Visual Aids. Release 2.4 Version 1.1

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Visual Aids

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GETTING STARTED 3-9

Login Page 3

Alternate Login Page Existing/First-time users 4

Home page – All Users 7

Search Feature 8

NAVIGATION MENU BAR 9

MANAGING PRODUCTS 10-17

How to Identify Products and Packaging Levels - Each level 10

How to Edit an Existing Product 13

How to Create a Sales Flyer 14

How to Clone an Item 15

PACKAGING OPTIONS 16-21

How to Build Packaging Hierarchy

Inner Pack Level 16

Case Level 20

PRINTING BARCODES 23-29

How to Print Barcodes Using Data Driver® 23

How to Prepare Your Printer to Print Barcode Labels 24

How to Create a GS1-128 Barcode 26

Vendor vs. Non-Vendor Printing 28

How to Save Your Barcode to Your Local Folder 29

ADMIN TOOLS 30-34

How to Export My Data onto Excel 30

How to Import Product/Location Details 31

How to Locate Printing Vendors 33

How to Print a Product Worksheet 34

MANAGE LOCATIONS 35-37

How to Add New Locations 35

How to Edit the Default Location 36

Getting Started/Data Driver®

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LOGIN PAGE

If you are a Partner Connections member, you can access Data Driver by logging in to the Partner Connections Online Member Center

(http://www.gs1us.org/pconline) and choosing Access Data Driver.

Data Driver is best viewed in Internet Explorer.

NOTE: Your User ID and Password to Data Drive is the same as Partner Connections. User ID and Password can be found in your welcome email. For assistance locating your User ID and Password, contact GS1 US toll-free at +1 866.648.0507.

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Open a web browser and enter: https://datadriver.prod.gs1us.org

Enter your User ID (case sensitive). Enter your Password (case sensitive). Click Login. The “Home Page” will appear.

ALTERNATE LOGIN PAGE – Existing Users

NOTE: If you forget your password, click the Forgot Password link. You will need your Partner Connections User ID and email address. If you are unsure of your User ID, please contact the GS1 US Partner Connections Team at +1 866.648.0507.

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Open a web browser and enter: https://datadriver.prod.gs1us.org

Enter your User ID (case sensitive). Enter your Password (case sensitive). Click Login.

Review the Welcome message

Click Next. The “Data Driver License Agreement” will appear.

ALTERNATE LOGIN PAGE – First Time Users

NOTE: If you forget your password, click the Forgot Password link. You will need your Partner Connections User ID and email address. If you are unsure of your User ID, please contact the GS1 US Partner Connections Team at +1 866.648.0507.

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Read the Data Driver License Agreement.

Click Agree to accept the terms and continue using Data Driver. Verify your GS1 Company Prefix. If your company has more than one prefix, choose the prefix that you will use to enter new barcodes. Click Continue. The “Home Page” will display.

ALTERNATE LOGIN PAGE – First Time Users

NOTE: Your prefix can be found on your GS1 Company Prefix Certificate.

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HOME PAGE – All Users

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IMPORTANT: The system will time out when it records a 10-min period of

inactivity. You will be logged off and lose any unsaved data on the current screen.

Welcome section.

Feedback – This link allows you to access a Customer Feedback form

that can be sent via email.

My Prefixes – This link allows you to switch between prefixes (if you

have access to multiple prefixes for your company).

Apply for a new Prefix – This link will take you to the License

Additional Prefixes page on the GS1 US website and will guide you through the application process.

Help – Select this link to access the Help section.

Log Out – This link will manually log you out of Data Driver

Data Driver announcements.

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Managing Products/Data Driver®

SEARCH FEATURE

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Packaging Level - Minimum of (1) checkbox must be selected.

Company Prefix - Displays additional assigned prefixes.

Barcode/GTIN - Enter text in these free-form fields to refine your search.

Search Tips - Select this to view a web page containing search tips including the use of the “Wild Card” feature.

Hide Search Criteria - Minimizes the Search criteria section.

Search/Clear/List All My Entered Items - Search Initiates search per the criteria entered, Clear will remove any criteria entered, and List all my Entered Items will search for all items.

Status - Select All, Complete, or Incomplete to refine your search.

Brand Name/Description/SKU - Enter text in these free-form fields to refine search.

Search Results - This area displays items matching your criteria.

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NAVIGATION MENU BAR

Products

Locations

Admin Tools

Allows you to add, edit, clone a product, or create, view, and or print a Product Identification Detail Sheet. Add, edit, or view location(s) used by your company.

Takes you to the Products Menu where you can add, edit, clone, and view your products and their related information.

Allows you to add, edit, or view a company location.

Allows you to export and save an MS-Excel spreadsheet of all your entered GTINs and GLNs, import all your product and location data for your existing GTINs and GLNs, locate a vendor to print your barcode labels, collect the data needed for Data Driver, and enter those items which you already have barcodes.

