Tenancy Application 1311 Page 1 of 6 © TFP 2012 R1 Trym Lodge 1 Henbury Road Westbury on Trym Bristol BS9 3HQ
Company Reg. No: 04178579 Phone: 0117 310 1221 Fax: 0117 310 1327
Email: [email protected] Web: www.jubileelets.co.uk
TENANT APPLICATION / REFERENCE FORM
Please provide ALL the information from ‘Tenant Identification’ onwards using black ink and in capital letters. Without all the information, you application may be delayed or we may be unable to proceed.
If two or more of you will be occupying the property then we will only be able to proceed with your application once each individual has completed one of these applications.
The applications should be accompanied by our agency fee as per the attached Tenancy Fees Schedule.
If posting or hand delivering the application(s) to our office, please refer to the last page for our office location.
If you have any questions about your tenancy application then please contact us and we will be very happy to help you.Property details
(to be completed by the landlord / letting agent) Property addressProperty type □ Flat □ Bungalow □ Terraced house □ Detached house □ Semi-detached house
Content □ Un-furnished □ Partly furnished □ Fully furnished
Number of tenants moving into the property
Proposed tenancy period months
Proposed tenancy start date (dd/mm/yyyy)
Rent for this property per calendar month £
Applicant’s share of rent per calendar month
£
Will this be the only or principle home of at least one tenant?
□
Yes□
NoTenant identification
(to be completed by the landlord / letting agent)Has proof of residency been copied and put on file?
(Proof of residency means 2 original and different documents such as bank statement, utility bill, council tax bill, telephone bill etc. with the applicant’s name and current address on. The documents must not be older than three months, or the most recent version if issued less frequently, when this application is made.)
□
Yes□
No, specifyHas a certified and signed copy of a driving licence and/or passport and/or other valid personal identification been put on file?
□
Yes□
No, specifyTenant applicant details
(everything below to be completed by the prospective tenant)Title All forenames Surname(s)
Also known as Marital status Any previous surnames
Date of birth (dd/mm/yyyy)
Email address Who will be funding the deposit?
Telephone home Telephone mobile Telephone work Telephone other
Nationality Passport number UK National Insurance No. VISA or other resident permit (if applicable)
Please provide the address of any other UK property you own jointly or on your own. Do any of the applicants enjoy diplomatic immunity?
Current address:
Reason for leaving:
Time at address: ____ years ____ months
Previous addresses the last 3 years including status at each address and reason for leaving
____________________________________________________ ____________________________ Postcode: _______________ From: ___ / ___ / ___ To: ___ / ___ / ___ ____________________________________________________ ____________________________ Postcode: _______________ From: ___ / ___ / ___ To: ___ / ___ / ___ ____________________________________________________ ____________________________ Postcode: _______________ From: ___ / ___ / ___ To: ___ / ___ / ___
Status at current address
□ Tenant (private) □ Tenant (council) □ Owner □ Living with friends □ Living with family
□ Other, please specify
Next of kin
(a relative, employer, close friend etc.)Forenames and full surname(s) (not a joint tenant) Telephone Address (not the property address)
May we use this address and your other details above, as post tenancy contact details? □Yes □ No If not, please complete post tenancy contact details below.
Post tenancy contact details
Personal references
(must be a person who has known you at least five years)Forenames and full surname: Address:
Tel: Email:
Relationship to Applicant:
Forenames and full surname: Address:
Tel: Email:
Relationship to Applicant:
Please list everyone who will live in the property
( including date of birth for those under 18)Forenames and full surname(s) Date of birth Relationship to the applicant (joint tenant, dependant, spouse etc.)
Smoker (yes/no)
Please list any pets that will be kept in the property
Tenancy Application 1311 Page 3 of 6 © TFP 2012 R1
Employment information
Employment type □ Full time employed □ Part time employed □ Temporary / contract □ Unemployed □ Self-employed □ Retired □ Full time student □ Part time student □ Home-maker □ Other, please specify
Job title / occupation Business name and type of business Do you need a work permit to work in the UK?
□
Yes□
No Employer’s / accountant’s name and address Employers landline phone numberGross annual salary £
Time in job ( years and months) Department
Payroll number Are you in receipt of any other income (if yes, please specify)
Full contact name for employer reference Please confirm that the person within the company has the authority to provide a reference
□ Yes
Referee’s position and department Referee’s landline telephone number
Referee’s email address Referee’s fax number
If less than 6 months in present job, please supply previous employer details, including time in that employment
Current landlord / letting agent / lender
Full name and address
Amount of rent / mortgage paid (per calendar month)
£
Reference number (roll number/ account no. etc.)
Other relevant information
Full name of contact person Email address
Telephone landline Telephone mobile Fax number
Bank details
Full name and address of your bank
Branch sort
code
-
-
Account
number
Account holder’s name
Overdraft facility □ Yes □ No
Overdraft limit £
If currently overdrawn, how much? £
Other financial commitments
(car purchase, maintenance to former partner, credit card debt etc.)Name of lender / credit card company Loan amount / Monthly Credit card Loan expiry card balance payment limit date
Financial history
Do you or anybody else moving into the property, who is not a joint tenant, have any adverse credit history? □ No □ Yes, please specify
Criminal record
Have you or anybody else moving into the property, who is not a joint tenant, any unspent criminal convictions? □ No □ Yes, please specify
Other
Additional information that may be relevant to this applicant/application
Terms & Conditions
1. This application is subject to the Landlords approval, a signed tenancy agreement and satisfactory references being obtained.
