The Social Sciences Division has several files servers allocated to departments and research units. Below is a list of all the file server addresses. Please make note of the address of your file server for this tutorial. In most cases your file server will correlate with the department you are affiliated with. If you are unsure which file server address to use please contact one of the local IT staff for support. Contact information is listed at the end of this document.
File server addresses: anth-files.ucsc.edu econ-files.ucsc.edu educ-files.ucsc.edu envs-files.ucsc.edu lals-files.ucsc.edu poli-files.ucsc.edu psyc-files.ucsc.edu socy-files.ucsc.edu dean-files.ucsc.edu research-files.ucsc.edu
Step 1) Open the program Syncovery on your Windows computer. The graphic for the program should look like this:
If for some reason you do not have the Syncovery installed on your system, please submit an IT support ticket to have it installed by emailing [email protected] or calling 831-459-HELP.
Step 2) Upon first launch of the application you will be asked a question about importing from an older version of the software, choose “No”.
Step 3) This main window will now appear. Click on Advanced Mode:
Step 4) You will now see the Profile Settings window. First give the backup profile a name. For this example I used “My Backups”. Next, make sure the sync operation mode is marked as “Ex-act Mirror”--VERY IMPORTANT:
Step 5) Now we will specify the location of the data on the computer we want to back up. To do this, in the main profile window click “Browse” under “Left-Hand Side”:
Step 6) Browse to and select your “User” folder, as this will back up all data associated with the account in use on the computer. The name of your user folder is typically your real name, cruzid, or similar, and has a person icon next to it. The user folder can usually easily by found easily when you first open the dialog. If you don’t see your user folder, it can always be found by navi-gating to the “Computer” icon, then to the main hard drive (usually labeled C:) and browsing within the “Users” folder.
In this example the home folder name was easily selectable immediately, and it is called “Soc Sci.” Select the home folder and click “OK”:
Step 7) Next we will set up the connection to the back-up server. To do this first click on the “Internet...” button on the “Right-Hand Side” field:
Step 8) Now you will need to enter your server information as shown below. Please refer to the server name list at the beginning of this document for the address (URL) of your server. For the Port field, the specific port number is located on the account information/password sheet that was given to you. If you no longer have this sheet, please contact one of the Social Sci-ences IT staff listed at the end of this document. The specific port number is withheld from this tutorial for security purposes:
Note: Your ID on the file server is the same as your UCSC ID, However your password is man-aged by a separate system. This password will be delivered to you by UCSC campus mail or handed to you by department / local IT staff.
(If you need to request a password please submit a ticket by emailing [email protected] and de-scribe the problem you are having in the body of the email. Alternately, you can call 831-459-4357.)
With the information entered correctly (as shown above), click on the folder icon to establish the backup destination. When you do so the first time you will be asked a question about a SSH pub-lic key, choose “Yes”.
Now you will be in the window to select your backup destination. For this example, I chose the folder “Backups” on the server, which is within my main user folder:
Upon clicking OK the program will ask if you want to set the port as 22. Choose “No”.
Step 9) You will have returned to the Profile Settings window. Confirm in the “Include Subfold-ers” section that “All” is bulleted. This will ensure that all the folders in your home folder are being backed up to the server:
Step 10) Now that we have the source and destination of the backup specified, we need to schedule when the backup will occur. Back in the Profile Settings window, select “Schedule” un-der Advanced Settings on the left-hand side. Check the “Schedule This Profile” box and choose a schedule that works for you. In this example I choose for the backup to run at 3PM every day:
Note: the computer must be on for the backup to run, so it is best to set the backup for a time when you are likely to be using the machine.
Step 11) Next we want to specify to not copy certain kinds of files. Select “Masks and Filters” on the lefthand side and add the following text:
*.exe *.reg *.msi
Avoiding the copying (backup) of these file types helps reduce backup time, and also helps avoid backing up malicious files (viruses) in the event one should infect your computer:
Click “OK”.
Step 12) Click the OK button after choosing a schedule, and you will be prompted with the fol-lowing question. Choose Yes:
This option will automatically start the background scheduler every time you log into the com-puter. This will ensure backups always attempt to occur.
Step 13) You will now have returned to the main Scheduler window. Click “Start Scheduler”:
Once you click “Start Scheduler”, you should see a confirmation that looks similar to the win-dow below. The text will confirm the backup is scheduled to take place at the time you specified:
Note: In the next day or two, we recommend opening the program and looking at the status of the latest attempt to backup within the main “Profile Overview” window. The program will show that last attempted run under the “Last Run” field. If, for some reason, it does not show a “Last Run” on the backup, you should seek technical assistance to ensure your backups are properly configured.
For more information or support with this system please contact the ITS Help Desk at 459-4357 or by emailing [email protected] or a member of the local Social Sciences IT support:
Tristan Carkeet, Digital Media Specialist: [email protected] Doug Niven, Academic Computing Expert: [email protected] Paul Sosbee, Academic Computing Expert: [email protected] Mike Edmonds, Divisional Liaison: [email protected]
