Asset Maintenance Integrated Management Plan (AMIMP)

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Asset Maintenance

Integrated Management Plan

(AMIMP)

for

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Ref: Asset Maintenance Integrated

Management Plan.docx Revised: Dec 2013 Version: 1.0 Page 2 of 24

... 2

1. Document Control and Records

... 3

2. Project Details and Introduction

... 4

3. Policy Directive

... 5

4. Objectives and Targets

... 6

5. Authority and Responsibility

... 8

6. Site Induction & Training

... 11

7. Consultation and Project Communication

... 12

8. Subcontractors

... 13

9. Materials

... 14

10. Hazard Identification, Risk Assessment and Control

... 15

11. Plant and Equipment

... 17

12. Inspection Testing and Servicing

... 18

13. Incident Management

... 20

14. Emergency Management

... 21

15. Corrective Action, Defects and Reporting

... 22

16. Internal Reviews and Project Document Control

... 23

17. Work Completion and Client Feedback

... 24

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1. Document Control and Records

This Project Management Plan is maintained by Buri Building & Design and kept up to date through regular reviews carried out on a monthly basis. At all times an up to date copy of this plan shall be kept in the project folder and made available to all employees and subcontractors involved in the project. Amendments that are made to this document are recorded on the register of amendments below and shall be approved by the Managing Director. Superseded versions of this document shall be maintained for a period of 7 years to demonstrate record of WHS management and compliance.

This document shall be created prior to commencement of the project and a controlled copy shall be supplied to all interested parties. Distribution of controlled copies shall be recorded on the distribution register below. When changes are made to this document, parties listed below shall be provided with updates.

General documentation shall be controlled through use of dates and version numbering as applicable.

Each section in this manual identifies records that will be produced. All records shall be maintained on site and then kept for 7 years after completion of the project. If records are produced relating to injuries, employee health monitoring or employee medical information, these shall be maintained indefinitely.

Register of Amendments

Date Page/Form No. Version No. Description of Amendments Prepared by Approved by

Distribution Register Version

No. Date of Issue Name of Recipient Position / Organisation

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2. Project Details and Introduction

Project Job Number

Project Name Project Address Project Manager

Contact Number Business Hours: Mobile: Email

WHS Representative First Aid officer

Description of Works

Commencement date: / /

Planned completion date: / / Project Duration:

(enter scope of works for project) Work Hours

(as per contract/ Council requirements)

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3. Policy Directive

Buri Building & Design Pty Ltd, as an Aboriginal owned and managed building company is committed to protecting the environment and ensuring the health and safety of its employees whilst delivering the highest level of quality to the client. Our company recognises and accepts its responsibility towards personnel, the environment and client welfare and interest.

In achieving our corporate responsibilities, Buri Building & Design ensures our operations comply with legislative, contractual and regulatory requirements. Buri management will demonstrate, through policy development, compliance with current Acts, Regulations, Standards and Codes of Practice, and reviews that our integrated management system receives priority attention on a continual basis.

Buri’s commitment is communicated through this policy to employees, subcontractors and relevant stakeholders and displayed in our office. The Policy is endorsed by senior management and reviewed to ensure ongoing suitability and effectiveness. Managers will be responsible for the implementation, promulgation and communication of the concepts in this Plan to all personnel under their management.

All employees, contractors, subcontractors and visitors will be expected to demonstrate a willingness to embrace the models outlined in this Plan with the vision of working towards effective and efficient implementation, management and improvement. All personnel will be responsible for discouraging others from working in a manner that does not align with this Plan.

Resources conducive to the company's emphasis towards Work, Health and Safety, Environmental Management and Quality Management have been made available to meet and exceed the objectives and targets outlined in this Plan.

Education and training of all employees, contractors and subcontractors is considered to be a natural course of employment, and all will be encouraged to embrace this concept to ensure compliance with the stated integrated system management.

Signed, Will Morgan Managing Director 17/12/2013

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4. Objectives and Targets

Buri Building & Design have developed the following objectives and targets in order to comply with our policy and continually improve the performance of all our management systems.

