Request for Proposal
For Web Design & Maintenance
January 15, 2016
4123 Woodland Drive
New Orleans, LA 70131
Request for Proposal
P a g e | 2For Web Design & Maintenance
Contents
Introduction ... 3 Submission Details ... 3 About Us ... 4 Design and Development ... 4 Website Goals ... 4 Target Audience ... 5 Maintenance & Support ... 5 Terms and Conditions ... 5 Pricing ... 5 Submission Requirement ... 5 Signature Page ... 6
Introduction
Our Lady of Holy Cross College (OLHCC) would like to invite vendors to submit proposals in response to this Request for Proposal (RFP). The requirements for this RFP for Web Design Services are outlined in this RFP. We request that vendors submit detailed responses including pricing and service descriptions. This RFP is not a commitment by OLHCC to select a vendor and/or reward a contract. OLHCC reserves the right to accept or reject any or all proposals submitted. The goal of this proposal is to select a vendor that can provide Web Design and related management services in our current web hosting environment.
Submission Details
Submission Deadlines All submissions must be submitted, delivered and/or emailed to the address below, no later than:
Monday, February 15, 2016
3:00pm CST
Submission Delivery AddressRosalind Chester
Director of Technology
Our Lady of Holy Cross College
4123 Woodland Drive
New Orleans, LA 70131
Submission Questions and Clarifications
Email:
[email protected]
Electronic Submissions Electronic submissions preferred.
About Us
Our Lady of Holy Cross College is Located on the West Bank of the Mississippi River minutes from downtown New Orleans, Our Lady of Holy Cross College is one of the South's most unique educational experiences. The College was founded in 1916 as a Ministry of the Marianites of Holy Cross, and was created to educate and prepare teachers for work in the many schools the Marianites were opening across South Louisiana. The College's continued unwavering connection to the beliefs of the Marianite Sisters and its roots in educating those who would eventually teach others are both part of the foundation that makes the OLHCC experience so special. For our students, this means smaller classes, a faith‐based atmosphere and more personal attention from a generous, responsive team of professionals. It means collaborating in an exciting, entrepreneurial environment where the focus is always excellence. It means the support of a compassionate, caring faculty and staff all dedicated to making sure you get the most out of your educational experience. The school’s current website is hosted by an external provider. All of the pages are currently maintained in‐house.
Design and Development
The successful bidder is required to present a proposed timeline and a detailed design and maintenance plan. In addition, the successful bidder is required to provide a portfolio of previous web design projects along with reference contact information for at least two previous projects. The vendor must provide for all design elements including branding, graphics, photos, scripts, applications, and style sheets necessary to accomplish this project. Vendor must include in its price all costs associated with the design and maintenance process. It is OLHCC’s intent that the entire design be completed for the quoted price. Therefore, any items omitted but reasonably necessary to accomplish this project must be furnished and provided by the vendor at no additional cost to OLHCC.
Website Goals
Redesign our current web presence so that it is aesthetically pleasing and responsive. The website should be visually stunning, incorporating attractive graphics and high resolution images. Professional design that is inviting to users Intuitive links Relative images that represent diversity Optimization for cross browser performance Responsive web design for computers, tablets and mobile phones Increased traffic to the site
o Search Engine Optimization o Well Organized content o Minimize the number of clicks to access content o User Friendly Optimization for cross browser performance Provide quality content that is updated daily Build the school’s brand o Complimentary Social media pages for example Facebook, Twitter, LinkedIn… Design should appeal to our target audience All pages must be ADA compliant All pages that direct users away from our main site must open in a new window or tab.
Target Audience
The successful vendor should outline a plan for design elements geared toward our target audience. Our primary target audience is students between the ages of 17 and 30. In addition our target audience also includes the following: Potential Students and Current Students Alumni Faculty and Staff Potential Donors and Current Donors
Maintenance & Support
The vendor must provide information regarding the availability of technical support and a timeline for site updates.
Terms and Conditions
OLHCC reserves the right to accept or refuse any proposal. Any and all design elements for the website must remain the property of OLHCC.
Pricing
Vendors should clearly outline any one‐time cost and monthly recurring cost. Any additional cost not outlined in the vendor’s proposal will be considered part of the service at no additional charge to OLHCC.
Submission Requirement
Attached to these specifications is a signature page which must be completed and signed by each bidder and included in their RFP submission.
