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Workforce Development System Workgroup – 2012 Action Plan
Background
In November 2010, Virginia received a $1M grant award to develop a workforce
longitudinal system under the US Department of Labor’s Workforce Data Quality Initiative
(WDQI). The lead agency for this grant is the Virginia Community College System (VCCS),
and the Virginia Employment Commission (VEC) is serving as co-director. The WDQI in
Virginia has five primary objectives:
1.
Develop a workforce longitudinal system;
2.
Develop the capacity to link education and workforce data;
3.
Improve the quality of workforce data;
4.
Use data to understand workforce programs and drive improved performance; and,
5.
Promote the system through the development of web-based portals.
The Workforce Development System Workgroup was created in July 2011 as a part of the
implementation of Virginia’s workforce data quality initiative. Agencies represented on the
Workgroup include the VCCS, VEC, Department of Education (DOE), Department of
Rehabilitative Services (DRS), Department of Social Services (DSS), Department of
Correctional Education (DCE), Department for the Blind and Vision Impaired (BDVI), and
Department of Labor and Industry (DOLI) (additional representatives may be added in the
future). The Workgroup was charged to examine workforce data issues within and across
public workforce programs in Virginia, develop potential strategies to enhance workforce
data, create a unified method to describe how the workforce system is serving Virginia, and
identify areas of improvement for the workforce system.
Year One Action Plan
Over the course of its first three meetings, the Workgroup members conducted a
comprehensive review of the items that would be required to achieve the objectives
established under the WDQI, as well as provide a foundation for future work related to
enhancing Virginia’s public workforce development system. The group identified three
priority issues that should be addressed to meet the needs of the workforce development
system relative to the WDQI initiative:
A.
Strengthening leadership understanding of and commitment to the initiative
B.
Ensuring data integrity, understanding and usefulness to system users
C.
Developing a shared architecture that meets user needs
The group developed an action plan for implementation during 2012; specific activities,
milestones, and responsibility parties are outline on pages 2-4.
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Strengthening Leadership Understanding and Commitment
Time Period
Actions
Milestones
Coordinators
January – March 2012
Prepare a fact sheet documenting the value of WDQI and tailor it to fit the needs of each agency (what’s in it for them?)
▪ Deliver to agency heads and brief them prior to second joint cabinet/agency head meeting
▪ Post on the dedicated project web site
Joe A., Kirsten R., Wendy K. and Najmah T.
Meet with new Director of Workforce (when the position is filled)
▪ Briefing on WQDI to build understanding of value, progress to date and support needed
Wendy & Najmah (w/group)
Prepare and submit a Workforce Innovation Grant request to the Department of Labor
▪ Grant request submitted, which includes funding for data quality activities
Wendy (w/group)
Provide monthly progress updates, feedback and questions (ongoing)
▪ Brief monthly report on progress, insights and anticipated needs – post on website
Najmah
April – June
Meet with the Performance and
Accountability subcommittee of the Virginia Workforce Council
▪ Provide a project overview and solicit feedback and input
Joe, Kirsten, Wendy, and Najmah
Provide monthly progress updates, feedback and questions (ongoing)
▪ Brief monthly report on progress, insights and anticipated needs – post on website
Najmah (w/group)
Convene second joint cabinet/agency head meeting (April 2012)
▪ Share progress to date and reinforce agency roles & responsibilities
Wendy & Najmah (coordinate w/Secretary of Education)
July – September
Meet and/or survey VEDP and other key stakeholders to determine what information would be most useful for them
▪ Identification of high priority information that key stakeholders and non-state agency users would value
Wendy and Najmah
Develop a “business case” document for distribution to all workforce partners
▪ Distribution of document to key private sector partners documenting WDQI value
Joe, Kirsten, Wendy and Najmah
Provide monthly progress updates, feedback and questions (ongoing)
▪ Brief monthly report on progress, insights and anticipated needs – post on website
Najmah
October – December
Develop a sustainability plan that supports the initiative beyond June 2013
▪ Plan that identifies financial and human resources needed for project continuity
Wendy and Najmah (w/group)
Provide monthly progress updates, feedback and questions (ongoing)
▪ Brief monthly report on progress, insights and anticipated needs – post on website
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Ensure Data Integrity, Understanding and Usefulness
Time Period
Actions
Milestones
Coordinators
January – March 2012
Review VLDS Data System changes ▪ Identification of data system changes that are needed
Kathy G. (VITA)
Establish a WDQI Advisory Workgroup to provide input and guidance on data integrity and use
▪ Established by March 1 Najmah & Kirsten (w/group) Meet with identified agencies to conduct data
audits (ongoing)
▪ Document needs for guidance and meta/exposure
Leo C.