Ref Objective Target Policy Area Responsibility Time Frame Record

1 Comply with all relevant legislative requirements

Update Integrated Management System (IMS) as legislative changes, alerts and audit reports occur

WHS, QMS

& EMS Systems Manager Ongoing Audit Reports Record & document register 2 Ensure that all

employees and subcontractors are aware of site requirements and risks

All personnel working on site to be inducted

WHS, QMS & EMS Project Manager & Subcontractor Liaison Officer Project commencement Online Induction & Induction register All personnel working

on site to hold a current construction industry induction card

WHS Project Manager & Subcontractor Liaison Officer

Project

commencement Online Induction & Induction register All personnel working

on site to read and sign the relevant Safe Work Method Statements (SWMS) WHS Project Manager & Subcontractor Liaison Officer Project commencement SWMS Checklist Regular email communication throughout the project with monthly tool box talks and safety alerts as required WHS,QMS & EMS Project Manager & Subcontractor Liaison Officer

Monthly Tool Box Meeting Minutes

3 Zero Incidents Report all near misses

& Incidents WHS & EMS All personnel Ongoing Incident Investigation Report Form & Register Analyse all incidents

and develop corrective action to prevent reoccurrence

WHS & EMS All personnel Ongoing Incident Investigation Report Form & Register Carry out Asset

Maintenance inspections

WHS & EMS Project Manager Monthly Asset Maintenance Inspection Nil waste to waterways EMS All personnel Ongoing Incident

Investigation Report Form & Register 4 Reduce environmental footprint

Reduce baseline data EMS Systems Manager Ongoing Energy, Water, Waste Receipts

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Ref Objective Target Policy Area Responsibility Time Frame Record

5 Maintain positive

client satisfaction Monitor Project Performance Reports QMS Systems Manager Completion of project Project Performance Report Seek and monitor

client feedback on a regular basis and as required

QMS Managing Director & Project Manager

Ongoing Interim, Pre handover & Handover Minutes 6 Maintain high

quality of work

Zero defects at handover

QMS Project Manager Handover Scopes, Defects register, Interim, Pre handover & Handover Minutes Maintain zero non

conformances WHS, QMS & EMS Systems Manager & Project Manager Ongoing Non Conformance Register

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5. Authority and Responsibility

Organisation structure:

Roles and Responsibilities:

The above mentioned personnel have their roles outlined below:

Managing Director

o Defining Integrated Management System (IMS) Policies, Objectives and Procedures.

o Ensuring that adequate human, technical and financial resources are allocated to the project

o Defining roles & responsibility of personnel.

o Ensuring that adequate human resources and training hours are allocated to implement the findings of the internal reviews and audits.

o Monitor customer satisfaction and take action to ensure that it remains positive.

Systems Manager

o Ensuring compliance with legislation, regulations and approval/permit/licensing conditions.

o Developing appropriate IMS procedures.

o Determine and plan IMS verification requirements such as audits, inspections and reviews.

o Undertaking and implementing findings of the internal reports, inspections, incidents, reviews and audits of the IMS.

o Implementing the Integrated Management Plan (IMP).

o Deciding when IMS training is required, planning and coordinating training.

o Carrying out Aspect and Impact assessments and establishing control activities to minimise impacts prior to commencement of the project and at times of change during the project.

Managing Director Systems Manager Injury Management Co-‐ordinator Project Manager Employees/ Subcontractors Subcontractor Liaison Officer First Aid Officer

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o Conduct Risk Assessment using the Hierarchy of Controls and construct activities to minimise WHS risks prior to commencement of the project and at times of change during the project.

o Coordinating IMS meetings, programs and reviews.

o Act as the management representative for Quality, Environment and WHS matters.

o Maintain and update the management plan as required and ensure updates are communicated to interested parties.

o Monitor customer satisfaction and take action to ensure that it remains positive. o Developing and implementing emergency procedures.

o Communicate information, policy and procedures to staff and subcontractors as required (eg changes to legislation, updates to management system procedures etc).

o Providing advice on IMS management to all employees & subcontractors as required. o Ensuring toolbox talks are conducted on a monthly basis.

o Closing out incident investigations and reporting to the Managing Director and relevant authorities, as required.

o Making sure records are kept as required.

o Reporting on IMS performance to Managing Directors.

