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Course Inventory Management System: Beginners Guide
The below information serves as an overview displaying how to access and perform general functions within the Course Inventory Management (CIM) System.
General Instructions
1. From your desktop, open an internet browser (preferably, Firefox), and key in the following URL,
https://nextcatalog.uta.edu/courseadmin, into the internet browser’s address bar and press the ENTER key. Be aware using other internet browsers, besides Fire Fox, may display CIM pages incorrectly.
Note: To download and install Fire Fox, please click here: http://www.mozilla.org/en-US/firefox/fx/#desktop and follow the instructions provided, or contact your office’s desktop support specialist.
2. A prompt box labeled “Please Complete Log In” will appear. (See screenshot below.) Click the graduation cap/diploma icon located within the prompt to open the CourseLeaf Login window to begin the login process.
3. Enter your UTA NetID and UTA NetID Password credentials in the corresponding CourseLeaf Login window. In the “Name” field, enter your UTA NetID and in the “Password” field, enter your UTA NetID Password. Click “OK” when both fields have been completed. If you are unable to successfully login, please verify and re-enter your credentials.
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4. Once logged in, you may begin searching for, adding, editing, or deactivating UTA courses via the CIM system. For detailed information, you may view the online Users Guide (PDF) by using the following URL, https://help.courseleaf.com/pdf/help-users.pdf, or by clicking on the red “Help” link found on the right side of your CIM screen. When the additional internet browser window opens, click on the User Guide tab as seen in the provided screenshot below. For additional support, please contact Sebastian Fuentes, UTA Application Support Specialist, at 817-272-1347.
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6. When selecting the “Propose New Course” green button, a new window will appear. Notice the new window will display a form to be completed regarding the course you are proposing. Red outlined boxes and fields are required boxes and fields where information must be entered or selected, while non-red boxes and fields are optional. Question mark icons, , are placed by some field names to provide additional guidance. Once the form has been completed with your desired information, you may “Save Changes” if you wish to save and make additional edits at a later time without submitting to a workflow; click “Admin Save” to make the course information entered undeletable except by a system administrator; or click “Save & Submit” if you wish to submit your new propose course through the workflow for final processing and admission into the curriculum record. (See screenshots below.)
7. Upon clicking the “Save & Submit” button, prompts will appear if any required fields are missing information. A prompt will also appear encouraging you to review your “Propose New Course” form.
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8. To search for a course you proposed, refer to Step 5. Notice that when you search and select classes listed within the CIM course window, you have the option to “Delete”, “Shred Proposal”, and “Edit Course” (depending on your security settings). (See the below screenshot.) When deleting a course, CIM will retain the course informational form and the course will be searchable using the “Deleted Courses” dropdown menu option. When shredding a proposed course, the course informational form will be deleted from the CIM system permanently.
9. When clicking on the “Edit Course” button, displayed in the above screenshot, the course informational form will appear in a new window similar in format to the “Propose New Course” form discussed in Step 6 and 7. Boxes and fields that require an entry or selection will be outlined in red, while optional boxes and fields will not be outlined in red. Notice final options when editing a course are the same as when proposing a new course and include: “Cancel”, “Save Changes”, “Admin Save”, and “Save & Submit” options.
Page 5 of 5 11. To logout of the CIM system when all of your activities have been completed, click on the exit door icon, , located next to your UTA
NetID name found on the home page.
“In Workflow” Role Notification
12. If you are an approver within your department’s “In Workflow” process, you will receive an e-mail similar to the below screenshot. Notice that the sender is labeled “Catalog Editor”, and the e-mail subject begins with “[CIM Course]”. Also notice within the body of the e-mail you will be notified which course requires reviewing and be provided a link specific to your role as an “In Workflow” approver.
