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ODISHA POWER TRANSMISSION CORPORATION LIMITED
(A Govt. of Odisha Undertaking) Regd. Office: Janpath, Bhubaneswar -751 022
(Domestic Competitive e-Bidding)
e-NIT No. TW-IT/PDC/OT/03/2014-15DATED 26.12.2014
e-REQUEST FOR PROPOSAL (e-RfP)
Appointment of Consultant
for
“Setting up of Primary Data Center (PDC)”
Office of the Chief General Manager (IT) Odisha Power Transmission Corporation Limited
3rd Floor, Corporate Building, OPTCL Street Address: Janpath, Bhubaneswar, Odisha. City: Bhubaneswar, State: Odisha, ZIP Code: 751 022
Tel: 0674-2545476, Fax: 0674-25459821 Email: [email protected] Official website of OPTCL: www.optcl.co.in
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Tender Notice
TENDER NOTICE No TW-IT/PDC/OT/03/2014-15 DATED 26.12.2014 Odisha Power Transmission Corporation Limited invites bids under single stage two-part bidding system in e-tender mode only from reputed Consulting Houses for appointment of Consultant for setting up of its Primary Data Center Project( with an estimated cost of ₹ 10 crore (approx.)),conforming to the terms and conditions mentioned in this tender document.
The interested eligible bidders may visit our website www.optcl.co.in on or after
26-12-2014 to go through / download the scope of supply and terms and conditions in detail. The techno-commercial bid shall be duefor opening on dated 16-02-2015, 13.30 Hrs.
The interested bidders would be required to enroll themselves on the tender portal www.tenderwizard.com/OPTCL. Complete set of bidding documents are available at www.tenderwizard.com/OPTCL from 26-12-2014(10.00 Hrs) up to 16-02-2015, (13.30 Hrs).
N.B:- All subsequent addendums/corrigendum to the tender shall be hosted in the OPTCL‟s officialweb site http://www.optcl.co.in and
www.tenderwizard.com/OPTCL only.
The authority reserves the right to accept or reject any or all of the offers without assigning any reason thereof.
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CONTENTS OF TENDER
Chapter Page
SECTION - I:
General Information to Bidders
4Submission of Bids
4Bidding Schedule
5e-tender process guidelines
7About OPTCL
11SECTION - II:
Instructions to Bidders General
14SECTION - III:
Eligibility Criteria
25SECTION - IV:
Scope of Work
27Key Deliverables and Time Schedule
28Payment Terms
33SECTION - V:
Bid Evaluation Methodology
32 SECTION - VI:GENERAL CONDITIONS OF
CONTRACT (GCC)
37
SECTION - VII:
Bidding Forms
53Page 4 of 64
SECTION- I
GENERAL INFORMATION TO BIDDERS
Name of the Project: Appointment of Consultant for Setting up of Primary Data Center
The prospective bidders are advised to register their user ID, Password, company ID withwebsite www.tenderwizard.com/OPTCL by clicking on hyper link “Register Me” on the tender website www.tenderwizard.com/OPTCL.
1
. Submission of Bids:
-The bidder shall submit the bid in Electronic Mode only i.ewith tender website www.tenderwizard.com/OPTCL. The bidder must ensure that the bids are received in the specified tender website of the OPTCL by the date and time indicated in the Tender notice.
Bids submitted by telex/telegram will not be accepted. No request to submitthe Bids in physical form will be entertained by the OPTCL.
The OPTCL reserves the right to reject any bid, which is not submitted according to the instruction, stipulated.
The participants to the tender should be registered under IT Act / Service tax Act.
1. The Bidder must possess Compatible Digital Signature Certificate
(DSC) of Class-II or Class-III.
2. Bidders are requested to follow the below steps for Registrationon the tender website:
a. Click “Register”, fill the online registration form.
b. Pay the amount of Rs. 2247/- through DD in Favour of KSEDC Ltd. Payable at Bangalore. This registration is valid for one year.
c. Send the acknowledgment copy for verification.
d. As soon as the verification is done the e-tender user id will be enabled.
3. After viewing Tender Notification, if bidder intends to participate in tender, he has to use his e-tendering User Id and Password which has been received after registration.
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4. If any Bidder wants to participate in the tender he will have to follow the instructionsgiven below:
a) Insert the PKI (which consist of your Digital Signature Certificate) in your System.
a. (Note: Make sure that necessary software of PKI be installed in your system).
b. Click / Double Click to open the Microsoft Internet Explorer.
c. Type www.tenderwizard.com/OPTCL in the address bar, to access the Login Screen.
d. Enter e-tender User Id and Password, click on “Go”.
e. Click on “Click here to login” for selecting the Digital Signature Certificate.
f. Select the Certificate and enter DSC Password. g. Re-enter the e-Procurement User Id Password
5. To make a request for Tender Document, Bidders will have to follow below mentioned steps.
Click “Un Applied” to view / apply for new tenders.
Click on Request icon for online request.
Enter the required fields including details of D.D for tender Processing fee.
6. After making the request, Bidders will receive the Bid Documents which can be checked and downloaded by following the below steps:
Click to view the tender documents which are received by the user.
Tender document screen appears.
Click “Click here to download” to download the documents.
7. After completing all the formalities Bidders will have to submit the tender and they must take care of following instructions.
Prior to submission, verify whether all the required documents have been attached and uploaded to the particular tender or not
Note down / take a print of bid control number once it is displayed on the screen
8. Competitors bid sheets will be available in the website.
9. For any e-tendering assistance, contact help desk number mentioned below.
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The Bidding Schedule:
a.
Type of Bidding Two-part biddingb.
TenderDocuments The bidders can view the tender documents from website www.optcl.co.inwww.tenderwizard.com/OPTCLfree of cost.
c.
Tender Cost 10,500/- (non-refundable)) including VAT@5%d.
Mode of Paymentof Tender cost Demand Draft payable to Drawing and Disbursing officer, Headquarters office, OPTCL, Bhubaneswar. The DD must be issued by a
nationalized bank on or before the last date for sale of bidding documents, as per clause-j below.
e.
Tender ProcessingFee The bidders shall have to submit non refundable tender processing fee of Rs 5618/- in the form of Demand Draft, drawn in favor of K.S.E.D.C.Ltd, Payable at Bangalore.
f.
EMD All bids must be accompanied by a bid security (EMD) for the amount of ₹ 1,00,000/- (One Lakh Only)g.
Mode of EMD A crossed bank Demand draft/pay order/bank certified cheque drawn in favour of the Drawing and Disbursing Officer, OPTCL, Headquarters, Bhubaneswar payable at Bhubaneswarh.
Submission of EMD/Tender Cost/ Tender Processing FeePlease see 3.3 below
i.
Date ofcommencement ofSale of bidding document
26-12-2014, 10:00 Hrs
j.
Last date of sale of bidding documents 16-02-2015, 13.30 Hrsk.
Last date of submission of bids 16-02-2015,13.30 Hrsl.