Project Manager

o Oversee all site activities.

o

Plan the delivery of the project to be on time and within budget.

o

Maintaining all records and documentation for the project.

o Ensuring compliance with procedures, rules and regulations of the AMIMP, including Safe Work Methods Statements (SWMS).

o Reviewing reports and inspections and follow up on recommendations and implementing corrective actions.

o Report to the Director and Systems Manager on compliance and effectiveness of the AMIMP.

o Plan for financial resources as required.

o

Ensure all changes to project documentation are communicated and provided to Systems

Manager, Buri team, Subcontractors, relevant stakeholders and interested parties.

o Leading by example and promoting sound practices at every opportunity.

o Ensuring safe equipment and plant is provided and maintained.

o Coordinating incident investigations and reporting to the Systems Manager and relevant authorities, as required.

o Coordinating and carrying out site meetings and programs including tool box talks monthly.

o Monitoring and managing compliance with AMIMP, workplace injury management and workers compensation legislation, regulations, standards and codes.

o Providing advice and assistance on IMS matters to employees and subcontractors.

o Carrying out workplace inspections and reports and communicating unsafe practices and reassessing changes in site status.

o Removing / quarantining any unsafe materials on site and implementing the hazardous materials procedure.

o Helping to prepare Safe Work Method Statements for the organisation’s work activities.

o Verifying by way of inspections that work areas, work methods, materials, plant and equipment comply with legislation and applicable requirements where appropriate.

o Establishing and implementing WHS Consultation arrangements in accordance with legislation. o Review subcontractor safe work method statements and risk assessments and liaise outcomes

with Subcontractor Liaison Officer.

o Liaise with Systems Manager in regards to information to communicate in site inductions and toolbox talks via email to subcontractors.

o Collect quality documents from suppliers including delivery documentation for materials, certificates of conformance etc, where appropriate.

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Subcontractor Liaison Officer

o Collect and liaise with subcontractors in regards to safe work method statements, risk assessments, Safety Data Sheets (SDS), tool maintenance, induction details, Subcontractor Agreements, licences, insurances and certificates of conformance.

o Communicate with Project Manager regarding outcomes of subcontractor liaisons. o Collect quality documents from suppliers including delivery documentation for materials,

certificates of conformance etc, where appropriate.

Injury Management Coordinator

INSERT NAME is responsible for the management of injuries at the workplace.

o Assisting injured employees to return to their pre-‐injury duties as soon as practicable after a work-‐ related injury.

o Ensuring that, where appropriate, the injured employee is given access to occupational rehabilitation services.

o Liaising with any parties involved in the occupational rehabilitation of, or provision of medical services, to the injured employee.

o Monitoring the progress of the injured employee’s capacity to work.

o Taking steps to prevent recurrence or aggravation of the relevant injury upon the injured employee's return to work.

o Providing assistance to meet all legal requirements regarding injury management and return to work.

First Aid Officer

INSERT NAME is responsible for administering first aid and maintains the first aid kit for Buri employees. Subcontractors INSERT NAME are responsible for carrying their own first aid kits and administering their own first aid. Subcontractors are required to identify is they are working alone on site and the Lone Worker Communication Plan will be implemented.

Employees and Subcontractors

o Working in a safe manner without risk to themselves, others or the environment.

o Complying with site rules.

o Complying with the AMIMP including all Safe Work Method Statements.

o Reporting all incidents, hazards, faulty equipment and near misses to the Project Manager.

o Reporting all injuries and illnesses to the designated First Aid Officer/ Project Manager.

o Providing suggestion, where appropriate, on how to improve WHS issues.

o Seeking assistance if unsure of AMIMP rules.

o Correct use of personal protective equipment/environmental controls where appropriate.

o Complying with emergency and evacuation procedures.

o Subcontractors to provide Buri with:

• SDS Register (see section 9 -‐ Materials)

• SWMS (see section 10 – Hazard Identification, Risk Assessment and Control) • Copy of Insurance Policies

• Copy of White Card

• Tools & Equipment Maintenance Register (see section 11 – Plant & equipment)

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6. Site Induction & Training

Site Induction

All persons working on the project shall be inducted into the Asset Maintenance Integrated Management Plan (AMIMP). An online induction will be carried out by subcontractors and employees to induct all personnel into the Buri Building & Design IMS requirements for Asset Maintenance projects. Only subcontractors that have passed the online induction will be able to carry out work on Buri sites. An additional Toolbox Talk will be undertaken at the commencement of the project to provide an opportunity to communicate additional site specific requirements and hazards, risk control measures and site rules.

