1-9-19 Draft
2
Res No 39 (18-19) CDBG-ED RLF Program Closure
5
Res No 38 (18-19) Accept Donations
7
2018 to 2019 Non-Lapsing Appropriations
8
WAUPACA COUNTY FINANCE COMMITTEE MINUTES January 9, 2019
Chair Federwitz called the meeting to order at 9 a.m. and gave the open meeting statement with the following members present: Co. Bd. Chr. Koeppen, Supr. Craig, Flease, Johnson, McClone and Neumann. Supr. G Murphy was excused. Others present: David Krueger, Willis of Wisconsin, Jesse Cuff, Ron Hansen, Heidi Dombrowski, Amanda Welch, Jill Lodewegen, Diane Meulemans, Mark Sether, and Brent Wyland.
REVIEW AND APPROVE AGENDA. – MOTION: Supr. Flease moved and Supr. Neumann seconded the motion to approve the agenda. Motion carried without a negative vote.
MINUTES OF PREVIOUS MEETINGS – MOTION: Co. Bd. Chr. Koeppen moved and Supr. McClone seconded the motion to approve the minutes of the December 12, 2018 meeting. Motion carried without a negative vote.
PUBLIC COMMENT: No public comment.
1. David Krueger of Willis of Wisconsin Inc. provided the committee with a proposal that showed the benefits and savings to go from a $2,500 deductible to a $5,000 deductible with a premium cost savings of approximately $12,000 a year. The proposal showed past history to support the move. Motion: Co. Bd. Chr. Koeppen moved and Supr. Johnson seconded the motion to raise the 2019 property insurance deductible to $5,000. Motion carried without a negative vote. 2. Veterans Service Officer Jesse Cuff presented his 2018 Annual Report which he will be taking
to full county board next week.
3. Maintenance Director Ron Hansen showed the committee pictures of the completed urgent needs projects on second and third floor and provided them a breakdown of the cost. He
explained that the remaining budget came in at $529,229.61, in which $20,000 would be carried over until spring for landscaping. So of the $1,846,000 budgeted, the project came in under budget by $509,229.61.
4. Finance Director’s Report - Heidi Dombrowski
a. Heidi reviewed proposed changes to Chapter 4 “Finance” Ordinance which involved changing the name to “Finance and Taxation”, renumbering, calling out policies, working capital in Highway enterprise fund, custodians of bank accounts, uniform grant guidance, and internal control. The changes also involved the clarification of the County Sales and Use Tax section of the ordinance and adds wording that was passed in 1993 but not updated in the current posted version. Treasurer Mark Sether reviewed again his proposed change to the chapter regarding overpayment and under payment of real property tax. Motion: Co. Bd. Chr. Koeppen moved and Supr. Johnson seconded the motion to approve the amendments to Chapter 4. Motion carried with Supr. Craig voting nay.
b. Heidi presented Res. No. 36 (18-19) Waupaca County Federal Awards Uniform Grant Guidance Policies and Procedure which is required to receive Federal Grant Monies. Motion: Supr. Craig moved and Supr. McClone seconded the motion to approve Res. No. 36 (18-19) Waupaca County Federal Awards Uniform Grant Guidance Policies and Procedure and move on to the full county board. Motion carried without a negative vote.
c. Heidi informed the committee that she is working on updating Chapter 16, Purchasing Ordinance in accordance with Uniform Grant Guidance, Wisconsin State Statue and recommended practices for the County Board. She provided a memo noting duties and responsibilities of both the Finance Committee, Finance Director and Department Heads. She then reviewed the option of decentralized and centralized purchasing and how the uniform grant guidance may affect our changes. A discussion by the committee followed with concerns with the process versus Uniform Grant Guidance and Wisconsin State Statute. Heidi will address the committee again after discussing concerns and researching with Corporation Counsel Meulemans.
d. Heidi distributed and reviewed the 2018 Budget Review report dated for December with the committee. She stated that books would not be closed until end of February or early March so she would not have another report until the March meeting on this.
e. Monthly Vouchers. Motion: Supr. Craig moved and Supr. Johnson seconded the motion to approve the monthly vouchers and Chr. Koeppen abstained from the vote. Motion carried.
