Time
Management
In
a
Multi
‐
Tasking
Environment
Mark Levy VP/Educational Services Radio Advertising Bureau [email protected]
Remember
Grade
School?
Does
time
really
go
faster
as
we
grow
older?
Where
the
heck
does
it
go?
“To
do is
to
be.”
‐
Socrates
“To be is to do.” ‐
Aristotle
“Do
be
do
be
do.”
‐
Sinatra
Feel
more
like
Sinatra?
Don’t
Say
You
Don’t
Have
Enough
Time
You have exactly the same number of hours per day that
were given to Louis Pasteur, Michelangelo, Mother Teresa,
Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.
‐
H.
Jackson
Brown,
Jr.
Can
we
really
manage
time?
Time
management
is
actually
managing
ourselves!
We
are
a
product
of
what
we
repeatedly
do.
What
things
do
you
do
that
waste
time?
Things
that
can waste
time…
• Incomplete information
• Employee problems
• Lack of support (subordinate
and superior)
• Handling routine tasks
• Handling routine tasks
• Putting out fires
• Meetings
• Phone calls
• E‐mail
• Completing reports
• Lunch
• Personal obligations
Things
that
do waste
time
• Working on assumptions
• Failure to listen
• Correcting avoidable mistakes
• Lack of organization
• Procrastination
• Crisis management
• Micro management
• Unwillingness to say “no”
• Unwillingness to delegate
• Failure to plan
• Failure to prioritize
12
Steps
to
Effective
Time
Management
1. Keep a daily time log
12
Steps
to
Effective
Time
Management
2. Plan your work and work your plan
2. Plan your work and work your plan
Steps
to
a
successful
plan
•
Access
situation
12
Steps
to
Effective
Time
Management
•
Develop
assumptions
•
Establish
objectives
•
Develop
alternatives
•
Decide
course
of
action
•
Measure
and
evaluate
results
•
Take
corrective
actions
if
necessary
3. Prioritize daily
12
Steps
to
Effective
Time
Management
3. Prioritize daily
TO DO PRIORITY
Check e-mail
Turn in weekly planner to sales manager Prepare annual proposal for Wendy's Copy approval Tom's Auto
12
Steps
to
Effective
Time
Management
Copy approval Tom s Auto Prep for one-on-one with sales manager Return call to Bill at DDB Advertising Write up plan to hit monthly goal Read trade magazines Approve remote dates for Jack's Tire Get balloons for Jack's remote Write copy for Mack Trucks schedule Send corporate my success stories
3. Prioritize daily
TO DO PRIORITY
Check e-mail A
Turn in weekly planner to sales manager B Prepare annual proposal for Wendy's B
Copy approval Tom's Auto A
12
Steps
to
Effective
Time
Management
Copy approval Tom s Auto A
Prep for one-on-one with sales manager B Return call to Bill at DDB Advertising A Write up plan to hit monthly goal B
Read trade magazines C
Approve remote dates for Jack's Tire A Get balloons for Jack's remote B Write copy for Mack Trucks schedule B Send corporate my success stories C
3. Prioritize daily
T O DO PRIO RIT Y
Check e-mail A3
Turn in weekly planner to sales manager B4 Prepare annual proposal for W endy's B1
Copy approval Tom's Auto A3
12
Steps
to
Effective
Time
Management
Copy approval Tom s Auto A3
Prep for one-on-one with sales manager B3 Return call to Bill at DDB Advertising A1 W rite up plan to hit monthly goal B2
Read trade magazines C2
Approve remote dates for Jack's Tire A2 Get balloons for Jack's remote B6 W rite copy for Mack Trucks schedule B5 Send corporate my success stories C1
3. Prioritize daily
T O DO PRIO RIT Y
Return call to Bill at DDB Advertising A1 Approve remote dates for Jack's Tire A2
Check e-mail A3
Copy approval Tom's Auto A3
12
Steps
to
Effective
Time
Management
Copy approval Tom s Auto A3
Prepare annual proposal for W endy's B1 W rite up plan to hit monthly goal B2 Prep for one-on-one with sales manager B3 Turn in weekly planner to sales manager B4 W rite copy for Mack Trucks schedule B5 Get balloons for Jack's remote B6 Send corporate my success stories C1
