20-23 october 2016 ON SITE

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#fiac • fiac.com

20-23

octobER

2016

_ON

SITE

petit

palais

paris

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2

Reed Expositions France / FIAC / 52-54, quai de Dion Bouton / CS 80001 / 92806 Puteaux Cedex / France

For this 43

rd

_{edition of FIAC, exhibitors may submit propositions for the new On Site sector of the}

fair, which will present sculptures and installations in the prestigious context of the Petit Palais.

Built for the Exposition Universelle of 1900, like its neighbour the Grand Palais, the Petit Palais

became the Musée des Beaux-Arts de la Ville de Paris in 1902. Its collections illustrate the principal

artistic currents from Ancient Greece until World War I, together with the decorative arts.

On Site will assemble around twenty artworks that will invest the spaces of the Galerie Sud,

the Pavillon Sud and the Jardin du Petit Palais, as well as the esplanade in front of the building.

Organized in collaboration with Christophe Leribault, curator and director of the Petit Palais,

and Lorenzo Benedetti, associate curator for On Site, this sector enables FIAC galleries to

exhibit in unique conditions, in direct proximity to their stands at the Grand Palais, within the

remarkable context of the historic Petit Palais.

Application forms for the On Site sector are available for completion online on our website

www.application.fiac.com

The application deadline is set for Friday, July 1st 2016.

IMPORTANT DATES

• July 1st : application deadline

• Mid-July : Selection Committee and results of admission

• Monday, October 17th : installation (and upon derogation for other dates for outdoor spaces)

• Tuesday, October 18th : installation

• Wednesday, October 19th : FIAC 2016 opening with On Site preview at 9 am

• From Thursday 20th to Sunday 23rd October : public opening

• Monday, October 24th : removal (and upon derogation for outdoor spaces for an extended

exhibition time)

CONTACT

If you have any questions regarding your application, please do not hesitate to contact

[email protected] or +33 (0)1 47 56 64 22.

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3 APPLICATION CRITERIA

• Galleries may submit a project for On Site only after completing an application for FIAC

2016 and paying the application fee of

e

516 incl.tax.

• The Selection Committee of the Sector On Site at the Petit Palais will only review applications

from galleries admitted into FIAC at the Grand Palais.

• Galleries may submit several projects. Each project will be reviewed individually by the

Selection Committee before notification of admission or refusal.

• Projects may be submitted jointly by several galleries. In this case, the applying gallery remains

the only contractor and contact for the organization (invoicing, insurances, logistics, etc.).

• A flat rate of €

e

5.000 excl. tax is charged for each project exhibited, regardless of the

exhibition area required.

• Production, transport, installation, dismantling, surveillance and insurance of the artworks

are the sole responsibility of the gallery (section 4 of the General Regulations of FIAC 2016

Special Operations).

EXHIBITED PROJECTS, POSITIONING AND ACCESS

• Works of art on display will only be sculptures and installations, without requiring any

supplementary construction.

• Size of the freight elevator : H: 3,20 m x L: 3,55 m ; 3,27 m

Maximum floor loading : 250 kg / m

2

• The location of the artworks will be decided by the Selection Committee composed by

representatives of FIAC and the Petit Palais together with the associate curator Lorenzo

Benedetti.

• The spaces of the On Site sector in the Petit Palais are in free access during the museum

opening hours.

ONLINE APPLICATION

The online application requires you to complete the following information :

1. A description of the project

2. Artist presented

3. Technical information

4. Images

5. Upon completion of all of the sections, you will be able to download your “Application

Form” in PDF format. The “Application Form” summarises your application. A copy of this

document must be signed and returned by email ([email protected]) or by fax (+33

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4 SERVICES PROVIDED

TECHNICAL EQUIPMENT

• Technical and logistics support during the installation provided by a technical manager

• Signage

COMMUNICATION

• FIAC website and dedicated web page

• A full colour double page catalogue insertion

• Visitor map

• Press (announcements and advertisements)

• VIP programme: Parcours Privé

• Guided tours

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5 Location of the PETIT PALAIS