Date of Pre-Bid Conference 09-01-2015, 15:30 Hrsm.
Time of opening of Techno-commercial bids 16-02-2015, 16.00 Hoursn.
Time of opening ofPrice bids Will be Intimated Later
o.
Place of Openingof Bids Office of Chief General Manager (IT),3rd Floor, OPTCL Tower, OPTCL, Janpath, Bhubaneswar – 751022
p. Address for
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3.e-TENDERING PROCESS GUIDELINES:
3.1 UNDERSTANDING OF e-BID DOCUMENTS:
A prospective Bidder is expected to examine all instructions, forms, terms and specifications in the e-Bid documents and fully inform himself as to all the conditions and matters which may in any way affect the scope of work or the cost thereof. Failure to furnish all information or uploading of the bid in the Tender Portal of OPTCL not in line with the Bid document/ e-tendering documents will render the bidder as substantially not responsive at the Bidder‟s risk and may result in the rejection of its bid.
3.2CONTENTS OF e-BIDDING DOCUMENT:
The e-Bidding Document is a compilation of the following sections: 1. Tender Notification :
2. Bid Documents (Free View):
Section-I: General Information to Bidders Section-II: Instruction to bidder (ITB) Section-III: Eligibility Criteria
Section-IV :Scope of Work, Key Deliverables, Time Schedule and Payment Terms
Section-V :Bid Evaluation Methodology
Section-VI :General Conditions of Contract (GCC) Section-VII :Bidding Forms
Section-VIII: Contract Forms 3. Bid Forms (In .XLS Format):
Techno-commercial Formats.
Financial Proposal Formats.
3.3 FORMS/DOCUMENTS REQUIRED:
The Bidder shall furnish/upload, as the case may be, documents/ Schedules in support of the qualifying requirement along with the excel file mentioned below.
3.3.1. Techno-Commercial Bid (Part-I):
(A)Hard Form of Documents (In Original):
The following documents shall be furnished in original before the Tender Accepting Authority on or before the date and time of submission of the Tender.
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DD towards Tender Cost, DD towards EMD and DD towards Tender Processing Fees/ Documentary proof of payment of Tender Processing Fees through e-payment mode.
Power of Attorney /notarized copy for signing the bid document. (B) Soft Form of Documents (Scanned Copy to be uploaded in .pdf file in the Tender Portal):
Note : Corresponding to the uploaded Documents below OPTCL, may ask for Original Documents for verifying the authenticity. If no response is received from the bidder to comply this note, his bids will not be considered for tender evaluation.
Following are the Soft form of scanned documents in .pdf file to be uploaded on the Official Tender Portal of OPTCL “www.tenderwizard.com/OPTCL” as an attachment.
Sl. No. Particulars Attachment .pdf
01 DD towards Tender Cost, DD towards EMD and DD towards Tender Processing Fees/ Documentary proof of payment of Tender Processing Fees through e-payment mode.
doc1.pdf
02 Power of Attorney /notarized copy for
signing the bid document. doc2.pdf 03 Form F-1: Tender Submission Sheet. doc3.pdf 04 Form F-2: Duly filled CVs of executives as
per the Format doc4.Pdf
05 Form-2: Supporting documentary
evidence of executives as per the Format doc5.pdf 06 Form F-3: Project Experience meeting the
Eligibility Criteria under Section-III duly
filled in as per the Format. doc6.pdf 07 Form F-3: Supporting documentary
evidence of Eligibility Criteria under
Section-III doc7.pdf
08 Form F-4: Duly filled Companies Financial
Information as per the Format doc8.pdf 09 Supporting documentary evidence of the
Companies Financial Information doc9.pdf 10 Form F-5: Deviation Statement as per the
Format doc10.pdf
11 Form F-6: Acceptance of Important Terms
and Conditions doc11.pdf
12 Documents required for QCBS evaluation as per Section-V:
i. S.N.-1: Existence of the Firm doc12.pdf Ii. S.N.-2: Experience of the Firm ( As per the
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Project( As per the Format –F-3) doc14.pdf iv. S.N.-4: Turn Over of the firm doc15.pdf
v. S.N.-5 (i. ii &iii): Brief writeup on the understanding of the Scope, Approach & Methodology and execution Plan Work Plan for Performing the Assignment
doc16.pdf vi. S.N.-5 (iv ):Experience of Project Manager doc17.pdf vii. S.N.-5 (v):Experience of CDCDP doc18.pdf 13 PAN, TIN, Service Tax Registration
certificate doc19.pdf
14 CMM level 3, ISO 9001:20008 &
ISO 27001 certifications doc20.pdf
15 Any Other Documents doc21.pdf
(C) KEY-IN on the Schedules (XLS) in the Tender Portal: File Name: Technocommercilsheet.xls
Following are the schedules in XLS format to be downloaded, filled in and uploaded by the Bidder as per the OWNER format in the
www.tenderwizard.com/OPTCL portal.
Sl. No. Particulars Sheets in .XLS format
1. Bidders information Schedule-I
2. Acceptance of Important Terms and Conditions
Schedule-II 3. Techno-commercial Schedule Schedule-III
3.3.2. Price Bid (Part-II): File Name :TenderPriceSchedule.xls
Price schedules in XLS format to be downloaded, filled in and uploaded by the Bidder as per the OWNER format and to be uploaded on the official tender portal of the OWNER:www.tenderwizard.com/OPTCL .
Sl. No. Particulars Schedules in .XLS format
1 Price bid Schedule-IV
3.4.e-TENDERING PROCESS GUIDELINES:
3.4.1 e-Tendering information:
1. Tender Forms can be downloaded from the e-Tendering Portal of OWNER, www.tenderwizard.com/OPTCL after entering the details of payment towards Tender processing Fees as per the Tender Schedule.
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2. Tenderers should have valid Class-III Digital Signature Certificate (DSC) obtained from any Certifying Authorities. In case respect of requirement of DSC, interested Bidders should go to “tender wizard.com/OPTCL” and follow the procedure mentioned in the document 'Procedure for application of Digital Certificate‟.
3. The prospective bidders are advised to register their user ID, Password, company ID with website “www.tenderwizard.com/OPTCL” by clicking on hyper link “Register Me” for the use of Electronic Tendering.
4. For any assistance on the use of Electronic Tendering System, contact help desk number, 080- 40482000(Bengaluru).
5. Tenderers should install the 'Mandatory System Requirement' available on the Home Page of www.tenderwizard.com/OPTCL under the section 'Mandatory System Requirement' and make the necessary Browser Settings provided under section 'Internet Explorer Settings'.
3.4.2 Enrolment of Bidder(s) on Electronic Tendering System:
The Bidder interested in participating in the Tenders of OPTCL using the Electronic Tendering System shall be required to enroll on the Electronic Tendering System to obtain User ID. After submission of application for enrolment on the System, the application information shall be verified by the Authorized Representative of the Service Provider. If the information is found to be complete, the enrolment submitted by the Bidder shall be approved.
