Tucson Unified

Session Objectives

Session Objectives

P ti i

t

ill

Participants will:

€ Become familiar with the procedures for setting

up scanners and computers to scan Avenues up scanners and computers to scan Avenues eAssessment tests

€ Observe demonstration on scanning for

eAssessment

Menu

Menu

€ Set up scanner

y Materials needed

y Connect scanner to computer y Calibrate scanner

I t ll V

€ Install Vanscan € Begin scanning

€ Tips for successful scanning € Tips for successful scanning € Scanner Maintenance

€ Vanscan vs. eAssessment € Vanscan vs. eAssessment € Logins

Key Terms

y

€ Answer sheet – sheet with students’ bubbled in answers to

Avenues test

€ Avenues – Elementary ELD textbook adoption for English

Language Learners

€ Calibration - process of aligning the scanner

€ e-Assessment - website where test data is stored

€ ELD – English Language Development

€ Header sheet - sheet that teacher bubbles with classroom

€ Header sheet sheet that teacher bubbles with classroom

and test information and precedes the answer sheets when scanning

€ NGSP.com (National Geographic School Publishing)

-€ NGSP.com (National Geographic School Publishing)

Resource website for Avenues

Menu

How to set up the scanner for the first

time

time

• Materials needed

• Connect scanner to computer

• Calibrate the scanner • Install Vanscan

Materials

Materials

• RS-232 cable

• Computer with Windows XP C lib i h

• Calibration sheets

• Student Answer sheets • Teacher Header sheets • Teacher Header sheets

• Vanscan manual (download from eAssessment)

• OpScan iNSIGHT4 manual (packaged with scanner)OpScan iNSIGHT4 manual (packaged with scanner)

• Accurate Class list from each ELD teacher (found in Mojave website

Materials needed

€

Scanner

Some scanners have Scantron label. Some scanners have Pearson NCS label.

€

Scanner

Materials

€

Scanner parts

Make sure these parts are attached.

Paper guide

Paper catch

Materials

Materials

This end plugs to the back of the computer.

This adapter piece comes attached to the ethernet cord when packaged in box. Detach it, because it is not needed.

This end plugs to the back of the scanner.

€

RS-232 Cable

RS 232 Cable

Materials

Materials

Scanner must be used with Windo s XP comp ter

Phase II and III schools i d Wi d XP Windows XP computer.

received Windows XP

machines, which must remain connected to the scanner.

Materials

€

Header sheet

This sheet must preceded the student answer sheets. The header sheet identifies the teacher’s class, test, number of answer sheets number of answer sheets pages, and grade level for the answer sheets that follow.

Materials

Materials

Answer sheet

Materials

Materials

€

Vanscan manual

Manual can be found on the eAssessment website

http://hbavenuesvlp.com. Log into the website and click on Resources (top right on page). Scroll down the

Resource page to find the link to Vanscan User’s Guide.

Everything you want to Everything you want to know about scanning and correcting errors can be found in this user’s guide.

Materials

€

Calibration sheets

Sheets that are used to calibrate used to calibrate the scanner.

Materials

Materials

•OpScan iNSIGHT4 manual

(packaged with scanner)

•Accurate Class list from each

ELD teacher

Menu

_{Connect scanner to computer}

RS-232 Cable

This end plugs to the back of the computer.

This end plugs to the back of the scanner.

Connect scanner to computer

Menu

€ Connect this end of the RS-232 cable to the serial port on the computer.

RS 232

serial port COMPUTER

€ Connect the other end of the cable to port labeled “MAIN” on the

scanner.

Connect scanner to computer

Menu

€ Set scanner at an angle using the positioning

stand

Note: Ensure that the cartridge is seated securely in place.

Calibrate Scanner

Calibrate Scanner

€ If you do not remember how to calibrate, follow steps in p Operator’s Manual for

OpScan iNSIGHT4 Scanner manual, page A-3 to A-8.

Note: Calibration needs to be done the first time the scanner is set up or if the scanner has been moved scanner has been moved.

Calibrate Scanner

Calibrate Scanner

long side at the bottom long side at the bottom.

Need 10

lib ti h t Make sure to press down the level to

secure paper under the roller heads.

calibration sheets.

Adj t id

Adjust paper guide so that papers are held securely in place.

Calibrate scanner

Calibrate scanner

€ Hold down left and right push-button keys at the same time for a few seconds until “Background Menu” appears on the display.

Calibrate Scanner

Calibrate Scanner

€

Press “continue” until you reach

_Utilities

menu, then choose “yes”.

y Top Head Calibrate? Press yes.

10 lib ti h t ill f d th h th

○ 10 calibration sheets will feed through the scanner

y Calibration complete (for top head) y Bot Head Calibrate? Press yes.Bot Head Calibrate? Press yes.

€ 10 calibration sheets will feed through the scanner

y Calibration complete (for bottom head) y Comm Configuration? Press no.

y Display Brightness? Press no.

Exit Utilities Menu? Press yes

Calibrate Scanner

Calibrate Scanner

€

Refer to steps in Operator’s Manual for

OpScan iNSIGHT4 Scanner manual, page

A 3 to A 8

Install Vanscan

€

Log into the computer as a “local user.”

€

Log into the computer as a local user.

Avenues scanner usually does not work when logged into the gg TUSD domain. Therefore, you must log in as a local machine.

“thi t ” (l l hi

avenues scanner

this computer ” _{“this computer….” (local machine}

Local user login may vary from site to site However for Phase III schools this computer….

Local user login may vary from site to site. However, for Phase III schools, the user name was set up as Avenues and the password is scanner .

Install Vanscan

Install Vanscan

€

Log into eAssessment.

€

Log into eAssessment.

Username is your TUSD il dd

email address.