The Project Manager shall complete the Site Induction Record. The Site Induction Record shall be kept as a record of the induction. A register shall be maintained that identifies all persons inducted into Repairs and Maintenance Projects.

Visitors that will not be carrying out work shall be inducted using the Visitor Induction Form.

Training

Training needs and competence shall be identified by Project Manager during the induction, tool box meetings, and through day to day activities and communicated to the Systems Manager for training coordination. Appropriate training shall be provided as required by suitably qualified people.

No person may operate equipment or carry out a task without receiving training from a suitably qualified person or being assessed as competent.

Toolbox meetings shall also be used to provide training and refresher training. Record of training will be maintained in the form of Toolbox Meeting Minutes, Training Register, Induction Records and photocopies of tickets, licenses and certificates.

The table below documents the minimum competence for each position. Where deficiency is identified, staff shall undertake training by a suitably qualified person before undertaking work on the project.

Position Training Required

Project Manager Buri Asset Maintenance Online Induction Site Specific Tool Box Talk

Trade Certificate

WHS general induction for construction work in NSW First Aid certificate

10 years industry experience

Carpenter Buri Asset Maintenance Online Induction Site Specific Tool Box Talk

Trade Certificate

WHS general induction for construction work in NSW First aid certificate (optional)

Labourers Buri Asset Maintenance Online Induction Site Specific Tool Box Talk

WHS general induction for construction work in NSW Visitors Visitor Induction

Must remain with inducted person at all times

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7. WHS Consultation and Project Communication

WHS Consultation Arrangements

Buri Building & Design promotes the active participation of all employees in WHS decisions.

At the beginning of the year a staff meeting is held to elect the consultation arrangements for that year. This may be to form a WHS committee (if 20 or more staff are working on site and the majority elect), the use of a WHS employee representative, or other agreed arrangements.

For all WHS Consultation please contact:

Name: __Buri Building & Design Office ___Phone:____02 9355 2800______________

Project Communication

Toolbox meetings are held as a minimum, throughout the term of the Asset Maintenance contract on a monthly basis via face to face, telephone or email communication and documented on the Toolbox Meeting Minutes Form. Tool box meetings are held to communicate with Employees and Subcontractors about relevant risks and controls onsite, as well as, to provide a method of consultation, reporting and training. Toolbox meetings may be held more frequently if required in the event of an incident or changes to site. Minutes of the tool box meeting will be taken by the Project Manager/ Systems Manager as appropriate and maintained in the Project folder as evidence of the process.

Safety Alerts are used to inform Employees and Subcontractors on matters that affect their health and safety. These alerts will be communicated by the Buri office via email or telephone. If required a toolbox meeting or follow up email will be sent to inform personnel of the control measures taken to negate the risk. All Safety Alerts provided during a project will be kept in the Project Folder.

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8. Subcontractors

Buri Building & Design insists that all service providers working on the project comply with the AMIMP requirements.

All subcontractors have been assessed and selected based on their ability to comply with requirements as per our corporate procedures. All service providers are provided with a copy of this Asset Maintenance Integrated Management Plan (AMIMP) and expected to comply with its requirements.

Prior to commencement of the project, Subcontractors are required to submit the following documents: 1. SWMS (see section 10 – Hazard Identification, risk assessment & control)

2. Insurance policy/policies 3. SDS Register (as required) 4. White Card

5. Tools & Equipment Maintenance Register (as required) 6. Subcontractor Agreement with an agreed margin

A scope of works shall be provided to the Subcontractor. This scope of works clearly describes the product or service to be supplied. Work outside this scope will require a variation approval by the Project Manager prior to commencement of work. Work that has been completed by the Subcontractor shall be inspected by the Project Manager prior to approving the Subcontractor’s invoice/progress claim.

Subcontractors are requested to identify in the Subcontractor Agreement if they are working alone on site and the Lone Worker Communication Procedure will be implemented. Subcontractors also need to carry a first aid kit to the project.

At completion of the project, Subcontractors are required to submit the following documents: 1. Relevant warranties and certificates of conformance (as required)

2. Invoice with itemised completed scope of works 3. Separate invoice for variations

For more payment information please refer to Buri Payment Cycle document sent in the Subcontractor Information Pack.