3.4.3 Short listing of Bidder(s) for Price Bid Opening:
The Tendering Authority will first open the Techno-Commercial Bid documents of all Bidder(s) and after scrutinizing these documents will shortlist the Bidder(s) who are eligible for Financial Bidding Process. Such shortlisted Bidder(s) will be intimated by email.
3.4.4 Opening of the Price Bids:
The Bidder(s) may remain present in the Office of the Tender Opening Authority at the time of opening of Price Bids. However, the results of the Price Bids of all Bidder(s) shall be available on the OPTCL‟s e-Tendering Portal immediately after the completion of opening process.
3.5 Disclaimer:
3.5.1 This Document includes statements, schedules, forms under the category viz; Tender Notification, Bid Documents (Free view) and Bid Forms (In XLS Formats) uploaded in the e-tendering portal of the OPTCL, which reflect various assumptions, which may or may not be correct. Each Bidder should conduct its own estimation and analysis and should check the accuracy, reliability and completeness of the
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information in this Document and obtain independent advice from appropriate sources in their own interest.
3.5.2 Neither OPTCL nor its employees will have any liability whatsoever to any Bidder or any other person under the Cyber law or Law of contract, the principles of restitution or unjust enrichment or otherwise for any loss, expense or damage whatsoever which may arise from or be incurred or suffered in connection with anything contained in this Document, any matter deemed to form part of this Document, provision of Services and any other information supplied by or on behalf of Owner or its employees, or otherwise arising in any way from the selection process for the contract provision of Services for the Project.
3.5.3 Though adequate care has been taken while uploading the Bid document in the e-tender portal of the OPTCL, the Bidder should satisfy himself that documents are complete in all respects and duly up-loaded in the e-tending portal of the OPTCL. Intimation of any discrepancy/ doubt shall be addressed in the pre-bid conference only.
3.5.4 Detailed Time Table for the various activities to be performed in e-tendering process by the Bidder for quoting their offer is given in this Tender Document under Bidding Schedule", Bidder should carefully note down the cut-off dates for carrying out each e-tendering process / activity.
3.5.5Every effort is being made to keep the Tender Portal up to date and running smoothly 24 x 7 by the OPTCL and the Service Provider. However OPTCL/Service Provider takes no responsibility, and will not be liable for, the Tender Portal being temporarily unavailable due to any technical issue at any point of time.
3.5.6In that event OPTCL will not be liable or responsible for any damages or expenses arising from any difficulty, error, imperfection or inaccuracy with this Tender Portal.
3.5.7Bidders must follow the time table of e-tendering process and get their activities of e-tendering processes done well in advance so as to avoid any inconvenience due to unforeseen technical problem if any.
3.5.8OPTCL will not be responsible for any incomplete activity of e-tendering process of the Bidder due to technical error/ failure of Tender Portal and it cannot be challenged by way of appeal, arbitration and in the Court of Law.
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3.6 ABOUT ODISHA POWER TRANSMISSION COPRORATION LIMITED:
3.6.1 OPTCL a wholly owned Govt. of Odisha Undertaking is the State Transmission Utility (STU) and sole Transmission Licensee in the State of Odisha formed w.e.f. 01.04.2005. It has been mandated to plan, coordinate, construct, operate and maintain an efficient and economical state transmission system. Besides, operating intra-state transmission, the corporation is looking after the wheeling of electricity and is also discharging the functions of State Load Dispatch Centre.
3.6.2 Background & Brief Scope of Work:
3.6.2.1 Extra High Tension (EHT) Transmission Projects, O&M of the EHT Network, Telecommunication, I.T., Finance and H.R are some of the key functions of the Organization. OPTCL has embarked on to Enterprise Resource Planning (ERP) solutions in the Organization. OPTCL has over 60 cost centers spread over the State. The ERP Initiative of OPTCL known as e-Shaktihas a wide coverage of operational management activities of the Organization including Finance, Pension, Trust Funds, HR, Payroll, Operation & Maintenance, Projects, Inventory, Procurement and Energy Modules. 90% of the ERPproject (e-Shakti) implementation has since been achieved. Further, implementation of Geographical Information Systems (GIS) and Advanced Metering Infrastructure (AMI) is currently in progress in the Organization. Other Governance initiatives viz., DAK, e-Tendering, e-Mail and Document Management Systems are also successfully running in the organization. Further,as part of strategic management support, implementation of Data warehousing and Business Analytics are being contemplated to be implemented.Organization‟s Wide-Area-Network viz., OGS-WAN has already been implemented with the help of M/S BSNL and their network integrator M/S HCLComnet. OGS-WAN have over 150 reach points.
3.6.2.2 OPTCL is looking forward to have a Primary Data Center (PDC) established within the corporate office premises to host all the IT Projects of the Organization. The projects are presently running in sister companies‟ Computer Centers as a makeshift arrangement. 3.6.2.3 OPTCL is interested to avail the services of a competent Consultant to
study the existing I.T. facilities of the organization, to come out with a I.T infrastructure sizing statement covering Servers, Storage and bandwidth to support the I.T programs of the organization, to prepare Detailed Project Report (DPR), to prepare Tender Document, support IT, OPTCL in pre-bid queries, evaluate offers and finalizing the Vendor,
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preparing work order, monitoring the PDC-Build work, get it certified for standards by the third party and help in handing over the PDC to OPTCL.
3.6.2.4 Chief General Manager(IT), OPTCL, 3rdFloor, OPTCL TOWER, Janpath,
Bhubaneswar on behalf of OPTCL invites TENDER from reputed eligible bidders for Data Center Build Consulting in setting up of onePrimary Data Center of industry Standard at HQrsOPTCL Janpath, Bhubaneswar conforming to the detailed scope of work, terms and conditions.
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Section-II
Instructions to Bidders (ITB)
A. General:
1. Scope of the Bid 1.1 For scope of Bid please refer to Section-IV. 2. Eligible Bidders 2.1 The bidders in order to be eligible should meet
the eligibility criteria mentioned under
Section III.
3. Joint
Venture/Consortium 3.1 Not applicable (not allowed). 4. Documentary
Evidence 4.1 The Bidder shall furnish/upload, as the case may be, documents/ Schedules in support of the qualifying requirement along with the bid (Techno-Commercial Bid : Part-I & Price Bid : Part-II) in the manner prescribed under Section-I.
4.2 Non-compliance to the above requirement even after seeking necessary clarifications shall constitute the offer as non-responsive.
B. Contents of Bidding Document 5. Sections of the
Bidding Document
5.1 Same as at clause 3.e-TENDERING PROCESS GUIDELINESand clause 3.3.1 (c) of this document
5.2 OPTCLis not responsible for the completeness of the Bidding Document and its addenda, if they were not downloaded directly from the tender portal of OPTCL.
5.3 The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Document. Failure to furnish all information or documentation required by the Bidding Document may result in the rejection of the Bid.
