Outlook 2010 GroupWise
Reading Pane automatically displayed (on the right but can be switched off or displayed at the bottom of the screen using View – Reading Pane…)
Quick Viewer available from a button or the View menu.
Favorite Folders section available so user can drag & drop any folder into this area and always have available near top of screen.
No Favorites area available.
Mail is stored under the Inbox. Mail is stored under the Mailbox.
Personal folders are stored under the main Mailbox folder. (You can create a folder called “Cabinet” under the main Mailbox by right-clicking on Mailbox
Personal folders are stored in the Cabinet
and selecting New Folder… then create your personal folders under the Cabinet to “ mimic what you were used to in GW!)
To do items are available as Tasks and appear in their own section button on the Navigation Pane, in the Calendar, and in the Mail on the To-Do Bar.
To do items are available as Checklist.
Deleted items will stay in the Deleted Items folder for 7 days and then automatically be deleted. Items that have been automatically deleted can then be retrieved for 7 more days but only by calling the Help Desk.
Deleted items are located under Trash. Items were automatically deleted after 7 days. Cannot recover deleted items once Trash is emptied.
Drafts folder holds all saved messages. Work in Progress folder holds all saved messages.
High priority message appears as red exclamation point and low priority as a blue down arrow.
High priority message appears as red envelope and low priority as a grey envelope.
Common FILE tab menu functions
Outlook 2010 has moved many common functions under the File tab. In previous versions of Outlook, many functions such as the Account Settings, Out of office, Rules, etc were under the Tools/Options menu. However now many of these functions are located under the File tab in Outlook 2010.
Common FILE menu functions Open Archive (open GW Archive) Proxy
Properties Print
wildtest
Common Home tab functions Delete/Jun/Clean Up messages MOVE to Folder
Mark messages as Read or Unread
Categorize messages based on Color and Type
Common EDIT Menu functions CUT, COPY, PASTE message text Delete, Delete and Empty messages Retract Messages
Empty Trash
Common VIEW tab functions Arrange folders
Navigation Pane (Normal, Minimized, Off)
To-Do Bar (Normal Minimized, Off – Add features) Reading Pane (Right, Bottom, Off)
Tool Bars (Standard, Advanced, Web, Customize) Show as Conversations
Common VIEW menu functions Toolbars
Folder List (view on or off, Simple or Full) Nav Bar (view on or off)
Display Settings (Details, Discussion Threads, Panels, etc) Appoinment Display (calendar)
QuickView (on, bottom, right)
User
Common Home tab options -
Note – many of the GroupWise Action menu items are consolidated in Outlook 2010 under the Home tab.
Common GroupWise ACTION menu tasks (Mailbox) Reply to messages
Forward/Forward as Attachment Messages Move to Archive
Junk Mail (Junk Mail Handling) Read Later/Mark Read
Note: Outlook 2010 has consolidated TOOLS options under the File Tab, Options. There are many User Preference settings which include Mail, Calendar, Contacts, etc.
Also under the File tab are the previously stated common configurations such as Account Settings, Automatic Out of Office Replies, Mailbox Cleanup and Rules and Alerts.
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Common GroupWise TOOLS Menu options Address Book
Junk Mail Handling
Rules (manage/create/delete Rules) Find (searches)
Check Mailbox Size
Options – Environment, Archiving, Signature, Send Options, Proxy Access (Security), Calendar Date/Time settings
Archives – Outlook 2010 (Archives Will Already Be Setup For You)
File Tab, Options, Advanced, AutoArchive Settings button
Archives – GroupWise
Tools, Options, Environment, File Location Tab NOTE: Cleanup Tab Sets the interval
Outlook Delivery Reports – (OWA – Outlook Web Application and Outlook 2010 Only)
Right Click on Sent Item, Click Open Deliver Report
GroupWise Message Status Open Sent Item, click Properties Tab
Out of Office Assistant – Outlook 2010 Click File Tab, Info, Automatic Replies button.
GroupWise Out of Office Rule
Tools, Rules, Create/Edit a Rule that Replies to incoming messages
Calendar Proxy – Outlook 2010
Click Calendar in the Navigation Pane, click Share Calendar.
Add the person to Share your calendar and ensure the Allow Recipient to view your Calendar box is checked.
Calendar Proxy - GroupWise
Step 1- Tools, Options, Security, Proxy Tab, Add users with appropriate permissions.
To Change Calendar Permissions, Click the Calendar Permissions Button Go to File, Proxy and add the user to open account with Proxy access
Folders/Folder Sharing – Outlook 2010
Right Click on the Folder to be shared, click Change Sharing Permissions, click the Permissions tab, Add the User, Set the Permission level for appropriate access.
NOTE: Users also need permission to the Mailbox Root and Inbox to view the Shared Sub-Folder. These steps are also required on the folder above the Shared folder such as the Inbox.
Right Click the Mailbox Root (Mailbox – User)
Add the User for permission, Check the Folder Visible box. The permission Level remains set to None
Folders/Folder Sharing - GroupWise
Right Click the Cabinet, click New Folder, Select Shared, type the Folder name and hit Next, then Select the users to Share the folder and add the appropriate permissions.
To Open the Shared folder – Outlook 2010 Go to Tools, Account Settings
Select your Exchange Account and click Change Click More Settings
Advanced Tab, click Add
Type the name of the mailbox that has been shared Click OK
To Open the Shared Folder- GroupWise
Click the Message to open, then follow the prompts to install the Shared Folder in your list
Junk Mail Handling – Outlook 2010
Home tab, Junk (click down arrow), Junk Email Options
Junk Mail Handling - GroupWise Tools, Junk Mail Handling
