Position Description
Position Information
Position: UHT Plant Manager Location: Mokai Factory
Date: March 2021
Job Purpose
Reporting to the General Manager Operations the UHT Plant Manager is responsible for the production operation of the UHT and FMC plants by using the approved manufacturing programs and ensuring that all Company “Standards’ and “Objectives” are met with regard to health and safety, quality, cost, availability, yields and environmental issues. This role will also be responsible for process improvement opportunities and assist the General Manager Operations with site management and reporting functions.
Dimensions
Operating Budget: circa NZ8mil dependant on annual approved budgets. Delegated Authorities: Opex: $10,000 Capex: nil
Total staff: 41
Organisational chart
Your immediate manager: General Manager Operations
Positions reporting to the incumbent: 4 x Production Supervisors, UHT Optimisation Lead.
Functional Relationships: Internal: GM Operations, GM Supply Chain, GM Milk Supply, Quality Manager, Technical
Manager, Sales and Operations Planner, Powder Plant Manager, Engineering Manager, Projects Manager, Miraka staff, Contractors, Environmental team.
External: Miraka Shareholders, regulatory organizations, industry participants, business
community, other dairy manufacturers.
Miraka Pledge
Miraka will be commercially successful, built on strong relationships with a focus on quality products and the nurturing of our people.
Miraka Values
Kaitiakitanga We will nurture our natural resources and people for a prosperous future [outcome: sustainability]
Integrity We will take personal responsibility for our actions and will be open, honest and ethical in our behavior [outcome: trusted and respectful relationships].
Excellence We will all strive to perform beyond our best everyday [outcome: exceeding expectations].
Tikanga We will be respectful of each other’s cultural values [outcome: Respect diversity].
Innovation We will be creative in generating new solutions and opportunities [outcome: a flexible, progressive business].
Key Accountabilities
Key Result Area
Duties and Responsibilities
Expected Outcomes
1. UHT & FMC Operations, Process improvement s and cost control.
• Manage the UHT & FMC production operations from Milk intake to palletised product in accordance with the production manual to maximize the quality, effectiveness of the operations achieving agreed productivity and waste reduction targets.
• Monitors and reduces all losses, wastage and inefficient running of the plant to ensure yield targets are maximised. • Provides direction in the budget formulation and is then
responsible for monitoring fixed and variables cost under his/her control.
• Participate and support the engineering team and plant preventative maintenance process to ensure clear communication and cohesive plant operation.
• Provides shift work cover during annual leave and sick leave absences.
• Provides leadership and directs process improvement initiatives in the Plant.
• Provides technical and management systems reports. • Formulates and executes the annual business plan for the
UHT department in line with company objectives.
• A Company Culture is created and maintained that aligns with the Miraka values and vision.
• All service, budgetary and efficiency related targets are achieved. Specifically, overheads, wages and salaries, yields and product
compositions.
• Compliance against all regulatory and manufacturing requirements are achieved to the highest standards. • Process improvements are
championed and initiated.
• The Executive Team is able to make sound decisions through the timely provision of quality reports, analysis and advice provided.
Key Result Area
Duties and Responsibilities
Expected Outcomes
2. Qualityassurance
and HACCP
Systems
• Ensure product meets required specifications.
• Contribute to and produce in accordance with the Miraka quality/HACCP plan to ensure the correct procedures are followed and required targets are achieved in line with regulatory compliance.
• Ensure the required component calibration works are conducted in a timely manner without conflict with the company’s quality and regulatory obligations.
• Manage product and milk sampling requirements. • Ensure efficient CIP schedules are maintained. • Promote quality achievement and performance
improvement throughout the factory.
• Participate and support the quality audit process and drive necessary action to ensure 100% adherence.
• The disciplines of quality achievement and performance are established and practiced in the Plant.
• Quality and wastage reduction targets are achieved.
• Products comply with customer, NZFSA and CODEX specifications. • Compliance with quality audits.
3. Environment Health, Safety & Risk Management and
Compliance
• Demonstrate positive health and safety leadership across the Miraka business.
