AC030 Treasury
AC030
R/3 System Release 46C 04/04/2001
AC030 Treasury...0-1 Copyright ...0-2 Treasury ...0-4 Euro...0-5 Course Prerequisites...0-6 Target Group ...0-7 Course Overview...1-1 Course Goals ...1-2 Course Objectives ...1-3 Course Content...1-4 Course Overview Diagram...1-5 Main Business Scenario ...1-6 Navigation...2-1 Navigation: Unit Objectives...2-2 Navigation: Business Scenario...2-3 Logging On to the System...2-4 Screen Elements ...2-5 SAP Easy Access - Standard...2-6 Selecting Functions ...2-7 Role-Based User Menu ...2-8 Field Help: F1 and F4 ...2-9 SAP Library ...2-10 Menus: System and Help ...2-11 User-Specific Personalization ...2-12 Table Settings - Example ...2-13 Personalizing the Frontend with GuiXT ...2-14 Navigation: Unit Summary ...2-15 Navigation - Exercises ...2-16 Navigation - Solutions...2-21 SAP Treasury Overview ...3-1 SAP Treasury Overview: Unit Objectives ...3-2 Course Overview Diagram...3-3 SAP Treasury Overview: Business Scenario ...3-4 SAP Treasury Overview ...3-5 SAP Support for Business Requirements ...3-6
Liquidity Management in the Short andMedium Term...4-1 Liquidity Management in the Short and Medium Term: Unit Objectives...4-2 Course Overview Diagram...4-3 Liquidity Management in the Short and Medium Term: Cash Management Scenario ...4-4 Analysis and Trading Process ...4-5 Main Targets of Treasury...4-6 Liquidity Management ...4-7 Cash Management: Functions ...4-8 Electronic Banking: Functions ...4-9 Electronic Banking: General Process ...4-10 Electronic Banking: Check Deposit ...4-11 Electronic Banking...4-12 Control Functions...4-13 Cash Position...4-14 Structure/Views of Liquidity Analysis...4-15 Corporate Group Evaluations...4-16 Cash Concentration ...4-17 Liquidity Forecast ...4-18 Exercise: Cash Management Functions ...4-19 Cash Position and Liquidity Forecast...4-20 Integration with Other SAP Modules...4-21 Liquidity Management in the Short and Medium Term: Treasury Management Scenario ...4-22 Treasury and Market Risk Management ...4-23 Identifying Treasury Processes ...4-24 Transaction and Position Management Process ...4-25 Treasury Management: Functions...4-26 Liquidity Management in the Short and Medium Term: Money Market Scenario ...4-27 Money Market: Product Types...4-28 Transaction and Position Management Process: Example of a Fixed-Term Deposit...4-29 Trading: Entering a Fixed-Term Deposit ...4-30 Creating Contract Data: Fixed-Term Deposit ...4-31 Organizational Units ...4-32 Basic Principles of Transaction Management (1) ...4-33 Business Partner - Roles and Functions ...4-34 Business Partner - Data: Overview ...4-35 Business Partner and Trader Authorization...4-36 Exercise: Creating a New Business Partner ...4-37 Creating a Fixed-Term Deposit: Structure ...4-38 Trading Support ...4-39 Financial Transactions: Cash Flow ...4-40 Financial Transaction Architecture ...4-41 Condition Types/Flow Types ...4-42
Financial Transactions in Cash Management...4-43 Exercise: Integrating Trading Functions toCash Management ...4-44 Cash Flows in Cash Management ...4-45 Collective Processing: Money Market ...4-46 Transaction Management: Worklist and Collective Processing...4-47 Money Market - Fast Processing...4-48 SAP Business Workflow...4-49 Transaction and Position Management Process: Example of a Fixed-Term Deposit...4-50 Back Office ...4-51 Business Partner - Standing Instructions...4-52 Correspondence...4-53 Business Partner: Standing Instructions - Correspondence...4-54 Business Partner - Payment Details (1)...4-55 Business Partner - Payment Details (2)...4-56 Transaction Settlement / Control...4-57 Exercise: Confirmation Management and Control Functions in the Back Office Area ...4-58 Transaction and Position Management:Example of a Fixed-Term Deposit...4-59 Accounting ...4-60 Payment Transaction Handling ...4-61 Postings: Account Assignment Reference ...4-62 Customizing: Account Determination...4-63 Posting a Transaction: Summary...4-64 Treasury Management and Cash Management ...4-65 Transfer to Financial Accounting -Logical Process ...4-66 Exercise: Posting Due Flows to FI and Evaluating them in Cash Management ...4-67 Payment Transaction Handling ...4-68 Posting using the Payment Program...4-69 Accrual/Deferral Procedures and Methods ...4-70 Interest Accruals/Deferrals: Customizing ...4-71 Exercise: Interest Amount Accruals/Deferrals at Year End ...4-72 Transaction History...4-73 Liquidity Management in the Short and Medium Term: Foreign Exchange Scenario (1) ...4-74 Liquidity Management in the Short and Medium Term: Foreign Exchange Scenario (2) ...4-75 Foreign Exchange: Product Types ...4-76 Creating an Order: Forward Exchange Transaction ...4-77 Currency Master Data ...4-78
Valuation: Valuation Units ...4-85 Foreign Currency Valuation (FCV Determination: 2) ...4-86 Foreign Currency Valuation...4-87 Foreign Currency Valuation (1) - G/L Accounting ...4-88 Foreign Currency Valuation (2) - G/L Accounting ...4-89 Foreign Currency Valuation (3) - G/L Accounting ...4-90 Liquidity Management in the Short and Medium Term: Limit Management ...4-91 Limit Management (1) ...4-92 Limit Management (2) ...4-93 Limit Management (3) ...4-94 Liquidity Management in the Short and Medium Term: Unit Summary (1)...4-95 Liquidity Management in the Short and Medium Term: Unit Summary (2)...4-96 Data for the ...4-97
Liquidity Management in the Short and Medium Term
Exercises
