Integrated Solution for Fleet and
Driver Management for Shippers
with own Fleet
OTM SIG 2012, Philadelphia, USA, 12-15
thAugust
Neelakandan Sharma
Rohit Bhogate
Contents
Introduction
Business Scenarios
Key Requirements
Leveraging OTM features
Introduction
• Leading FMCG
company in Middle East with Diversified product range from Oil to Ice-Cream
• Operates own Fleet of 400+ Vehicles
About Client OTM Modules Implemented OTM-EBS Integration
OTM-Third Party
Integration
• Core Modules • Fleet Management • Delivery to OTM • Planned Shipment to EBS • Actual Shipment to OTM
• Freight Accrual from OTM to EBS
• A/P Invoice to EBS
• Driver Synchronization from EBS-HRMS to OTM • Equipment
Synchronization with EBS- EAM to OTM
• OTM – Maersk line (Sailing Schedule, Booking Request, Container events)
• OTM – INTTRA (Sailing Schedule, Booking Request)
Scenario – Overland Cross Border Movement
Fleet Center Custome r Destination Fleet Center EM LM LMUAE
EM = Empty Movement LM= Loaded Movement Custome r Customer EM LM LM EM EM EM CustomerQatar
Saudi Arabia
Multiple Borders of GCC CountiesOTM Process Flow –
Fleet Management
Trip Analysis
Driver Incentive Calculation Assign Valid Driver
Receive Order
Plan Primary Shipment
Auto plan Secondary Shipment for Trip Advance
Barcode Scanning (Events)
Gate-In > Loading > Gate-Out
Assign Valid Equipment
Vehicle Tracking Vehicle Tracking In Transit Events via GPS Border Clearance Activities
Unloading Events Manual
Shipment Execution Shipment Execution (Depart from Fleet Center)
Back Freight
Shipment / Empty Return Post Settlement Entry in
ERP Finance
Create and Print Job Order
Post Advance Entry in ERP Finance Pay Trip Advance
Trip Settlement
Penalty Calculation for External Carriers
Operational Requirements
| Financial Requirements | Tracking/Visibility
Requirements
•
Equipment Maintenance
Management
•
Specific Business
Scenarios
Shuttling Operation of Vehicle between Two Points.
Vehicle Substitution.
•
Reports for Fleet Operator
•
Record Vehicle
Specification and
Manufacturing Details
•
Driver Eligibility to Drive
based on Authentic
Documents
(License, Passport, Residence Visa)
•
Improved Decision
making though Dispatch
Board
•
Driver Incentive
Management
Operational Requirements |
Financial Requirements
| Tracking/Visibility
Requirements
•
Manage Trip Advance
specific to Lanes and
Equipment Types
•
Expense Settlement
against Trip Advance
paid
•
Penalty calculation for
In- Transit Temperature
Drop in External Carrier
Vehicles.
•
Vehicle Tracking System(VTS),
integrated with OTM
•
Automated Events through Bar
Code Scanning
•
Track Odometer Reading.
Operational Requirements | Financial Requirements |
Tracking/Visibility
Requirements
Operation
Operation
al
• Asset Data Management • Dispatch Board
• Equipment Maintenance • Business Scenario
• Operational Reports for Fleet
Financial
• Trip Advance • Trip Settlement
• Advance and Settlement to ERP Finance • Driver Incentive • Penalty Calculation
Tracking
Visibility
Tracking
&
Visibility
• Vehicle Tracking with OTM – GPS Integration • Screen Customization
• Reports
Specific Business Scenario : Shuttling Operation of Vehicle
Requirement:
- Calculate Staggered Start Time for shipments considering Road Restrictions, Load/Unload and Empty Return. - Auto assign same Equipment to upstream shipments based on First Shipment’s Equipment assignment.
12:00 AM 01:00 AM
OTM Bulk Plan output
L012301
Expected Bulk Plan output
Single Order for a Day Single Order for a Day
Depart Arrive 12:00 AM L012302 01:00 AM 12:00 AM L012303 01:00 AM 12:00 AM L012304 01:00 AM 12:00 AM L012305 01:00 AM L01230 1 Depart 12:00 AM Arrive 01:00 AM L01230 2 Depart 03:00 AM Arrive 04:00 AM L01230 3 Depart 06:00 AM Arrive 07:00 AM
Specific Business Scenario : Vehicle Substitution
Requirement:
- Customer Ordered for Curtain Sider Equipment but due to unavailability of same equipment in Fleet center, Reefer Equipment provided with Reefer Switched off option.
- Apply Sell rates of Curtain Sider (Cheaper in cost than Reefer Equipment) Called ‘Freight class’. - Trip Advance and Bonus calculation as per Curtain Sider Equipment
Reports for Fleet Operator
•
Driver Job Order and Trip Sheet
•
Daily Vehicle Position Report
•
Stock In-Transit Report
•
Back Freight Report
•
Trip Bonus Report
•
Trip Contribution Report
•
Enquiry to Dispatch Report
•
Revenue Report
•
Diesel Consumption Report
Integration with ERP Finance Module
Driver Advance Trip Settlement
‘Driver Advance’/ ‘Trip Settlement’ Shipment Invoice Voucher Action: Post_to_GL
S
O
A
General LedgerIntegrated Vehicle Tracking System
Requirement:
- Real time Vehicle Tracking through Integrated GPS – OTM solution. - In-Transit Temperature Monitoring and Genset Status Tracking.
OTM Workflow Agent Temp Too Hot/Too Cold?
Call up Driver
Event Based on Barcode Scanning
Requirement:
- Avoid Disputes with Customers over ‘Detention charges’ associated to Vehicle Turnaround time at factory premises. Such Disputes leads to Revenue loss.
- Automated Shipment Events through Barcode Scanning at Gate-In and Gate-Out.
Scan Job Order at Factory Gates
Capture Information:
- Scanner ID
- Bar Coded Shipment ID
- System Date and Time
Middleware
Shipment ID : L01234 Event Location : Factory ID Shipment Event: Gate IN Event Date: 23-07-2012 13:00:00
Shipment ID : L01234 Event Location : Factory ID Shipment Event : Gate Out Event Date: 23-07-2012 13:40:00
Scanner ID = A Gate In
Scanner ID = B Gate Out
Scanner Application
OTM
Neelakandan Sharma
Associate Vice President,
Business Transformation Unit
Rohit Bhogate
Senior Functional Consultant,
Supply Chain Applications Practice
Rohit is a Senior Consultant with KPIT Cummins Infosystems Ltd. with over Eight years of professional experience in Logistics and Supply Chain Management. He is OTM Implementation Specialist certified Being part of Two end to end implementations; he has played key roles in delivering transportation solutions for FMCG giant in UAE and for one of leading Automotive company in India.
He was part of couple of the big implementations in Advance planning modules for Steel and Laminated tube Manufacturing clients in India.
Neel comes with strong Supply Chain and logistics experience and implementation of multiple Supply Chain solutions & Enterprise Resource Planning Systems.
He is an industry veteran with over 20 years and has led large Global Consulting and Enterprise Solution engagements with Fortune 500 clients.
Neel leads Business Transformation Unit for KPIT in NA.