5. Treasurer Report – Mark Sether
a. Mark gave an overview of the in-rem property that we currently have noting no additional sales at this time. He and Corporation Counsel will be meeting with the City of Waupaca regarding lots within the city that currently have a covenant that has made it difficult to sell them.
b. Mark then reviewed: Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.
6. Information Technology Dept. Report – Brent Wyland Director
a. Brent gave an overview of his monthly report to the IT Committee which included the Spillman Conference overview, a demo on the new time card software and explanation of cloud based programs.
b. Supr. Craig, Chair of the IT Committee ask the committee to consider a change in the wording of the Electronic Communication Policy which they discussed at IT Committee regarding paying for hard copies of committee items. They reviewed the wording brought from the IT Committee and discussion was had. The committee agreed to the wording from IT Committee with the addition to a 24 hour advance request. Motion: Supr. Craig moved and Supr. Johnson seconded the motion to update wording as follows:
ORIGINAL WORDING: Effective with the term beginning April, 2018, in the event a Supervisor elects not to use the county provided tablet, s/he will be charged for all costs associated with acquiring hard copies, including actual copying and postage costs. UPDATED WORDING: Effective with the term beginning April, 2018, in the event a Supervisor elects not to use the county provided tablet, s/he will be charged for postage cost. All County Board Supervisors will not be charged for paper copies relating to their job responsibilities if they request the copies 24 hours in advance and pick them up. Motion carried without a negative vote.
c. Monthly Bills. Motion: Supr. McClone moved and Supr. Flease seconded the motion to approve the monthly bills for IT. Motion carried without a negative vote.
7. Human Resource Department Report – Amanda Welch, Director/Administrative Coordinator a. Monthly Report –She reviewed the report on recruitment, terminations and
unemployment compensation updates. 8. County Clerk – Jill Lodewegen
a. Approve/Deny County Board Claims:
i. Per Diem & Mileage Allowance for the month of December is $11,115.99. Motion: Supr. Craig moved and Supr. Neumann seconded the motion to approve the per diem and mileage expenses. Motion carried without a negative vote.
9. Adjourn. Motion: Supr. Flease moved and Supr. Neumann seconded the motion to adjourn at 11:30 a.m. The meeting adjourned.
Jill Lodewegen County Clerk
These minutes will be posted to the website prior to approval from the committee and are considered to be in draft form until approved at the next scheduled meeting.
Resolution No. 39 (18-19)
Community Development Block Grant-Economic Development Program
SUBJECT: Relating to Waupaca County’s participation in the U.S. Housing & Urban
Development (HUD) Community Development Block Grant-Economic Development
(CDBG-ED) Program, administered in the State of Wisconsin by the Department of Administration
(DOA), Division of Energy, Housing & Community Resources (DEHCR).
WHEREAS, Waupaca County passed Resolution No. 41 (95-96) on September 24, 1996
in order to participate in the HUD CDBG-ED Program, administered in the State of Wisconsin
by DOA & DEHCR, for the purposes of providing revolving loan funds (RLF) to Waupaca
County for the purpose of economic development; and,
WHEREAS, in 2018 HUD requested and approved the DOA & DEHCR proposal to
close the CDBG-ED RLF Program in Wisconsin; and,
WHEREAS, beginning on February 1, 2019 and before February 1, 2021 the DOA &
DEHCR will require all Wisconsin municipalities that operate CDBG-ED RLF Programs to
either transfer funds equal to the amount of cash and receivables in their RLF accounts to the
DOA & DEHCR in return for an equal amount of CDBG funds, or transfer funds equal to all of
the cash in their RLF accounts and assign the remaining RLF receivables to the DOA & DEHCR
in return for an amount of CDBG funds equal to the cash.
NOW, THEREFORE, BE IT RESOLVED, the Waupaca County Board of Supervisors
will transfer funds equal to the amount of cash and receivables in their RLF accounts as of
February 1, 2019 to the DOA & DEHCR in return for an equal amount of CDBG funds; and,
BE IT FURTHER RESOLVED, the Waupaca County Board of Supervisors will transfer
all cash funds remaining in its RLF account and assign all remaining RLF loan receivables to the
Waupaca County Economic Development Corporation in return for the administration of all
CDBG projects associated with the funds received from the DOA & DEHCR; and,
BE IT FURTHER RESOLVED, that the Waupaca County Board Chair is hereby
authorized to sign all documents on behalf of the Waupaca County Board of Supervisors that
pertain to Waupaca County’s participation in the closure of the CDBG-ED RLF Program.
