The Leading Document Capture Solution
for Multifunction Printers
Your employees are asking for an efficient way to incorporate paper documents into their desktop workflows. They want to get their tasks done faster, saving time to engage in valuable, more rewarding activities. But processing and managing paper documents stand in the way. Nuance eCopy helps drive employee performance while optimizing the use of your MFPs.
A recent InfoTrends study found that businesses spend an average of 6% to 15% of revenue on labor, materials, and equipment in the processes of creating and managing paper documents. Often, the supposed but less adequate solution is to print less to save costs on ink. But the true cost rests in managing and processing your paper documents which are often double that of your printing expenses. Nuance eCopy can cut these costs dramatically.
Workflow Bottlenecks
Businesses Spend Up to 15% of Revenue on Processing Documents
Challenges:
fThe time it takes to process paperwork is hurting our sales. fCustomer service is suffering with
all the paperwork we have to do. fWe’re running out of filing cabinet
space again.
fEmployees spend too much time searching for documents.
fWe need to be more “green”.
Source: Infotrends
The Costs of Office Documents
6 to 15% of Annual Revenue
Document Management (24¢ – 34¢) • Document Storageand Archival • Document Retrieval • Document Distribution • Document Capture & Indexing
End User Time (15¢ - 20¢) • Computer Interaction • Output Equipment Interaction IS Support (1¢ - 3¢)
• End User • Device Management • Output Management • Network Management Visible Hard Costs (5¢ – 7¢)
• Hardware • Consumables • Maintenance • Paper & Power
IS Infrastructure (1¢ - 3¢) • Network
• Application Programming and Maintenance • Software and Licensing
Administration, Purchasing, and Facilities (1¢ - 3¢)
• Facilities Costs
• Product/Service Acquisition Processes • Contract and Billing Processes • Internal Service Delivery
Print Opportunity
23¢-33¢ per page
52¢-69¢ per page
Capture OpportunityAn environmental study, conducted by the research firm IDC, found that out of over 3000 Nuance customers the average customer helped the environment with some very impressive results.
Benefits to the Environment
Results:
fReduced carbon emissions by 703 metric tons per year
- equivalent to removing 96 cars from the road each year
fReduced annual paper consumption by 588 pages per user
- average total savings of 27 trees each year
Benefits correlate to users
fAverage annual cost reduction of toner/ink costs of $32 per user
fAverage reduced energy cost of $56 per user
“
We have eliminated the paper by [capturing] at the
source. It is then able to journey through the system
completely electronically.
”
- Nuance Customer
Green workflows are
eCopy enables you to take fast action on information trapped in paper by performing four powerful operations in one simple step - right from your MFP.
Through an elegantly simple, award-winning touch interface, eCopy
ShareScan takes advantage of Nuance OmniPage, the world’s most accurate OCR engine, to transform fixed paper content into actionable information. With eCopy, your data seamlessly integrates with your information systems, allowing you to automate your business processes. This enables your paper documents to merge with your online business workflows with ease, making your businesses data searchable and useful.
Paper Transformed into
Actionable Information
Four Powerful Operations
in One Simple Step
Capture
- Analyze and acquire text and document structure with 99.8% accuracy to ensure that information captured is 100% usable.Process
- Replicate, transform and affect changes correctly to ensure documents are properly processed.Connect
- Merge content with information workflows and automated tools to provide connections and control.Automate
- Automate structured document workflows quickly by processing paper documents from capture to integration.eCopy is built on an open, modular, scalable, device-independent platform that provides unprecedented levels of flexibility and configuration options.
The Leading Document Capture
Technology for Multi Function Printers
Maximize Content at the Desktop
Capture
Send CaptureProcess Connect Capture Process Connect Automate Capture Process Connect Automate
The best choice for businesses and departments that need to capture documents to incorporate them into office workflows.
The ultimate solution for businesses and departments that also need to fully automate processing of structured documents or forms.
A secure kiosk for network scanning applications that demand high security, accessibility, faster index keying, or connectivity.
© 2010 Nuance Communications, Inc. All rights reserved.
Nuance’s eCopy ShareScan v5 MFP Server Portfolio
Ideal for mid-to-large enterprises that need the most popular capture workflow functions across a fleet of 25 or more MFPs.
Kiosk for High Security, Accessibility & Index Keying Applications Advanced Document Process Automation General Office Document Collaboration & Archival
Enterprise scan to mail, folder & PC desktop
eCopy
ShareScan Elements ShareScan OfficeeCopy ShareScan SuiteeCopy ScanStationeCopy
While a searchable PDF is the industry standard and a good start, editable PDFs transform your content into powerful data. eCopy precisely converts scanned output and empowers users to edit and collaborate with PDF right at their desktop.
of PCs limited to creating fixed image PDF
of PCs are empowered to create editable PDF
10%
90%
Nuance Professional Services gives you access to the knowledge and experience that only industry experts in OCR, MFP capture, and document workflow can deliver. Nuance Professional Services can either support you directly or indirectly through its large network of solution partners.
Full Range of Services to
Meet a Wide Range of Needs
Onsite Implementation: Expert project management, installation, configuration & roll out services.
Custom Product Enhancements ECM Integration Database Integration Access
Card ProcessingForms
Training: Learn from the best on course topics ranging from end user training to technical certification.
Onsite Implementation: Expert project management, installation, configuration & roll out services.
The Global Leader in Transforming How
Business Works with Information
Worldwide, World Class Distribution, Training &
Support
World Class R&D Complex Information System Uniquely Qualified to Simplify Interactions
fOver 3600 eCopy Certified Technicians
fOver 60 full time Nuance support professionals fOver 10,000 on-line
train-ing courses delivered each year
fProfessional services team dedicated to MFP capture
fOver 100 engineers dedi-cated to eCopy
fLeading experts in speech & text pattern recognition fLong history in character
recognition spanning back to 1974
fPioneered MFP document capture category in 1992 fMost experience with MFP
embedded document capture
fNuance recognition-based technologies shipped on billions of devices
