Pos. Seg. Req. Loop No. ID Name Des. Max.Use Repeat LOOP ID IT IT1 Baseline Item Data M PID Product / Item Description M

(1)

1

810v4030 Doc V3.11 10/9/15 [email protected]

810 Invoice

Functional Group ID=

IN

Introduction:

This Standard contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Heading:

Pos. Seg. Req. Loop

No. ID Name Des. Max.Use Repeat

000 ISA Interchange Control Header M 1

000 GS Functional Group Header M 1

0100 ST Transaction Set Header M 1

0200 BIG Beginning Segment for Invoice M 1

LOOP ID – N1 200

0700 N1 Name M 1

1710 DTM Date/Time Reference M 10

Detail:

Pos. Seg. Req. Loop

LOOP ID – IT1 200000

0100 IT1 Baseline Item Data M 1

0600 PID Product / Item Description M 1

1000

Summary:

Pos. Seg. Req. Loop

9710 TDS Total Monetary Value Summary M 1

10210 SAC Service, Promotion, Allowance Information O >1

11010 CTT Transaction Totals M 1

000 SE Transaction Set Trailer M 1

000 GE Functional Group Trailer M 1

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2

810v4030 Doc V3.11 10/9/15 [email protected] Segment:

ISA

Interchange Control Header

Position: 000

Loop:

Level: Heading

Usage: Mandatory

Max Use: 1

Purpose: To start and identify an interchange of one or more functional groups and interchange related control segments.

Notes: Data Element Separator: ‘*’ Sub Element Separator: ‘>’ Segment Terminator: ‘~’

Data Element Summary Ref. Data

Des. Element Name Attributes

ISA01 I01 Authorization Information Qualifier M

ID 2/2

00 No Authorization Information Present

ISA02 I02 Authorization Information M

AN 10/10

ISA03 I03 Security Information Qualifier M

ID 2/2

00 No Security Information Present

ISA04 I04 Security Information M

AN 10/10

ISA05 I05 Interchange ID Qualifier M

ID 2/2

ISA06 I06 Interchange Sender’s ID M

AN 15/15

ISA07 I05 Interchange ID Qualifier M

ID 2/2

ISA08 I07 Interchange Receiver’s ID M

AN 15/15

ISA09 I08 Interchange Date M

DT 6/6

ISA10 I09 Interchange Time M

TM 4/4

ISA11 I10 Interchange Control Standards Identifier M

ID 1/1 ^ U.S. EDI Community of ASC X12, TDCC, and UCS

All valid standard codes are used.

ISA12 I11 Interchange Control Version Number M

ID 5/5

00403 Release 4030

ISA13 I12 Interchange Control Number M

NO 9/9

A control number assigned by the interchange sender

ISA14 I13 Acknowledgement Requested M

ID 1/1

Code sent by the sender to request an interchange acknowledgement

ISA15 I14 Test Indicator M ID 1/1

T Test Data P Production Data

ISA16 I15 Component (Sub) Element Separator M AN 1/1

> Delimiter used as Component Element Separator

EXAMPLE:

(3)

3

GS

Functional Group Header

Position: 000

Loop:

Level: Heading

Max Use: 1

Purpose: To indicate the beginning of a functional group and to provide control information.

GS01 479 Functional Identifier Code M

ID 2/2

IN Invoice

GS02 142 Application Sender’s Code M

AN 2/15

GS03 124 Application Receiver’s Code M

AN 2/15

GS04 29 Data Interchange Date M

DT 8/8

GS05 30 Data Interchange Time M

TM 4/4

GS06 28 Data Interchange Control Number M

NO 1/9

GS07 455 Responsible Agency Code M

ID 1/2

Code used in conjunction with data Element 480 to identify the issuer of the standard.

(4)

4

ST

Transaction Set Header

Position: 010

Loop:

Level: Heading

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

ST01 143 Transaction Set Identifier Code M

ID 3/3

Code uniquely identifying a Transaction Set 810 Invoice

ST02 329 Transaction Set Control Number M

AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

(5)

5

BIG

Beginning Segment for Invoice

Position: 020

Loop:

Level: Heading

Max Use: 1

Purpose: To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG01 373 Invoice Date M

DT 8/8

Date expressed as CCYYMMDD

BIG02 76 Invoice Number M

AN 1/10

BIG03 373 Purchase Order Date O

DT 8/8

Date expressed as CCYYMMDD

BIG04 324 Purchase Order Number M

AN 1/22

Hayneedle Purchase Order Number

(6)

6

N1

Name Position: 230 Loop: N1 Mandatory // 810.N1 Level: Heading Usage: Mandatory Max Use: 1

Purpose: To identify a party by type of organization, name, and code

N101 98 Entity Identifier Code M

ID 2/3

Code identifying an organizational entity, a physical location, property or an individual

SU Supplier/Manufacturer ST Ship To

N102 93 Name X

AN 1/35

Free-form name

N103 66 Identification Code Qualifier X

ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

US Unique Supplier Identification Number ( USIN)

N104 67 Identification Code X

AN 2/20

Code identifying a party or other code

Note: US Identification Number is used when N101 = SU—The USIN is sent in the REF02 segment on the 850/Purchase Order

(7)

7

DTM

Date / Time Reference

Position: 150

Loop: 810.DTM

Level: Heading

Max Use: 10

Purpose: To specify pertinent dates and times

DTM01 374 Date/Time Qualifier M

ID 3/3

011 Shipped

DTM02 373 Date Expressed as CCYYMMDD M DT 8/8

(8)

8

Segment:

IT1

Baseline Item Data (Invoice) Position: 010

Loop: 810.IT1

Level: Detail

Max Use: 1

Purpose: To specify the basic and most frequently used line item data for the invoice and related transactions.