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HOW TO IDENTIFY PRODUCTS & PACKAGING LEVELS

IMPORTANT:Packaging levels are hierarchical. You must define the lowest level (each/individual unit) first then proceed to a higher level.

On the Home page, click Products tab.

Click Products. The “All Products” page will display.

Click Enter a Product That Needs a Barcode. The packaging Level screen will display.

Select the packaging level (Each/Individual was selected). Click Next to identify the type of barcode.

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Select the appropriate Product and Packaging Types. Select the appropriate Barcode Dimensions (Defaults to Recommended).

Click Next.

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6 HOW TO IDENTIFY PRODUCTS & PACKAGING LEVELS

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Note: When selecting the Product and Packaging Types, select as your product is either displayed on the shelf or presented to the consumer.

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Enter Product Identification, Product dimensions, and Product Weights.

Click Next.

Select your Department. The Category section will populate. Select your Category. The Sub Category section will populate. Select your Sub Category that describes your item.

Click Submit to assign your Barcode number.

NOTE: For help on measuring products, click the GDSN Package Measurement Guidelines link within the Products Dimensions area. When entering unit of measure be sure to use whole numbers or decimal representation. (i.e., no fractions)

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16 HOW TO IDENTIFY PRODUCTS & PACKAGING LEVELS

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HOW TO EDIT AN EXISTING PRODUCT

Click the Products tab. The All Products page will appear. Select the radio button of the desired product.

Click Edit.

The Edit Product: Product Packaging page will appear. Navigate through the different screens and edit the desired information

This example the Primary Product Description was edited Low-fat. Once you have submitted your edit(s) return to the “Products Menu” to verify your edit(s) and to complete this step.

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NOTE: Edits are done to products that have not gone to market. If an item changes, it may require a new GTIN (for more information, reference GTIN Allocation Rules).

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HOW TO CREATE A SALES FLYER

Click the Products tab. The “All Products” page will appear. Select the desired product.

Click Product Sales Sheet. The “Sales Sheet” appears.

Review information then enter Additional Comments. Upload your product image(s).

Click Generate Sales Sheet. A new “Product Sales Sheet” will appear.

Print or click Create PDF then click Close to complete this step.

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Important: Download and save each Product Sales Sheet as a pdf prior to Print. DATA DRIVER DOES NOT STORE PHOTOS OR SALES SHEETS.

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HOW TO CLONE AN ITEM

Click the Products tab. The “All Products” page will appear.

Select the desired product. Click Clone.

The Clone Product: Product Packaging page will appear. Continue to navigate the screens, edit as needed then Submit

your data to return to the “All Products” page. (For this example, we added a low-fat flavor to our case)

Verify the cloned item to complete this step.

Note: Data Driver will assign a new barcode to the item, but every other piece of information will be duplicated – so it’s important to make

changes if needed.

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Packaging Options/Data Driver®

HOW TO BUILD A PACKAGING HIERARCY

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On the “All Products” page, click Enter a Product That Needs a Barcode. The “Packaging Level” page will appear.

Select the desired Packaging Level. (In this example, we selected

Inner Pack)

Click Next.

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Data Driver allows you to create different packing configurations for each individual item.

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CREATE AN INNER PACK

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Select the desired item that will go into the Inner Pack. Click Add to List.

The item will appear under My Selected Items. Scroll down to the bottom of the page.

Click Next to continue.

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Enter Product Identification details. Select your Barcode Dimensions.

Enter EXACT Dimensions and Weights.

Enter the Number of Products that will be included in the Package. Click Submit .

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NOTE: When creating an Inner Pack, while the barcode dimensions area indicates this is for an ITF-14, you can change to a GS1-128 when printing the barcode. Refer to Printing a Barcode section of this user guide for more information.

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A unique 14-digit GTIN is now created. Click Next to continue.

Click Finish.

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15 CREATE AN INNER PACK

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HOW TO BUILD A PACKAGING HIERARCHY

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On the “All Products” page, click Enter a Product That Needs a Barcode. The “Packaging Level” page will appear.

Click the next level in hierarchy.

Click Next. The “Create a Barcode for a Case” page will appear..

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Create a Case

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CREATE A CASE

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Select the desired item(s) that will go into the Case. Click Add to List.

The items will appear under My Selected Items. Scroll down to the bottom of the page.

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The New Case Summary will appear. Mixed case units containing more than 1 U.P.C. will begin with 00 to denote more than 1 U.P.C. is contained in the box. Click Print Summary or click Next to continue.

Optional: click Locate additional vendors or Print a Product Identification sheet.

Click Finish to return to the “Products Menu”.

Review the completed barcode for the first level of hierarchy for that product to complete this step.