...4-99 Liquidity Management in the Short and Medium Term: Solutions...4-109 Financial Transactions in the Medium andLong Term ...5-1 Financial Transactions in the Medium and Long Term: Unit Objectives ...5-2 Course Overview Diagram...5-3 Financial Transactions in the Medium and Long Term: Securities Management Scenario ...5-4 Treasury and Market Risk Management ...5-5 Treasury Management: Functions...5-6 Product Categories - Product Types...5-7 Class Master Data: Product Types - General Data...5-8 Product Type - Conditions - Flows ...5-9 Financial Transactions in the Medium and Long Term: Scenario - Evaluating the Securities Position ...5-10 Standard Reports: Examples (Securities) ...5-11 Reports ...5-12 Sample Evaluation using Position Information...5-13 Securities: Position Overview Object List ...5-14 Financial Transactions in the Medium and Long Term: Concluding Securities Transactions ...5-15 Sample Evaluation ...5-16 Part Sale of Stocks ...5-17 Transaction and Position Management Process ...5-18 Transaction Management: Prerequisites ...5-19 Process View: Trading - Back Office - Accounting...5-20 Basic Principles of Transaction Management ...5-21 Create Order: Initial Screen ...5-22 Create Order...5-23 Execute Order ...5-24 Back Office: Overview ...5-25Collective Processing: List...5-26 Securities Account Cash Flow ...5-27 Post Transaction...5-28 Position Management Posting Journal: View ...5-29 Exercise: Concluding Securities Transactions Integration to Cash Management ...5-30 Period-End Closing: Securities ...5-31 Financial Transactions in the Medium and Long Term: Create Class Master Data...5-32 Class Data Notation ...5-33 Class...5-34 Classes: Product Categories - Overview ...5-35 Create Class: Bond...5-36 Create Class: Bonds - Basic Data...5-37 Create Class: Conditions ...5-38 Exercise: Creating Class Master Data ...5-39 Automatic Posting I ...5-40 Automatic Posting II with Incoming Payments ...5-41 Defining Organizational Elements: Portfolios and Securities Accounts ...5-42 Securities Account and Portfolio...5-43 Define Portfolios ...5-44 Securities Account Master Data...5-45 Master Data: Position Indicator - Initial Screen ...5-47 Master Data: Position Indicator - Data...5-48 Exercise: Defining Organizational Elements:Securities Accounts and Position Indicators ...5-49 Financial Transactions in the Medium and Long Term: Accounting Functions: Valuation ...5-50 Position Management Alternatives ...5-51 Position Management and Valuation Categories ...5-52 Valuation Principles (One-Step): Scenarios...5-53 Valuation Principles (One-Step) ...5-54 General Concept: Securities Position Management and Valuation...5-55 Securities Management: Overview ...5-56 Financial Transactions in the Medium and Long Term: Scenario: Loans Taken...5-57 Loans Given - Loans Taken ...5-58 New Loan Transactions: Process Overview...5-59 Possible Procedures for Loan Processing...5-60 Loans Given/Taken and Posting ...5-61 General Posting Options I ...5-62
Contract - Basic Data ...5-69 Condition Header / Condition Items ...5-70 Contract - Condition Header ...5-71 Contract - Condition Items...5-72 Condition Items - Fields...5-73 Condition Structure ...5-74 Loans - Cash Flow ...5-75 Effective Interest Calculation...5-76 Payment Schedule ...5-77 Exercise: Create Contract...5-78 Financial Transactions in the Medium and Long Term: Scenario: Disbursement ...5-79 Contract: Disbursement...5-80 Disburse Contract: Incidental Costs ...5-81 Save / Post Disbursement...5-82 Integration with FI ...5-83 Disburse Contract: Posting...5-84 Planned -> Actual Record ...5-85 Integration with R/3 Financial Accounting / TR Cash Management ...5-86 Exercise: Disburse Contract ...5-87 Payment Options ...5-88 Incoming Bank Transfer: Example of Manual Bank Statement...5-89 Disbursement Payment (Bank Transfer): Posting ...5-90 Financial Transactions in the Medium and Long Term: Scenario: Payments Due ...5-91 Automatic Posting: Post Planned Records ...5-92 Post Planned Records Due ...5-93 Exercise: Post Amounts as ...5-94 Payment Options ...5-95 Outgoing Payments ...5-96 Financial Transactions in the Medium and Long Term: Closing Operations / Special Cases...5-97 Closing Operations / Special Cases...5-98 Accrual/Deferral: Overview...5-99 Valuation: Position Valuation ...5-100 Loans - Cash Flow ...5-101 Cash Flow: Making Changes ...5-102 Loans - Cash Flow: Display Variants ...5-103 Business Operations for a Contract ...5-104 Types of Business Operation ...5-105 Enter Charges as Business Operation: Example ...5-106 Transfer Postings: Overview...5-107 Loans: Release ...5-108 Financial Transactions in the Medium and Long Term: Unit Summary (1) ...5-109 Financial Transactions in the Medium and Long Term: Unit Summary (2) ...5-110
Data used in the Unit: Financial Transactions in the Medium and Long Term...5-111
Financial Transactions in the medium and long term
Exercises
...5-113 Financial Transactions in the Medium and Long Term Solutions ...5-122 Market Risk Management and Managing Risk Positions ...6-1 Market Risk Management and Managing Risk Positions: Unit Objectives ...6-2 Course Overview Diagram...6-3 Market Risk Management and Managing Risk Positions: Business Scenario ...6-4 Market Risk Management and Managing Risk Positions: Analysis and Simulation ...6-5 Risk Categories ...6-6 Risk Controlling in Treasury...6-7 Defining the Organizational Framework...6-8 Investment and Risk Guidelines...6-9 Selection of Financial Instruments ...6-10 Hedging...6-11 Risk Process in Treasury...6-12 Market Risk Management: Functions ...6-13 Integration of Scenarios and Fictitious Transactions ...6-14 Instruments in Currency and Interest Management...6-15 Financial Instruments and Influencing Factors ...6-16 Market Risk Management and Managing Risk Positions: Mark-to-Market Valuation ...6-17 Mark-to-Market Valuation ...6-18 Mark-To-Market Valuation: Procedure...6-19 Example: Valuation of Swaps ...6-20 Mark-to-Market Valuation - Calculation Base...6-21 Mark-to-Market Valuation - Details Log ...6-22 Exercise: Mark-to-Market...6-23 Storing OTC NPVs ...6-24 Market Risk Management and Managing Risk Positions: Currency Risks...6-25 Exposure Analysis...6-26 Integration of a Company’s Cash Flows ...6-27 Currency Exposure...6-28 Option Exposure ...6-29 Currency Option...6-30 Create OTC Currency Option ...6-31Create FRA ...6-38 Swaps ...6-39 Enter: Interest Rate Swap...6-40 Manual / Automatic Interest Rate Adjustment...6-41 Exercise: Interest Rate Exposure...6-42 Analysis / Simulation - Key Figures ...6-43 Analysis / Simulation - Evaluations ...6-44 Analysis / Simulation - Structure ...6-45 Exercise: Analysis and Simulation...6-46 Integrated Market Risk Management ...6-47 Market Risk Management and Managing Risk Positions: Unit Summary...6-48 SAP Treasury Overview ...6-49
Market Risk Management and Managing Risk Positions
Exercises
...6-50Market Risk Management and Managing Risk Positions
Solutions
...6-56© SAP AG 1999
AC030 Treasury
©SAP AGAC030
AC030
Treasury
Treasury
SAP System R/3 Release 4.6B Status: April 2000 Material number: 5003 6818© SAP AG 1999
Copyright 2000 SAP AG. All rights reserved.