6. Clarifications on
Bidding Document 6.1 Bidders may seek clarifications in writing relating to preparation and submission of bids, scope of works, GCC etc. prior to the pre-bid conference. Such requests will be submitted at least 2 days (excluding the date of pre-bid meeting) before the date of Pre-bid meeting. Bidders‟ queries will be discussedin the pre-bid conference. The clarifications to the queries and/or addenda to the TENDER document shall be published in the website of OPTCL i.e. http://www.optcl.co.in
6.2 The pre-bid conference shall be held as per the schedule mentioned in the-Section-I.
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6.3 No clarification shall be entertained after the pre-bid conference.
7. Amendment of
Bidding Document 7.1 At forsubmission of the bids, OPTCLmay amend any time prior tothe deadline the bidding document by giving reasonable time and issuing addenda.
7.2 Any addenda issued shall be part of the bidding document. The bidder shall visit OPTCL‟s website for any addendum / modification / errata / corrigendum etc. 7.3 OPTCL, at its discretion for any reason at its
own initiative may add, modify or remove any element of the services entirely or any part thereof from the bid document till the time of deadline for submission of bid. All bidders will be notified of any such change.
7.4 In order to provide prospective bidders reasonable time to take the amendments into account in preparing their bids, OPTCLmay, at its discretion, extend the last date for the submission of bids.
7.5 Any addendum issued shall be part of the bidding document and shall be hosted inOPTCL‟s website/tender portal.
C. Preparation of Bids
8. Cost of Bid
preparation 8.1 The Bidder shall bear all costs associated with the preparation and Cost of submission of its Bid and OPTCLshall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 8.2 A demand draft amounting to `10,500/-
(Rupees Ten Thousand five hundred) only inclusive of VAT @5%in favor of “Odisha Power Transmission Corporation Limited” payable at “Bhubaneswar” for the cost of tender documents.
9. Language of Bids 9.1 The Bid, as well as all correspondences and documents relating to the Bid exchanged between the Bidder and OPTCL, shall be written in English.
10. Documents
comprising Bid 10.1 The Bid shall comprise two soft documents , one containing the
Techno-Commercial Bid (Part-I)and the
other containing the Price Bid (Part-II), which shall be evaluated in two stages.
10.2 The Techno-Commercial Bid (Part-I) should be submitted in the following manner;
(A)Hard Form of Documents ( In Original): The following documents shall be furnished in original before the Tender Accepting
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Authority on or before the date and time of submission of the Tender.
(i) DD towards Tender Cost, DD towards EMDand DD towards Tender Processing Fees/ Documentary proof of payment of Tender Processing Fees through e-payment mode.
(ii) Power of Attorney /notarized copy for signing the bid document.
(B) Soft Form of Documents (Scanned Copy to be uploaded in .pdf file in the Tender Portal) as per the attachment mentioned in section-I. (C) Techno-commercialSchedules in XLS format to be downloaded, filled in and uploaded by the Bidder as per the OWNER format in the www.tenderwizard.com / OPTCL portal mentioned in Section-I.
10.3 Price schedules (Part-II) in XLS format to be downloaded, filled in and uploaded by the Bidder as per the OWNER format and to be uploaded on the official tender portal of the OWNER:www.tenderwizard.com/OPTCL . 11. Bid Submission
Sheets and Price Schedules
11.1 The Bidder shall submit the Techno-Commercial Proposal and the Price Proposal as per the process mentioned in Section- I. 11.2 The Bidders should take note of following
points while submitting the Price Proposal: a) Price Proposal should clearly indicate the
price to be charged without any qualifications.
b) Service tax as applicable shall be paid extra as per prevailing rate.
12. Alternate Bids 12.1 Alternate Techno-Commercial and /or Price bids shall be rejected.
13. Bid Prices and
Discounts 13.1 The prices quoted by the Bidder in the Price Proposal in the Price Schedules (FORM-P2) in .xlsshall conform to the requirements specified therein.
13.2 Prices quoted by the Bidder shall remain FIRM throughout the period of the contract and shall not be subject to any variation except service tax which shall be reimbursed. 13.3 The bidders are advised not to indicate any
separate discount. Discount, if any, should be merged with the quoted prices. Discount of any type, indicated separately, will not be taken into account for evaluation purpose. However, in the event of such an offer if it is found to be the lowest without considering the separate discount, OPTCL shall avail
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such discount at the time of award of contract provided such discount is un-conditional.
14. Currencies for the
Bid 14.1 Bidders shall express their bid price in Indian Rupees only. 15. Documents
Establishing the Qualification of the Bidder
15.1 To establish its qualifications to perform the Contract without any deviation, the Bidder shall submit as part of its Techno-commercial proposal, the evidence towards each qualification criteria specified in Section-III (Eligibility Criteria).
16. Period of validity of
Bids 16.1 Bids shall remain valid for 180 daysafter the bid submission deadline date prescribed by OPTCL. A Bid valid for a shorter period shall be rejected by OPTCL as non-responsive. 16.2 In exceptional circumstances, prior to the
expiration of the bid validity period, OPTCL may request Bidders to extend the period of validity of their Bids. The request and the responses shall be made in writing. A Bidder may refuse the request for such extension without forfeiting its EMD. A Bidder granting the request shall not be permitted to modify its Bid.
17. Bid Security(EMD) 17.1 The Bidder shall furnish as part of its Techno-commercial Proposal, a EMD in form of Demand Draft for an amount of ₹1,00,000/- (Rupees One Lakh) only in favour of OPTCLpayable at Bhubaneswar only issued by a Scheduled Bank.
Submission of bids without EMD will call for outright rejection.
17.2 Any Bid not accompanied by EMD in accordance with ITB Sub- Clause-17.1, shall be rejected by OPTCLas non-responsive.
17.3 The EMD of unsuccessful Bidders shall be returned within 30 days after signing of the Contract and submission of CPBG by the successful bidder and acceptance thereof by OPTCL.
17.4 The successful Bidder has to furnish the required Contract Performance Bank Guarantee before the signing of the Contract.
The EMD of successful bidder shall be returned after acceptance of Contract Performance Bank Guarantee by OPTCL. 17.5 The EMD may be forfeited, if the successful
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Bidder fails to:
a) Accept the Letter of Award within the stipulated period.
b) Sign the Contract in accordance with ITB
Clause-37;
18. Format of Bid 18.1 The Bidder shall submit the Techno-Commercial Proposal as per the formats/schedules mentioned in Section-I.
Submission and Opening of Bids
19. Submission of Bids 19.1 Bidder shall submit the
Techno-Commercial Proposal and Price proposal through e-tender mode only, as per the guidelines mentioned in the Section-I of this RFP.
20. Deadline for
submission of Bids 20.1 Bids must be received by OPTCLnot later than the date and time and extension theretoindicated in the Section-I.