IT101 350 Assigned Identification O

AN 1/10

IT102 358 Quantity Invoiced M

R 1/10

IT103 355 Unit or Basis for Measurement Code M

ID 2/2

EA Each

IT104 212 Unit Price M

R 1/17

IT106 235 Product/Service ID Qualifier M

ID 2/2

IN Buyer’s Item Number

IT107 234 Product/Service ID M

AN 1/48

Hayneedle item Number sent in the PO106 segment on the 850/Purchase order

IT108 235 Product/Service ID Qualifier M

ID 2/2

VN Vendor’s (Seller’s) Item Number

IT109 234 Product/Service ID M

AN 1/48

(9)

9

PID

Product / Item Description

Position: 050

Loop: 810.IT1.PID

Level: Detail

Max Use: 1

Purpose: To describe a product or process in coded or free-form format

PID01 349 Item Description Type M

ID 1/1

F Free-form Description

PID05 352 Description

Vendors Description on Invoice

.

C

AN 1/80

(10)

10

TDS

Total Monetary Value Summary

Position: 810.TDS

Level: Summary

Max Use: 1

Purpose: To specify the total invoice discounts and amounts.

TDS01 610 Amount M

R 1/15

Total amount of the invoice plus all charges minus all allowances

(11)

11

Segment:

SAC

Service, Promotion, Allowance, or Charge Information Position: 40

Loop: 810.SAC

Level: Summary

Usage: Optional

Max Use: >1

Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount of percentage for the service, promotion, allowance, or charge

SAC01 248 Allowance or Charge Indicator M

ID 1/1

A Allowance C

P

Charge Promotion

SAC02 1300 Service, Promotion, Allowance, or Charge Code

A140 Address Correction

A260 Advertising Allowance

A400 Allowance Non-Performance

A880 Cancellation Charge

B720 Cooperative Advertising/Merchandising

Allowance (Performance)

C000 Defective Allowance

D240 Freight

D270 Fuel Surcharge

D500 Handling // Drop Ship Fee

F190 Palletizing

F800 Promotional Allowance

F810 Promotional Discount

F910 Quantity Discount

F970 Rebate

H750 Tax –Sales Tax (State and Local)

ZZZZ Mutually Defined

C320 Display Allowance

(HN:Site Placement Allowance)

F280 Performance Allowance

(HN:Preference Allowance)

H000 Special Allowance

(HN:Miscellaneous Allowance)

M

ID 4/4

SAC05 610 Amount O

N2 1/10

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12

CTT

Transaction Totals

Position: 070

Loop: 810.CTT

Level: Summary

Max Use: 1

Purpose: To transmit a total number of line items in the transaction set

CTT01 354 Number of Line Items M

N0 1/6

Total number of line items in the transaction set

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13

Segment:

SE

Transaction Set Trailer Position: 080

Loop:

Level: Summary

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE01 96 Number of Included Segments M

N0 1/10

Total number of segments included in a transaction set including ST and SE segments

SE02 329 Transaction Set Control Number M

AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

(14)

14

GE

Functional Group Trailer

Position: 000

Loop:

Level: Summary

Max Use: 1

Purpose: To indicate the end of a functional group and to provide control information.

GE01 97 Number of Transaction Sets Included M

NO 1/6

GE02 28 Group Control Number M

NO 1/9

This value must be identical to the data element value in GS06 in the associated functional group header.

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15

IEA

Interchange Control Trailer

Position: 000

Loop:

Level: Summary

Max Use: 1

Purpose: To define the end of a one or more functional groups and interchange-related control segments.

IEA01 479 Functional Identifier Code M

NO 1/5

A count of the number of functional groups included in an interchange.

IEA02 142 Interchange Control Number M

NO 1/9

This value must be identical to the data element value in ISA13 in the associated interchange control header.

(16)

16 EXAMPLE:

No SAC ISA*00* *00* *ZZ*123456 *01*001658520 *151020*2200*<*00403*000000362*0*P*>~ GS*IN*123456*001658520*20151020*2200*362*X*004030~ ST*810*7304~ BIG*20151020*SI-402954*20130708*77817620~ N1*SU*ABC VENDOR*US*1111~ N1*ST*JANE DOE~ DTM*011*20151015~ IT1**1*EA*68.35**IN*ABC067-1*VN*24-0401-W~ PID*F****SCALE, 110# FLAT TOP DIAL~