CREATE A CASE

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Printing Barcodes/Data Driver®

HOW TO PRINT BARCODES USING DATA DRIVER (EACH)

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Click the Products tab. All Products screen will appear. Select the desired product .

Click Print Barcode to display the Print Barcode screen.

You can load specific Avery label stock and print on a laser-quality printer(minimum requirement).

Click Print Barcode Labels. The Print Options window will appear then click Print.

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Select the Avery labels you are using. The recommended print margin settings will populate.

Select File at the top of your page to access the Page Set up in Internet Explorer.

Click Page Setup. The Internet Explorer Page Setup window will appear.

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3 HOW TO PREPARE YOUR PRINTER TO PRINT BARCODE

LABELS

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Enter the recommended print margins as stated.

Remove any data displaying in your Header/Footer by selecting Empty from the drop-down list.

Click OK. Now your Margins are set.

Click Print Barcode Labels. The Print screen menu will appear along with a barcode image screen.

Select your printer then click Print to print your Barcode.

Once you’ve successfully printed your Barcode, click Finish to complete this step.

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IMPORTANT: the first time you click the Print feature, a Pop-up Blocked Warning may appear. Click the actual message bar to allow the Print menu to populate.

HOW TO PREPARE YOUR PRINTER TO PRINT BARCODE

LABELS

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NOTE: Application Identifiers are not stored in Data Driver. Recommended step - Click Export Applications Identifiers to export and save this

information to your PC for your records.

HOW TO PRINT A BARCODE

Case (Using GS1-128)

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From the All Products screen, select the desired product. Click Print Barcode to display the Print Case Barcode screen. Choose GS1-128 from the Barcode Type drop-down list. Choosing GS1-128 will display application identifiers.

Enter information for the Application Identifiers that apply. Click Next.

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Choose the appropriate Avery label paper you are printing to and adjust the page margins following the instructions listed on the page. Click Finish.

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7 HOW TO PRINT A BARCODE

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Case (Using GS1-128)

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VENDOR VS NON-VENDOR PRINTING

User Printing

If you are printing your own barcode labels, use the illustration on the Product Identification Detail Sheet for placement of label.

External Vendor Printing

You will need to provide them with the Product Identification Detail Sheet. It contains information required to print your labels.

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From the Print Barcode screen, right-click on the image.

OPTIONAL: Select Email Picture, to email the image to your graphic artist or box printing company.

Click Save Picture As, to save it locally on your computer.

Once you’ve located your file folder select the file type as a PNG file. Click Save to return to the previous screen.

Click Finish to complete this step.

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4 HOW TO SAVE YOUR BARCODE TO YOUR LOCAL FOLDER

Alteration of this barcode image in any way after download from Data Driver may degrade and/or damage the quality of the barcode symbol and

detrimentally affect your ability to display, print, or scan the barcode image.

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Admin Tools/Data Driver®

HOW TO EXPORT MY DATA INTO EXCEL

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Click Admin Tools tab.

Click Export My Data. An Excel spreadsheet will appear.

Review your worksheet and save it locally to conclude this step. Once all of your products are entered into the Data Driver you can export them into an Excel spreadsheet to send off to the retailer with all of your numbers on it.

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HOW TO IMPORT PRODUCT/LOCATION DETAILS

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Click the Admin Tools tab.

Click Import My Data. The Import My Data screen will display to download a template.

Click the Products Template (product related data) link or

Locations Template (location related data), to download a template to your desktop.

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HOW TO IMPORT PRODUCT/LOCATION DETAILS

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Browse for the file on your local desktop then complete the spreadsheet to prepare for upload to Data Driver.

Click Next to load your load your Spreadsheet and to conclude this step. Repeat the same steps for Location.

Sample of the Location Template.

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HOW TO LOCATE PRINTING VENDORS

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Click Label Printing Vendors.

The GS1 US BarCode and eCom Certified Solution Partners

page will display to complete this step.

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HOW TO PRINT A PRODUCT WORKSHEET

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Click Print New Product Worksheet. The New Product Worksheet

page will display.

Once you’ve printed your sheet locally, you can click the Exit box to exit the pop-up window. This action will conclude this step.

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Managing Locations/Data Driver®

HOW TO ADD NEW LOCATIONS

Click Locations tab. The Identify Your Company Locations page will appear.

Click Enter a New Location. The Add a New Company Location page will appear.

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HOW TO ADD NEW LOCATIONS

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Enter the following information:

Global Location Number (GLN) is defaulted but can be edited

Company Name Address

Contact information Role(s) for this location

Click Save to complete this step.

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HOW TO EDIT THE DEFAULT LOCATION

Click the Locations tab.

The Identify Your Company Locations page will display. This section will include your corporate entity and serve as a repository for any locations you have defined. Click the Set as Default link for the location that will serve as your new default Location.