At completion of the project, the project Manager will carry out reviews of Subcontractor performance using the Subcontractor Performance Appraisal Form including review of the Subcontractors Safe Work Method Statement to determine compliance to its requirements. Where Subcontractors are found to be in breach of requirements they will be presented with a formal Corrective Action Request (CAR).

Design Consultants

For design changes required during the project, the corporate procedures for design management and hazard identification and risk assessment shall be followed. Any design changes that occur during the project shall be assessed for WHS hazards that the design introduces. See section 4.8 of the corporate WHS manual and the Hazard identification and Risk Assessment Procedure for more information.

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9. Materials

Purchasing of Materials

Prior to purchasing materials (from suppliers that have been assessed as being able to comply with WHS requirements for supply and delivery of materials), Buri Building & Design ensures that a risk assessment is carried out to identify potential WHS hazards and hazardous materials. When hazards are identified, controls are implemented based on the hierarchy of control. First control will always be to eliminate the use of the material or substitute with a different material that may be less hazardous.

All materials utilised by employees are to specifications outlined by clients. If materials and equipment are found to be non conforming, they will be returned to the supplier.

Materials Delivery

Delivery of materials on site will be organised between the Project Manager and Supplier/ Subcontractor. For all materials purchased by Buri or delivered to site, delivery dockets will be signed and dated by the Buri representative and then kept as a hard copy record and filed in the project folder. All purchased materials shall be inspected on delivery to check that the delivery matches the purchase order. For materials that present a health hazard such as chemicals and substances, Safety Data Sheets will be collected and kept on file. For materials that have specific performance requirements, certificates of compliance will be requested from the supplier and kept as record. For concrete pours and other materials requiring traceability, the work area will be recorded on the delivery docket.

Handling and Storage of Materials

Consideration of general material handling including manual handling shall be identified and assessed in the SWMS. Where materials have been identified as presenting significant risk, controls shall be developed to manage these risks, such as two man lifting, mechanical aids, PPE etc. Controls shall be developed using the Hierarchy of Control.

For materials that are regularly carried to site by Buri Employees, Safety Data Sheets (SDS) are included in a SDS booklet, kept in vehicles. All SDS information in the booklet is dated within the last 5 years and comply with Australian standard requirements. For all materials identified as hazardous substances on the SDS, a documented Risk Assessment shall be completed and kept with the SDS booklet. The hazardous substance shall also be recorded on the Hazardous Substances Register. For materials not regularly carried to site, SDS is visible on packaging.

For materials bought onsite by Subcontractors, SDS hard copy is required to be with the Subcontractor.

No storage of materials including hazardous substances will occur on the R&M Sites. Storage of materials will be away from site in accordance with the manufacturer recommendations.

If a material or substance requires quarantining, then a Corrective Action Request Form will be issued to the Subcontractor or person responsible for the item. Disposal of the material or substance will be the responsibility of the owner or person who brought the item to the site.

Hazardous Materials

Where hazardous materials such as asbestos, hazardous chemicals, lead etc are present on site, specialised contractors or qualified people will be used to handle these materials. Hazmat personnel will be inducted into the site as per the planned arrangements and copies of tickets and licenses shall be maintained in the project folder. Where required, individual management plans for hazardous materials shall be developed by the contractor. Please refer to the Hazardous Substances – Identification,

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10. Hazard Identification, Risk Assessment and Control

In order to comply with the NSW Work, Health and Safety Regulation, Buri Building & Design requires that all potential hazards and risks shall be identified, assessed and controls shall be developed based on the hierarchy of controls.

Risk Assessment

Before commencing works on site, an initial project Risk Assessment shall be completed to consider all potential hazards that Buri Building & Design Employees and Subcontractors will be exposed to. This must be completed by the Systems Manager or Project Manager as per the Identify Hazard and Risk Assessment Procedure. The outcomes of this assessment shall be recorded on the Hazard Register. This

Risk Assessment forms part of planning for the project including identifying what SWMS will be required and what training needs may exist.