Neither this training manual nor any part thereof may
be copied or reproduced in any form or by any means,
or translated into another language, without the prior
consent of SAP AG. The information contained in this
document is subject to change and supplement without prior
notice.
All rights reserved.
Copyright
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SAP, SAP Logo, mySAP.com, mySAP.com Marketplace, mySAP.com Workplace, mySAP.com Business Scenarios, mySAP.com Application Hosting, WebFlow, R/2, R/3, RIVA, ABAP™, SAP Business Workflow, SAP EarlyWatch, SAP ArchiveLink, BAPI, SAPPHIRE, Management Cockpit, SEM, are trademarks or registered trademarks of SAP AG in Germany and in several other countries all
over the world. All other products mentioned are trademarks or registered trademarks of their respective companies.
© SAP AG 1999
Treasury
Treasury Overview AC030 3 daysLevel 2
Level 3
Financial Accounting and Reporting AC010 5 days Cash Budget Management AC215 1 day Basic Functions in Treasury Management AC810 3 days Cash Management AC805 3 daysMoney Market, Foreign Exchange and Derivatives
AC825 3 days
Loans Management for Financial Services
AC815 5 days
Loans Management for Corporates
AC816 3 days
Securities Management
AC820 4 days
Market Risk Management
© SAP AG 1999
Euro
I. Conversion of local currencyTreasury Management
R/3 R/3 II. Conversion of position currency (for securities) III. Conversion of transaction or contract currency (usual module)• The company itself triggers conversion
• Convert all flows on a key date after closed fiscal year
• Reconcile rounding differences, generate adjustment flows, and post to specific accounts
• No postings in closed fiscal year
• Notification from issuer triggers conversion
• Convert nominal values, book values, and historical acquisition values selectively
• Reconcile rounding differences with the depository bank, generate adjustment flows, and post to specific account
• Adjust class data
• Adjust nominal values using alternative means
• Business partners agree on conversion date - depends on term/due date of transactions/contracts
• Convert transactions/contracts selectively
• Reconcile rounding differences, generate adjustment flows, and post to specific accounts
© SAP AG 1999
Course Prerequisites
z
Required:
You must already be familiar with the SAP R/3
System
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Recommended
:
We recommend that you attend the SAP20
© SAP AG 1999
Target Group
z
Participants:
Project team
DP administrators
z
Duration: 3 days
Note These training materials are not designed as a self-study program. They are only complete when used in conjunction with the instructor's explanations. Space is provided for your notes on these explanations.
(C) SAP AG AC030 1-1 © SAP AG 1999
Course Overview
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Course Goals
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Course Objectives
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Course Content
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Course Overview Diagram
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Main Business Scenario
© SAP AG 1999
Course Goals
This course will prepare you to:
z
Use all the options provided by the SAP R/3
Treasury module in order to ensure that your
short-, medium-, and long-term cash flows
and their related risks are managed efficiently.
(C) SAP AG AC030 1-3
© SAP AG 1999
At the conclusion of this course, you will be able to:
z
Describe the relationships between the SAP
Cash Management, Treasury Management,
Loans Management, and Market Risk
Management applications
z
Set up the structures required for managing
short-, medium-, and long-term liquidity in your
company
z
Explain the different ways of monitoring and
controlling market risk
z
Define the system settings needed to control
internal processing
© SAP AG 1999
Unit 5 Financial Transactions in the
Medium and Long Term
Unit 6 Market Risk Management
and Managing Risk
Positions
Unit 1
Course Overview
Unit 2
Introduction
Unit 3 SAP Treasury Overview
Unit 4 Liquidity Management in the
Short and Medium Term
Preface
Appendix
(C) SAP AG AC030 1-5
© SAP AG 1999
Course Overview Diagram
SAP Treasury Overview
Liquidity Management in the Short
and Medium Term
Introduction
Financial Transactions in the Medium and Long Term
Market Risk Management and Managing
© SAP AG 1999
z
You are using (or have successfully installed) the
SAP FI module. You now want to activate short-,
medium-, and long-term liquidity management and
use the Market Risk Management options.
(C) SAP AG AC030 2-1
© SAP AG 1999
z
Navigation in the system
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User-specific settings
z
Navigation in the mySAP.com Workplace
Contents:
Navigation
© SAP AG 1999
z
Identify the elements of a typical window
z
Navigate in the system
z
Personalize your user settings
z
Describe and use the mySAP.com Workplace
At the conclusion of this unit, you will be able to:
(C) SAP AG AC030 2-3
© SAP AG 1999
z
New users need to familiarize themselves with the
screens in the system and define their personal
default settings
© SAP AG 1999
Logging On to the System
Client User Password Language New Password SAP R/3 SAP R/3 T70 (1) (000) iwdf5070 INS
User System Help
You can place your own text on the initial screen: See SAP Note 205487
If you have problems logging on, contact Donna Moore, x486
SAP R/3 Systems are client systems. The client concept enables the parallel operation, in one system, of several enterprises that are independent of each other in business terms. The components SAP Business Information Warehouse (BW) and SAP Knowledge Warehouse (KW) are exceptions to this: in these cases only one client is used. During each user session you can only access the data of the client selected during logon.
A client is, in organizational terms, an independent unit in the system. Each client has its own data environment and therefore its own master data and transaction data, assigned user master records and charts of accounts, and specific Customizing parameters.