20.2 OPTCLmay, at its discretion, extend the deadline for the submission of Bids by amending the Bidding Document in accordance with ITB Clause-7, in which case all rights and obligation of OPTCLand Bidders as existing before extension of the deadline will be applicable until the extended deadline.
21. Late Bids 21.1 OPTCLshall not consider any Bid that is received after the deadline for submission of Bids, in accordance with ITB Clause-20. Any Bid received by OPTCLafter the deadline for submission of Bids shall be declared late and rejected.
22. Withdrawal, Substitution and Modification of Bids
22.1 No Bid shall be withdrawn, substituted, or modified after the deadline for submission of bids.
However, a Bidder may withdraw, substitute, or modify its Bid under the following situation;
1. After expiry of the bid validity period as per ITB.
2. Any material changes to the scope of work after submission of bid document.
3. Any material changes in the bidding documents after submission of bid document.
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been extended by the OPTCL after submission of bid document.
23. Bid opening 23.1 OPTCLshall conduct the opening of Techno-Commercial Proposals in the presence of Bidders‟ representatives who choose to attend, at the address, date and time specified in the Section-I.
23.2 The Price Proposals will remain unopened until the time of opening of the Price Proposals. OPTCLshall advise the Techno-Commercially qualified bidders through system generated e-mail about the date, time, and location of the opening of Price Proposals.
23.3 OPTCLshall conduct the opening of Price Proposals of all Techno-Commercially qualified bidders who submitted Price Proposals, in the presence of Bidders` representatives who choose to attend at the address, date and time specified by OPTCL. The Bidder‟s representatives who are present shall be requested to sign a register/note-sheet evidencing their attendance.
Evaluation and Comparison of Bids
24. Confidentiality 24.1 Information relating to the examination, evaluation, comparison, and post qualification of Bids, and recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process.
24.2 Any attempt by a Bidder to influence OPTCLin the examination, evaluation, comparison, and post qualification of the Bids or Contract award decisions may result in the rejection of its Bid.
24.3 Notwithstanding ITB Sub-Clause -24.2, from the time of opening the Techno-Commercial Proposals to the time of Contract award, if any Bidder wishes to contact OPTCL on any matter related to the bidding process, it should do so in writing. 25. Clarification of Bids 25.1 To assist in the examination, evaluation,
comparison and qualification of the Bids, OPTCLmay, at its discretion, ask any Bidder for a clarification of its Bid. Any clarification submitted by a Bidder that is not in response to a request by OPTCLshall not be considered. OPTCL‟s request for clarification
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and the response shall be in writing. 26. Responsiveness of
Techno-Commercial Proposals
26.1 OPTCL‟s determination of the responsiveness of a Techno-Commercial Proposal is to be based on the contents of the Techno-Commercial Proposal itself.
26.2 A substantially responsive Techno-Commercial Proposal is one that conforms to all the terms, conditions, and specifications of the Bidding Document without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:
a) affects in any substantial way the scope, quality, or performance of the Services specified in the Contract; or
b) limits or is inconsistent in any substantial way, with the Bidding Document, OPTCL‟s rights or the Bidder‟s obligations under the Contract; or
c) if not rectified would unfairly affect the competitive position of other Bidders presenting substantially responsive Techno-Commercial Proposals
26.3 If a Techno-Commercial Proposal is not substantially responsive to the Bidding Document, it shall be rejected by OPTCLand shall not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
26.4 The bidders may submit bid with Non-material deviations (which means only those deviations that do not qualify as material deviations as defined in (Clause-26.2). Such deviations will be checked and considered. If the deviations proposed are found material in nature, OPTCL reserves the right to reject such bids. OPTCLmay also ask bidders for clarifications on such deviations during the evaluation.
27. Non-conformities, errors and
omissions
27.1 Provided that a Techno-Commercial Proposal is substantially responsive, OPTCLmay waive any non-conformity or omission in the Bid that does not constitute a material deviation. 27.2 Provided that a Techno-Commercial Proposal
is substantially responsive, OPTCLmay request the Bidder to submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities or omissions
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in the Techno-Commercial Proposal. Failure of the Bidder to comply with the request may result in the rejection of its Bid. 27.3 Provided that the Techno-Commercial
Proposal is substantially responsive, OPTCLwill correct arithmetical errors during evaluation of Price Proposals on the following basis:
a) if there is a discrepancy between words and figures, the amount in words shall prevail. However, where the amount expressed in words is related to an arithmetic error, the amount in figures shall prevail.
b) Except as provided in sub-clauses (a) herein above, OPTCL shall reject the Price Proposal if the same is not furnished in the Format (.xls) specified.
28. Examination of Bids 28.1 OPTCLshall examine the Techno-Commercial Proposal to confirm that all documents requested in theITB have been provided to determine the completeness of the offer submitted.
28.2 OPTCL shall confirm that the Techno-Commercial Proposal Submission Sheet in accordance with ITB Sub- Clause-11.1, written confirmation of authorization to commit the Bidder and EMD, have been provided in the Techno-Commercial Proposal. If any of these documents or information is missing, the offer shall be rejected. 29. Examination of Terms and conditions; Techno-Commercial Evaluation.
29.1 OPTCL shall examine the Bids to confirm that all terms and conditions specified in the GCC have been accepted by the Bidder without any material deviation or reservation. 29.2 OPTCL shall evaluate the Techno-Commercial
aspects of the Bid submitted to confirm thatallrequirementsspecified in the
Qualifying requirement at Section-III, of
the Bidding Document havebeen met without any material deviation orreservation.
29.3 If, after the examination of the terms and conditions and the Techno-Commercial evaluation, OPTCL determines that the Techno-Commercial Proposal is not substantially responsive in accordance with
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ITB Clause-26, it shall reject the Bid.
30. Evaluation of Bids 30.1 OPTCL shall evaluate Price Proposals of those Bids for which the Techno-Commercial Proposals have been determined to be substantially responsive.
30.2 To evaluate a Price Proposal, OPTCLshall use all the criteria defined in Section-III
(Eligibility Criteria) and methodologies
defined in Section-V (Bid evaluation
methodology).No other criteria or methodology shall be adopted.
30.3 To evaluate a Price Proposal, OPTCLshall consider the following:
a.) The sum total of price quoted for individual assignment in Price Proposal in Form-P-2 including taxes and duties, overheads, out of pocket expenses, travel, boarding, lodging, visits and discount etc. except service tax.
b.) Service Tax shall not be considered for the purpose of evaluation.
31. Comparison of Bids 31.1 OPTCLshall compare all substantially responsive bids to determine the highest ranked bid, in accordance with Section-V
(Bid evaluation methodology).
32. Clarification before
Comparison of Bids 32.1 The comparison shall be based upon an examination of the documentary evidence of the Bidder‟s qualifications submitted by the Bidder, and for validation of the qualification, clarifications, if any, shall be sought for prior to the comparison of bids. 33. OPTCL‟s Right to
Accept Any Bid, and to Reject Any or All Bids
33.1 OPTCLreserves the right to accept or reject any Bid, and to annul the bidding process and reject all Bids at any time prior to Contract award, without assigning any reason and without incurring any liability.
