#4
Useful Reports
Training Status Report
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In order to view
AUXDATA reports, you must have a pdf reader program installed on your computer.
Adobe’s Acrobat Reader is the most popular
program, and its free. There are many other free programs available as well.
To get the latest release of Adobe Acrobat
Reader, visit
www.adobe.com
Click on the Adobe Reader download link. For security reasons, it is important to keep these
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As with any program you download from the
internet, check the page to see if any other
software is selected to download and install with your program.
In this case, you might want to uncheck the box for McAfee Security Scan Plus software.
Click the “Download Now” button to start the download and
installation, then follow the on screen
instructions.
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If you have not completed
all the steps in the
presentation “Introduction
to AUXDATA #1 – How to
access AUXDATA”,
go back and complete the
steps.
Otherwise, continue with
this presentation.
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There are several reports available from AUXDATA that should be run monthly and made available to the Flotilla Commander, FSO-MT and all flotilla members.
Click on the “Training” button to access these reports.
Click the “Reports” tab to access reports.
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Reports are available for an individual member or the entire flotilla.
The Training Status Report lists all the Competencies a member has, the status of that
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Search for a member by using either the “Search By Emp ID” or the “Search By Name” button. Once the search window is open, you can scroll down to the
member’s name or place your cursor in front of the % sign and begin typing their name or Emp ID. The search will filter the
results to the member. Highlight the member and click “OK”
To get current information, leave “Date in Cycle” and “Report
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This multi-page report will give you information on the status of all of a members certifications.
T
as
k
Competency / Currency
November 2011 10 Curr ent # Compl ete # Requi red Current
Shows if the required task is completed for the current year/cycle.
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Due Date
Cy
c
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Examples:
This report shows the following for this coxswain.
• The competency is “Certified”
• The NavRules Exam (95) is required every 5 years, 5-A(S), and is due 08-Mar-2012 • The 3 year QE approval, 3-A(C), is due
31-Dec-2013
• The annual, A(C), 1HR TCT refresher course is current
• The 8HR TCT Workshop is required every 5 years, 5-A(C) and is due 31-Dec-2012 • All ICS courses are current
• The initial NavRules (70) exam is recorded • Underway (U/W) hours shows that 12 hours
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Examples:
This report shows the following for this coxswain.
• The competency is “Certified”
• The 3 year QE approval, 3-A(C), is due 31-Dec-2011. (Note the “Date in Cycle” of this report is 20-Nov-2011)
• Underway (U/W) hours shows that only 6 of the required 12 hours have been
completed.
• The annual, A(C), 1HR TCT refresher course is current
• The 8HR TCT Workshop is required every 5 years, 5-A(C) and is due 31-Dec-2016 • All ICS courses are current
• The initial NavRules (70) exam is recorded • The NavRules Exam (95) is required every
5 years, 5-A(S), and is due 5 years from the date last taken
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Examples:
This report shows the following for this coxswain.
• The competency is “REYR” since 31-Dec-2008
• The 3 year QE approval, 3-A(C),is past due.
• ICS 210 or 300 needs to be completed • Underway (U/W) hours show that none of
the required 12 hours have been completed.
• The annual, A(C), 1HR TCT refresher course is current
• The 8HR TCT Workshop is required every 5 years, 5-A(C) and is due 31-Dec-2012 • The initial NavRules (70) exam is recorded • The NavRules Exam (95) is required every
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Examples:
This report covers the Instructor and Vessel Examiner Certifications and shows the
following:
• The Instructor Competency is Certified • An instructor will remain qualified by either
teaching as lead for two hours, or as non-lead for four hours. Because of this, the Actual Instructor Hours are listed in Tasks.
• This instructor has taught 9.5 hours as lead (L), and 0 hours as non-lead
(NL).
• The Vessel Examiner Competency is Certified.
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Examples:
This report covers the Recreational Boating Safety Visitor:
• The Marine Dealer Visitor and Recreational Boating Safety Visitor competency are
showing as Certified
VERY IMPORTANT!!
If you are experiencing problems with
the reports loading properly, pop-up
blockers must either be turned off or
set to allow pop-ups from the
AUXDATA site.
The most common problem encountered is the Google Toolbar. In addition to the Internet Explorer pop-up blocker being turned
off, the Google Toolbar pop-up blocker must be disabled or set to allow pop-ups from the AUXDATA website.
The Pop-Up Blocker on the Google Toolbar is one of the most common problems for reports in AUXDATA.
When the Google Tool Bar blocks a page, you will see the “no”
symbol, click the down facing arrow to the right of this symbol
In the window, select “Always allow pop-ups from auxdata.uscg.gov
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When blocking a pop-up, Firefox displays an information bar at the top of the window. When you click on the “Options” button on the
information bar, a menu is displayed with the following choices:
• Allow/Block pop-ups for this site
Selecting “Allow pop-ups for this site”, will configure Firefox to allow the reports to load.
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• Allow/Block pop-ups for this site • Edit Pop-up Blocker Options
• Don’t show this message when pop-ups are blocked
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