For a user to log on to the system, a master record must exist in the system for that user. To protect access, a password is required for logon. The password is hidden as you type (you only see asterisks).
SAP R/3 Systems are available in several languages. Use the Language input field to select the logon language for each session.
Multiple logons are always logged in the system beginning with SAP R/3 4.6. This is for security as well as licensing reasons. A warning message appears if the same user attempts to log on twice or more. This message offers three options:
(C) SAP AG AC030 2-5
© SAP AG 1999
Screen Elements
System
System Function Function Name: Name: ActivityActivity
Menu Edit Favorites Extras System Help
Choose Save Input field Tick Selection 1 Selection 4 Selection 2 Selection 3 Options Option 1 Option 2 Option 3 Option 4 Option 5 Display Edit Overview Neutral Positive
System Message T70 (1) (400) iwdf5070 INS Status Bar Application
Toolbar
Command Field Standard Toolbar
Checkboxes Radio Buttons
Pushbuttons
Tab Page
This screen is made up of various screen elements. It
does not match an actual screen in the system.
Command field: You can use the command field to go to applications directly by entering the
transaction code. You can find the transaction code either in the SAP Easy Access menu tree (see the page User-Specific Personalization) or in the appropriate application by choosing System→ Status. Standard toolbar: The icons in the standard toolbar are available on all SAP R/3 screens. Any icons
that you cannot use on a particular screen are dimmed. If you leave the cursor on an icon for a moment, a QuickInfo appears with the name (or function) of that icon. You will also see the corresponding function key. The application toolbar shows you which functions are available in the current application.
Checkboxes: Checkboxes allow you to select several options simultaneously within a group.
Radio buttons: Radio buttons allow you to select one option only.
Tabs: Tabs provide a clearer overview of several information screens.
Status bar: The status bar displays information on the current system status, for example, warnings or
error messages. Other elements are:
Menu bar: The menus shown here depend on which application you are working in. These menus contain
cascading menu options.
© SAP AG 1999
SAP Easy Access - Standard
SAP
SAPEasyEasyAccessAccess
Other Menu
Menu Edit Favorites Extras System Help
Create Role Assign User Documentation
Favorites SAP Menu Office Logistics Accounting Human Resources Information Systems Tools T70 (1) (400) iwdf5070 INS You are greeted by your logo
in the right-hand part of the window.
SAP Easy Access is the standard entry screen displayed after logon. You navigate through the system
using a compact tree structure.
You can include an image on the right-hand side of the screen such as your company logo. This image can only be entered systemwide, and is a cross-client setting. Assuming you have the appropriate authorization, you can find a detailed description of the necessary settings by choosing Extras →
Administration Information. Note that this image is stored in the system and transported to the SAP
Frontend every time it is called by SAP Easy Access. Although this transfer is compressed, the image for the initial screen should not be bigger than around 20 kB. You can prevent this image being called either by using the setting Low Speed Connection in the SAPLogon program (see SAP Note 161053), or by switching off the calling of the image under Extras→Settings. See also User-Specific Personalization.
(C) SAP AG AC030 2-7
© SAP AG 1999
Selecting Functions
Menu Edit Favorites Extras System Help
SAP
SAPEasyEasyAccess Access -- Enjoy User MenuEnjoy User Menu Create session End session User profile Services Utilities List
Services for object Object history Own spool requests Own Jobs Short Message Status... Log off Favorites
Enjoy User Menu
URL - SAP Notes (User / PW req.) Accounts Receivable
FD02 -Change Customer (Account Materials Management
Sales and Distribution Tools
... using the transaction code in the command field
... using SAP Easy Access and Favorites
... using the menu path
You can select system functions in the following ways:
y Use the mouse to choose: Menu options, Favorites, and SAP Easy Access options y Use the keyboard (ALT + the underlined letter of the relevant menu option) y Enter a transaction code in the command field:
A transaction code is assigned to each function in SAP R/3 Systems. You can access the assigned transaction code from any screen in the system. For example, to display customer master data, enter /n and the appropriate transaction code (in this case /nfd03). You can find the transaction code for the function you are working in under the Status option of the System menu. Other possible entries: - /n ends the current transaction.
- /i ends the current session.
- /osm04 creates a new session and goes to the transaction specified (SM04).
You can also use the keyboard to go to the command field. Use the CTRL + TAB key combination to move the cursor from one (input) field group to the next.
Use TAB to move between fields within a group.
By entering search-sap-menu in the command field, you can search for and display the menu path for an SAP transaction. You can also search for text strings.
© SAP AG 1999
Role-Based User Menu
SAP
SAPEasyEasyAccess Access --Enjoy User MenuEnjoy User Menu
Other Menu
Menu Edit Favorites Extras System Help
Create Role Assign User Documentation
T70 (1) (400) iwdf5070 INS
Favorites Great Transactions
SM50 - Prcoess Overview VA01 - Create Sales Order Interesting WWW Pages
URL - The Herald Tribune URL - Time Magazine Important Files
URL - Vacation Planning Enjoy User Menu
URL - SAP Notes (User / PW req.) Accounts Receivable
FD02 - Change Customer (Accountin
Favorites chosen by the user reduce navigation time
A role-based menu contains the activities that the user can execute based on the role assigned to the user in the system.
Sales and Dsitribution Tools
Materials Management
A Role describes a set of logically linked transactions in the system. These represent the range of functions users typically need for their work.
User roles (previously “activity groups”) have to be set up using the Profile Generator so that SAP R/3
System users can work with user-specific or position-related menus.
The authorizations for the activities listed in the menus are also assigned to the users using user roles. With Release 4.6, predefined user roles from all application areas are included in the standard system.
Users who have been assigned a user role can choose between the user menu and the SAP standard menu.
The above screen shows the role-based user menu for a user with the name "Enjoy". You can find roles that are supplied in the standard SAP R/3 System by choosing Other menu on the SAP Easy Access initial screen.
(C) SAP AG AC030 2-9
© SAP AG 1999
Field Help: F1 and F4
Display
Display CustomerCustomer: Initial : Initial ScreenScreen
Customer Edit Goto Extras Environment System Help
Customer Company Code Restrictions Company Code Company Name City Currency Restrict Number to 1000 Customer
SAP A.G. Walldorf EUR Co... Company Name City Cur...