Passed this _______ day of __________,
2019
_____ Ayes _____ Nays
ATTEST:
____________________________________
Jill Lodewegen
Waupaca County Clerk
APPROVED AS TO FORM:
____________________________________
Diane L. Meulemans, Corporation Counsel
RECOMMENDED FOR INTRODUCTION
BY THE WAUPACA COUNTY FINANCE
COMMITTEE
Resolution No. 38 (2018-2019) Subject: Donation Acceptance – The Family of Kitty Wenckus
WHEREAS, Waupaca County’s policy requires resolution to the County Board to accept donations over
$1,000; and
WHEREAS, Waupaca County has received a donations request in the amounts of $5,000 from the family
of Kitty Wenckus for the purpose of purchasing 5 ballistic shields.
NOW, THEREFORE, BE IT RESOLVED that the Waupaca County Board of Supervisors accepts the
donations request to purchase 5 ballistic shields for the Waupaca County Sheriff’s Department in the amount of $5,000 from the family of Kitty Wenskus.
Passed this _______ day of __________, 2019 _____ Ayes _____ Nays
ATTEST:
____________________________________ Jill Lodewegen
Waupaca County Clerk
APPROVED AS TO FORM:
____________________________________ Diane L. Meulemans, Corporation Counsel
RECOMMENDED FOR INTRODUCTION BY THE WAUPACA COUNTY FINANCE COMMITTEE
GENERAL FUND
11-09-52221 210.0 Courthouse Security - 85,417 11-15-51310 212.0 District Attorney - Witness Fees 1,988
11-15-51310 212.2330 District Attorney - Undesignated Cases 7,000 8,988 11-17-51710 210.2265 Register of Deeds - SSN Redaction Projects 22,872
11-17-49311 1093.0 Fund Balance Applied - SSN Redaction Project (22,872) -11-23-52111 860.0 Jail Improvement-Fingerprint Machines, Security Equipment 32,313
11-23-49305 1093.0 Fund Balance Applied - Jail Improvements (32,313) -11-36-54700 33337.0 Veterans Service-Transportation - 3,500 11-36-54701 711.0 Veteran's Relief - 794 11-38-56203 340.2438 LWCD - Non-Capital Blind Replacement 1,200 11-80-59240 950.0 Transfer to Capital Projects Fund 1,010,894
11-80-49304 1093.0 Fund Balance Applied - Capital Projects (1,010,894)
-11-08-49303 1093.0 Fund Balance Applied - NonLapsing Appropriations $99,899 CAPITAL PROJECTS FUND
44-80-57190-11 840.0 CIP-2018-1101 - Fiber Optic - Manawa Symco Tower 90,192 44-80-57190-13 860.0 CIP-2018-1301 - LiDar Data Acquisition 86,056
44-80-43515-13 1035.0 LiDar Data Project - State Grants / Aids (69,448) 16,608 44-80-57140 870.0 CIP-2018-1801 - Courthouse Urgent Needs 20,000 44-80-57190-18 860.0 CIP-2018-1804 - Fire Alarm Upgrade 68,500 44-80-57431-21 860.0 PTF - Plow for Truck purchased in 2017 7,500 44-80-57210-23 860.0 CIP-2018-2301 - Clintonville Radio Tower Project 370,100
44-80-57210-23 860.0 CIP-2018-2302 - Weyauwega Radio Tower Project 332,791 702,891 44-80-57620-37 805.0 CIP-2018-3705 - Camp-Vic-To-Rae Projects 69,948 44-80-57620-37 805.0 CIP2016-37-03 - Crystal River Canoe Access Upgrades 31,752
44-80-49214-37 1092.0 Transfer from Environmental Program Fund (CATC1408) (25,197) 6,555 44-80-57620-37 870.0 CIP-2018-3701 - Little Wolf Park Play Equipment 16,258 44-80-57620-37 870.0 CIP-2018-3703 - Various Paving Projects 12,442
