GETTING STARTED IN DENMARK

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Fall 2015

AARHUS UNIVERSITY

GETTING STARTED IN DENMARK

Orientation and registration

International Academic Staff Services (IAS) AU, International Center

Ms Anne Pletschette Langer, International Coordinator, [email protected] Ms Vibeke Tyrre Pedersen, Relocation Officer, [email protected]

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International Academic Staff Services (IAS) AU, International Centre

Fall 2015

AARHUS UNIVERSITY

Agenda for this morning

› 08:30-08:45

Sign-Up at the International Centre

› 08:45-09:00

Transportation to the International Citizen Service

› 09:00-09:30

Hand in of documents to public authorities

› 09:30-09:40: Information on Danish Courses

by Lærdansk

› 09:40-10:10

”Welcome and Orientation”

What you need to know as newly arrived international AU employee

› 10:10-10:30:

”Welcome to Denmark” by Work in Denmark

What you need to know as newly arrived citizen in Denmark

› 10:30-?

Registration at public authorities

Individual questions

Notice! Transport back to AU is not included in the programme

Notice! Are you on the Special Tax Scheme for Researchers  No tax card at ICS

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Fall 2015

AARHUS UNIVERSITY

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Danish Language Centre

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Danish classes for everyone

crash course, full semester or online courses

5 packages / 50 lessons each

face-to-face & online lessons

certificate after each package

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Crash Course in Danish

two intensive weeks (Monday – Friday) from 8.30

am to 12.00 at the International Centre

deadline: 7 October 2015

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Full semester Courses

afternoon: 16.15 – 17.45 or evening: 18.00 – 19.30

twice / week in Nobel Park campus or at the

International Centre

deadline: 7 October 2015

start date: week 43

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Current offer

Crash Course, weeks 43 and 44

Monday & Wednesday, 16.15 to 17.45 (week 43)

Tuesday & Thursday, 18.00 to 19.30 (week 43)

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Online Courses

Netdansk: 100% online education

interactive platform & forum

your choice: 5 or 10 lessons / week

flexible start date

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Facebook:

laerdanskAU

Instagram:

speakdanish

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Fall 2015

AARHUS UNIVERSITY

Agenda for this morning

› 08:30-08:45

Sign-Up at the International Centre

› 08:45-09:00

Transportation to the International Citizen Service

› 09:00-09:30

Hand in of documents to public authorities

› 09:30-09:40: Information on Danish Courses by Lærdansk

› 09:40-10:10

”Welcome and Orientation”

› 10:10-10:30:

”Welcome to Denmark” by Work in Denmark

› 10:30-?

Registration at public authorities

Individual questions

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Fall 2015

AARHUS UNIVERSITY

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AU HR department / Graduate Schools

Contractual issues, holiday rules, leave, parental leave,

pay roll, policies, working environment, working hours.

www.medarbejdere.au.dk/en/administration/hr

www.phd.au.dk/gradschools

International Academic Staff Service (IAS)

(International Centre)

Practical information, registration, tax, housing, spouse,

children etc.

Help Desk (general enquiries)

Monday – Friday 10h00-14h00, Thursday 10h00-13h00

www.ias.au.dk / [email protected]

Welcome to Aarhus University

AU website for new employees. Info, sign-up, links.

www.au.dk/en/newemployee

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Fall 2015

AARHUS UNIVERSITY

Survival kit!

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Fall 2015

AARHUS UNIVERSITY

Introduction Day at AU

› Introduce all new employees to AU

› 8 October from 9am to 2pm in Aarhus

› Meet the senior management team at AU

› Receive a guided tour around the University Park

› Rules and guidelines for employees at AU

› Introduced to AU services for Academic Staff

› Opportunity of creating your network of colleagues

Further information and sign-up:

www.medarbejdere.au.dk/newemployee

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Fall 2015

AARHUS UNIVERSITY

Non-EU/EEA citizen:

Residence cards with biometric features – contact

IAS if haven’t received the card within 4 weeks

›Re-entry permit is necessary if you leave Denmark

before you receive the residence card

›Extension: Remember to apply for an extension,

before your permit expires

›New position at AU? It might require a new permit

Please contact your HR-partner or us

See: www.ias.au.dk/permits

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Fall 2015

AARHUS UNIVERSITY

Salary and Payslip

› Salary is at disposal at the very last banking day of the month › Tax is deducted before the salary is paid out to you

› You have to register with SKAT (tax authorities) in advance (if not, you’ll be taxed 55%!!)

› You need a (Danish) bank account to have your salary transferred into

› Your payslip will be sent to your digital mailbox a few days in advance of the salary payment

› You and AU pay contributions to pension through the wage, 17.10 % of wage (17.10 % of 85 % of wage for PhDs)

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Fall 2015

AARHUS UNIVERSITY

Concurrent holiday

Pension paid out with

salary

Researchers tax scheme

Research assistant

PhD fellow

Postdoc

Assistant professor*

Assistant professor

Assistant Professor

Associate professor*

(Associate professor)

Associate Professor

Professor

(Professor)

Professor

Head of Department

• Maximum duration of up to five years

• Employed in a fixed term or permanent position

• Recruited from outside Denmark

• Non-Danish citizenship • Fixed-term employment of

maximum five years • Recruited from outside

Denmark

• Not tax liable to DK for the last 10 yrs

• Recruited from outside DK • Newly arrived to DK (max 4

weeks)

• Max period of 60 months

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*: Including Assistant and Associate Professors employed according to the Job Structure for the Bachelor Engineering Programme and the Global Business Engineering Programme.