Award of Contract
34. Award Criteria 34.1 OPTCL shall award the Contract to the Bidder whose offer has been determined to be the highest ranked evaluated Bid and is substantially responsive to the Bidding Document, provided that such Bidder continues to remain qualified to perform the Contract satisfactorily.
34.2 A Bid shall be rejected if the qualification criteria as specified in Section-III and Evaluation Criteria in Section-V are no longer met by the Bidder whose offer has
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been determined to be the highest ranked evaluated Bid. In this event OPTCL shall proceed to the next highest ranked evaluated Bid to make a similar reassessment of that Bidder‟s capabilities to perform satisfactorily.
35. OPTCL‟s Right to change the
deliverables defined under scope of Work
35.1 During the execution of contract, OPTCLreserves the right to modify the scope and deliverables in lieu of the scope of work & deliverables defined under the Scope of Work. However, for any modification or addition of new scope, which is beyond the original scope, the same shall be decided mutually.
36. Notification of Award 36.1 Prior to the expiration of the period of bid validity, OPTCL shall issue Letter of Award (LOA) to the successful Bidder, in writing, that its Bid has been accepted.
36.2 Until a formal Contract is prepared and executed, the Letter of Award shall constitute a binding Contract.
36.3 Within 07 days of LOA, the Consultant Firm shall sign, date, and return the LOA copy to the OPTCLas acknowledgement.
37. Signing of the
Contract 37.1 Within 45 days from the date of issue of LOA, the successful Consultant firm shall sign the contract Agreement with OPTCLin non-judicial stamp paper and send it to OPTCL. 37.2 Failure to sign the Contract Agreement shall
constitute sufficient grounds for the annulment of the award and forfeiture of the EMD. In that event OPTCLmay award the Contract to the next highest ranked evaluated Bidder at their quoted price, whose offer is substantially responsive and is determined by OPTCLto be qualified to perform the Contract satisfactorily.
38. Contract
Performance Bank Guarantee
38.1 Within 30 days of the issue of Letter of Award from OPTCL, the successful Bidder shall furnish the Contract Performance Bank Guarantee in accordance with the GCC, using the Contract Performance Bank Guarantee Form enclosed in Section-VIII
(Contract Forms).
38.2 Failure of the successful Bidder to submit the above-mentioned Contract Performance Bank Guarantee shall constitute sufficient
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grounds for the annulment of the award and forfeiture of the EMD. In that event OPTCL may award the Contract to the next highest ranked evaluated Bidder at their quoted price, whose offer is substantially responsive and is determined by OP TCL to be qualified to perform the Contract satisfactorily.
39. Working
Environment 39.1 It will be imperative on each bidder to fully inform himself of all local working environments which may have any effect on the execution of the works covered under these documents and specifications. OPTCLshall not entertain any request for clarifications from the bidders, regarding such working environment. It must be understood and agreed that such factors have properly been investigated and considered while submitting the proposals. Neither any change in the time schedule of the contract nor any financial adjustments arising thereof shall be permitted by OPTCL. 40. Disclaimer to
e-tender document 40.1 This e-Tender Document (e-TENDER) has been prepared by OPTCL for Appointment of Consultant for Data Centre.
Though adequate care has been taken while preparing the e-TENDER documents, the Bidder shall satisfy himself that document is complete in all respects. Intimation of any discrepancy shall be given to this office immediately. If no intimation is received from any Bidder within ten (10) days from the date of issue of Bid documents, it shall be considered that the Bid document is complete in all respects and has been received by the Bidder in complete shape. While this e-TENDER has been prepared in good faith, OPTCL does not make any representation or warranty, express or implied, or accept any responsibility or liability, whatsoever, in respect of any statements or omission herein, or the accuracy, completeness or reliability of information, and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this e-TENDER, even if any
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loss or damage is caused by any act or omission on their part.
All information submitted in response to e-TENDER become the property of OPTCL and OPTCL does not accept any responsibility for maintaining the confidentiality of the material submitted or any trade secrets or proprietary data contained therein.
In submitting a proposal in response to the e-TENDER, each bidder certifies that it understands, accepts and agrees to the disclaimers on this page. Nothing contained in any other provision of the e-TENDER nor any statements made orally or in writing by any person or party shall have the effect of negating or superseding of the disclaimers set forth on this page.
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Section-III
Eligibility Criteria
The eligibility criteria for a consulting firm to bid for this tender are as follows: 1. Eligible
Bidders 1.1 i. The Consultant Firm, who meets the following qualifying requirement, shall be eligible for this tender; 1) The bidder should be a reputed Company incorporated and / or registered in India and should be in continuous existence for last 5 years ending 31.03.2014 and holding CMM 3 ISO 9001:20008 & ISO 27001 certifications.
2) The Average Annual Turnover of the consultant firm from India operations relating to consultancy business only during the last three financial years should not be less than ₹ 5 Crores.
3) Bidder should have experience of consultancy for setting up of minimumtwo (02)number of Facility build/design/consultancy projects (Tier 2 or above certified/compliant Data centers, as defined by Uptime Institute, in India or overseas) each with minimum 1000 Sq. feet of raised floor areaand valueof more than ₹ 10 Croresduring last five years reckoned from the date of NIT.
4) At least one such project should have been successfully executed for any Indian Govt. office / PSU / autonomous Govt. body.
5) The team proposed by the bidder should have at least the following personnelwith minimum qualifications and experience:
a) One certified PMP (Project Management Professional) having 5years experience in the related field.
b) One Certified Data Centre Design Professional (CDCDP)/ Uptime Institute certified Accredited Tier Specialist (ATS)having 3years experience in the related field.
ii. The Consultant should submit the details of such assignments undertaken as per the format specified in FORM (F-3) indicating the Name of Assignment, Name of the Client Organization, Duration of
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Assignment and brief description of work supported with the necessary documentary evidence such as Work Order/Contract Agreement and Client Citation / Confirmation for work done, Annual Audited Accounts for last five financial years and the certified copy of the Annual Turnover of India Operation based on the Audited Accounts duly certified by the Chartered Accountant in FORM (F-4).Besides, the consultant firm shall submit the BIO-Data of Project Management Professional in FORM (F-2).
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Section-IV
1.
Scope of Work:
Code Broad Work Area
Key deliverables
KD-1 Pre TENDER
1. Consultant should study and submit IT As-Is
Assessment Report covering
a. Current IT Road Map & Business Plan of OPTCL b. Assessment of existing IT infrastructure,
facilities and configuration
2. Submit TO-BE docs covering Required Specification of
a. Requirements of User Data Center of Industry Standard.
b. Preparation and submission of Detailed
Infrastructure Requirement Report for proposed Data Center as per industry standards after evaluation of existing infrastructure including all components such as Networking, Server and Storage Systems, HVAC, power, fire suppression, security etc.