2. This completed application shall be accompanied by payment of the tenancy administration fee as per the following Tenancy Fees Schedule. This can be paid by cheque, cash or online banking to our bank account:
Sort Code: 16-14-28. A/c No: 11807612 [Jubilee Property (UK) Ltd. Clients Deposit A/c]
This payment is subject to 1. above and does not constitute in any way an agreement to let. This fee or any other fees will not be refunded if you withdraw your application or if references prove unsatisfactory.
3. An invoice will be sent to you detailing the balance payment payable by the tenancy start date. We recommend this is paid by online banking to our above bank account or by cash. We do not accept personal cheques and card payments. 4. In view of the confidential nature of the information supplied and required, we may be unable to give any explanation
if we are unable to provide you with the tenancy requested.
5. The rent will be payable calendar monthly by standing order and will exclude all rates and services unless otherwise agreed.
6. A deposit will be paid at the start of the tenancy and will be registered with a tenancy deposit protection scheme for which information will be supplied. The deposit will be held either by ourselves, the Landlord or the Landlord’s chosen tenancy deposit protection scheme until all conditions of the tenancy have been complied with at its end. 7. If during the tenancy you wish to change occupants then this will be subject to the fees in the Tenancy Fees Schedule. 8. Landlord’s insurance does not cover tenants’ possessions. As a result, we recommend tenants insure their own
belongings. For this purpose, you will receive a call from MARAS Letting Agents Solutions offering you a free tenant’s insurance quote. Please tick the following box if you already have insurance and do not wish to be called:
Tenancy Application 1311 Page 5 of 6 © TFP 2012 R1
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Tenancy setup fees
Tenancy Administration Fee – up to two persons – three or more persons – guarantor
40% of one month’s rent plus £40 per person plus £45 per guarantor Tenancy check-in and check-out fees
Same amount for each: – studio or 1-bed property – 2 bed property
– 3 bed property – 4 bed property – 5+ bed property
Check-in fee will be invoiced prior to and payable by start of tenancy.
Check-out fee will be invoiced upon receipt of your notice to vacate and be payable prior to your vacating.
£35 £45 £55 £65 £75 Deposit
A deposit is payable at the start of the tenancy which is refundable at the end of the tenancy subject to compliance with the terms of the tenancy agreement.
The amount of the deposit may increase under special circumstances such as pets etc. Ask for details.
Approximately equivalent to 1.5 times the monthly rent.
Fees during tenancy
Other fees and charges may apply during and at the end of the tenancy depending upon circumstances. These will be specified in the tenancy agreement.
If a change of parties is requested during the tenancy, this will require creating a new tenancy for which this Schedule of Tenancy Fees will apply.
These fees are non-refundable if you decide not to proceed or references are unsatisfactory.
All fees and charges subject to vat and to change during the course of your tenancy
Complaints Procedure
For your information, JubileeLets is a member of The Property Ombudsman (TPO) scheme and subscribes its Code of Practice for Letting Agents. Full information about the scheme can be found at www.tpos.co.uk.
It is the Agent’s aim to provide the highest standards of service to both Landlords and Tenants. However, if you have a complaint in regard to any aspect of our service then in the first instance you should write to the Managing Director, JubileeLets, Trym Lodge, 1 Henbury Road, Westbury on Trym, Bristol, BS9 3HQ . Your complaint will be investigated in-house and replied to within seven days.
If you are not satisfied with the response to your complaint then you may refer the complaint to The Property Ombudsman (see above) by whose decision both parties will be bound.
Tenant Declaration
I hereby confirm that the information I have given in this application form is true, accurate, to the best of my knowledge and not misleading.
I give my consent to the information being used by credit card companies, credit reference companies, existing/previous landlords/letting agents/employers/accountants etc. The information can also be used during any tenancy for the
management of the property, including but not limited to, being given to contractors and being used to chase money owed. I understand that the letting agent will use the information provided to make decisions about my application. This can also mean that if any information is found to be untrue, the application can be declined and I will lose all or part of the
administration fee.
I agree to that information given by credit reference companies will be shared with the letting agent and landlord and that this information may also be accessed again if I apply for or guarantee a tenancy in the future.
I agree that the referees and bank listed above may be contacted by the landlord, agent or referencing company.
Signed by the applicant: ___________________________ Print name: ___________________________ Date: _________________
How to find us
We are located in the middle of Westbury on Trym Village on the corner of High Street and Henbury Hill, diagonally opposite the White Lion public house
From Bristol, come down Falcondale Road, turn right at the traffic lights into
Stoke Lane. When you come to the roundabout in the centre of the village, go straight on into High Street. After about 300 yards you will come to a crossroads on the left of which you will see a large white building where we are with a sign in the garden – ‘Rombourne Executive Serviced Offices’.
From Cribbs Causeway (M5, junction 17), follow directions to Bristol (A4018). After about 2 miles, the dual
carriageway ceases and the road starts to drop downhill and then after about half a mile bends to the right. About 100 yards after this bend, turn left at the traffic lights into Henbury Hill. After about 300 yards you will come to a crossroads. Turn right into High Street and we are immediately on your right in
the large white building with a sign in the garden – ‘Rombourne Office Centre’.
Parking
Please note that there is no parking at Trym Lodge. Restricted parking is available in High Street or Henbury Road. Alternatively, there are two car parks close by. The closest is in Westbury Court Road, which runs off High Street by the Post Office. The other is in Westbury Hill about 50 yards up on the left from the roundabout.