Restrictions
IDES AG 1000 Frankfurt UNI IDES Canada Toronto CAD IDES AG Frankfurt UNI
Customer account number
A unique key is used to clearly identify the customer within the SAP System.
Procedure
When creating a customer master record, the user either enters the account number of the customer or has the system determine the number when the record is saved, depending on the type of number assignment used. The account group determines how numbers are assigned.
F4 Help: Displays Possible Entries
F1 Help: Displays the Meaning of Fields and Technical Information
Entries Found
For help on fields, menus, functions, and messages, use F1.
F1 help also provides technical information on the relevant field. This includes, for example, the parameter ID, which you can use to assign values for your user to input fields , which have to refer to these parameter IDs.
For information on what values you can enter, use F4. You can also access F4 help for a selected field using the button immediately to the right of that field.
If input fields are marked with a small icon with a checkmark, then you can only continue in that application by entering a permitted value. You can mark many fields in an application as either required entry fields or optional entry fields. You can also hide fields and preassign values using transaction or screen variants or Customizing.
© SAP AG 1999
SAP Library
SAP Library - SAP Library
SAPLibrary
Contents Index Search
SAP Library Release 4.6C, March 2000 IDES Getting Started Release Notes Implementation Guide Glossary © Copyright 2000 SAP AG All rights reserved.
You can access the complete online documentation for the system using the SAP
Library
SAP R/3 Systems provide comprehensive online help. You can display the help from any screen in the system. You can always request help using the Help menu or using the relevant icon (the yellow question mark).
You can access the SAP Library quickly and comfortably by using the SAP Service Marketplace. There you can find the SAP Help Portal under Knowledge and Training, where you can not only access Help in HTML format, but can also perform efficient full-text searches in the SAP Library. If you have the SAP Library installed, you also have, of course, these opportunities within your company.
(C) SAP AG AC030 2-11
© SAP AG 1999
Menus: System and Help
SAP
SAPEasyEasyAccessAccess
Other Menu
Menu Edit Favorites Extras System Help
Rolle anlegen Benutzer zuordnen Documentation
Favorites SAP Menu Office Logistics Accounting Personnel Information Systems Tools T70 (1) (400) iwdf5070 INS Create Session End Session User profile Services Utilities List
Services for object Object history Own spool requests Own jobs Short message Status... Log off Application help SAP Library Glossary Release Notes SAPNet Feedback Settings...
Both of these menus are available on every screen and always offer exactly the same options.
The System menu contains, among others, the following options:
y Create/End Session: Allows you to create and end sessions. The maximum number of sessions can be set to a number between 2 and 6 by the system administrator using the parameter
rdisp/max_alt_modes.
y User profile: This is where you can enter user-specific settings. For example, you can use Parameter IDs in Own Data, in order to set default values for specific user-dependent fields in the system (for example the company code field).
y List: Contains important list functions, such as searching for character strings, saving in PC files, printing, and so on.
y Status: Enables you to display important user and system data. y Log off: Ends the R/3 session with a confirmation prompt.
The Help menu contains, among others, the following options: y Context-sensitive Application Help
y Access to the SAP Library (see previous page) y a Glossary
© SAP AG 1999
User-Specific Personalization
SAP
SAPEasyEasyAccessAccess
Other Menu
Menu Edit Favorites Exrtas System Help
Rolle anlegen Benutzer zuordnen Dokumentation
Favorites SAP Menu Office Logistics Accounting Human Resources Information Systems Tools T70 (1) (400) iwdf5070 INS Administration Information Assign user Display Documentation Technical Details Settings
Set Start Transaction
Ctrl+Shift+ F8 Shift+ F6
Shift+ F7 Shift+ F9 Ctrl+Shift+ F10
Display favorites at end of list
Settings
This is used to specify settings
Do not display menu, only display favorites Do not display picture
Display technical names
Options ... Generate Graphic Create Shortcut ... Activate GuiXT Default Size Hardcopy Quick Cut and Paste About...
Different Settings options make working with the system easier
The end user has many possibilities for personalizing the system. Some are described below:
y You can alter the layout of your initial screen under Extras → Settings, for example by switching off the image in the right-hand part of the window or by turning on the option to display the technical names (transaction codes) in the SAP Easy Access Menu.
y Among other things, you can activate a quick cut and paste in the Options menu. Using Options you can change the reaction speed of the QuickInfo that is displayed when you hold your mouse cursor over an icon or a push button.
y By following the path System→ User profile→ Own data, you can set personal standard values. You
can choose the tabs Address, Defaults, and Parameters. As an example, the setting of Parameters is explained here:
- Parameters: Here you can set defaults for frequently used input fields. In order to be able set a default value for a field, it must have been assigned a Parameter ID.
Procedure for finding the Parameter ID: Go to the field for which you wish to set a default
value. Select the F1 help, and then choose Technical Info. The system displays an information window that contains the relevant parameter ID under the heading Field Data (as long as the field
(C) SAP AG AC030 2-13
© SAP AG 1999
Table Settings - Example
Parameters Value Text
Company code Processing group Bank key Sales order type
Choose Variants
Maintain Variants
Use as standard setting Variant Save Standard setting Current setting Create Delete Administrator My variant Basic setting Table Settings
Use the Table Settings function to change, in the table control, the individual basic table settings that are supplied with the system. This is particularly useful for tables where you do not need all the columns. You can use the mouse to drag & drop column positions and widths, or even make the column disappear.
Save the changed table settings as a variant. The number of different variants you can create per table is not restricted.
The first variant is called the basic setting; the SAP System defines this setting. You cannot delete the basic setting (you can delete the variants you define yourself).
The table settings are stored with your user name. The system uses the variant currently valid until you exit the relevant application. If you then select the application again, the system will use the standard settings valid for this table.
Note: you can change table settings wherever you see the table control icon in the top right-hand corner
© SAP AG 1999
Personalizing the Frontend with GuiXT
FD03 with GuiXT FD03 without GuiXT
Example from http://www.guixt.com
SAP R/3 Systems offer numerous options for settings and adjustments: y Define default values for input fields
y Hide screen elements
y Deactivate screen elements (dimmed)
You can do this by, for example, defining transaction variants.
