Security Solutions
Protecting your data.
Innovations in information technology have radically changed the way information is created, managed, distributed and stored. This tremendous evolution has stepped up the business pace in all sectors and enterprises. At the same time, however, one of your most valuable assets, your data, may be compromised intentionally or unintentionally by people, groups, organisations etc. While you invest in physical safety, network security and firewalls, your confidential information can still fall into the wrong hands. With government regulations and legislations to oversee data integrity becoming ever more stringent, the need for a company wide implemented security policy is indisputable.
At Ricoh we understand the complexity of assessing security risks and safeguarding your information at all times. By identifying potential vulnerabilities and proactively addressing them, we have long made security an integral part of system development. Ever since then we have taken on an industry leading role. With a superior range of seamlessly integrated security capabilities and the means to analyse any potential risk in your workflow, Ricoh can offer the help you need to protect your confidential data and secure your document cycle from beginning to end.
Exactly Where Are You Vulnerable?
While providing crucial services and capabilities, your office equipment may also put your business at risk when it is not properly secured. In our connected worlds, new threats arise continuously. Some are obvious. How many times have you printed a confidential document only to be distracted by a phone call and left your print sitting in the output tray? Others though such as hacking and professional data theft are less apparent yet equally serious, if not more so…
CREATED DOCUMENTS
An unauthorised person is opening and viewing your confidential document.PC-DEVICE COMMUNICATION
An outsider is able to intercept data sent to the printer.DOCUMENTS
A passer-by browses through prints left on the output tray.
Someone is making an illegal copy of a document.
DEVICE USAGE
An unauthorised person is accessing the device.
SCANNING
Someone is distributing confidential documents via ‘scan to e-mail’ to a wrongful destination.
ARCHIVED DOCUMENTS
An unauthorised person is gaining access to the document server.PC-DEVICE COMMUNICATION
Someone is tapping the machine settings.HARD DISK DATA
Information is leaking through remaining data on the Hard Disk Drive.
E-mail/fax address information is compromised.
NETWORK
The network is accessed by an unauthorised outsider.
An unauthorised person is accessing the network through a wireless connection.
PHONE/FAX LINE
An unauthorised person is tapping the phone/fax lines.
ACCOUNTING
Networked devices are being used inefficiently, or without permission.
ARCHIVED DOCUMENTS
Your data is lost.1 3 15 2 4 6 5 7 9 8 11 10 13 12 14
Printing
Protect the network
Protect the device
Scanning
Copying
How you protect, manage and put your information to work is the key to business success. With Ricoh’s security solutions you can protect information from origin to output without interrupting your daily workflow. In addition to a wide range of standard embedded security features, Ricoh offers industry leading capabilities leaving no risk unaddressed. Safeguard your information integrity and become dependable. In our highly competitive business world, dependable companies are the ones that take the lead.
Sound Solutions
Protect documents with secure settings.
Encrypt print data through SSL technology via IPP
(Internet Printing Protocol) and make intercepted data indecipherable.
Secure documents
• Locked Print™: hold printing until you enter
your password at the device to prevent unauthorised viewing/removing of your document.
• Secure Document Release: delete a print job from
the server if it is not collected after a certain time.
Control unauthorised copying by embedding patterns
which grey the document in case of unauthorised copying
(Copy Data Security Unit).
Authenticate
• User authentication: 4 methods (Windows®, LDAP,
basic and user code).
• External device authentication: identification card/PIN
code authentication.
• Administrator authentication.
Secure scanning
• Restrict manual e-mail address entry to make sure
documents can only be transmitted to authorised destinations.
• Encrypt scanned data by using SSL technology
to counter any hacking attempt.
Control access to the document server and set user
access rights to protect stored information.
Encrypt settings using SSL technology
(Secure Sockets Layer) via SNMP v3 to counter theft.
Secure the Hard Disk Drive and make all confidential data
unrecoverable by overwriting print, copy and scan data
(Data Overwrite Security Unit).
Encrypt the address book to prevent unauthorised
viewing/reading of registered data.
Limit unauthorised network access
• Network protocol restriction: system administrators
can disable unnecessary protocols.
• IP filtering: authorised connections to the device
can be restricted by range of IP addresses.
Secure wireless connectivity by WPA; requiring
authentication against an authentication server.
Protect phone/fax line access through terminating
a connection if a remote terminal that is not using the G3 protocol attempts to connect.
Secure the audit trail
• Record job logging: trace print, copy and fax activities
of individual users.
• Track network activity: keep record of everything
that happens to a document.
Make scheduled backups to avoid the loss
of archived data. 1 3 15 2 4 6 5 7 9 8 11 10 13 12 14
Secure Organisation:
ISMS
ISMS (Information Security Management System) is a comprehensive framework by which business enterprises and other organisations can appropriately maintain and improve confidentiality, integrity and availability of information assets. Not limited to computer system security, this plan offers total risk management that includes basic security policies for information handling, implementation and operation of plans, and periodic reassessment of objectives and aims.
ISMS Certification
To ensure our customers that they can rely on Ricoh and Ricoh’s solution, the Ricoh Group is working on worldwide establishment of ISMS. More than 100 sites of Ricoh Group members all over the world have already gone through rigorous screening and acquired the certification for ISMS (BS7799 Part 2).
Secure Product:
Common Criteria (ISO15408)
Common Criteria (ISO15408) is the internationally recognised set of standards that defines security requirements and establishes procedures for evaluating the security of IT systems and software. These standardised evaluations validate the accuracy of the claims of a product, providing users in security conscious environments with increased confidence and peace of mind. In addition to design and function, certification covers the entire product lifecycle, including production, shipment, sales, installation and service.ISO15408 Certification
Ricoh has obtained ISO15408 certification for its Data Overwrite Security Unit. In other words, the security provided by this advanced solution has been determined by ISO to be correctly implemented and to provide adequate protection against the threats for which it is intended.Third Party Accreditations:
Security Guaranteed
Providing an adequate answer to all threats, Ricoh’s security solutions balance the need for access and protection and lock down information to make sure it does not fall into the wrong hands. Through continuous efforts in order to provide security systems that satisfy the highest international standards, we guarantee the full reliability of our solutions. Reason enough to take the necessary steps towards a full blown
ENG/EUR - B1106N - 261357
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Phone: +31 (0)20 54 74 111 Fax: +31 (0)20 54 74 222
www.ricoh-europe.com
For more information, please contact:
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Ricoh believes in conserving the earth’s precious natural resources. All brand and/or product names are trademarks of their respective owners. Copyright © 2006 Ricoh Europe B.V. All rights reserved. This brochure, its contents and/or layout may not be modified and/or adapted, copied in part or in whole and/or incorporated into other works without the prior written permission of Ricoh Europe B.V.