3. Submit DPR for the proposed Data Center covering
a. Business plan (including cost estimate) b. Project Plan and implementation timeline
c. Report on sizing of proposed DC with a view to current corporate IT requirements and future IT plan.
d. Preparation of detailed report on the scalability, integration of the existing IT infrastructure and configuration with upcoming DC.
KD-2
TENDER stage
4. Preparation of TENDER document with scope of work & technical Specifications of all infrastructure components, estimated price, project duration, bidder eligibility criteria, terms / basis of payment, key deliverables etc.
5. Handling pre-bid clarifications.
6. Assisting in Techno commercial evaluation of the bids, Selection of vendor and submission of reports as and when required till selection of vendor.
7. Preparation and finalization of Work/Purchase order and contract.
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2. Key Deliverables and Time Schedule:
Code Key Deliverables Time Schedule
KD-1 1. Key deliverables in pre-TENDERstage (KD-1) KD1A:
The bidder shall prepare a detailed Infrastructure Requirement Report for the implementation of Data Centers at OPTCL Head Quarter Bhubaneswar. The consultant is expected to study, advise and submit reports to OPTCL on the following key areas:
AS-IS document, including:
i. Current IT Road Map and Business Plan. ii. Assessment of existing IT infrastructure and
configuration. (NOTE: OPTCL‟s existing IT implementation partner shall provide the specifications of IT infrastructure requirements).
iii. Site survey and report on existing civil works at the site.
TO-BE document, including:
i. Industry Standard User Data Center requirements with cloud facility
ii. Preparation and submission of Detailed Infrastructure Requirement Report including additional civil works required for making it suitable for the Data Center as defined by “The Uptime Institute”.
iii. Recommendation on Tier (e.g. 2,3) of the proposed DC as defined by “The Uptime Institute” after cost-benefit analysis.
iv. Recommendation on various industry standards to be followed with respect to various components of the proposed Data
15 days from the date of acknowledgment of LOA KD-3 Project implementation stage
8. Project Management and Monitoring.
9. At least Weekly Status Reports to OPTCL for the works of the Selected Vendor including progress, issues, risks, support required etc.
10. Ensure conformity to designated standards and specifications, quality, milestone
KD-4 User Acceptance (Trial run, Testing, Signoff and handholding)
11. Assistance in final testing for conformity to the standards specified, and handing over of DC to OPTCL including warranty information and issuance of completion certificate.
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KD1B:
Detailed Project Report, including:
i. Business plan (including cost estimates) for proposed data center
ii. Project Plan and timelines for proposed data center.
iii. Report on sizing of proposed DC with a view to current and future corporate IT requirements. NOTE: It is planned that the OPTCL Data Center will be utilized by Central Electricity Supply Utility (CESU) and other OPTCL associate companies. The bidder is expected to estimate their IT requirements/ request only in terms of space/ racks and incorporate these inputs into the sizing of DC.
iv. Preparation of detailed report on the scalability, integration of the existing IT infrastructure and configuration with upcoming DC.
v. Cost benefits and efficiency analysis of various Technologies for HVAC, Security & Safety Systems, UPS, Fire Detection and Suppression System. 01 Month from the date of acknowledgment of LOA KD1C:
Tender Document, including:
i. The consultant shall prepare detailed TENDER document for commissioning of the proposed DC highlighting detailed technical and design specifications for various components which may broadly include and not limited to HVAC, Electrical & Data Cabling, Safety and Security Systems like fire handling, CCTV, Access control, UPS etc, with Integrated management system, Civil/Interior and Electrical works with suitable layout for accommodating various functional areas like Equipment room, UPS, NOC area and staging area etc. for the proposed Data Center.
ii. OPTCL intends to outsource the support and maintenance of the proposed DC to its implementer/ SI for a few years after commissioning. The TENDER document should also contain the Service Level Agreements for such arrangements to ensure high availability of all components.
15 days from the date of approval of DPR
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iii. The bidder is also required to advice and recommend on any other matter during the course of engagement as and when needed/ required by OPTCL to complete the data center.
KD-2 2. Key deliverables in TENDER Stage (KD-2)
The consultant will assist OPTCL in: KD2-A:
i. Floating of TENDER document,
ii. Conducting pre bid conference and answering bidder queries.
iii. Publishing corrigenda/ addenda, if required. KD2-B:
iv. Techno-Commercial Evaluation Report of submitted bids,
v. Financial Comparison Report of submitted bids& Selection of bidder.
KD2-C:
vi. Finalization of contract and issue of Letter of Award etc.
03 Months from the date of
floating of Tender
KD-3 Key deliverables (Support Service) during Project Implementation and Monitoring Stage (KD-3)
KD3-A:
i. Signing of Contract Agreement between OPTCL and Contractor:After award of
contract to the Contractor/Vendor, the consultants shall vet the project plan and milestone (PERT and Gantt Charts) prepared by the Contractor/vendor in order to ensure the conformity with the timelines prescribed for execution and completion of the project. KD3-B:
ii. Inspection and Supervision:The consultant
shall visit the site location at the time of execution, prepare inventory of components delivered at site and organize testing of the same at factory / onsite before commissioning.
KD3-C:
iii. Progress Report:Submit Fortnightly Status
Reports on the progress of the supply, implementation and deviation if any from the baseline PERT and Gantt Charts, including risks, issues and resolution mechanisms, support requirements etc. KD3-D:
iv. Meetings:Arrange monthly meetings onsite
06 Months from the date of Issue
of LOA to Contractor
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with OPTCL representative and all involved vendors.
KD3-E:
v. Review:Preparation of issue/event log and
review with OPTCL.
KD-4 4. Key deliverables in UAT and Sign-Off Stage( KD-4)
KD4-A:
Trial run, Testing, Signoff and handholding: The
consultant shall organize Trial Runs / testing of the all components/ systems through vendor/ third party / OEM (Civil, electrical, UPS, DG, HVAC, Safety and Security etc.) for conformity to the standards specified in the TENDER.
KD4-B:
Handing Over:Handing over the site along with
warranty information and TENDER compliance certificate to OPTCL.
01 Months from the date of completion of
the KD-3
Note: Project Manager-01 nos. andCertified Data Centre Design Professional (CDCDP)/ Uptime Institute certified Accredited Tier Specialist (ATS)-01 no. should be available for complete implementation of the project as and when required.
3. PAYMENT TERMS: Consultancy Fee:
The consultancy feefor the respective assignment shall be released progressively against each key deliverable/support services as mentioned below. The Consultancy Fee shall be inclusive of all expenses, overheads, taxes & duties but exclusive of Service Tax. TDS as applicable shall be deducted from the Invoice while releasing the Payment.
Code Broad Work Area
Description Payment Progressive Payment
KD1
KD1-A&B: Submission of AS-IS document and TO-BE document and
submission of Detailed Project Report (DPR).