44-80-49211 1092.4215 Transfer from Capital Projects Fund $1,010,894 ENVIRONMENTAL PROGRAM FUND
24-09-56900 340.0 ATC0208 - Wolf River Sturgeon Trail Boardwalk Extension 4,119 24-09-56900 340.0 CATC0208 - Water Quality-Rain Garden Functional Beauty 4,685 24-09-56900 340.0 CATC0308 - Tomorrow River Trail Invasive Species Control 5,000 24-09-56900 340.0 CATC0608 - Symco Accessible Trail/Launch Site 23,125 24-09-56900 340.0 CATC0708 - Lowney-Rohan Trail 14,080 24-09-56900 340.0 CATC1308 - UWEX-Farmland Conservation Easement 17,000
24-09-56900 340.0 CATC1508 - County Baseline Well Testing 7,523 75,532 24-09-56900 340.5501 CATC1208 - UWEX-Environemental Youth Connections 3,943
24-09-59240 950.0 CATC1408 - Crystal River Access 25,197
24-09-43690 1036.0 Recognize Deferred ATC Grant Revenue $104,672 2018 TO 2019 CARRY-OVER (NON-LAPSING APPROPRIATION) REQUESTS
2018 DOG REIMBURSEMENT RATIO REPORT
Township Licenses Sold Total License Sold Ratio Payment
T. Bear Creek 222.80 16259.25 0.013703 12464.80 $ 170.80 T. Caledonia 526.20 16259.25 0.0323631 12464.80 $ 403.40 T. Dayton 479.00 16259.25 0.0294602 12464.80 $ 367.21 T. Dupont 623.00 16259.25 0.0383167 12464.80 $ 477.61 T. Farmington 721.70 16259.25 0.044387 12464.80 $ 553.28 T. Fremont 293.95 16259.25 0.0180789 12464.80 $ 225.35 T. Harrison 127.75 16259.25 0.0078571 12464.80 $ 97.94 T. Helvetia 421.90 16259.25 0.0259483 12464.80 $ 323.44 T. Iola 264.55 16259.25 0.0162707 12464.80 $ 202.81 T. Larrabee 730.10 16259.25 0.0449037 12464.80 $ 559.72 T. Lebanon 612.85 16259.25 0.0376924 12464.80 $ 469.83 T. Lind 381.10 16259.25 0.023439 12464.80 $ 292.16 T. Little Wolf 523.75 16259.25 0.0322124 12464.80 $ 401.52 T. Matteson 1198.70 16259.25 0.0737242 12464.80 $ 918.96 T. Mukwa 833.60 16259.25 0.0512693 12464.80 $ 639.06 T. Royalton 344.25 16259.25 0.0211726 12464.80 $ 263.91 T. St. Lawrence 676.40 16259.25 0.0416009 12464.80 $ 518.55 T. Scandinavia 267.60 16259.25 0.0164583 12464.80 $ 205.15 T. Union 593.95 16259.25 0.03653 12464.80 $ 455.34 T. Waupaca 229.25 16259.25 0.0140997 12464.80 $ 175.75 T. Weyauwega 103.90 16259.25 0.0063902 12464.80 $ 79.65 T. Wyoming 177.05 16259.25 0.0108892 12464.80 $ 135.73 V. Big Falls 64.90 16259.25 0.0039916 12464.80 $ 49.75 V. Embarrass 196.50 16259.25 0.0120854 12464.80 $ 150.65 V. Fremont 259.05 16259.25 0.0159325 12464.80 $ 198.60 V. Iola 88.75 16259.25 0.0054584 12464.80 $ 68.04 V. Ogdensburg 60.60 16259.25 0.0037271 12464.80 $ 46.46 V. Scandinvia 263.20 16259.25 0.0161877 12464.80 $ 201.78 C. Clintonville 1902.65 16259.25 0.1170195 12464.80 $ 1,458.60 C. Manawa 399.55 16259.25 0.0245737 12464.80 $ 306.31 C. Marion 438.30 16259.25 0.026957 12464.80 $ 336.01 C. New London 822.85 16259.25 0.0506081 12464.80 $ 630.82 C. Waupaca 1002.45 16259.25 0.0616541 12464.80 $ 768.51 C. Weyauwega 407.10 16259.25 0.0250381 12464.80 $ 312.10 TOTALS 16259.25 1 $ 12,464.80
2018 Dog Reimbursement Ratio Report
FINANCE COMMITTEESubmitted 1/29/2019
