Accounting / Payroll Clerk
Through our vision to eliminate poverty in our community, and guided by a passionate concern for the dignity and well-being of each individual, Bissell Centre’s work is based on building relationships, hope and trust. Our mission is to work with others to empower people to move from poverty to prosperity. We enable people to meet their own basic daily needs, participate in community, have sustainable livelihoods, feel hope for the future and make plans for a prosperous life.
Bissell Centre is looking for the right individual to fill the position of Accounting / Payroll Clerk. This position is responsible for the organization bi-weekly payroll, month end payroll and banking reconciliation, payroll costing and basic accounting functions. The successful candidate will also be responsible to assist the Director, Human Resources in some aspects of Human Resources functions including on-boarding for new employees, benefits administration, monitor performance review, filing and records management.
Specific responsibilities of the position include:
Payroll
Calculate input, process and submit Bi-weekly payroll to the agency’s payroll service provider by the specified dateline.
Maintain and update accurate payroll and personnel records of employees in the Payroll/HR system including transfer, salary adjustment, termination, leave of absence etc.
Reconcile and prepare year end T4 and employer’s payroll tax filing return to CRA.
Posting payroll Journal in to Accounting Software (each pay period) including department payroll reports and benefit costs.
Preparation of casual labour supporting document for daily salary payout and recording, reconcile cash & Easypay posting and and process casual labor salary at the beginning of the month for monthly remittance of income tax, CPP and EI to CRA.
Ensure correct information is forward to Accounts payable for payment i.e. Benefit Premium, RRSP, CRA monthly remittance and garnishee.
Month End adjustment including timing for gross payroll adjustment, shared positions, cost allocation for shared positions, WCB department cost charging and vacation accrual.
Banking administration/ reconciliation
Daily bank reconciliation for Servus operating accounting, ensure the information is updated and report any problems and discrepancies.
Reconciliation other variance bank accounts on a monthly basis as designated.
Cross check First Data statement with bank statement on a monthly basis to ensure the accuracy of the credit payment received as stated.
Monthly journal entries / adjustments
Payroll related cost charging and allocation including but not limited as follow: shared positions (gross pay, MRCs, benefits), timing adjustment, vacation entitlement; benefits- for additional details (see payroll section).
Month end journal posting including adjustments and closing entries. Financial reporting preparation assistance
Reconcile the balance sheet accounts on a monthly basis. Ensure the accuracy of the balance and proper documentation for balance carried over to next period.
Assist in monthly financial report as directed.
Other Responsibilities
Backup for accounts payable functions.
File management-maintaining accounting records by making copies; filling documents. Protects Bissell’s value by keeping information confidential.
Assumes responsibility for related duties as required or assigned.
Human Resources
Open new employees’ personnel files and input new employees’ information into Payroll/HR system and link their information to ezLabor Manager timecard.
Ensure background checks i.e Criminal Record and Child Intervention Record Check for new employees are completed within 2 months from date joined.
Half yearly monitoring of employees Criminal Record and Child Intervention Record Check to ensure both checks are updated every 3 years.
Photocopy and compile orientation packages as needed.
On-board and Exit exercise for new/resigned employees i.e. take photo ID, provide lanyard and
coordinate with Admin to arrange needed company’s properties for new employees i.e. keys, computer access, hand phones and ensure company’s properties are returned upon termination of employees. Provide password access to new employees to ezLabor Manager time card and set them up in the timecard system.
Update staff phone directory and upload new staff photos in the directory
Employee Development and Performance Management
Monitor employees due for probationary appraisal for employment confirmation or promotion
confirmation by maintaining and update database of employees due for appraisal and notify Managers when employees are due for appraisal.
Employees Group Benefits and RRSP
Maintain, monitor and update employees’ enrollment and termination for the Group Benefits. Update, calculate and input employees’ portion of their Group Benefits into payroll to ensure employees’ portion are recovered via bi-weekly payroll deduction.
Check and reconcile employee’s and employer’s portion of the Group Benefits premium and make monthly arrangement for payment of the Group Benefits premium to the Benefits Provider.
Update employees’ self contribution to RRSP via bi-weekly payroll deduction as needed and arrange payment for employees’ monthly RRSP contribution to the investment company.
Update and monitor any other deductions via payroll e.g United Way Contribution.
Distribute monthly star cards to employees, handle and monitor employees’ star cards exchange for gift cards.
Assist in yearly Employees’ Recognition events for employees reaching their milestone years of service with the Company and any other staff welfare/benefits events
Filing, Records Management and Other Duties
File and update employees’ personnel records and documentation in their personnel file. File and maintain payroll, human resources and contract record.
Act as back-up for phone systems and grant/terminate employee access to phones, computers and email when required and sorting mail for 3rd Floor BCE.
Education and Experience
Payroll Designation with experience in Payroll Administration is a definite asset.
Minimum one year experience in preparing full cycle payroll, posting payroll journal, payroll and banking reconciliation, month end adjustment for payroll cost allocation. Some experience in human resources functions including recruitment and benefits administration would be advantageous.
Knowledge, Skills, and Ability
Proficiency in Microsoft Office and Excel. Knowledge of HRIS and computerized payroll systems including ADP and ACCPAC is a definite asset.
Good working knowledge of Alberta Employment Standards.
Excellent interpersonal and communication skills (both verbal and written).
Flexible, adaptable, strong organizational, time management and problem solving skills.
Attention to detail, accuracy and quality.
Self-motivated and can work independently with minimal supervision.
Strong orientation towards superior customer service, professionalism and confidentiality. Interested candidates are invited to submit their resume and cover letter by October 31, 2014 to: Tina Young
Director, Human Resources Bissell Centre
10527 - 96 Street Edmonton, AB T5H 2H6
Fax: 780-429-7908
We thank all applicants for their interest. However, only candidates selected for interview will be contacted.