• Responsible for health and safety performance in the UHT & FMC production departments.
• Responsible for the management of critical risk controls for activities undertaken within the UHT & FMC production department.
• Support, and develop, where needed, appropriate health, safety and risk management strategies and plans to ensure OSH compliance and minimize the Company’s exposure in all ways.
• Provides and maintains a healthy and safe work environment in the UHT & FMC plants.
• Identify and implement effluent reduction plans and manage consistent performance thereof.
• Carry out incident investigations and complete health and safety reporting as required.
• Ensure supervisors and staff are carrying out their duties with respect to reporting of hazards and incidents which are identified within the workplace.
• OSH and environmental management strategies and plans are developed, implemented, and managed.
• All staff treat the production of food ingredients with importance and ethics and accept the responsibilities
associated with hygiene and food safety and the non-negotiable standards required of them.
• Incident rates and LTI reduction plans are implemented and achieved. • Hazard identification and control
activities are maintained to a high standard.
• The Plant is a safe and healthy environment to work in through good housekeeping, staff training and timely identification and correction of all safety issues and incidents.
Key Result Area
Duties and Responsibilities
Expected Outcomes
4. RelationshipManagement
• Develop and maintain effective professional relationships with Maori shareholders and other key stakeholders. • Takes responsibility for developing effective working relationships and liaison with all site team members to ensure a highly motivated, supportive and nurturing culture is adopted.
• Strong and positive relationships exist with Maori shareholders and key stakeholders.
• Effective working relationships exist, within the UHT & FMC department, across all departments, with all site team members, regulatory and compliance agencies.
5. Personnel Management
• Effective leadership of the personnel working in the UHT & FMC plants.
• Provides sound personnel relationship and management planning practices to ensure efficient use of time and available resource.
• Manage staff recruitment and inductions. Taking the lead in recruitment interviews. Company policies and
procedures are adhered to in regard to new staff inductions.
• Conduct formal performance planning and review activities in accordance with the Miraka performance management program.
• Identify and provide for professional development and technical training to equip staff to deliver on efficiency, regulatory and compliance.
• Conduct regular shift meetings to ensure knowledge transfer across all disciplines of H&S, quality, engineering and production transfer across shift teams.
• Payroll administration duties and management of leave balances.
• Company Culture is in line with the Miraka values and vision.
• Liaising with the HR representative, vacant positions are filled efficiently in line with company processes.
• All staff are aware of their roles and responsibilities in their areas of activity. • Performance Plans are set at the start
of the season and communicated to all employees.
• Formal Performance Review
discussions are completed bi-annually. • Managing the training and
development needs of the UHT plant work force to ensure up-skilling and the building of capability of the employees.
• All UHT & FMC plant employees are kept informed of activities through regular communication.
• The payroll coordinator receives the information in a timely manner to be able to process the pay.
Key Result Area
Duties and Responsibilities
Expected Outcomes
6. Companypledge and values
• Understand and act in accordance with the company pledge and values.
• The Miraka pledge and values are understood and the required outcomes are achieved
7. Other • Carry any other responsibilities as may be reasonably
required and requested from time to time in the interests of the Company.
• The Company’s best interests are served at all times.
Person Specification
Qualifications and Technical Skills
• A relevant technical, dairy or science tertiary qualification.
• A minimum of 5 years’ experience in managing UHT production teams with detailed knowledge on OSH, quality control, performance improvement.
Experience and knowledge required for effective
performance in the position. Including personal attributes or core competencies
• Proven experience in production management including: o UHT milk production facility
o Budgetary formulation and management
o People management with Human resource policy experience
o Achieving excellence in industry regulatory and manufacturing compliance o Maintaining strong relationships with staff and external stakeholders
o Establishing and fostering OSH, Manufacturing, Quality System and cost control disciplines o Maintain and review systems, processes and procedures to improve efficiencies and
compliance
o Fostering a culture that is consistent with the values of Miraka
Experience working with Maori Trusts, Incorporations and Organization’s