10% 10%
KD1-C: Submission and approval of TENDER prepared for
the contract execution. 20% 30%
KD2
KD2-A: Issue of Pre-Bid
clarification notice. 5% 35%
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KD3
KD3-A On signing of Contract Agreement between
OPTCL and Contractor. 10% 50%
KD3-B,C&D On satisfactory Inspection & Supervision, on submission of
Progress Report and on assistance for
conducting meetingson monthly basis.
20% 70%
KD3-E On completion of review. 10% 80%
KD4
KD4-A On completion of Trial Run, Testing Signoff and
Handholding. 10% 90%
KD4-B On Handing Over. 10% 100%
Document Submittals:
Submission of the following documents will entail payments (consultancy fee) at different Key Deliverable Stages mentioned above.
a. Approval of Bank Guarantee b. Invoice in Triplicate
c. Due Approval of the each Stage Deliverables by the CGM (IT) OPTCL.
Note: TDS as applicable shall be deducted from the invoice while releasing the payment. Liquidated damage as applicable shall also be levied as per the clause for delay in providing deliverables/services for the reason of delay not attributable to OPTCL. In case of any shortcoming in deliverables/ services the payment (consultancy fee) shall be made progressively as mentioned above.
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Section-V:
Bid Evaluation Methodology
(QCBS methodology)
The evaluation of the Bid shall be carried out based on the QCBS Methodology (70:30) in the following steps;
a. The evaluation of eligibility criteria as mentioned at Section-III.
b. The evaluation of Techno-commercial Proposals of eligible bidders at (a.) above.
c. The evaluation of price proposal of the techno-commerciallyqualified bidders at (b.) above.
d. For final evaluation, the weight of the Techno-commercial Proposal is set to 70% and Price Proposal is set to 30%.
The Techno-commercial proposal evaluation criteria of eligible bidders are set out below:
Technical scoring will be done on the basis of capabilities, experience & technical proposal submitted. The matrix for technical proposal evaluation and scoring methodology is given below. Necessary documentary evidence should be submitted along with the technical bid for evaluation and assignment of marks.
S.N
. Description of Criteria Max Weight -age
Acceptable supporting documents/ Presentation
1. Existence of the Firm:
The bidder should be a reputed Company incorporated and / or registered in India and should be in continuous existence for last 5 years ending 31.03.2014 and
holding CMM 3 ISO 9001:20008 & ISO 27001 certifications.
i. 5 yearsand above- 05 Marks
ii. Holding CMM 3 ISO 9001:20008 & ISO 27001 certifications-05 Marks 10 i. Based on Certificate of Incorporation / Registration Certificate ii. CMM 3 ISO 9001:20008 & ISO 27001 certificate 2. Experience:
Bidder should have experience of
consultancy for setting up of minimum two (02) number of Facility
build/design/consultancy projects (Tier 2 or above certified/compliant Data centers, as defined by Uptime Institute, in India or overseas) each with minimum 1000 Sq. feet of raised floor area and value of more
20 Based on the
details of such assignments
undertaken as per the format FORM (F-3) supported with relevant documents.
Page 35 of 64 than Rs. 10 Crores during last five years reckoned from the date of NIT.
i. Two Assignments- 10 Marks ii. Three Assignments- 15 Marks
iii. More than three Assignemnts-20 Marks 3. Successful Execution of the Project:
At least one such project should have been successfully executed for any Indian Govt. office / PSU / autonomous Govt. body. i. OneAssignments- 10 Marks
ii. Two Assignemnt-20 Marks
iv. More than two assignments-30 Marks
30 Based on the
details of such assignments
undertaken as per the format FORM (F-3) supported with relevant documents.
4. Turn Over:
The Average Annual Turnover of the consultant firm from India operations relating to consultancy business only during the last three financial years should not be less than Rs. 5 Crores.
i. Minimum Rs. 5 Crore- 05 Marks
ii. Above Rs. 5 croreup to Rs. 7.5 Crore- 7.5 Marks.
iii. Above Rs. 7.5 croe -10 Marks
10 1. Based on the Annual Accounts three years. 2. Based on the Charted Accountants Certificates in FORM (F-4). 5. Presentation:
i. Requirement Understanding (maximum 05 points)
ii. Approach & Methodology (maximum 05 points)
iii. Delivery & Execution Plan (maximum 05 points)
iv. Project ManagerExpertise & Experience(maximum 10 points)
Minimum 5 years- 05 points
Above 5 yearsup to 7 years – 07 points
Above 7 years - 10 points v. Certified Data Centre Design
Professional (CDCDP)/ Uptime Institute certified Accredited Tier Specialist (ATS) or equivalent Expertise & Experience (maximum 05 points)
Minimum 3 years- 02 points
Above 3 years up to 5 years – 03 points
Above 5 years - 5 points
30 1. Based on the Presentation by the Project Manager & CDCDP/ATS of the consultant firm 2. Resume/ CV as submitted in Form-F2 Total Marks 100
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Bidder‟s scoring points of 70 and above in the Techno-Commercial Proposal Evaluation (TPE), will qualify forPriceProposal Evaluation. The TPE score of Techno-Commercial qualified bidders would be standardized on a scale of 100, with highest point being standardized to 100 and the rest being awarded on pro-rata basis.
The individual bidder Techno-Commercial marks will be standardised as per the formula below:
Ts= (Tb/Tmax) * 100
Where,
Ts = StandardizedTechno-Commercial score for the bidder under
consideration
Tb = TPEpoints for the bidder under consideration
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Price Proposal Evaluation:
The Price bids of those bidders, who qualify the Techno-Commercial Proposal Evaluation as mentioned above, will only be opened.
All other Price bids will be returned un-opened. The Pricebids (as per the price bid format provided at schedule) ofTechno-Commercial qualified bidders shall be evaluated as below:-
The lowest price bid (Cmin) will be given the maximum financial score (Cn) of
100 points. The financial scores (Cn) of the other Techno-Commercial qualified
Pricebids will be inversely proportional to the quoted price and shall be computed as per the formula given below:
Cn = 100 * (Cmin / Cb)
Where,
Cn = financial score for the bidder under consideration
Cb= price quoted by the bidder under consideration
Cmin= minimum price quoted by any bidder
Final Evaluation of the Bid
All the bids which have undergone Techno-Commercial & Price proposal evaluation process asper Section V above shall be considered for the final evaluation of the bids.
The method of final evaluation of the bids is described as follows:
• Bids will be ranked according to their combined technical (Ts) and financial (Cn) scores using the weights
WT= 0.70the weight given to technical bid;
WC=0.30, the weight given to the Price bid.
The combined Techno-Commercial & Price score (S) for the bidder under consideration shall be computed as per the formula given below:
Final Score = (Ts x WT) + (Cn x WC)
The bidder achieving the highest combined Techno-Commercial & Price score (S) would be considered for award of the contract.
In case two bidders have same Final Score, the bidder having higher Techno-Commercial score would be considered for award of the contract.