SAP offers GuiXT, as of SAP R/3 Release 4.6. In addition to all of the above functions, you can now: y Include graphics
y Convert fields and add pushbuttons and text
y Change input fields (or their F4 help results) into radio buttons
GuiXT scripts are stored on the Frontend. In accordance with local scripts (which can also be stored
centrally), the GUIXT scripts determine how data sent from the application server is displayed. These scripts can be standard throughout a company, or they can be different for each Frontend.
NOTE: The GuiXT will support the mySAP.com Workplace only as of the end of the year 2000. This
means that until then you should use either the SAP GUI for the Windows Environment and the GuiXT
(C) SAP AG AC030 2-15
© SAP AG 1999
You are now able to:
Navigation: Unit Summary
z
Identify the elements of a typical window
z
Navigate in the system
z
Make personal system settings
Navigation -
Exercises
Unit: Navigation
Topic: Basic Functions
At the conclusion of this exercise, you will be able to:
• Log on to an SAP R/3 System
• Find transaction codes
• Access the SAP Library
• Use F1 help to find field information
• Use F4 help to search for possible field entries
As a new user of an SAP R/3 System, you begin to navigate the system
using the menu paths and transaction codes. You also begin to access the
various types of online help.
All menu paths in the exercises refer to the SAP standard menu.
1-1
Logging on to the system
Select the appropriate system for this course. Use the client, user name, initial
password and logon language specified by the instructor. The first time you log on, you
will get a prompt in which you must enter your new password, which you choose
yourself, twice. Make a note of the following:
Client: _ _ _ User: _ _ _ _ _ _ Password: ____________ Language: _ _.
1-2
What is the maximum number of sessions (windows in the SAP R/3 System) you can
have open simultaneously? __
(C) SAP AG AC030 2-17
1-3
Identify the functions and find the transaction codes that correspond to the following
menu paths in the SAP standard menu.
1-3-1 Tools
→
Administration
→
Monitor
→
System Monitoring
→
User Overview
Name of function: ___________________________________________
Transaction: _________________________________________________
1-3-2 Accounting
→
Financial Accounting
→
Accounts Receivable
→
Master Records
→
Display
Enter Customer 1000 and Company Code 1000 to go to the next
screen.
Name of function: _____________________________________
Transaction: ___________________________________________
1-4 Help
1-4-1 If you choose Application help in the SAP Easy Access initial screen (System
menu), which area of the SAP Library does it take you to?
_________________________________________________________
To answer the questions below, you will need to go to the Display
Customer: Initial Screen.
1-4-2 Use
F1 help on the Customer field. What is this field used for?
Write a brief summary of the business-related information.
1-4-3 Use
the
F1 help on the Company code field. If you choose the Application help
icon from the F1 help screen, which area of the SAP Library does it take you
to?
______________________________________________________
1-4-4 Which icon do you need to use on the F1 help screen to find the parameter ID
for the Company code field?
Hint: See the notes on the slide User-Specific Personalization
______________________________________________________
1-4-5 Use
F4 help on the Customer field to find the customer number for Becker ##.
To do this, use the Search term "Becker*" after calling the F4 help.
Note: ## corresponds to your assigned group number.
(C) SAP AG AC030 2-19
Unit: Navigation
Topic: User-Specific Settings
At the conclusion of this exercise, you will be able to:
• Set a user parameter for a field
• Set user defaults
• Maintain your favorites
• Select a start transaction of your choice
You begin to set various user-specific settings.
Exercises marked * are optional.
2-1 Setting
user
parameters.
2-1-1 Assign a parameter value for the Company code field to your user profile.
Note: The instructor will tell you what parameter value to enter (for example
1000). For information about defaults, see the notes on the slide User-Specific
Personalization.
Parameter ID: ___ ___ ___
Parameter value: ___ ___ ___ ___
2-2 Defining
User-Specific Settings using System → User profile → Own Data
2-2-1 In your user profile, set your logon language to the value used for the course.
2-2-2 In your user profile, set the decimal notation and date format of your choice.
2-3
Defining your favorites
2-3-1 Insert
at
least
one new folder under the Favorites folder.
2-3-2 Add any two of your favorite transactions to the corresponding folders.
2-3-3 Add the Internet address
http://www.sap.comwith the text SAP Homepage.
2-4*
Setting a start transaction using the Extras menu.
2-4-1 Enter a transaction of your choice as the initial transaction. You will then need
to log off and on again for the change to take effect.
Note: If desired, you can change the initial transaction back to the default value
simply by deleting the transaction code that you entered.
(C) SAP AG AC030 2-21
Navigation -
Solutions
Unit: Navigation
Topic: Basic Functions
1-1
Log on to the system specified by the instructor and change your initial password.
1-2
To open and close sessions, choose System
→
Create session (or use the appropriate
icon) or System
→
End session.
The maximum number of sessions you can have open simultaneously is six (6),
depending on your system settings.
1-3
To find the transaction code, choose System
→
Status. These function names and
transaction codes correspond to the menu paths:
1-3-1 Transaction: SM04 for Function Name: User list
1-3-2 Transaction: FD03 for Function Name: Display Customer: General Data
1-4
Help
1-4-1 The section of the unit Getting Started that deals with using SAP Easy Access
is displayed.
1-4-2 Suggestion: The customer is a unique key (account number) used to clearly
identify the customer within the system.
1-4-3 FI – Accounts Receivable and Accounts Payable
1-4-4 To find the Parameter ID: BUK, choose Technical Info
1-4-5 Customer ## (## corresponds to your assigned group number)
When you select F4 in the Customer field, the Restrict Value Range window
appears. You can explore the various tabs to see the different search criteria
available. Find a tab that includes the Search term field and enter the
following:
Field Name
Value
Search term
Becker*
Choose Enter. A window appears listing the customer account numbers that
match your search criteria. Select the line that corresponds to Becker ##, then
choose Copy. This automatically copies the customer account number into the
Unit: Navigation
Topic: User-Specific Settings
2-1 Setting
user
parameters.
2-1-1 To assign a parameter value to a field you will need the parameter ID of the
field. First you need to select a transaction that contains this field. For example,
Company code can be found in transaction FD03. Next, place the cursor on that
field (click it with the mouse). To display the required info, choose:
F1
→
Technical Info
→
Parameter ID
gives you the required information. For the Company code field, the parameter
ID is BUK.
Finally, enter the parameter ID and desired value in your user profile:
System
→
User profile
→
Own data
On the Parameter tab page you enter the parameter ID and value that you want
to be entered into the field. Save your entries.