Voie Georges Pompidou

GRAND PALAIS

PETIT PALAIS

Avenue Winston Churchil

l

Avenue du Général Eisenhower

Avenue des Champs-Elysées

Place de la Concord e Avenue Dutuit Avenue Gabriel Avenue de Marigny Rue de l’Elysé e Avenue Montaign e exandre III Av enue Fran klin D. Roosevelt Cours la Reine Cours la Reine Cours la Reine Cours la Reine Cours Albert 1er

Voie Georges Pompidou

Rue François 1e r Rue François 1e r Rue Jean-G oujon Rue Bayar d Rue Bayar d

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6 PLAN

Avenue Charles Girault

Jardin

Galerie Sud

Parvis

Pavillon

Sud

Avenue Winston Churchill

Cours la Reine

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7 Images and virtual visit

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8

Section 1 – Description of the operations proposed by the organiser

For the 2016 edition of FIAC, the organiser will open a new sector dedicated to artworks going beyond the scope of a regular gallery booth, that is, an exhibition of artworks in the following locations of the Petit Palais: the galerie Sud, the Rotonde Sud, the garden, the main entrance of the building. This operation shall be referred to hereafter as the “On Site Sector”.

The organiser reserves the right to add other locations to the Sector. For such purposes, the organiser has issued a specific application form. This operation is scheduled to take place throughout the FIAC

Section 2 - Selection of galleries

The galleries that wish to participate in this operation address the relevant application form to the organiser, duly signed and completed with all the paperwork requested.

Galleries may submit a project for the On Site Sector at the Petit Palais only after completing an application for FIAC 2016 – Grand Palais and paying the application fee of 516 E incl.tax.

The Selection Committee of the Sector On Site at the Petit Palais will only review applications from galleries admitted into FIAC at the Grand Palais.

Galleries may submit several projects. Each project will be reviewed individually by the Selection Committee before notification of admission or refusal.

The organiser wishes to stress the fact that in order for a gallery to be definitively selected, a Civil Liability certificate must be returned imperatively before 9 September 2016, pursuant to the provisions of section 6. Failing this, the application will be systemically rejected, irrespective of the state of advancement within the selection process. It shall retain the participation fee.

The organiser verifies that the applications it receives are complete and signed. If so, the organiser submits the application to a Selection Committee, whose members are indicated on the FIAC website. The Selection Committee is solely responsible for:

- Judging the artistic quality of the projects that are presented to it by the galleries and their conformity with the expectations of visitors to FIAC - Ensuring the artistic coherency between the various propositions/works. In general terms, the deliberations and decisions of the Selection Committee are governed by section 4 of FIAC Special Regulations.

Section 3 – Attribution of locations

It is also the role of the Selection Committee and the organiser to attribute a location at one of the Spaces to the galleries selected through the application process for the On Site Sector.

This attribution shall be performed as per the conditions above, to which the following provisions shall be added:

After consultation with the managing body of the Petit Palais in which the operation shall be implemented, the organiser establishes the map of the projects. Based on this map, the Selection Committee freely performs the assignment of locations, taking into account the specificities of each work and each location insofar as possible.

Galleries may not request a specific site: the Selection Committee and the organiser are free to propose the location that they consider the most appropriate.

For this attribution, the Selection Committee and the organiser take the conditions of access to the site where the work will be exhibited into account, as well as other technical specificities of the site. A technical file will be delivered to the galleries selected for the project, which will include a map of the location, with measurements, conditions of access to the site and its technical specificities.

The location offered to a gallery will be communicated by way of this map, which will contain measurements of the location that are as precise as possible.

The organiser shall not be held liable if a difference arises between the

measurements indicated on the map and the actual dimensions of the location. The same applies for any other technical indications. Any claims concerning the location defined by the map must be presented within 8 days, commencing as of reception of the map. Beyond this period, the proposed location shall be deemed accepted by the gallery.

Section 4 – Installation and removal of artworks Technical files

The gallery agrees without reserve or restriction to comply with the technical file for the operation for which it was selected. This file will be delivered to the gallery by the organiser and shall include:

- The dates of arrival and departure of the works,

- Instructions for clearing/cleaning and protecting the location used by the gallery,

- Specific security and installation instructions.

The rules contained in the technical file are imperatives. In general terms, the gallery agrees to comply with all instructions given by the organiser or the managing body of the Petit Palais.