Install Vanscan

Install Vanscan

€ Scroll down the page to find “Download Vanscan find Download Vanscan software”

Vanscan user guide is also available for

Install Vanscan

Install Vanscan

€

Click on the download link to download

€

Click on the download link to download

Vanscan

€

Save the file to

a location on the

computer.

€

Double-click on the file and choose all of

the defaults to install the software.

specific directions go to page 4 of Vanscan manual specific directions, go to page 4 of Vanscan manual.

Begin Scanning

g

g

€

Make sure to log into the computer as a

“local user ”

local user.

Local user login may f it t it

“this computer ”

avenues scanner

vary from site to site. However,

Avenues/scanner was

set up for Phase III p _{this computer….} schools.

Begin Scanning

g

g

€

Once logged in on the computer, go to

P

d V

(

d bl

li k

Programs and Vanscan (or double-click on

the Vanscan shortcut, if available)

Begin scanning

g

g

F ll t th

€ Follow steps on the Vanscan wizard.

VanScan User’s

Guide is very helpful

with information and troubleshooting.

Begin scanning

Begin scanning

€ Add ID numbers into boxes

2090

2090 783487

h b l h b

These numbers only have to be entered once; the software remembers them.

Begin scanning

Begin scanning

€ Place the bubble sheets (header sheet on top of answer sheets) in the tray.

€ Press the lever to secure the header and answers sheets under the feeder.

M k th i b t th b tt

Begin Scanning

Begin Scanning

•

Ensure scan sheets are properly

filled out

filled out

Tips for successful

Menu

scanning

€ Instruct and test at the student’s appropriate grade

€ Instruct and test at the student s appropriate grade level and proficiency level as determined by the Avenues eAssessment pretest

€ Bubble in the correct name, grade and proficiency level for each student. (Proficiency level can only be

b bbl d ft t t i i ) bubbled after pretest is given.)

Common errors:

• Student is at beginning level according to eAssessmentStudent is at beginning level according to eAssessment

pretest, but is given the intermediate test form for subsequent unit tests.

• Student is at beginning level and on their answer sheet theStudent is at beginning level and on their answer sheet, the intermediate level is bubbled.

Tips for successful

scanning

€ Do not fill in a proficiency level on the pretest.

€ Use the teacher ID number provided by Vanscan

when bubbling in header sheets. This ID number is provided by Vanscan. (A teacher may find their ID number by logging on to the e-Assessment

number by logging on to the e Assessment

website and clicking on the search button at the

top of the page.)

U th t d t’ TUSD t i b th i

€ Use the student’s TUSD matric number as their

Tips for successful

scanning

‰ Keep student names consistent on answer sheets.

Therefore, have an accurate student roster available for reference to student names and available for reference to student names and matric numbers.

ƒ Common errors:

ƒ Students have 2 first names or 2 last names and

only one shows up on answer sheet

‰ Leave eAssessment window open to check if data ‰ Leave eAssessment window open to check if data

shows up on the eAssessment website.

Tips for successful

scanning

‰ Have students bubble in circles dark enough

‰ Make sure student’s eraser do not leave a mark ‰ Make sure student do NOT bubble in 2 answers

for one question

‰ Give new students the pretest so they are entered

in the e-Assessment database. Otherwise, determine their level and choose “Add new determine their level and choose Add new

Tips for successful

scanning

‰ If scanning results in Vanscan is not recognizing

student names, teacher names, ID, or answers, and the correct information is available double-and the correct information is available, double

click in the area in Vanscan and type the changes.

Remember most errors will occur because bubbled information was incorrect. If your student’s scores are scanned under the wrong grade level or proficiencyg g p y Level, Language Acquisition needs to be notified so

that it can be changed. This takes time to correct so ensure that all is initially accurate

Scanner Maintenance

Scanner Maintenance

€

Limit movement of the scanner. Calibrate the

€

Limit movement of the scanner. Calibrate the

scanner whenever it is moved to a new location

or has had any sudden movements.

€

Protect scanner from dust by covering it with

cloth.

€

Keep XP computer connected with the

Avenues scanner at all times.

Scanner Maintenance

Scanner Maintenance

Menu

Menu

Vanscan and eAssessment

Vanscan

• Download software from

i t t t t

e-Assessment

• Online website with test results internet to computer

www.hbavenuesvlp.com • Scan answer sheets

• Edit student names • Find Teacher ID

Fi d ll d d i l di

• Correct any errors on

Vanscan before submitting to Avenues server

• Find all student data including student level of language

proficiency (Beginning, Intermediate Advanced) Avenues server

• Edit student names

Intermediate, Advanced) • Add writing scores

Menu

Menu

Logins

Computer

(attached to scanner)

eAssessment website Avenues etools

Login XP Computer _{W b it} Website: www ngsp com

Login XP Computer

Username: avenues Password: scanner Domain: (this computer)

Website:

http://www.hbavenuesvlp.com

Username: TUSD email* Password: password

Website: www.ngsp.com

Username: TUSD email address

Password: (self-designated)

p

*itinerant teachers’ username is unique to each school

Purpose Scan Avenues test answer View scanned test results and have Access to etools, such as the

sheets and upload data access to eAssessment resources online planner, the leveled book finder and the student website

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Technical Support

Technical Support

€ NGSP Tech Supportpp 888-915-3276, (8 AM – 8 PM (

Eastern time) for support with

y Teacher ID’s, eAssessment website issues,

scanning errors scanning errors

€ Language Acquisition 520-225-4600 for support on y Scanner connectivity

€ TUSD Technology Services - Place work order for • Local user setup on computer

• Computer hardware problems • Computer hardware problems

€ Scantron 1-800-338-5544. Have the scanner serial

number available when calling.

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Language Acquisition Departmentg g q p TUSD

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