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Fall 2015

AARHUS UNIVERSITY

Coverage by AU insurances while

working at AU

AU Employee and Guests: AU covers you in case you sustain an injury on the job

Insurance covering travel on official business

›You are covered against

acute illness

while working abroad for AU

NOTICE: You are not covered by AU-insurances in periods where you have registered to be on vacation!

›Ask for the

AU Travel Insurance Card

–

see link in the follow up e-mail

› EU/EEA citizen: Covered if you have a

EHIC

.

Contact Citizen service (or ICS) in your Danish municipality

to order an EHIC

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Fall 2015

AARHUS UNIVERSITY

Taxation

For questions regarding taxation, please contact:

›Special researcher tax scheme

: Your HR-partner

www.medarbejdere.au.dk/en/administration/hr/aboutauhr/contact

›Tax info

: The Danish tax authority SKAT

Personal assistance – by appointment only

Phone number: 72 22 18 18. Web: www.skat.dk

›Tax advice

: PWC (at your own/department expenses)

www.ias.au.dk/taxation/tax-assistance

›Tax seminar

: UIC tax seminar twice a year (March and November)

www.ias.au.dk/uic

›Also see

: www.ias.au.dk/taxation

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Fall 2015

AARHUS UNIVERSITY

Working hours

› 37 hours a week = full time position

› Usually you are not entitled to overtime pay

› Normally half an hour

paid lunch break

is included in the 37 weekly working

hours

› 5 + 1 weeks of

paid holiday

› Sickness: Normally

full pay

during sickness

› Sickness of children:

Paid leave

for the first two days of sickness of a

child

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Fall 2015

AARHUS UNIVERSITY

Paid Holidays 2015

These days are paid holidays regardless of how long you have been employed:

›1 January New Year’s Day

›2 -3 April Maundy Thursday and Good Friday ›5-6 April Easter Sunday and Easter Monday ›1 May* Labour Day

›1 May ”Store Bededag” (Danish Rogation Day) ›14 May Ascension Day

›24-25 May Whitsunday and Whit Monday (Pentecost or Pinse) ›5 June Constitution Day

›24-25 December Christmas Eve and Christmas Day ›26 December Boxing Day

›31 December New Year’s Eve

* Employees can take 1 May off by agreement with their immediate superior if, in their superior’s opinion, the work situation permits

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Fall 2015

AARHUS UNIVERSITY

Looking for long term

accommodation?

› www.au.dk/housingsite: Here you can find

or post advertisements for free if you

are seeking or renting out accommodation.

› www.boligportal.dk: This is Denmark's

largest housing portal. Site in English, but most adds are in Danish.

› Networking: This is often the best

opportunity!

› Introduction to housing in Aarhus:

25 www.au.dk/en/internationalcentre/international-housing-office/aias_fellows/introduction

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Fall 2015

AARHUS UNIVERSITY

How do I get around

Aarhus and DK?

Public transport (bus, train, metro)

www.JourneyPlanner.dk or APP to find connections from A to B

Local and regional transport (bus / commuter trains)

›Buy a 10-trip bus pass (“klippekort”) – valid for both regional trains and busses

›Possible to buy tickets (cash only, no credit cards) on busses, but not on trains

›Penalty fees: 750 DKK!

Monthly pass (periodekort)

› DKK 365 (travel within the city) for 30 days › Buy at Aarhus Bus Station

› See www.midttrafik.dk

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Fall 2015

AARHUS UNIVERSITY

How do I get around

Aarhus and DK?

National connections (train/bus):

›www.dsb.dk (trains), DSB APP or www.abildskou.dk (bus).

›Buy tickets in advance (online), seat reservations are recommended

Rejsekortet – the new travel card for all public transport:

› Buy it at www.rejsekort.dk

› Most affordable to use in Copenhagen area and for travel across the country

› Rejsekort is an electronic ticketing system for travelling by bus, train and metro.

Be like a Dane – get a bike:

›Buy at a large supermarket (Føtex, Kvickly or Bilka), app. DKK 1500-3000 (cheap bike)

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Fall 2015

AARHUS UNIVERSITY

Networking,

Socializing,

International Clubs and Associations

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University International Club (UIC)

› Meetings every week, all year around (usually Wednesdays) › Program in the Welcome Package and at www.ias.au.dk/uic

PhD House Activity Group

› The group organizes events of interest to PhDs and postdocs › Web: www.phd.au.dk/phdhouse/phd-house-activity-group/ › Facebook: PhD House Activity Group at Aarhus University