2-2 Setting
user
defaults.
2-2-1 To set the logon language, go to your user profile:
System
→
User profile
→
Own data
On the Defaults tab page, enter the language of your choice in the Logon
language field.
2-2-2 To set the decimal notation and date format, remain on the Defaults tab in your
user profile. Select the indicator adjacent to the notation and format you desire.
Save your selections.
2-3
Defining favorites of your choice.
2-3-1 Favorites
→
Insert folder
Type any name for the folder then select Enter. You can add as many folders as
you desire. Once created, folders can be dragged and dropped to position them
where you want.
(C) SAP AG AC030 2-23
add using a transaction code.. Finally, you can move existing favorites to
different folders later by choosing Favorites
→
Move or using drag & drop.
2-3-3 Create Internet addresses by choosing Favorites
→
Add Web address or file.
When you select SAP Homepage from your favorites, an Internet browser will
open and you will be connected to SAP’s homepage.
2-4
Setting a start transaction.
2-4-1 Extras
→
Set start transaction
Enter a transaction of your choice then choose Enter. Notice the system
message on the status bar indicates that your selected transaction has been set as
the start transaction. The next time you log on, the system will go directly to
your start transaction.
Note: To change back to SAP Easy Access as the initial screen, follow the
menu path again, delete the transaction code and select Enter. The next time
you log on, SAP Easy Access will be the initial screen.
© SAP AG 1999
SAP Treasury Overview
Contents
:
z
SAP Treasury Overview
z
Defining the Organizational Framework
z
Selection of Financial Instruments
z
Identifying Treasury Processes
(C) SAP AG AC030 3-2
© SAP AG 1999
SAP Treasury Overview: Unit Objectives
At the conclusion of this unit, you will be able to:
z
Provide an overview of SAP R/3 Treasury
z
Identify the relevant product types
z
Explain the various processes and standard functions
© SAP AG 1999
Course Overview Diagram
SAP Treasury Overview
SAP Treasury Overview
Liquidity Management in the Short
and Medium Term
Introduction
Financial Transactions in the Medium and Long Term
Market Risk Management and Managing
(C) SAP AG AC030 3-4
© SAP AG 1999
SAP Treasury Overview: Business Scenario
z
Before you begin your work in the project team,
you want to gain an overview of SAP R/3
Treasury.
z
Which products and processes can be mapped
using the new Treasury system? What
functions are available?
© SAP AG 1999
SAP Treasury Overview
Financial Accounting
Bank data Business partner Market data
Download Market Risk Management:
• Interest/currency exposure • Sensitivities • Mark-to-market • Risk analysis/Simulation • Value at Risk Cash Management: • Electronic banking • Liquidity status • Integrated operational systems • Control functions Transaction Management: • Management of financial
transactions and positions
• Transfer to Financial
Accounting
• Flexible reporting and
portfolio analysis • Datafeed interface D D CC DD CC 100 100 100 100
TM
TM
Securities Securities Derivatives Derivatives Money marketMoney market ForexForex
Loans
Loans
Logistics
The objective of the SAP Treasury module is to ensure efficient liquidity, portfolio, and risk management.
SAP Treasury is subdivided into the following three areas:
Cash Management (CM) offers tools for efficient liquidity analysis.
Transaction Management (TM) supports the management of financial transactions and positions. Market Risk Management (MRM) provides methods and procedures for assessing risk positions.
(C) SAP AG AC030 3-6
© SAP AG 1999 Treasury in conjunction with other SAP modules (FI, MM, SD) Electronic banking Cash Management Money market Securities Loans Foreign exchange Derivatives
SAP Support for Business Requirements
Data integration Central decision-making Several currencies Automatic processes Analysis of financial resources Investment / borrowing Data entry Monitoring Processing Reporting Risk management
© SAP AG 1999
1. Definition of a means/end hierarchy
z
Define earnings and risk targets
z
Establish investment and risk guidelines
z
Implement in the form of operating targets
2. Definition of procedure
z
Identify the processes
z
Company-specific modeling of work processes
z
Break down into single activities and assign to groups
z
Incorporate in an authorization and release concept
Defining the Organizational Framework
Management is responsible for defining the framework within which treasury transactions are executed. This is divided into three main areas:
Specifying the basic business principles, including: y Trading strategies for the respective instruments y The markets on which trading is allowed
y Transaction volume, organization (contract components), and documentation Risk limitation, including:
y Procedures for measuring and controlling risk
y Value of the permitted risk positions according to instruments or organizational units y Reaction to extreme market trends or exceeded limits
y Internal reporting Organization, including:
y The areas of responsibility and functions of individual employees y Division into function areas
(C) SAP AG AC030 3-8
© SAP AG 1999
Investment and Risk Guidelines
Internal
External
Revenue targets Risk targets Investment regulations Risk regulations Limits Relevant product types Hedging strategies Reporting system Investment and risk guidelines In the financial services area, there are countless statutory norms and controlling bodies that monitor entered risks to protect the investor.
© SAP AG 1999
Selection of Financial Instruments
Mortgage loans Borrower's note loans Policy loans Other loans Fixed-term deposits Deposits at notice Commercial Paper
Product types
Derivatives Forex Loans Securities Money market Stocks Subscription rights Investment certificates Bonds Convertible bonds Warrant bonds Warrants Forex spot deals Forward exchange deals Forex swaps Caps / Floors FRAs Swaps - Interest rate - Interest rate curr. OTC options - Currency - Interest rate - Security - Swaption Futures Hedging instruments Investment/Borrowing instruments
In the short-term area, money market transactions and forex transactions allow you to bridge liquidity deficits or surpluses. In the medium to long-term area, investments and borrowings are additionally represented by securities transactions and loan transactions.
Derivative financial instruments, on the other hand, help you hedge against interest rate and currency risks.
(C) SAP AG AC030 3-10 © SAP AG 1999
Hedging
Hedging
Hedging
Hedging strategy Hedging rate Hedging object Overall position Portfolio position Single position Macro hedge Portfolio hedge Micro hedge Full hedge 100% Partial hedge x%*
Release not yet specified Hedging is a way of counteracting risk. It involves setting up an offsetting position, which develops in
the opposite way to the underlying position.
Risk objects are either cash flows resulting from an operating business or from Treasury transactions/positions such as loans, securities, or money market transactions.
Exchange rates, interest rates and volatilities are all sources of risk.
