed at any time and implemented with the next
day’s report.
5. Auxiliary digital components should be available upon request, with a fee schedule for
individual items. A rate card should be provided for services available for Web Delivery, DVD’S, CD’S, digital audio, television and radio transcripts.
Search criteria are as follows: Michigan Markets: Detroit
Lansing Grand Rapids Detroit Radio
Additional services to be priced separately:
6. Internet and Web Print - detailed reports on coverage from websites and Internet
editions of print publications. Results include headline, text and links to the original web page. Available on an ad hoc or continual basis
7. Social Media Monitoring - monitoring of blogs and social media. Have access to Internet
blogs and site archive. Would like ability to search and track by brand, product or by any keyword or string of keywords. Available on an ad hoc or continual basis.
Section: 3
– Price
Section: 4
– Pricing Table
Complete pricing table for all services stated in (Section# 1) and all specifications listed in (Section# 2).
Description Monthly Price Year Price Year 1 – Media Monitoring Service $ - Year 2 - Media Monitoring Service $ - Year 3 - Media Monitoring Service $ -
Three Year Total $ -
Year 4 - Media Monitoring Service
(Option Year 1) $ -
Year 5 - Media Monitoring Service
(Option Year 2) $ -
Five Year Total $ -
Section: 5
– Acceptance / Evaluation
SMART reserves the right to accept any quote, to reject any quote, to reject conditional quotes or those, which take exception to the specifications, to waive irregularities in any quote and to make an award in any manner deemed in the best interest of SMART. The award will be based upon the low responsive responsible vendor. Price will be given the greatest weight in evaluating the proposal. The low bid will be calculated by the following examples, using prices in Contract Years one to three, which will be multiplied and summed. Previous experience and performance may be a factor in determining responsibility.
Section: 6 - Assignment And Subcontracting
Neither party will assign or subcontract its rights nor obligations under the Contract without prior written permission of the other party, and no such assignment or subcontract will be effective until approved in writing by the other party.
Section: 7
– Terms and Conditions
All vendors submitting quotes are subject to SMART’S “Terms and Conditions” (Attachment 1). SMART’s Terms and Conditions supersede vendor’s conditions.
Section: 8
– Indemnify and Save Harmless
costs, expenses, and suits, actions or proceedings, including expenses, costs, and attorneys fees, in the defense, settlement or satisfaction thereof for any injury, death, loss or damage to persons or property of any kind whatsoever arising out of or resulting from the negligent acts, errors, or omissions of the Contractor, including its officers, employees, servants, agents, subcontractors and suppliers. At SMART’s sole discretion, the Contractor shall undertake at its own expense the defense of any such suit, action, or proceeding. The Contractor shall promptly notify SMART of the notice or assertion of any such suit, action, or proceeding. SMART will endeavor to furnish all reasonable assistance necessary for
defending any such suit, action, or proceeding, and shall be repaid all reasonable costs incurred in doing so. SMART maintains the right to select and pay for its own counsel.
Section: 9
– Equal Employment Opportunity (EEO) Compliance
EEO requirements apply. Quotes submitted without this certification will be considered non-responsive. Include a copy of the completed forms with the quote. If you intend to submit this solicitation, please complete the forms in (Attachment 2) and return the completed forms by US Mail, fax or e-mail to:
SMART Human Resources-Contract Compliance Michael Wavra Buhl Building 535 Griswold Suite 600 Detroit, MI 48226 Fax: 248-244-9231 MWavra@smartbus.org
Section: 10
– Certifications
All vendors submitting quotes are subject to certification and must complete the attached certification forms.
A. Debarment
B. Conflict of Interest C. Addenda
Section: 11 – Termination
A. Termination for Convenience of the Authority
The Authority, by written notice, may terminate this Contract, in whole or in part without cause for the convenience of the Authority. The Authority shall provide the Vendor with written notice of such termination at least fifteen (15) days before the effective date of such termination.