This process follows these steps:

o Identify hazards: Use the Hazard categories as a guide and write down all potential hazards that

exist from a broad level for delivery of the project (on the Hazard Register). These will include things such as use of plant, use of electricity, excavation, trades, members of the public, etc. The purpose of this activity is to identify all activities that may require control. This is also how we know what activities we should have SWMS for.

o Assess the risk: Using the Risk Matrix to assess the likelihood and consequence for each hazard and

look up the corresponding risk rating to determine the level of risk.

o Enter this information in the Hazard Register.

o Develop controls: Controls shall then be considered following the hierarchy of control (elimination,

substitution, engineering controls, administration, PPE). The first consideration is; do we need to do the activity? Can we change the design to remove the risk? Then we need to consider ways of substituting with a less risky activity (e.g. use of a non toxic chemical). If that can’t be achieved then we consider engineering controls such as machine guarding, barriers etc. If these are not possible then we consider administration such as work instructions and signage. The last type of control used is PPE (note that PPE may also be used with other controls).

Please refer to Hazardous substances Identification, Assessment, Control and Documentation Procedure.

Safe Work Method Statements (SWMS)

SWMS shall be completed for all the activities that are carried out by any person on site (Including Employees and Subcontractors). SWMS provides information on control measures for the activity the Employee/Subcontractor will be undertaking. All Buri and Subcontractor SWMS shall be kept in the project folder.

Buri SWMS shall outline activities undertaken by Buri employees. Buri employees need to read, understand & sign the SWMS, prior to commencing work onsite. If there are any questions in regards to the SWMS they should be directed to the Project Manager.

Subcontractor SWMS shall outline activities undertaken by the subcontractor. SWMS need to be completed & provided to the project manager prior to commencement of the project work. The Project Manager shall review against a SWMS checklist and provide approval for commencement of the work. Subcontractor SWMS that have been signed by the Subcontractor will be kept in the Project folder.

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The procedure for completing SWMS is as follows: o Complete the information on page 1;

o Identify applicable legislation and codes of practice and record on page 1; o Break the activity down into steps;

o Write down the hazards associated with each step;

o Use the Risk Matrix to assess the risk associated with each hazard; and

o Using the Hierarchy of control (for risk assessment), develop the best control that is reasonably practicable.

No person may commence work unless a SWMS has been completed, reviewed by the Project Manager and signed off by the worker carrying out the activity to say they have read and understand its requirements. In the case of an incident or emergency situation, all SWMS and Risk Assessments applicable to the incident shall be reviewed to consider future mitigation methods.

Reporting Hazards

When hazards are identified through day to day activities, personnel are required to alert the Project Manager. The Employee reporting the hazard or the Project Manager collecting the information from personnel is required to complete the Hazard Report Form. This form shall be completed to ensure that the hazard is removed or controlled. The form shall be filed in the project folder.

PPE

Employees shall be provided with the required PPE. This shall be recorded on the Buri PPE Register.

Subcontractors are required to supply their own PPE.

Site Safety Rules

Any additional Site Safety Rules are prepared by the Systems Manager/Project Manager and included in the project commencement toolbox talk or distributed as a Safety Alert for people working on the project.

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11. Plant and Equipment

Plant

Plant that is owned by Buri must have the following records checked by the Employee using the plantprior to its use:

o Copy of plant Work Cover Registration (if applicable);

o Copy of detailed plant risk assessment and safe work method statements detailing that prestart inspections will be carried out on the plant each day it is used;

o Copy of plant maintenance records;

o Copy of SDS for fluids associated with the plant (diesel, grease etc) ; o Copy of relevant licences/permits

Plant that is owned and operated by Subcontractors must have the following information provided to Buri Building & Design prior to commencement onsite

o Copy of plant Work Cover Registration (if applicable);

o Copy of detailed plant risk assessment and safe work method statements detailing that prestart inspections will be carried out on the plant each day it is used;

o Copy of plant maintenance records;

o Copy of operators tickets or training records for persons that will be operating the plant; o Copy of SDS for fluids associated with the plant (diesel, grease etc) ;

o Copy of relevant licences/permits

Prior to operating plant on site, the above documents must be available. No person shall operate plant without a valid ticket and being assessed as competent. Operator tickets shall be kept in the Employee/Subcontractor file.

Prior to commencing excavation, the Permit to Excavate Form must be completed and signed off by the Project Manager.