You can match risk and hedged items and hence determine hedged and non-hedged items using the Market Risk Management component.
Hedge transactions are usually forward transactions (symmetrical instruments) or options (asymmetrical instruments) as well as combinations of these.
© SAP AG 1999 Earnings/ risk targets Revision of planned targets Feedback Adjustments
Documentation and control functions Analysis and
trading process
Transaction and position management process
Analysis
(planning)
Decision
Financial
Financial
transactions
transactions
Identifying Treasury Processes
From a strategic point of view, the analysis and trading process is the starting point for the various Treasury processes. At this stage, you identify and analyze the liquidity and risk positions on the basis of the risk and earnings targets you have defined. SAP Treasury provides special tools and methods with which you can perform an integrated analysis of your company's financial and risk situation.
If you have decided to conclude certain financial transactions, you enter the trading processes for these transactions in SAP Transaction Management (TM). Transaction Management also supports functions for managing transactions and the related financial positions at later stages.
All Treasury activities are supported by common documentation and control functions. This ensures that analyses of specific instruments or of various instrument groupings can be performed at each stage of the Treasury process. This fulfills the various documentation and control requirements of both Financial Accounting and Treasury.
(C) SAP AG AC030 3-12
© SAP AG 1999
SAP Treasury Overview: Unit Summary
z
The SAP Treasury component is divided into three
main areas:
- Cash Management,
- Treasury Management / Loans Management
- Market Risk Management.
z
You can represent financial transactions in Treasury
Management using different processes
z
The SAP Treasury Management module includes
functions that enable you to manage your financial
transactions from the trading stage through back
office processing to Financial Accounting
© SAP AG 1999
Liquidity Management in the Short and
Medium Term
Contents:
z
Cash Management
z
Money Market
(C) SAP AG AC030 4-2
© SAP AG 1999
Liquidity Management in the Short and Medium
Term: Unit Objectives
At the conclusion of this unit, you will be able to:
z
Provide an overview of the entire liquidity
management process in the short and
medium term
© SAP AG 1999
Course Overview Diagram
SAP Treasury Overview
Liquidity Management in the Short
Liquidity Management in the Short
and Medium Term
and Medium Term
Introduction
Financial Transactions in the Medium and Long Term
Market Risk Management and Managing
(C) SAP AG AC030 4-4
© SAP AG 1999
Cash Management Functions
Our model company has to deal with the integration of
electronic banking into Cash Management before it is in a
position to use the liquidity analysis options.
The company has identified a liquidity surplus on its bank
accounts for a particular value date in Cash Management.
A series of examples show us how this liquidity surplus came
about and how it can be interpreted.
On the one hand, it is worth noting the business causes behind
the individual cash flows, and on the other hand, their effect on
the system. Different cash flow views in different areas provide
information about the company's overall liquidity situation, and
the short-term liquidity on its bank accounts.
Liquidity Management in the Short and Medium
Term: Cash Management Scenario
© SAP AG 1999 Information procurement Information procurement Targets Targets Instruments Methods Measurements Identification of appropriate financial transactions Simulation of alternative results Select one
alternative TradingBack office Accounting Reporting Internal: - Liquidity status - Risk position External: Market data Earnings/ Earnings/ risk targets risk targets Assessment of possible solutions Assessment of possible solutions Decision Decision Processing control Processing control
Controlling
Analysis and Trading Process
From a strategic point of view, the analysis and trading process is the starting point for the various Treasury processes. At this stage, you identify and analyze the liquidity and risk positions on the basis of the risk and earnings targets you have defined. SAP Treasury provides special tools and methods with which you can perform an integrated analysis of your company's financial and risk situation.
(C) SAP AG AC030 4-6
© SAP AG 1999
1) % of all companies surveyed
Source: Price Waterhouse Top 500 Survey (Germany) 1994
1 Ensure liquidity 95
2 Optimize financing costs 92
3 Optimize yields on financial assets 74 4 Hedge costs (e.g. against possible
exchange rate fluctuations) 61
5 Hedge sales (e.g. against possible
exchange rate fluctuations) 52
6 Contribute to profit through active
management of open items 30
1)
Priority Target %1)%1)
© SAP AG 1999 1
1 Ensure liquidityEnsure liquidity
using SAP
Cash Management
Priority Target %
Liquidity Management
The main tasks of a cash management system are: y To ensure the liquidity of a company
y To analyze the business activities in closed posting periods
(C) SAP AG AC030 4-8
© SAP AG 1999
Comprehensive valuation of liquidity situation
z
Data
from the operative systems: Financial Accounting,
Logistics, and Treasury
z
Electronic banking
functions
z
Cash position
: Daily bank account balances by value date,
payment advices
z
Cash concentration
: Concentrated bank account balances
z
Cash pooling
: Interest paid on bank accounts
z
Liquidity forecast
: Expected inflows/outflows from
customers and vendors, planned data
z
Monitoring
value dates, payment advices, conditions,
checks cashed ...
Cash Management: Functions
SAP Cash Management offers the following tools, designed to make cash flows clear: y The cash position, which illustrates short-term movements in your bank accounts
y The liquidity forecast, which illustrates medium-term movements in the subledger accounts too.
The cash position shows you how your bank accounts will move in the next few days. In contrast, the
liquidity forecast illustrates liquidity changes in the subledger accounts. The system also supports
functions which you can use to obtain relevant information on expected payment flows. This information appears in the form of memo records in the cash position, or as planned items in the liquidity forecast.
© SAP AG 1999
Aim: Simplify bank account management
Cashed checks
Electronic and manual account statements
...
Establishing most current bank account
balances to determine daily cash position
Electronic Banking: Functions
SAP Cash Management has the same goals as conventional cash management systems, namely to: • Safeguard company liquidity so that payment obligations can be met
• Monitor payment flows
SAP Cash Management uses the cash position to reflect movements in bank accounts, while movements in the subledger accounts are represented using the liquidity forecast.
(C) SAP AG AC030 4-10 © SAP AG 1999
Data
administration
lists
Subledger
documents
G/L
documents
Input
data
Manual or
electronic entry
Temporary
dataset
Electronic Banking: General Process
External bank data is imported to the SAP System manually or electronically, and is initially stored in a temporary dataset for bank data. The system then generates the documents for the bank and/or subledger accounting in addition to various lists.