If the Contract is terminated by the Authority, as provided herein, the Vendor will be paid on a pro rata basis, an amount equal to the cost of professional rates, less payments of
B. Termination for Cause
If the Vendor shall fail to perform in a timely and proper manner any obligation under this Contract, or if the Vendor shall violate any of the covenants, agreements, or stipulations of this Contract, the Authority shall thereupon have the right to terminate this Contract by written notice to the Vendor specifying the effective date thereof. Termination in accordance with the above shall not relieve the Vendor of any liability to the Authority for damages
sustained as a result of any breach of Contract or defaults by the Vendor. Upon the default of the Vendor and the termination of this Contract, the Authority may withhold any payments due the Vendor and apply the same as set off against damages sustained by the Authority as a result of the Vendor's default.
Section: 12
– Offer
The vendor hereby offers to furnish to SMART all materials/services at the prices quoted herein, in conformance with all of SMART’s stated requirements. All information on first page must be completely filled in.
____________________________ ____________________________ __________ Print Name Authorized signature Date Signing and submitting this offer incorporates all pages 1-9, including Sections 1-13 and all attachments. If accepted, a Purchase Order will be sent to you.
Section: 13
– Procurement Contract
Any questions regarding the solicitation process should be directed to SMART’s contact:
Terrence Marks
Senior Purchasing Agent
SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION SMART PROCUREMENT 22700 East 15 Mile Road, Clinton Township, MI 48035
Office: (248) 362-6570 Fax: (248) 244-8721 Inter-office 5469 Email: tmarks@smartbus.org
Quotes must be received by December 22, 2011 2:00 pm
Attachments:
1. SMART Terms & Conditions 2. 2. EEO Compliance (Forms) Certifications:
VENDOR'S CERTIFICATION
DEBARMENT
Certification of Primary Participation Regarding
Debarment, Suspension and Other Responsibility Matters
The Primary Participant (applicant for a FTA grant, or potential contractor for a major third party contract), ________________ ________________________________ certifies to the best of its knowledge and belief that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
2. Have not within a three year period preceding this bid been convicted
of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction, violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in Paragraph two (2) of this certification; and
4. Have not within a three-year period preceding this bid had one or more public
transactions (federal, state or local) terminated for cause or default. If the Primary Participant (applicant for a FTA grant or potential third party contractor) is unable to certify to any of the statements in this certification, the participant shall attach an explanation to this certification. THE PRIMARY PARTICIPANT (APPLICANT FOR A FTA GRANT OR POTENTIAL
CONTRACTOR FOR A MAJOR THIRD PARTY CONTRACT), (Name) -_______________________________________________________
__________________________________________________ CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 USC, SECTIONS 3801 ET SEQ. ARE APPLICABLE HERETO. Said certificate and any explanations if applicable must be included in bid.
Representative's Name (Print)
CONFLICT OF INTEREST
Conflict of Interest Certification
No employee, officer, or member of the Board of Directors of SMART shall solicit or
be a party, directly or indirectly, to any contract between him/herself or any firm of
which he/she is a partner, member, or employee.
Kinship shall extend to all parents, children, grandparents, grandchildren, uncles,
aunts, first cousins, nephews, or nieces whether related by marriage or blood.
The Proposer shall indicate below the names and kinship between the officers and/or
principal beneficiaries of the firm bidding on this solicitation and any SMART
employee, officer or board member who may exercise any discretion over the letting,
evaluating, awarding or administering of this solicitation and resulting contract:
PLEASE INDICATE ANY RELATIONSHIPS BELOW. IF NONE, SO STATE.
Said certification must be included in your bid.
NAME KINSHIP
Vendor Name (Print) Representative's Name (Print)
ACKNOWLEDGMENT ADDENDUM
Addenda Section
A. Failure to acknowledge receipt of all addenda may cause the bid to be
considered non-responsive to the solicitation. Acknowledged receipt of each
addendum must be clearly established and included with the quote.
ADDENDUM NUMBER DATE
B. The undersigned acknowledges receipt of the following addenda to the
Request for Quote.
Vendor Name (Print) Representative's Name (Print)
Phone Number Fax Number Cell Number
Street Address
City State Zip
Authorized Representative's Signature Date