Equipment

All Buri electrical equipment shall be tested and tagged on a quarterly basis in accordance with the Work Cover Code of Practice and recorded on the Electrical Tools and Equipment Register.

For all Electrical equipment utilised by subcontractors, evidence of testing shall be provided to Buri prior to operating onsite.

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12. Inspection Testing and Servicing

Various levels of inspection and testing are required to be provided on Buri Building & Design Asset Maintenance projects. Inspection and testing may include but not limited to the following inspections Safety and Environmental, Scaffold, Excavation, Testing and Tagging of Electrical and Fire Fighting Equipment as well as lifting chains, slings, harnesses and other applicable activities to control risks and comply with WHS legislation.

The following Inspection schedule defines the requirements and frequency for inspection, testing and approvals on the project. This schedule shall be updated on commencement of the project and then on a regular basis to ensure that all requirements for testing and inspections are being met. The frequency of inspections has been determined according to the risk level of the item. This schedule must be implemented on the project and shall be regularly checked by the Project Manager to ensure inspection and testing is being completed.

Equipment that does not pass inspection and testing shall be labelled DO NOT USE or disposed of to prevent unintended use.

All equipment used for testing of equipment shall be calibrated to the manufacturer recommendations. Equipment that requires calibration will be logged into the Calibration Register. This register has details of last calibration date, as well as, due date of next calibration.

All equipment will be serviced according to the manufacturers’ recommendations. Equipment that requires servicing will be tagged in the equipment register. This register has details of last date of service, as well as, due date of next service.

Inspection Schedule

Item Frequency Record Record kept /

Identification (Qualification) Responsibility Standard / Guideline Asset Maintenance Safety and Environmental Inspection Monthly Asset Maintenance Safety and Environmental Inspection Checklist

Project Folder Project Manager (Workcover WHS General Construction Induction) NA Prestart work areas inspection Commencement

of Project SWMS Amendment if required

Project Folder All Employees and Subcontractors (Workcover WHS General Construction Induction) NA Assessment of Subcontractor SWMS At

Commencement SWMS Checklist Project Folder Project Manager SWMS for activity Buri SWMS Prior to

Employee commencement onsite

Signed SWMS Project Folder Project Manager SWMS for activity Plant Inspection Before daily use

of plant Look at Plant prestart checklist

On Server

On Equipment Project Manager, Employee or User Excavation Code of Practice Risk Assessment Plant

Maintenance As required by manufacturer Maintenance records and log books

On Server Project Manager,

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Item Frequency Record Record kept / Identification Responsibility (Qualification) Standard / Guideline Electrical Equipment Testing and Tagging Quarterly Electrical equipment register On Server On electrical equipment

Project Manager Electrical Practices for Construction Work Code of Practice Fire Fighting

Equipment 6 Monthly Fire equipment register (provided by fire testing

contractor)

On fire equipment On server

Systems Manager AS1851:2005

Emergency Procedures (evacuation drill) Commencement of Project

Record on Tool Box meeting minutes

Project Folder Project Manager (Work Cover WHS General Construction Induction) Risk Assessment, WHS Regulation Harnesses Visual inspection before each use, hooks inspected before each use. (If required)

Not recorded User

Incoming

Materials On arrival includes materials, plant and equipment

Record on delivery docket and file. Plant inspection use plant checklist

Project Folder Buri Representative

Form Work Before pouring concrete

Concrete contractor, Project Manager

Project internal

audit Completion Project report Project Folder Systems Manager This Manual

Insert additional items

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13. Incident Management

Incidents

All incidents and injuries that occur on Buri Building & Design projects shall be reported to the First Aid Officer/ Project Manager and recorded on the Incident Investigation Form and Incident Register. This includes all major and minor injuries / incidents. The reason that minor injuries/Incidents are recorded is to enable Buri Building & Design to analyse the data to identify trends that occur. By identifying these trends preventative action can be implemented to prevent further injury.

All incidents, near misses or accidents involving damage to plant/equipment/materials shall be investigated and documented on the Incident Investigation Form.

Corrective action shall be immediately determined and implemented following an incident. Root cause analysis shall then be carried out following the principal of the “5 whys”. When the cause is identified preventative action shall be determined and recorded on the Incident Investigation Form. Following implementation of the corrective and preventative actions, the follow up section of the Incident Investigation Form will be completed to verify that the action taken has been effective.