- The galleries are aware of the fact that the venue selected for the Sector is a prestigious venue listed with the Monuments Historiques and particularly fragile, thus requiring special care and respect.

The organiser reserves the right to expulse any gallery or subcontractor of the gallery if it is observed that (s)he violates the terms and conditions of the present regulations, the technical file or the instructions given by the managing body of the Petit Palais and/or the organiser. This regulation does not create an overall duty of surveillance on the part of the organiser. The gallery also agrees to provide the works requested by the organiser in the technical file within the time limits indicated.

Failing this, the organiser reserves the right to freely dispose of the location allocated to the gallery.

Works of art on display

A - Light and sound installations

The organiser, together with the Selection Committee, reserves the right to require that any light or sound piece which is detrimental to neighbouring exhibitors or to the public shall be removed or its location modified. A plan indicating its location on the exhibition space and its technical requirements must be presented beforehand.

B - Artworks that present a potential danger for the visitors, surroundings, or the venue

Artworks which are potentially dangerous for the attendees of the Fair, the surroundings, or the exhibition venue (for whatever reason: electrical installation, unstable installation, unprotected light-bulbs; sharp edges, risk of fire or flood, etc.) will be accepted only when accompanied by appropriate and adequate means to delimit a safety distance and to protect the venue and visitors. In case of manifest danger, the fair management may be obliged to request that the works in question are moved and/or removed and/or that appropriate safety measures are taken, which the Exhibitor agrees to immediately implement. This clause shall not be construed as a general commitment for the Organiser to verify or monitor the safety of the exhibitors’ artworks, which remain under the Exhibitor's sole responsibility and surveillance.

Installation / Removal

It is hereby specified that in terms of installation and removal, the organiser shall only provide basic technical support; the full responsibility of these operations shall be incumbent to the gallery.

The gallery shall be responsible for all of the costs relating to its participation in the operation, such as installation, transportation, insurance and equipment hire or purchasing costs, as well as covering the artists’ expenses.

The gallery agrees to respect the deadlines and the installation and removal conditions that will be provided by the organiser in the technical file.

Failure on the gallery’s part to comply with the deadline or the

GENERAL REGULATIONS

OF SPECIAL OPERATION

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conditions of occupation of sites authorises the organiser to claim payment in late fees and damages.

Specifically concerning dismantling, removal and clean up, the organiser may undertake any operations that have not been completed by the gallery within the agreed time limits, at the expense and risk of the gallery. The galleries occupy the sites in the state in which they find them and must leave them in the same condition. Both the gallery and the organiser shall sign a form regarding the state of entry and exit of the site. These documents are available from the organiser. They shall prevail in the event of an accident, without contest on the part of the gallery. The repair of any deterioration caused by a gallery or its installations, materials or goods, shall be at the expense of the said gallery, as well as any cleaning, rehabilitation, transportation and/or storage expense, indisputably.

Each gallery provides, at its own expense, for its own transport, reception and installation of the artworks and/or the materials that they require. It agrees to comply with the organiser’s instructions pertaining to the regulation of the entrance and exit of artworks/materials, namely concerning the circulation of vehicles within the perimeters of the Fair / the projects exhibition spaces.

INSURANCE / LIABILITY

Section 5 – Liability of the organizer

The gallery holds full responsibility for producing the exhibition (installation and dismantling included).

The organiser:

1. Request participation fees up to € 5.000 excl. tax

2. Assists the gallery during installation and removal by providing basic technical support. The organiser’s civil liability shall not be engaged within the framework of any of these operations.

3. The organiser remains the gallery’s sole interlocutor; under no circumstances shall the gallery formulate any form of claim to the manager of the venue.

Conservation of artworks and equipment – Liability

The gallery remains the sole guardian in charge of the works of art exhibited, and, in more general terms, all of its equipment and material throughout the duration of the fair (7 days a week, 24 hours a day), including during installation, removal, storage, handling/displacement, and transport; under no circumstances shall the liability of the organiser or the managing bodies and owners of the venue in which the fair is held be engaged concerning the above-mentioned elements.