Finalize basic data elements for workforce based on agency and stakeholder input
▪ List of workforce data elements VCCS (w/agencies)
April – June
Meet with required program* agency
representatives and complete data quality reports
▪ Completed by June 1 Leo and Quanzhan Obtain metadata from required programs* ▪ June 1 Kathy
Meet with identified agencies to conduct data audits (ongoing)
▪ Document needs for guidance and meta/exposure
Leo
July – September
Install data adapter for all required programs* ▪ September 30 Kathy
Complete exposure database system ▪ September 30 Leo and Quanzhan Initiate metadata process with bonus program*
partners
▪ Mid quarter Kathy Meet with identified agencies to conduct data
audits (ongoing)
▪ Document needs for guidance and meta/exposure
Leo
October – December
Establish workforce data quality portal ▪ December 31 Quanzhan Initiate metadata process with programs of
interest* agencies
▪ Mid quarter Kathy Meet with identified agencies to conduct data
audits (ongoing)
▪ Document needs for guidance and meta/exposure
Leo
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Developing a Shared Architecture that Meets User Needs
Time Period
Actions
Milestones
Coordinators
January – March 2012
Create a web share space accessible by workgroup members to facilitate information sharing
▪ Web portal created Kathy & Najmah Gather input on business requirements to ensure
reports reflect business questions, activities and outcomes
▪ Outline of required business functionality
VITA Team (w/Najmah & Leo)
Collect expectations of portals based user levels (e.g. agencies and programs)
▪ Identification of agency expectations VCCS and VITA Teams Research report cards and web based portals in
other states
▪ Identification and comparison of best practices
Najmah
April – June
Obtain input on scorecard mock-ups at multiple stakeholder levels
▪ Examples of reports for cost outcomes; regional levels; higher and lower levels, etc.
Wendy & Najmah
Create scorecard mockups at initial level ▪ Draft scorecard/dashboard for administrative use
Wendy & Najmah (w/group) VWC Performance Committee
July – September Create scorecard mockups at next level of use ▪ Draft scorecard for program level use Wendy & Najmah (w/group)
VWC Performance Committee
October – December
Facilitate the creation of a document describing precise data sharing system for VLDS
▪ Examples of data sharing agreements, IT needs, data quality, etc.
VCCS (w/agencies)
Agencies review and adopt the master DSA w/VLDS ▪ DSA’s executed All partner agency representatives Determine status of healthcare process at data
sharing, based on context
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WDQI Partner Agencies & Programs
Program Name
Agency Name
Required
Program
Bonus
Program
Program
of Interest
Trade Adjustment Act
Virginia Employment Commission (VEC)
X
Unemployment Insurance - Benefits
VEC
X
Unemployment Insurance – Wages
VEC
X
Wagner-Peyser
VEC
X
Workforce Investment Act Title 1 -
Adult, Dislocated Worker & Youth
(WIA Title I)
Virginia Community College System (VCCS)
X
Registered Apprenticeship
Department of Labor and Industry (DOLI)
X
SNAP Employment and Training
Department of Social Service (DSS)
X
VIEW (in TANF)
DSS
X
Vocational Rehabilitation
Department of Rehabilitative Services (DRS)
X
CTE Programs - Adult, Youth
Department of Correctional Education (DCE)
X
Senior Employment Program
Virginia Department for the Aging (VDA)
X
Vocational Rehabilitation
Department for the Blind and Visually
Impaired (DBVI)
X
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Workforce Development System Workgroup Membership
Name
Title
Agency
Andre, James
ABE and Data Specialist / Acting Director
Virginia Department of Education
Ashley, Joe
Assistant Commissioner
Virginia Department of Rehabilitative Services
Beecroft, Erik
Director, Office of Research and Planning
Virginia Department of Social Services
Bennett, Wayne
Sr. Deputy Superintendent for CTE Programs Virginia Department of Correctional Education
Burton, Bob
Deputy Commissioner
Virginia Department for the Blind and Vision
Impaired
Campos, Leo
Workforce Data Analyst
Virginia Community College System
Donati, Bev
Director, Div. of Registered Apprenticeship
Virginia Department of Labor and Industry
Deyo, Jeremy
Database Administrator
Virginia Employment Commission
Holicky, Joe
Coordinator, WIA Reporting and
Performance
Virginia Community College System
Kang, Wendy
Assistant Vice-Chancellor, Research &
Evaluation
Virginia Community College System
Kretzer, Harold
Director, Program Grants Administration
Virginia Employment Commission
Rowe, Kirsten
Grants & Systems Development Specialist
Virginia Department of Rehabilitative Services
Stamper, Randy
Director of Adult Education & Literacy
Virginia Department of Education
Thomas, Najmah
WDQI Grant Manager
Virginia Community College System
VITA Partner Representatives:
Graham, Kathy – IT Project Manager
Li, Quanzhan – BI Developer