Corrective and preventative action and information about the incident shall be communicated to all personnel through toolbox meetings and recorded on the Toolbox Meeting Minutes Form or distributed via memos and Safety Alerts through email communication.

Notification

Work Cover shall be notified of serious injuries immediately on 13 10 50 following the incident. For less serious incidents Work Cover must be notified within 7 days. Insurers shall be notified within 48 hrs.

Injury Statistics

Injury statistics shall be recorded and monitored on an ongoing basis to identify trends that may be developing.

Return to Work

The Injury Management Coordinator will communicate the return to work process to the injured employee. The injured employee will be offered the assistance of a Work Cover-‐accredited rehabilitation provider if it becomes evident that they are not likely to resume their pre-‐injury duties, or cannot do so without changes to the workplace or work practices. An individual return to work plan, including hours of work and duties will be developed in line with medical advice at the time the employee is able to return to work.

All records relating to the management of injuries such as meeting minutes, investigations, doctors certificates and insurance records will be maintained indefinitely.

Dispute Resolution

Disputes that arise regarding decisions that relate to the health and welfare of Employees and Subcontractors shall be handled in the following way:

1. The problem shall first be reported to the Project Manager. If a satisfactory resolution does not occur;

2. The problem shall be reported to the WHS Representative and Managing Director. The WHS Representative and Managing Director shall attempt to resolve the issue;

3. If a satisfactory resolution is not made, then Work Cover may be contacted. Work Covers decision will be accepted and changes implemented.

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14. Emergency Management

Buri Building & Design ensures that emergency plans are in place on each project. In most cases, emergency situations such as fire, atmospheric contamination, gas leak etc. will result in site evacuation. The Project Evacuation Plan identifies two muster / assembly points. If it unsafe for personnel to proceed to Muster Point 1 then as a contingency proceed to muster point 2

The 2 muster points are as follows:

o The first muster point is the closest telegraph pole to the front right hand side of the property.

o The second muster point is the rear fence of the property.

The Emergency Contact Information Form will be developed and distributed prior to the project commencement providing information on: emergency contacts, responsibilities, emergency services details and the communications strategy, including notification.

Other emergency situations, i.e. where there is a failure of existing controls in the Aspects/Impacts register or ECPs (such as major spills, intensive dust, large scale failure of sediment/erosion controls, impact on environmentally sensitive lands) are to be controlled though he following procedure:

1. Check for danger to self and others. Ensure area is safe to access; 2. Notify Project Management;

3. Assess the situation and isolate the area/activity/aspect to prevent further release/damage; 4. Intensify aspect/impact controls that are identified in the aspects/impacts register;

5. Utilise appropriate equipment/materials and clean up area as much as possible;

6. Project Management will organise further assistance if required (including notification of authorities as appropriate);

7. Complete Incident Report and submit to Project Manager;

8. Incident to be recorded, investigated and corrective/preventative actions implemented; and 9. Follow up corrective and preventative actions to ensure effectiveness.

If a pollution incident occurs, all necessary action should be taken to minimise the size and any adverse effects of the release. If adequate resources are not available to contain the release and if it threatens public health, property or the environment, the NSW Fire Brigades should be contacted for emergency assistance -‐ phone 000.

In addition, if you need urgent advice on cleaning-‐up the incident or on the disposal of any resulting waste materials the NSW Office of Environment and Heritage can be contacted 24-‐hours/day via the Pollution Line on 131 555.

Fire fighting equipment is located in employee vehicles, including portable fire extinguishers. All fire fighting equipment shall be tested every 6 months as per the Australian standard. This testing shall be carried out by a licensed contractor and a register shall be maintained of testing and tagging. Refer to Section 12 -‐ Inspection Testing and Servicing.

A folder shall be maintained in Employee vehicles containing SDS for common chemicals and substances used onsite. This shall also include a register at the front of the folder to assist with quick access to the SDS. All SDS shall be within dated within the past 5 years and shall be available in hard copy (not just electronic). – Refer to Section 8 Materials.

First Aid kits (type A) shall be maintained in Employee vehicles. All subcontractors are expected to carry and stock first aid kits.

Asset Maintenance Integrated Management Plan (AMIMP)