Space Planning, Management and
Scheduling
Fall 2010 Big Ten and Friends
Our Conversation
facilitated by:
• Bethany Ramey Trombley, LEED AP ID+C • University of Texas at Austin
• Campus Planning and Facilities Management
• Project Management and Construction Services • Architect – Space Planner
– One who must listen to the users – Perspective – Quality of Space
– Not an expert on this topic
Overview
• Three factors (at least) to consider
– Data –
• Accuracy and Reliability
– Design-
• Mechanical and control systems, space standards
– Culture –
• how people use buildings or want to use buildings
DATA
• GOOD DATA
– One source, single version of the truth – Clear definitions: type, use, owner
– Regular updates
– Auditable and audited
• BAD DATA
DESIGN
• Space and Utilization Standards
– Offices: faculty, administrative – Labs: teaching, research
– Classrooms
• Mechanical System
– HVAC, one zone or multiple – flexibility later? – Controls, digital or pneumatic
• Types of Space
CULTURE
• Building Operating Hours
– All the time?
• Where do I have to teach?
– Same floor as my office
• Departmental Classroom Space
– Lots of this
• Class Scheduling/Hours
– 10 am to 4pm -- Monday –Thursday?
• Space Standards
Quick Quiz
• What percentage of total net assignable space do you think makes up classrooms at the
University of Texas? • >20%?
UT Austin Campus Space
by Room Type as a % of Net Assignable
• Classroom 4.2%
• Class Laboratories 4.9% • General Use* 11.4% • Special Use* 6.1% Subtotal: Instruction Related 26.6%
• Study 8.7% • Research Labs 6.7% • Office* 22.5% • Support* 26.2% • Health 0.4% • Residence 8.8% Definitions
• General Use – Assembly rooms, exhibition facilities, dining and lounge facilities, merchandising and recreation facilities, locker rooms and meeting rooms.
• Special Use – Athletic/physical education facilities, A/V-radio-TV-graphics rooms, non-medical clinics and demonstration facilities, animal quarters, and greenhouses.
Definitions of Room Types
• General Use – Assembly rooms, exhibition facilities, dining and
lounge facilities, merchandising and recreation facilities, locker rooms and meeting rooms.
• Special Use – Athletic/physical education facilities,
A/V-radio-TV-graphics rooms, non-medical clinics and demonstration facilities, animal quarters, and greenhouses.
• Office – Faculty, graduate student, undergraduate student, research
and administrative support offices, and also conference rooms.
• Support – Data processing equipment rooms, shop facilities, storage
ALLOCATION OF NET ASSIGNABLE SPACE by Room Use Category - Fall 2009
UT Austin Main Campus
Space Management Challenges
• Over 20% of space is in offices
• Over 26% of space used for support functions • Less than 30% of space is related to
instruction
• Less than 7% of space supports research labs
Strategies Under Consideration
• Establish building operating hours --Requires changing expectation of “24/7/365”
• Collapse weeknight instruction into smaller number of buildings--Requires changing
faculty expectation that they teach in “their building”
Strategies Under Consideration
• Improve classroom utilization. Requires improved scheduling software, classroom
renovation and changing faculty expectations • Improve research lab utilization. Requires