Since the venue in which the fair is held has its own surveillance staff, only said staff is authorised to circulate within the exhibition spaces outside of public opening hours. Therefore, the gallery accepts that its own security guards cannot supervise these artworks outside of public opening hours. It also agrees not to file any complaints against the organisation and the exhibition venue in this regard, hereby accepting to incur all of the risks thereof. This is a vital and material condition of the organiser’s consent to the present agreement.

In addition, the gallery’s attention is especially drawn to the fact that, owing to their great age and/or atypical character, aspects inherent to the event, the buildings and premises in which the FIAC is organised may expose the artworks and, more generally, the equipment and materials, to accidents (falls, leaks, theft, loss, etc.).

The gallery expressly accepts to bear all of the resulting risks alone. It is contractually bound, within the respect of security regulations, to take all measures likely to protect the artworks and equipment against these risks, under no circumstances shall said measures be incumbent on the organiser. It is notably the gallery’s responsibility to decide the terms and conditions of security of these artworks and equipment (such as safeguarded hanging and installation, assignment of your own security guards at your stand, etc.). All of which, where appropriate, shall apply with express waiver to any conflicting legal provision.

It is the gallery’s responsibility to insure the artworks that it presents, by communicating to its insurer all of the pertinent information, notably information contained in the present regulations and technical file.

Section 6 - Liability of the gallery

The exhibitor accepts sole responsibility for all damages that the

the exhibition space caused.) It agrees to pay the organiser, upon their first request, all of the amounts requested by them in this capacity. The galleries have an obligation to insure themselves against any forms of damage (material, physical or consequential) that they may create within the framework of the operation they are participating in. The organiser shall assume no responsibility thereof. The gallery must provide, before 9 September 2016, a civil liability insurance certificate covering it against the financial consequences of its liability, to a level of 7.500.000 per claim for physical injury, and € 1.500.000 per claim for material and consequential damage.

Section 7 - Insurance of the artworks, goods, artists and media presented

The galleries must insure the materials and artworks for their total value, as well as the artists that they are presenting against all damages that the aforementioned may sustain within the framework of said operation. The organiser shall assume no responsibility thereof.

INTELLECTUAL PROPERTY

Section 8 - Concession of rights / Guarantee of peaceful enjoyment

The gallery guarantees the organiser and the managing body of the Petit Palais that it has obtained from the intellectual property rights-holders all of the rights and/or authorisations required in the creations that it intends to exhibit, for the presentation of said creations within the framework of the operation described in section 1. The organiser and the managing body of the Petit Palais concerned shall not be held liable in this domain.

The gallery authorises the organiser and the managing body of the Petit Palais to reproduce and represent these creations free of charge. For the organiser: in the communication tools for the Fair (Internet, exhibition catalogue, invitations, visitors’ map, promotional video etc.) and more generally in any medium designed to promote the Fair (photographs of the Fair for publication in traditional media or on the Internet, television show produced about / during the Fair etc). For the managing body of the Petit Palais: in all of its promotional media and, more generally, in all media designed to promote the operation. The gallery guarantees the organiser and the managing body of the Petit Palais that:

- It has obtained from the intellectual property rights-holders in these creations, all of the rights and/or authorisations required for the above-mentioned utilisations.

- It has settled the rights with the collective rights-management organisations concerned; the said rights must correspond to the utilisations of the work made by the organiser within the framework of the present operation.

The present authorisation is granted for a term of ten years.

Section 9 - Collective rights management body

In the absence of an agreement between the organisations that collect and distribute copyright payments (the SACEM / ADAGP) and the organiser, the gallery deals directly with these organisations if it makes use of music, films etc. in any manner whatsoever within the context of the Fair. The organiser shall assume no responsibility thereof. The organiser may, at any time, request that the gallery produce the relevant proof pertaining to such use of copyrighted material.

MISCELLANEOUS Section 10 - Security

The gallery agrees to respect the security measures imposed by the administrative or legal authorities, as well as any security measures that may have been taken by the organiser. The organiser reserves the right to verify compliance with these measures. Surveillance is provided under the organiser’s control: its decisions concerning the application of security rules must be implemented immediately.

Section 11 - Customs

It is each gallery’s responsibility to accomplish the customs formalities for the materials and artworks brought into the country from abroad. The organiser shall not be held liable for any difficulties that may arise with respect to such formalities.

Section 12 - Application of the FIAC General Regulations